HomeMy WebLinkAbout4.05 DublinWidenDonlon-VillgePkwyCITY CLERK
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: August 19, 1997
SUBJECT:
Approval of Contract Change Order No. 16, and Acceptance of
Work - Contract 95-01, Dublin Boulevard Widening (Donlon Way to
East of Village Parkway)
Report Preparec~ by: Lee S. Thompson, Public Works Director
EXRIBITS ATTACk';D:
1)
2)
3)
4)
Resolution Approving Contract Change Order No. 16
Contract Change Order No. 16
Financial Breakdown of Project
Budget Change Form
RECOMMlgNDATION:
1)
2)
Adopt Resolution approving contract Change Order No. 16
and authorize Mayor to sign.
Accept this project as complete and authorize payment of
retention in the amount of $136,397.83 to Redgwick
Construction Company after 35 days if no claims are made to
the contract, and direct staffto file a notice of completion.
Appropriate $104,922 from Unallocated General Fund
Reserves, transfer $90,000 from General Fund monies
unspent in the Street Maintenance Operating Budget for the
Overlay Project, and appropriate $107,978 from Fund 300
(Developer Contributions) as-yet uncollected fees from
developers (Hansen Hill-Phase II, Gleason and Schaefer
Heights projects) to the 1996-97 Capital Improvement
Budget for the Dublin Blvd. Widening project. These monies
($107,978) will be paid by the General Fund and reimbursed
as fees are collected.
FINANCIAL STATEMENT:
The total amount of the contract with Redgwick Construction was
originally $2,069,739.25. During the course of this contract, the 1996-
97 Overlay Program was incorporated into the Dublin Boulevard
Widening Project in order to overlay Dublin Boulevard, as well as a
section of Dougherty Road and selected residential streets. In addition,
an underground utility district was incorporated into the limits of this
project, and Capital street light monies were approved to add two lights
that had been removed from existing joint utility wood poles. This then
increased the contract amount to $2,402,961.25
g:dbw_proj\corres~agstacpt.doc
COPIES TO: Redgwick Construction
ITEM NO.
Change Order No. 16 accounts for line items in which constmctio,.
quantities differed from bid quantities and also pays for a variety of
contract changes necessary to complete the project. The amount is
$102,493.37, which is over the limit that the City Manager can approve
($25,000) and is, therefore, part of this agenda statement for Council
approval. The total change orders represent 8.4% over the contract
amount of the project.
The total project is over budget by $315,502, in large part due to the
court award for one parcel of right-of-way, together with associated
legal costs.
Please see Exhibit 3 for a financial breakdown of the total project.
DESCRIPTION: On July 25, 1995, the City Council awarded Contract 95-01, the Dublin
Boulevard Widening from Donlon Way to East of Village Parkway, to Redgwick Construction Company of
Hayward, California. The project included roadway construction, street lighting, signal reconstruction, and
landscaping improvements to provide for three (3) lanes of traffic in each direction within the project limits.
In addition, the widening provided three left-mm lanes westbound, and two right-mm and two left-turn lanes
eastbound at San Ramon Road. Improvements were also made at the intersection of Village Parkway and
Dublin Blvd. to provide for three lanes of through traffic in the westbound direction. '.
During construction, funds were provided to place the overhead utility wires in underground conduit and
remove the poles from the project area in the vicinity of Village Parkway. The City's Overlay Program,
together with SB300 funds, was incorporated into this project to overlay the entire project instead of the seal
coat treatment originally proposed. The extra asphalt concrete overlay work was approved by the City
Council as Contract Change Order No. 14 and included streets outside the project.
The project was financed primarily through an Intermodal Surface Transportation Efficiency Act (ISTEA)
grant, developer contributions, and BART mitigation contributions. Undergrounding of overhead utilities at
Village Parkway was paid from Public Utility Commission Rule 20A funds, except for the installation of two
street lights needed when two lights on wood poles were removed through the underground district. Right-
of-way for the project involved the acquisition of frontage from 10 parcels, 9 of which were settled by
negotiations with the property owners. One parcel acquisition required a court determination.
The contract work has been completed satisfactorily by Redgwick Construction Co.,
appropriate to accept the contract, file a Notice of Completion with the County Recorder,
retention monies, subject to the clearing of any subcontractor claims.
and it is now
and release the
Page 2
RESOLUTION NO. - 97
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING A CHANGE ORDER FOR
DUBLIN BOULEVARD WIDENING CONTRACT
WHEREAS, the Final Change Order includes Final Agreement of Quantities for the subject
project and other modifications necessary to complete the project, and
WHEREAS, the mount of this change order exceeds the amount of money that the City Manager
is authorized to approve;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
authorize the Mayor of the City of Dublin to execute a change order for all remaining items of extra work
required to complete Contract Number 95-01, the Dublin Boulevard Widening project from Donlon Way
to approximately 500 feet east of Village Parkway.
PASSED, APPROVED AND ADOPTED this 19th day of August, 1997.
AYES:
NOES:
ABSENT:
ABSTAiN:
Mayor
ATTEST:
City Clerk
g: ~lbw_~roficorres~re~oco l 6
DUBLIN BOULEVARD WIDENING
EXHIBIT "A" CHANGE ORDER FORM
I [ ~ DATE:[ 7/8/9
~ROJECT NAME: i DUBLIN BOULE~'ARD WIDENING
CIP #: i 9696i ,~
CONTRACT # I 95-011 !
~CT. COMPLETED I 100.00%1 I
CONTRACTOR REDGWICK CONSTRUCTION CO.
APPROVED BUDGET AMT. $ 2,506,448.25 i(1)
CONTRACT AMT. $ 2,402,961.25 I(1 )
CHANGE ORDER #1
CHANGE ORDER #2
CHANGE ORDER #3
;HANGE ORDER~
CHANGE ORDER #5
CHANGE ORDER#:6
$ 18,521.62 I
$ 4,325.15
$ 4,024.19
[$ 1,628.00
$ 3,633.29
3,15%00
I $ (1,440.00)
CHANGE ORDER #7
CHANGE ORDER ¢8
CHANGE ORDER #9 I $ 3,859.40 !
;HANGE ORDER#10 ~ I$ 15,786.83 i
:HANGE ORDER #11 i(IncL Underground Distdct street lights) I $ 16,634.25 /Councit $7,222.00
:HANGE
ORDER #12 I :
CHANGE ORDER #13 i I
:HANGE
ORDER #14 11996-97 Overlay Program
CHANGE ORDER #15 [ I
CHANGE ORDER #16
15,020.61
9,913.06
326,000.00 JCouncil Approved
j$ 11,271.05 j
JFINAL QUANTITIES J $ 102,493.37 J
TOTAL OF ALL CURRENT AND PRIOR CHANGE ORDERS: I $ 534,821.82
I i
ADJUSTED CONTRACT AMOUNT: $ 2,604,561.07
~ROGRESS PAYMENTS MADE:
PAYMENT#1 (Sep. 1995)
66,811.50
324,255.94
202,013.89
PAYMENT #2 (Oct.)
PAYMENT #3 (Nov.)
PAYMENT#4 (Dec.) I$ 47,407.05 I
PAYMENT#5 (Jan. 1996) I $ 121,465.44 I
PAYMENT#6 (Feb.) i $ 262,725.60 I
PAYMENT#7 (Mar.) I$ 217,579.95 i
~AYMENT#8 (Apr.) I $ 146,793.60 i
PAYMENT#9 (May) I$ 262,648.12 I
PAYMENT#10 (June) I $ 175,465.69 [
PAYMENT#II (July) i $ 325,773.56 !
PAYMENT#12 (Aug.) i $ 53,321.22
PAYMENT #13 (Sep.) I $ 35,419.50
PAYMENT#14 (Oct.) !(Includes 5% Retention) I $ 164,595.07
AYMENT #15 (Final) l(Not Yet Paid) I $ 61,887.08
PAYMENT#16 (Retention) I(Not Yet Paid) I $ 136,397.86
'OTAL PROGRESS PAYMENTS I I $ 2,604,561.07
i (D~Ni~D) (DENIED)
REMAINING BALANCE ON C,,ON-TRA~ I
RECOMMENDATION: ~PPROVED~
Supervisih~
i City Manager !Mayor
Dept. Head :
SIGNATURE:
g-\dbw_proj cortes paysm18a xs (1) Includes 96-97 Overlay Program and Street Lights
CITY OF DUBLIN EXHIBIT "B"
CONTRACT CHANGE ORDER NO. 16
PROJECT/ROAD: Dublin Boulevard Widening PAGE t OF I PAGE
FEDERAL NO.: STPLMA-5432(002) CONTRACT NO. 95-01
TO: Redgwick Construction, 25599 Huntwood Ave., Hayward CA 94544
You are hereby directed to make the herein described changes from the plans and specifications or do the following described work
incladed in the plans and specifications on this contract.
NOTE: This change order is not effective until approved by the Chief Engineer.
Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price,
agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually
used and no allowance will be made for idle time.
Change requested by: CONTRACTOR
The last percentage shown is the net accumulated increase or decrease from the original quantity in the Engineers Estimate.
l. Reconnect irrigation system to planter at west side of Shell Station and install shut-off valve to reestablish irrigation to planter
$276.16
boxes around the property.
2. Remove and abandon buried water service between Wendy's Restaurant and Dublin Village. Water service was discovered during
excavation for street construction, and not identified with a meter. $1,088.55
3. Replacement of sign base tbr adddress identification sign to Corrie Center at 7950 Dublin Bird' $1,641.00
4. Install headerboards at tree wells in the median islands on Village Parkway prior to installation of interlocking paving stones.
$2,410.94
original plans. (Slurry Seal was deleted from project by asphalt concrete overlay of street) $1,840.00
6. Replace landscaping and irrigation at frontage of Dublin Village damaged during relocation ofbackflow prevention devices and
relocation of identification sign. $2,865.22
7. Connect electrical service to the building identification sign to 7950 Dublin Blvd. (Corrie Center) to the parking lot lighting
system. Original electrical service for the si~n was demolished as provided in the original plans, and is no longer available.
- $3.988.00
Seal Coat parking lots at Big-O-Tire and Wendy's Restaurant with single Over Kote application instead of Slurry Seal shown on
8. Install Pedestrian Barricade at Southwest comer Dublin Blvd. at San Ramon Rd. $678.50
9. Additional excavation and earthwork required for increased quantity of asphalt paving $27.084.80
Subtotal Extra Work Items $41,8 / ~. t
10. Increase in quantities of original Bid Items as summarized in Final Agreement of Quantities
1 I. Increase in final quantities of materials used for asphalt concrete overlay for Contract Change Order No. 14
TOTAL COST INCREASE:
$40,044.25
$20.575.95
$102,493.37
BY REASON OF THIS ORDER. THE TIME OF COMPLETION WILL BE ADJUSTED 0 WORKING DAYS
Willim J. Sitv~ P~. Da Mehmn Sepehri Date ~e gl T~pso3 ~ Date
Resident Engineer Sr. Civil Engineer Public Works Director
We. the undersigned con,actor, have given c~e~l consideration to the change proposed and hereby agree, if this proposal is approved.
tha{ we will provide all equipment. ~mish all materials, except a may othe~ise be noted above, and peffo~ all services necessa~ for
work above s ecified and will accept ~ fall payment ther~r the prices shown above. :~5..' .
Acceoted:~~ /~7 Contractor:
By: ~ " Title: .~
l(t~e C~br does not sign acceptance of this order, his anention
proceeding with the ordered work and filing a wriaen protest within the time therein specified.
gqdbw~oroj!correslcco l 6b doc
DUBLIN BOULES, ,,'kD WIDENING
CONTRACT CHANGE ORDER NO. 16, EXHIBIT "C"
BALANCING CHANGE ORDER / FINAL AGREEMENT OF QUANTITIES
Item Bid Unit Bid Final Fina
-~1~o~Description Quanti~ Un~ Price Cosl Quantity Cost' I~em--~r-k~- .......
1 Mobilization I L.S. 176,400.00 176,400.00: 1~ 176,400.00
2 Maintain Traffic I L.S. 50,700.00 50,700.00 1 50,700.00
3 Clearing & Grubbing 1 L.S. 150,000.0~ 150,000.00 -- .150,000.00 --
,~ Adjust Existing Frames -~ L.S. 13,000.0~ 13,000.00 1 13,000.00 ...............
5 Remodel Drainage Structures 6 EA. 1,200.00 7,200.00 2 2,400.00
6 Relocate Existing Fire Hydrant 7 EA. 2,000.00 14,000.00 6 12,000.00
7 Relocate Existing Water Meter 16 EA. 2,250.0~ §~,0~0~06 10 22,500.00 Ref. CCO No. 10
- §-Remodel Fire Protection Service 2 EA. 1,500.00 3,000.00 2 3,000.00
9 Install New Vacuum Relief Valves 10 EA. 1,400.00 14,00Q00 0 0.00 Ref. CCO No. 1
10 Relocate Waste Can & Bus Bench 1 LS. 4,000.00 4,0(~0.00 1 4,000.00
11 Relocate Light Poles 10 EA. 400.00 4,000.00 0 0.00 Ref. CCO No. 5
12 Relocate Public Electroliers 6 EA. 1,525.00 9,150.00 6 9,150.00
13 Relocate Private Sign & Foundation 5 EA. 200.00 1,000.00 4 800.00
14 Remove Public Trees 37 EA. 400.00 I4,800.00 37 14,800.00
--17 Earthwork ---~ ES. 250,000.00 250,0D0.00---- __ 250,000.00
-~ Pavement Grinding 3,9'~ S.F. 1.50 5,910.00 2,514 3,771.00 -- -- -
17 Remove Exist. S.D. Inlet 4 EA. 900.00 3,600.00 4 3,600.00
18 Finishing Roadway 1 L.S. 5,000.0~ 5,000.00 1 5,000.00 -
19 15-inch Roadway Section 71,055 S.F. 4.50 319,747.50 88,455 398,047.50
20 ~JC Roadway Overlay Section 40 Ton, 75.00 3,000.00 30 2,250.00
21 Replace Parking Lot A/C Surfacing 6,750 S.F. 2.50 16,875.00 8,973 22,432.50
22 Slurry Seal Street 458,025 S.F. 0.07 32,061.75 0 0.00 Ref. CCO No. 14
23 Type "A" Inlet 4 EA. 1,700.00 6,800.00 4 6,800.00
24 ModiF! Sanitary Sewer Manhole 2 EA. I;100.00 2,200.00 2 2,200.00
25 Roadside Signs ~ EA. 160.00 ---- ~iD00.00 92 14,720.00
26,12-inch RCP 60 LF. 92.00 5,520.00 60 5,520.00
27 15-inch RCP 45 LF. 115.00 5,175.00 45 5,175.00
28 21-inch RCP 12 L.F. 155.00 1,860.00 12 1,860.00
__ 2_9_ Type Il Sidewalk Drain 2 EA. 60.00 ___ 120.00 0 0.00
30 Minor Conc. Sidewalk & Driveway 21~460 S.F. 3.00 64,380.00 25,711 77,133.00 Ref. CCO No. 13
- ~ Cor~cr~te Steps, Private 2 EA. 600.00 1,200.0~ 1 600.00
32 Concrete Curb & Gutter 2,505~ L.F. 11.00 27,555.00 3,276 36,036.00
33 Median Curb & Gutter 1~ L.F. 11.00 1,100.00 0 0.00
34 Median Curbs 3,685 LF. 10.00 36,850.00 3,696 36,960.00
a:~balccoD xls Page 1 4/29/97
DUBLIN BOULEVARD WIDENING
CONTRACT CHANGE ORDER NO. 16, EXHIBIT "C"
BALANCING CHANGE ORDER / FINAL AGREEMENT OF QUANTITIES
No. Description Quantity Unit Price Cosl Quantity Cost Remarks
35 Planter & Parking Curb 1,770 L.F. 10.00 17,700.00 1,564 15,640.00 _
35A Private Sidewalk 100 S.F. 3.25 325.00 178 578.50
36 Traffic Striping 1 LS. 22,000.00 22,000.00 1 22,000.00
37 Landscaping 1 L.S. 16,740.00 I6,740.00 1 __ 16,740.00
38 Irrigation I L.S. 17,790.00 17,790.00 17,790.00
39 Raise Median at Village Parkway I L.S. 3,800.00 3,800.00 3,800.00
40 Interlocking Paving Stones 11,085 S.F. 3.00 33,255.00 11,985 35,955.00
~ Slumpstone Planter Curb 2~ L.F. 20.00 5,000.~ 110 2,200.00
_4_2 Signals & Safety Lighting 1 L.S. 653,000.00 653,000.00 1 __ 653,000.00
43 Electroliers, Public 2 EA. 2,650.00 5,300.00 4 10,600.00
44 Relocate Electroliers, Private -- EA. 625.00 625.~ 1 625.00
Contract Change Orders
Sump Drain; Water Sen/; Fire Serv. L.S. 18,521.62 18,521.62 New water services
2 Striping & Signing, S. Ramon Rd LS. 202.00 0 0.00 Striping Deleted
3 Valley Gutter; Guard Posts, RP's LS. 4,325.15 4,325.15 Deleted Drain Inlet at Sta. 38+00
__4_ Big-O-Tire, Bldg. sen/. & sign disp. L.S. 4,024.19 4,024.19 Relocate building water service__ _
5 Relocate Poles (Item #11) ~ EA. 814 1,628.00 2 1,628.00 Replaces Bid Item #11
6 Crown Chev. Temp. Driveway L.S. 3,633.29 3,633.29 Maintain access for sales area
7 Reinforced Landscape Curb L.S. 3,151.00 3,151.00 Preserve trees and landscapin~-
8 Crown Chev. Ldscp. & Irrig. Credit L.S. -1,440.00 -1,440.00 Reduces Bid Items #37 & #38
9 Shell Station Electrical Sen/ice LS. 3,859.4~ 3,859.40 Adjust special sen/ice box to grade
10 Water Svcs; Trees; Lit Sign (#7) LS. 15,786.83 15,786.83 Increases water sen/ice unit coCt
11 Signals & Lighting L.S. 16,634.25 16,634.25 Various changes
12 Signs & Striping; Planter; Ramps L.S. 15,020.61 .... 15,020.61 Temporary signs & stri..p_in_g_ ...........
13 Conc. SIW Removal (#30) L.S. 9,913.06 9,913.06 Sidewalk at Village Parkway
14 NC Overlay L.S. 326,000.00 346,575.95 Replaces Bid Item #22
15 Signal & Interconnect WoTk L.S. 11,271.05 11,271.05 Replace conduit and cable
16 Earthwork, signs, landscaping L.S. 41,873.17 41,873.17 Final Agreement of Quantities
Total Change Orders 494,777.57
Total Contract 2,604,561.07
Su, u,g~bmi!ted,B.y: / ~ ,,,' ~ . Accepted: Date o~'~C:~'~I ~7' .~z IRedgwick Construction Co.
Dublin Blvd. Widening
Financial Analysis
1996-1997 Total Project
Budget Actual Expense Budget Actual Expense
Preliminary Engr. 0 0 29,132 20,648
Design/Inspection/
Surve¥/P, dmin 37,100 40,514 420,872 463,365
Rt of Way Services
and Rt of Way 121,761 338,278 771,190 969,387
Improvements 441,690 495,508 2,441,690 *2,525,693
Misc. -
Print, Util. & Legal
Notices 0 39,693 45,858 47,653
TOTAL ] 600,551I 913,993 I 3,708,742 I 4,026,746
*Total contract cost is $2,604,561, which includes monies charged to the Overlay Capital Improvement
Project for streets outside the limit of this project, as well as $7,222 charged to the Underground Utility
Capital Improvement Project.
Project Funding
Total Project
Fund Budget By Fund Expense
General Fund (001 ) 139,771 343,332
ISTEA (210) 2,082,000 2,082,000
Measure B (217) 136,000 136,000
SB 300 (220) 31,290 35,253
I Developer Fee (including BART) (300) 1,319,681 *'1,427,6591
SRRd SP Plan (712) 2,502 2,502 1
Asamnt Dist.
i TOTAL 3,711,244 4,026,746 I
** $107,978 of this amount is yet to be received from developer fees. The monies will be advanced from
the General Fund and paid back as fees are received.
g: ~bw~roj~nancl
CITY OF DUBLIN
BUDGET CHANGE FORM
New Appropriations (City Council Approval Required):
x __ From Unappropriated Reserves
From New Revenues
CHANGE FORM #
Budget Transfers: ' ::
From Budgeted Contingent Reserve (1080-799.000)
Within Same Departraent Activity
x Between Departments (City Council Approval Required)
Other
Name: 79,800 Name:Land 195,600
Contract Services Street Repair
Account # :001-3020-740-020 Account #:001-9696-750-010
Nme:Contract Services Stxiping / Marking 10,200 Name:Litigation 100,800
Account #:001-3020-740-025 Account 8:300-9696-729-001
Name: Name: Improvements not Buildings 6,500
Account #: Account #:001-9696-750-050
Name: Name:
Account 8: Account 8:
Name: Name:
Account 8: Account #:
Name: Name:
Account 8: Account #:
REASON FOR BUDGET CHANGE ENTRY: To close out the Dublin Boulevard Widening Project and to
account for the unanticipated cost of right of way acquisition. $107,978 of the additional appropriations is
being advanced by the general fund to the Traffic Impact Fee fund and will be repaid from the collection of
future impact fees
City Manager: Date:
Signature
Mayor: Date: Signature
Posted By:
Signature