HomeMy WebLinkAbout4.05 FinalFinRptFY94-95
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CITY CLERK
File # [QJ[I]~lEJ-~[QJ
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: (December 12, 1995)
SUBJECT:
Final Financial Report For Fiscal Year 1994/1995 and
Annual Audit Report
~Report Prepared by: Paul S. Rankin, Assistant City Manager
EXHIBITS ATTACHED: 1. / Comprehensive Annual Financial Report, dated June 30,1995.
[Separate Bound Report]
2. I Financial Report (Final), June 30, 1995
3. ( Resolution Rescinding Establishment of An Insurance Reserve
Fund For Liability Claims
4. / Comparison of Fund Balances 1994 to 1995 (General Fund and
Special Revenue Funds
5. / Independent Auditor's Management Letter, dated September 1,
1995.
e~:
6. / Independent Auditor's Report On Compliance With The
Proposition 1111995-96 Appropriations Limit Increment
RECOMMENDATION;d (1) Receive the Annual Report, including the report ofthe Independent
/(,Ul- Auditor's (Maze & Associates) (2) Receive and file the Management
l Letter. (3) Adopt the Resolution.
FINANCIAL STATEMENT:
See Report.
DESCRIPTION: The City of Dublin has compiled and published its Comprehensive Annual
Financial Report (CAFR), for the fiscal year ending June 30, 1995. This report includes financial
statements prepared by Maze & Associates, the independent auditors selected by the City Council.
The financial section of the report includes an unqualified opinion issued by Maze & Associates.
The Audit and Management Letter were also reviewed on December 4, 1995 with Maze &
Associates by a City Council subcommittee consisting of Mayor Houston and Councilmember
Moffatt. .
The Transmittal Letter, contained on pages ix - xvi of the Comprehensive Annual Financial Report
(Exhibit 1), provides a good overview of the (mancial activities. This letter focuses on significant
trends as well as major changes associated with the General Fund. The General Fund represents
largest portion of the City's revenues and expenditures and therefore dominates any changes in the
City's Fiscal condition. The statistical section in the CAFR (Exhibit 1 pages 60 - 75) was a modified
e to include graphs of relevant historical data. The visual presentation can be helpful in identifying
. trends and/or the timing of key changes which have impacted the City financial condition.
. '.' ------------------------COpiESTO:-Ti~Kri;~h,-M:-;."i;&As-;~~h.t;s--------
ITEM NO.
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G\agenda\agendpsr.doc:
In the past, the City has submitted its Annual Financial Report to State and National
organizations, which review it for conformance with desired reporting standards. For the past five
years the City has received awards from both organizations, and the format of this report was
intended to continue to qualify the City for this recognition. The organizations typically do not
announce the results until later in the year. e..:
The monthly in-house Financial Report for June 30, 1995 is submitted in its "fmal" form.(Exhibit
2) This report reflects various adjustments required in closing the books and preparing the CAFR.
All budgetary modifications have been previously adopted by the City Council. This report will
highlight areas of significance in the current report.
,
CHANGE IN RESERVE FOR LIABILITY CLAIMS
In 1987, the City Council adopted Resolution 34-87, which established a reserve for liability claims.
This action was in response to the City participation in a risk sharing pool (ABAG PLAN)
established to provide insurance coverage. The amount of the Reserve was $137,210. Reserved
Fund Balance is used to segregate net fmancial assets that are not considered to be spendable or
available for appropriation. Until the June 30, 1995 Financial report there was no external
requirement for the City to account for the potential payment of liability claims beyond the amount
budgeted each year.
The Governmental Accounting Standards Board (GASB) establishes the acceptable format of
Financial Reports. Beginning with the June 30, 1995 report the City is required to show a liability
for potential liability claims which are not insured. This means that reserving a portion of the
fund balance is no longer acceptable and a liability has been established on the balance sheet for
$137,210. The GASB rules require that the amount of the liability be adequate to address known
claims plus those which may have occurred but have not been reported. Staff has determined that
the amount recorded is adequate to meet this criteria.
In order to establish a liability as of June 30, 1995, it was necessary to record an expense. Due to e .
the one-time nature of establishing the liability, the expense was recorded in the Non-Departmental
Account. This transaction resulted in this Department exceeding the budgeted amount as shown on
page 36 of the CAFR. In the future, if the current liability is determined to be inadequate
additional expenses will need to be recorded to increase the amount of the liability. This will be
reviewed on an annual basis. Any future adjustments would be anticipated to be less significant.
It would be appropriate for the City Council to adopt a Resolution rescinding the establishment of a
Reserve for Liability Insurance claims. Maintaining both a reservation of fund balance and a
liability would be duplicative. Therefore, Staff has prepared a Resolution (Exhibit 3) which will
rescind the establishment of the Reserve and provide for the accounting in accordance with GASB
requirements.
CHANGES TO FUND BALANCE
Attached as Exhibit 4, Staff has prepared a Table which shows the changes in Fund Balance since
1994, within the General Fund and Special Revenue Funds. The presentation of the General Fund
Balance includes a breakdown of reserved and designated balances. The "designation" of Fund
Balance as "Unreserved - Designated", indicates that the City Council desires to segregate or
earmark these resources for a specific purpose. In the case of Special Revenue funds all balances
are designated for authorized future expenditures. The following analysis will discuss the basis for
significant changes which occurred between the two fiscal years.
General Fund: The total change in the General Fund Balance was an increase of $1,754,095.
In Fiscal Year 1994/95 the actual revenues in the General Fund exceeded the budget estimate bYe. .
$1,226,108. The most significant differences were found in Sales Tax, Charges For Services, and
Interest Revenue. These categories were actually linked with improved economic conditions. The
increases in charges for services were primarily attributable to development activities with projects
such as; Homart, Hansen Hill, and Donlon Canyon.
1'he City also had favorable experience with the final General Fund ~perating expenses b~ing
approximately $382,155 less than the amount budgeted. Some of these savmgs were due to one-time
conditions such as staff vacancies and an uncharacteristically low need for overtime in the Police
Department. Also, Recreation expenses were below the amount budgeted due to the cancellation. of
. several sports programs due to weather.
The adopted budget had assumed that a $400,000 transfer would be made from the General Fund
to the Street Light Fund to accommodate the purchase of Street Lights. Due to extended
negotiations the transaction did not occur in Fiscal Year 1994/95. This contributed to the recording
of revenues in excess of expenditures at the end of the fiscal year.
A fmal factor affecting the year -end results was the inclusion in the adopted budget of an
appropriation to reserves. In recent years it has become typical for the City to need to adopt its
budget prior to the State of California adopting a budget. This has resulted in a need to cautiously
consider new appropriations prior to knowing the impact of potential State budget actions. The
adopted 1994/95 budget contained a $695,099 appropriation to reserves. The budget strategy in
1994/95 provided for adding back high priority services reduced or eliminated in 1993/94; while
remaining cautious in the event that the State Budget further impacted the revenues provided to
local government.
In the future it will continue to be important to analyze the basis for all changes in General Fund
Balance. This is especially the case in the event that any proposal is made to utilize General Fund
reserves for expenditures which will impact on-going operating expenses. Both the one-time nature
of some of the contributing factors as well as the potential for deterioration 4>f revenues are factors
to be considered.
City Council Policy On The Use Of General Fund Assets:
In 1993, the City Council adopted a policy on the Management and Use of General Fund Assets.
The policy recognizes the importance in the Fund Balance as it contributes substantial annual
. iiscretionary revenues to the City in the form of interest earnings. The policy also recognizes the
4eed to address contingencies for catastrophic events as well as cover on-going cash needs. The
policy identified the reduction or elimination of debt as the highest priority among the potential
uses for General Fund Reserves. This policy serves as guidance to the potential appropriation by
the City Council of General Fund Reserves.
The first opportunity the City will have to eliminate the entire Civic Center Certificate of
Participation (COP) obligation will be February of 1999. As of that date the total COP's
outstanding would be $14,770,000. The complete elimination of the obligation would be possible
from the following two sources:
Contribution From General Fund Reserves (per City Council Policy)
Contribution From COP Reserve Held By Trustee
TOTAL TO DEFEASE
$ 13,052,781
1,717,219
$ 14,770,000
The investment of the General Fund Balance has been undertaken with maturities which will allow
for the full payment of this obligation in February of 1999. As noted in Exhibit 4 the City currently
has $14,299,648 invested with maturities in excess of 1 year.
Special Revenue Funds:
Ifviewed strictly on a percentage basis some of the changes occurring in the Special Revenue Funds
(Exhibit 4) are rather dramatic. However, it is important to view this in perspective to the amount
of total funds involved. The General Fund represents the overwhelming portion of the City's total
.und Balance. The totalfund balance for all Special Revenue Funds, is primarily concentrated in a
few funds where the City will be undertaking special projects in the future. The 1'01l0wing section
discusses significant changes in the Special Revenue Funds: .
Gas Tax: The fund balance at June 30, 1995 was within 1.5% of the projected
balance used to prepare the 1995/96 Budget. These monies are restricted to street ... .
maintenance and construction. The fund balance is designated for future projects. . . .
Maintenance Assessment Districts: During Fiscal Year 1994/95 the City
experienced an increase in the payment of prior year assessments. This increased the
balance available in the maintenance assessment districts. The Street Lighting
District is anticipated to require substantial monies in 1995/96 to purchase the street
lights. The June 30, 1995 estimated fund balance was considered in the action taken
by the City Council to levy the same assessment in 1995/96 as 1994/95.
San Ramon Road Specific Plan: Prior to 1994/95 this fund was used to service the
debt on the improvement bonds issued. In Fiscal Year 1993/94 all outstanding bonds
were called and beginning July 1, 1994 the residual monies were accounted for in a
Special Revenue Fund. These monies were to be used for maintenance of existing
improvements and new improvements within the District.
Measure D - Recycling: The City Council approved a new Integrated Waste
Management Agreement which will utilize Measure D monies for one-time capital
purchases as well as operating subsidy's beginning in January 1996.
Garbage Service: In Fiscal Year 1994/95 the City received a one-time payment
from Waste Management Alameda County of $280,473 representing the City of
Dublin share of the Balancing Account. These monies were placed in the Garbage
Service Fund as they will be used to underwrite a portion of capital costs associated
with new services to be implemented in January of 1996.
Over~ll, the ~al Fund Balances in all Special Revenue Funds were.within 2.5% of the .es~mates ....~...
used m preparmg the 1995/96 budget. Therefore, the final report did not present any Significant .
issues which would require consideration of modifications to the adopted 1995/96 Budget and
Financial Plan.
MANAGEMENT LETTER
A Management Letter (Exhibit 5) along with the Financial Report were reviewed by the City
Council Audit subcommittee. The Management Letter did not contain any specific suggestions by
the Auditors, for areas where internal control could be strengthened. The Auditors explained to
Staff and the Subcommittee that during their review, they did not find any indication that the
current operations caused any material weakness in the fmancial system. .
1995/96 COMPLIANCE REPORT (Appropriations Limit Calculation)
As part of the Audit engagement the Auditors are also required to review compliance with laws
related to the calculation of the annual Appropriations Limit. As required by State Law, the City
Council annually adopts an Appropriations Limit in conjunction with the annual Budget. Exhibit 6
contains the Auditors Report related to this item. Although this does not represent a formal audit,
the report states that there was nothing found to indicate that the calculation was not in
conformance with the required laws.
Staff recommends that the City Council receive and file the reports. It is also recommended that
the City Council adopt the Draft Resolution Rescinding the Establishment of a Liability Insurance .'.~. .'.
Reserve. In the event that there are specific questions Staff or the members of the City Council
Subcommittee (Mayor Houston and Councilmember Moffatt) will be available.
.
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EXHffiIT 1
COMPREHENSIVE ANNUAL FINANCIAL REPORT
(SEE SEPARATE BOUND REPORT)
NOTE:
COPIES WERE PREVIOUSLY DISTRIBUTED TO CITY COUNCIL
AUDIT COMMITTEE MEMBERS. IF AN ADDITIONAL COPY IS
NEEDED CONTACT THE FINANCE DEPARTMENT (833-6640)
CITY OF DUBLIN'S
FINANCIAL STATEMENTS
FOR
THE FISCAL YEAR 1994/95
(FINAL AFTER AUDIT)
Prepared by
The Finance Department
December 12, 1995
EXHIBIT 2
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;il102 CITY OF DUBLIN PAGE 1
10/02/95 BALANCE SHEET 15.03.43
FOR THE
PERIOD 7194 THROUGH 6/95
.. GENERAL SPECIAL SPECIAL CAPITAL TRUSTI T 0 T A l S
REVENUE REVENUE ASSESSMENT IMPROVEMENT AGENCY --- MEMORANDUM ONLY ---
FUNDS FUNDS FUNDS FUNDS FUND CURRENT JUNE 30, 1994
ASSETS
:ASH 2342381.98- 1091729.02 425061.39 156894.88 668696.69- 444667.88-
:ASH WITH FISCAL AGENT 122903.69 122903.69 121210.04
JNAMORTIZED BOND DISCOUNT
INVESTMENTS AT COST 22006245.38 22006245.38 19015041.49
~ECEIVABlES:TAXES 91387.10 91387.10 37974.26
ACCOUNTS (NET) 423174.51 96185.18 263764.58 783124.27 654458.17
INTEREST 345940.01 345940.01 306633.19
ASSESSMENTS 13817.23 4433.95 908.69 19159.87 9121.44
RENTS
NOTES
JUE FROM OTHERS 627754.00 273904.84 901658.84 653605.71
-NVENTORY AT COST
'REPAID ITEMS 4716.20 4716.20 11980.68
IXED ASSETS
~OUNTS TO BE PROVIDED 2158500.00 2158500.00 2232500.00
TOTAL ASSETS 21156835.22 1475636.27 429495.34 263764.58 2439207.26 25764938.67 22597857.10
.IAB, FND BAl, RETND EARNINGS
.: FOR PRIVATE DEVElPMNT 62536.05 62536.05 36873.76-
FOR AB1600 FEES 168652.48- 168652.48- 216850.00-
EPOSITS OTHERS 357010.62- 263764.58- 620775.20- 528722.95-
AYABlES:ACCOUNTS 1341166.77- 85476.98- 41315.39- 29195.48- 1497154.62- 597298.10-
INTEREST
PAYROll 55156.78- 55156.78- 63762.54-
UE TO OTHERS 235.00- 536146.38- 91607.62- 627989.00- 387824.01-
EBT INSTRUMENTS PAYABLE 2276000.00- 2276000.00- 2350000.00-
TOTAL lIABIlTIES 1691033.12- 621623.36- 41315.39- 553220.16- 2276000.00- 5183192.03- 4181331.36-
JND BALANCES 19465802.10- 854012.91- 388179.95- 289455.58 163207.26- 20581746.64- 18416525.74-
TOTAL FUND EQUITY 19465802.10- 854012.91- 388179.95- 289455.58 163207.26- 20581746.64- 18416525.74-
JTAl lIAB,FND BAl, RETD EARNS 21156835.22- 1475636.27- 429495.34- 263764.58- 2439207.26- 25764938.67- 22597857.10-
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iL102 CITY OF DUBLIN .PAGE 1
0/02/95 BALANCE SHEET 15.06.01
FOR THE
PERIOD 7/94 THROUGH 6/95
INTERNAL ENTERPRISE FIXED ASSETS GENERAL LONG TOT A L S.
SERVICE FUNDS GROUP OF TERM DEBT --- MEMORANDUM ONLY--
FUND ACCOUNTS ACCOUNT GROUP CURRENT JUNE 30, 1994
ASSETS
ASH 307190.16 307190.16 349263.09
ASH ~ITH FISCAL AGENT 1744947.62 1744947.62 1732248.07
NAHORTIZED BOND DISCOUNT
NVESTMENTS AT COST
ECEIVABLES:TAXES
ACCOUNTS (NET)
INTEREST 46354.57 46354.57 46954.43
ASSESSMENTS
RENTS
NOTES
UE FROM OTHERS
NVENTORY AT COST
REPAID ITEMS 5728.28 5728.28 2878.60
IXED ASSETS 271360.01 20597199.70 496512.96 21365072.67 21743799.35
~OUNTS TO BE PROVIDED 2855403.88 2855403.88 2713930.44
TOTAL ASSETS 584278.45 22388501.89 496512.96 2855403.88 26324697.18 26589073.98
lAB, FND BAL, RETND EARNINGS ..~.
=POSITS FOR PRIVATE DEVELPMNT
=POSITS OTHERS
;YABLES:ACCOUNTS 15712.34- 153.75- 15866.09- 15226.45-
INTEREST
PAYROLL
JE TO OTHERS
oBT INSTRUMENTS PAYABLE 17339505.75- 2855403.88- 20194909.63- 20707573.69-
TOTAL LIABILITIES 15712.34- 17339659.50- 2855403.88- 20210775.72- 20722800.14-
JND BALANCE 340675.47- 61047.61 279627.86- 99240.02-
JNTRIBUTIONS 237722.75- 5109890.00- 5347612.75- 5287228.56-
IVESTMENTS IN FIXED ASSETS 496512.96- 496512.96- 479805.26-
,TAl NED EARNINGS
TOTAL FUND EQUITY 568566.11- 5048842.39- 496512.96- 6113921.46- 5866273.84-
JTAL LIAB,FND BAL, RETD EARNS 584278.45- 22388501.89- 496512,96- 2855403.88- 26324697.18- 26589073.98-
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~L104C THE CITY OF DUBLIN STATEMENT SHOYING PAGE 1
10/02/95 REVENUES VERSUS EXPENDITURE 14.23.17
FOR THE
PERIOD 7194 THROUGH 6/95
. GENERAL REVENUE FUND
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
********REVENUES*******
:>ROPERTY TAXES 3849500.00- 3944284.28- 102.5 94784.28 3853101.60- 3853101.60- 100.0 .00
SALES TAX 5892000.00- 6470287.39- 109.8 578287.39 5969342.43- 5969342.43- 100.0 .00
~EAL PROPERTY TRANSFERS 68500.00- 58070.83- 84.8 10429.17- 65258.80- 65258.80- 100.0 .00
TRANSIENT OCCUPANCY TAX 90000.00- 112580.00- 125.1 22580.00 88318.00- 88318.00- 100.0 .00
=RANCHISE TAXES 479800.00- 481155.78- 100.3 1355.78 481162.79- 481162.79- 100.0 .00
.ICENSES & PERMITS 361350.00- 337550.69- 93.4 23799.31- 340994.82- 340994.82- 100.0 .00
=INES & FORFEITURES 37500.00- 35668.12- 95.1 1831.88- 34316.48- 34316.48- 100.0 .00
JSES OF MONEY AND PROPERTY 986100.00- 1140713.87- 115.7 154613.87 935615.38- 935615.38- 100.0 .00
INTERGOVERNMENTAL FROM STATE 970325.00- 1044001.82- 107.6 73676.82 945713.40- 945713.40- 100.0 .00
:HARGES FOR SERVICES 758180.00- 1053715.45- 139.0 295535.45 580737.55- 580737.55- 100.0 .00
JTHER SOURCES OF REVENUE 122128.00- 163462.88- 133.8 41334.88 275567.69- 275567.69- 100.0 .00
TOTAL REVENUE 13615383.00- 14841491.11- 109.0 1226108.11 13570128.94- 13570128.94- 100.0 .00
.******EXPENDI TURES*******
,ENERAL GOVERNMENT ACTIVITIES:
NON-DEPARTMENTAL 5756.00 137210.00. 2383.8 131454.00- 815.04 815.04 100.0 .00
CITY COUNCI L 1010 120014.00 106703.42 88.9 13310.58 102612.23 102612.23 100.0 .00
CITY MANAGER . 1020 260109.00 255861.89 98.4 4247. 11 240219.95 240219.95 100.0 .00
CITY ATTORNEY 1030 188007.00 188007.10 100.0 .10- 235554.62 235554.62 100.0 .00
ADMIN SERVICES 1040 469941. 00 445264.08 94.7 24676.92 410536.74 410536.74 100.0 .00
.-IlG MANAGEMENT 1050 326490.00 317163.30 97.1 9326.70 313411.43 313411.43 100.0 .00
ry RENTAL 1050-719 1553744.00 1461448.88 94.1 92295.12 1458593.27 1458593.27 100.0 .00
I RANCE COST CENTER 1060 134000.00 124851.39 93.2 9148.61 149792.07 149792.07 100.0 .00
ELECTIONS COST CENTER 1070 12475.00 6078.72 48.7 6396.28 10817.83 10817.83 100.0 .00
ACTIVITY TOTAL 3070536.00 3042588.78 99.1 27947.22 2922353. 18 2922353.18 100.0 .00
UBLl C SAFETY:
POll CE 2010 3280472.00 3119865.40 95.1 160606.60 2970615.78 2970615.78 100.0 .00
CROSSING GUARDS COST - 2020 48340.00 36333.77 75.2 12006.23 .00 .00 .00
ANIMAL CONTROL 2030 103750.00 70885 .70 68.3 32864.30 92215.39 92215.39 100.0 .00
DISASTER PREAPREDNESS 2050 31817.00 14798.56 46.5 17018.44 25728.27 25728.27 100.0 .00
FIRE SERVICES JPA 2060 2797315.00 2801337.13 100.1 4022.13- 2632168.71 2632168.71 100.0 .00
ACTIVITY TOTAL 6261694.00 6043220.56 96.5 218473.44 5720728.15 5720728.15 100.0 .00
RANSPORTATION:
PUBLI C WORKS 3010 297240.00 297240.13 100.0 .13- 282508.50 282508.50 100.0 .00
STREET MAINTENANCE 3020 33959.00 31902.53 93.9 2056.47 877.22 877.22 100.0 .00
STREET TREE MAINTENANCE 3040 50040.00 41872.72 83.7 8167.28 45767.70 45767.70 100.0 .00
STREET LANDSCAPE MAINT._3050 168921.00 168920.81 100.0 .19 158297.22 158297.22 100.0 .00
ACTIVITY TOTAL 550160.00 539936.19 98.1 10223.81 487450.64 487450.64 100.0 .00
:ALTH & WELFARE:
WASTE MANAGEMENT 5020 27100.00 17411.78 64.3 9688.22 75.84 75.84 100.0 .00
ACTIVITY TOTAL 27100.00 17411.78 64.3 9688.22 75.84 75.84 100.0 .00
JLTURE & LEISURE SERVICES:
LIBRARY SERVICES 8010 177536.00 177536.00 100.0 .00 165000.00 165000.00 100.0 .00
CULTURAL ACTIVITIES 8011 10000.00 10000.00 100.0 .00 8000.00 8000.00 100.0 .00
HERITAGE CENTER 8012 26563.00 6737.62 25.4 19825.38 2234.23 2234.23 100.0 .00
DUBLIN CEMETERY 8013 16855.00 16854.77 100.0 .23 8068.33 8068.33 100.0 .00
PARK MAINTENANCE 8020 584046.00 584045.96 100.0 .04 562328.40 562328.40 100.0 .00
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GL104C THE CITY OF DUBLIN STATEMENT SHO~ING . PAGE "2
10/02/95 REVENUES VERSUS EXPENDITURE 14.23.17
FOR THE
PER I OD 7/94 THROUGH 6/95
GENERAL REVENUE FUND .
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
COMMUNITY CABLE TV 8030 23893.00 22n9.27 95.3 1113.73 20279.00 20279.00 100.0 .00
RECREATION ADMIN. 8040 1m79.00 178485.58 100.6 1106.58- 175746.19 175746.19 100.0 .00
PLAYGROUNDS 8045 93149.00 95612.89 102.6 2463.89- 72270.89 72270.89 100.0 .00
SHANNON CENTER 8050 113540.00 107202.90 94.4 6337.10 116563.54 116563.54 100.0 .00
PRESCHOOL 8055 38972.00 37414.34 96.0 1557.66 34319.22 34319.22 100.0 .00
TEENS PROGRAM 8060 29446.00 27525.50 93.5 1920.50 27928.80 27928.80 100.0 .00
ADULT SPORTS 8065 92961.00 66278.32 71.3 26682.68 76349.88 76349.88 100.0 .00
YOUTH SPORTS 8066 34886.00 31761.14 91.0 3124.86 28570.n 28570.n 100.0 .00
SPECIAL EVENTS 8070 31928.00 30612.01 95.9 1315.99 28749.94 28749..94 100.0 .00
SENIOR CENTER 8080 111893.00 108674.38 97.1 3218.62 98858.25 98858.25 100.0 .00
RECREATION INSTRUCTION 8090 81736.00 75381.16 92.2 6354.84 78626.11 78626.11 100.0 .00
AQUATICS 8100 197008.00 189089.80 96.0 7918.20 205324.75 205324.75 100.0 .00
ACTIVITY TOTAL 1841791.00 1765991.64 95.9 75799.36 1709218.30 1709218.30 100.0 .00
COMMUNITY DEVELOPMENT:
PLANNING 9010 648226.00 648241 .27 100.0 15.27- 511179.82 511179.82 100.0 .00
BUILDING SAFETY 9020 266000.00 261521.53 98.3 4478.47 252992.23 252992.23 100.0 .00
ENGINEERING 9030 276524.00 276569.24 100.0 45.24- 215790.71 215790.71 100.0 .00
ECONOMIC DEVELOPMENT 9040 73132.00 63749.94 87.2 9382.06 6328.57 6328.57 . 100.0 .00
ACTIVITY TOTAL 1263882.00 1250081.98 98.9 13800.02 986291.33 986291.33 100.0 .00
CAPITAL IMPROVEMENT PROJECTS:
GENERAL CIP PROJECTS 93NN 65320.00 49443.40 . 75.7 15876.60 .00 .00 .00
COMMUNITY IMPROVEMENTS 94NN 100183.00 89836.41 89.7 10346.59 48603.17 48603.17 100.0
PARKS 95NN 7940.00 7939.49 100.0 .51 12423.92 12423.92 100.0 ,~.
STREET CONSTRC/IMPROVMT 96NN 32500.00 32500.00 100.0 .00 281695.66 281695.66 100.0 ... '....'
ACTIVITY TOTAL 205943.00 179719.30 87.3 26223.70 342722.75 342722.75 100.0 .00
TOT A L EXPENDITURES 13221106.00 12838950.23 97.1 382155.n 12168840.19 12168840.19 100.0 .00
=XCESS [REVENUE>EXPENDITURES 3942n.00- 2002540.88- 507.9 1608263.88 1401288.75- 1401288.75- 100.0 .00
TRANSFERS IN FROM OTHER FUNDS .00 46410.04- 46410.04 n093.25- n093.25- 100.0 .00
TRANSFERS OUT TO OTHER FUNDS .00 294854.69 294854.69- 41883.81 41883.81 100.0 .00
=XCESS [REVENUE> EXPENDITURE 3942n.00- 1754096.23- 444.9 1359819.23 1436498.19- 1436498.19- 100.0 .00
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.GL1 04C . THE CITY OF DUBLIN STATEMENT SHOYING PAGE 1
10/02/95 REVENUES VERSUS EXPENDITURE 14.26.41
FOR THE
PERIOD 7/94 THROUGH 6/95
. SPECIAL REVENUE FUNDS
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
********REVENUES*******
SALES TAX 116000.00- 120823.92- 104.2 4823.92 117622.52- 117622.52- 100.0 .00
FINES & FORFEITURES 31900.00- 24556.82- 77.0 7343.18- 33963.62- 33963.62- 100.0 .00
USES OF MONEY AND PROPERTY 35800.00- 49056.30- 137.0 13256.30 35095.85- 35095.85- 100.0 .00
INTERNGOVERNMENTAL FROM STATE 611854.00- 656834.32- 107.4 44980.32 609800.83- 609800.83- 100.0 .00
INTERGOVERNMENTAL FROM COUNTY 150000.00- 151127.00- 100.8 1127.00 125984.50- 125984.50- 100.0 .00
INTERGOVERNMENTAL FROM FEDERAL 2329428.00- 523412.91- 22.5 1806015.09- 116540.21- 116540.21- 100.0 .00
CHARGES FOR SERVICES 697356.00- 744626.00- 106.8 47270.00 742458.70- 742458.70- 100.0 .00
OTHER SOURCES OF REVENUE 16000.00- 286592.73- 1791.2 270592.73 11993.19- 11993.19- 100.0 .00
TOTAL REVENUE 3988338.00- 2557030.00- 64.1 1431308.00- 1793459.42- 1793459.42- 100.0 .00
*******EXPENDITURES*******
~ENERAL GOVERNMENT ACTIVITIES:
ACTIVITY TOTAL .00 .00 .00 .00 .00 .00
"UBLI C SAFETY:
POll CE 12230.00 9360.94 76.5 2869.06 12067.48 12067.48 100.0 .00
TRAFFIC SIGNALS 90790.00 80108.52 88.2 10681.48 82277.35 82277.35 100.0 .00
ACTIVITY TOTAL 103020.00 89469.46 86.8 13550.54 94344.83 94344.83 100.0 .00
TRANSPORTATION:
PUBLI C YORKS 526.00 .00 526.00 .00 .00 .00
STREET MAINTENANCE 217523.00 214599.03 98.7 2923.97 158820.98 158820.98 100.0 .00
.... SYEEPING 73360.00 70518.94 96.1 2841. 06 69985.83 69985.83 100.0 .00
. ACTIVITY TOTAL 291409.00 285117.97 97.8 6291.03 228806.81 228806.81 100.0 .00
iEALTH & WELFARE:
WASTE MANAGEMENT 685704.00 679404.95 99.1 6299.05 542622.00 542622.00 100.0 .00
:ULTURE & LEISURE SERVICES:
:OMMUNITY DEVELOPMENT:
ENGINEERING 113450.00 101497.21 89.5 11952.79 117649.45 117649.45 100.0 .00
ACTIVITY TOTAL 113450.00 101497.21 89.5 11952.79 117649.45 117649.45 100.0 .00
:APITAL IMPROVEMENT PROJECTS:
GENERAL CIP PROJECTS 17269.00 17266.00 100.0 3.00 .00 .00 .00
COMMUNITY IMPROVEMENTS 205207.00 181692.50 88.5 23514.50 58968.45 58968.45 100.0 .00
PARKS 33045.00 2280.00 6.9 30765.00 133793.53 133793.53 100.0 .00
STREET CONSTRUCTION/IMPROVMT 2545242.00 697231 .63 27.4 1848010.37 364376.28 364376.28 100.0 .00
ACTIVITY TOTAL 2800763.00 898470.13 32.1 1902292.87 557138.26 557138.26 100.0 .00
o TAL EXPENDITURES 3994346.00 2053959.72 51.4 1940386.28 1540561.35 1540561.35 100.0 .00
XCESS [REVENUE>EXPENDITURE 6008.00 503070.28- 8373.3- 509078.28 252898.07- 252898.07- 100.0 .00
RANSFERS IN FROM OTHER FUNDS .00 .00 .00 32728.18- 32728.18- 100.0 .00
RANSFERS OUT TO OTHER FUNDS .00 3600.00 3600.00- 9451.83 9451.83 100.0 .00
~CESS [REVENUE> EXPENDITURE 6008.00 499470.28- 8313.4- 505478.28 276174.42- 276174.42- 100.0 .00
..
GL104C THE CITY OF DUBLIN STATEMENT SHOYING . PAGE 1.
10/02/95 REVENUES VERSUS EXPENDITURE 14.34.19
FOR THE
PERIOD 7/94 THROUGH 6/95
SPECIAL ASSESSMENT FUNDS e
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
********REVENUES*******
SPECIAL BENEFITS ASSESSMENTS 288265.00- 363469.78- 126.1 75204.78 533098.91- 533098.91- 100.0 .00
JSES OF MONEY AND PROPERTY 15000.00- 21115.14- 140.8 6115.14 22974.46- 22974.46- 100.0 .00
JTHER SOURCES OF REVENUE 5725.00- 3944.45- 68.9 1780.55- 14269.21- 14269.21- 100.0 .00
TOTAL REVENUE 308990.00- 388529.37- 125.7 79539.37 570342.58- 570342.58- 100.0 .00
*******EXPENDITURES*******
~ENERAL GOVERNMENT ACTIVITIES:
NON-DEPARTMENTAL .00 .00 .00 210730.75 210730.75 100.0 .00
ACTIVITY TOTAL .00 .00 .00 210730.75 210730.75 100.0 .00
:>UBLI C SAFETY:
TRFC SIGSISTREET LIGHTING 199025.00 192530.11 96.7 6494.89 190210.84 190210.84 100.0 .00
ACTIVITY TOTAL 199025.00 192530.11 96.7 6494.89 190210.84 190210.84 100.0 .00
TRANSPORTATION:
PUBLIC YORKS 5632.00 3507.43 62.3 2124.57 2736.26 2736.26 100.0 .00
STREET TREE MAINTENANCE 9890.00 5350.84 54.1 4539.16 6807.10 6807.10 100.0 .00
STREET LANDSCAPE MAINTENANCE 117001.00 110650.86 94.6 6350.14 105133.50 105133.50 100.0 .00
ACTIVITY TOTAL 132523.00 119509.13 90.2 13013.87 114676,86 114676.86 100.0 .00
lEALTH & YELFARE:
:ULTURE & LEISURE SERVICES:
:OMMUNITY DEVELOPMENT: ~C;t.
ENGINEERING 4120.00 3216.97 78.1 903.03 3828.40 3828.40 100.0
ACTIVITY TOTAL 4120.00 3216.97 78.1 903.03 3828.40 3828.40 100.0
:APITAL IMPROVEMENT PROJECTS:
COMMUNITY IMPROVEMENTS .00 .00 .00 4500.00 4500.00 100.0 .00
STREET CDNSTRUCTIONIIMPROVMT 401102.00 5470.89 1.4 395631.11 .00 .00 .00
ACTIVITY TOTAL 401102.00 5470.89 1.4 395631.11 4500.00 4500.00 100.0 .00
. 0 TAL EXPENDITURES 736770.00 320727.10 43.5 416042.90 523946.85 523946.85 100.0 .00
:XC~SS[REVENUE>EXPENDITURE 427780.00 67802.27- 15.8- 495582.27 46395 .73- 46395.73- 100.0 .00
'RANS~ERS IN FROM OTHER FUNDS .00 .00 .00 123895.44- 123895.44- 100.0 .00
RANSFERS OUT TO OTHER FUNDS .00 42810.04 42810.04- 110995.44 110995.44 100.0 .00
XCESS [REVENUE> EXPENDITURE 427780.00 24992.23- 5.8- 452772.23 59295.73- 59295.73- 100.0 .00
e.
GI. 1 04C THE CITY OF DUBLIN STATEMENT SHOYING PAGE 1
10/02/95 REVENUES VERSUS EXPENDITURE 14.55.52
FOR THE
PERIOD 7194 THROUGH 6/95
. CAP IT AL IMPROVEMENT FUND
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
'*******REVENUES*******
JSES OF MONEY AND PROPERTY .00 .00 .00 2058.46- 2058.46- 100.0 .00
)THER SOURCES OF REVENUE 711509.00- 134271.44- 18.9 577237.56- 73214.23- 73214.23- 100.0 .00
TOTAL REVENUE 711509.00- 134271.44- 18.9 577237.56- 75272.69- 75272.69- 100.0 .00
<******EXPENDI TURES*******
.ENERAL GOVERNMENT ACTIVITIES:
ACTIVITY TOTAL .00 .00 .00 .00 .00 .00
)UBU C SAFETY:
-RANSPORTATION:
lEALTH & YELFARE:
;ULTURE & LEISURE SERVICES:
:OMMUNITY DEVELOPMENT:
:APITAL IMPROVEMENT PROJECTS:
COMMUNITY IMPROVEMENTS 10500.00 7119.43 67.8 3380.57 .00 .00 .00
STREET CONSTRUCTION/IMPROVMT 464931.00 280120.88 60.2 184810.12 214021.33 214021.33 100.0 .00
ACTIVITY TOTAL 475431.00 287240.31 60.4 188190.69 214021.33 214021.33 100.0 .00
. 0 TAL EXPENDITURES 475431.00 287240.31 60.4 188190.69 214021.33 214021.33 100.0 .00
'XCESS[REVENUE>EXPENDITURE 236078.00- 152968.87 64.8- 389046.87- 138748.64 138748.64 100.0 .00
RANSF~RS IN FROM OTHER FUNDS .00 276446.78- 276446.78 .00 .00 .00
~:, OUT TO OTHER FUNDS .00 .00 .00 83393.92 83393.92 100.0 .00
T ~5
XCESS [REVENUE> EXPENDITURE 236078.00- 123477.91- 52.3 112600.09- 222142.56 222142.56 100.0 .00
.
GL104C THE CITY OF DUBLIN STATEMENT SHOYING . PAGE ,
10/02/95 REVENUES VERSUS EXPENDITURE 15.00.29
FOR THE
PERIOD 7/94 THROUGH 6/95
TRUST/AGENCY FUND .....
..
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
********REVENUES*******
SPECIAL BENEFITS ASSESSMENTS .00 222337.10- 222337.10 .00 .00 .00
USES OF MONEY AND PROPERTY .00 7111.65- 7111.65 .00 .00 .00
TOTAL REVENUE .00 229448.75- 229448.75 .00 .00 .00
*******EXPENDI TURES*******
GENERAL GOVERNMENT ACTIVITIES
NON-DEPARTMENTAL .00 242864.50 242864.50- .00 .00 .00
ACTIVITY TOTAL .00 242864.50 242864.50- .00 .00 .00
PUBLIC SAFETY:
TRANSPORTATION:
HEALTH & WELFARE:
CULTURE & LEISURE SERVICES:
COMMUNITY DEVELOPMENT:
CAPITAL IMPROVEMENT PROJECTS:
TOTAL EXPENDITURES .00 242864.50 242864.50- .00 .00 .00
EXCESS(REVENUE)EXPENDITURE .00 13415 .75 13415.75- .00 .00 .00
EXCESS (REVENUE) EXPENDITURE .00 13415.75 13415.75- .00 .00 .00
..~
..
.GL1~C . THE CITY OF DUBLIN STATEMENT SHOYING PAGE 1
10/02/95 REVENUES VERSUS EXPENDITURE 14.39.29
FOR THE
PERIOD 7/94 THROUGH 6/95
.. INTERNAL SERVICE FUND
PREVIOUS YEAR ENDING JUNE 30, 1994
CURRENT PERIOD
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
********REVENUES*******
USES OF MONEY AND PROPERTY 11600.00- 18553.23- 159.9 6953.23 15381.72- 15381. 72- 100.0 .00
CHARGES FOR SERVICES 124608.00- 128050.00- 102.8 3442.00 128214.28- 128214.28- 100.0 .00
OTHER SOURCES OF REVENUE 1090.00- 2128.54- 195.3 1038.54 7615.50- 7615.50- 100.0 .00
TOTAL REVENUE 137298.00 - 148731. 77- 108.3 11433.77 151211.50- 151211.50- 100.0 .00
*******EXPENDI TURES*******
GENERAL GOVERNMENT ACTIVITIES:
NON-DEPARTMENTAL 180367.00 121037.02 67.1 59329.98 127280.78 127280.78 100.0 .00
ACTIVITY TOTAL 180367.00 121037.02 67.1 59329.98 127280.78 127280.78 100.0 .00
PUBLI C SAFETY:
TRANSPORTATION:
HEALTH & YELFARE:
CULTURE & LEISURE SERVICES:
COMMUNITY DEVELOPMENT:
CAPITAL IMPROVEMENT PROJECTS:
GENERAL CIP PROJECTS 84470.00 9832.11 11.6 74637.89 .00 .00 .00
ACTIVITY TOTAL 84470.00 9832.11 11.6 74637.89 .00 .00 .00
TOT A L EXPENDITURES 264837.00 130869.13 49.4 133967.87 127280.78 127280.78 100.0 .00
EXCESS [REVENUE>EXPENDITURE 127539.00 17862.64- 14.0- 145401.64 23930.72- 23930.72- 100.0 .00
~~:~REVENUE> EXPENDITURE 127539.00 17862.64- 14.0- 145401.64 23930.72- 23930.72- 100.0 .00
Exc.=- ss
..'
GL104C THE CITY OF DUBLIN STATEMENT SHOYING - PAGE 1
10/02/95 REVENUES VERSUS EXPENDITURE 14.47.21
FOR THE
PERIOD 7/94 THROUGH 6/95
ENTERPRISE FUNDS .
CURRENT PERIOD PREVIOUS YEAR ENDING JUNE 30, 1994
BUDGET ACTUAL PERCENT VARIANCE ACTUAL ACTUAL PERCENT VARIANCE
FISCAL YR Y-T-D
********REVENUES*******
USES OF MONEY AND PROPERTY 1658112.00- 1565843.45- 94.4 92268.55- 1564715.31- 1564715.31- 100.0 .00
TOTAL REVENUE 1658112.00- 1565843.45- 94.4 92268.55- 1564715.31- 1564715.31- 100.0 .00
*******EXPENDITURES*******
GENERAL GOVERNMENT ACTIVITIES:
NON-DEPARTMENTAL 1553784.00 1412754.98 90.9 141029.02 1436774.32 1436774.32 100.0 .00
ADMIN SERVICES 13870.00 7346.35 53.0 6523.65 1635.85 1635.85 100.0 .00
ACTIVITY TOTAL 1567654.00 1420101.33 90.6 147552.67 1438410.17 1438410.17 100.0 .00
PUBLI C SAFETY:
DISASTER PREAPREDNESS 1150.00 .00 1150.00 .00 .00 .00
ACTIVITY TOTAL 1150.00 .00 1150.00 .00 .00 .00
TRANSPORTATION:
HEALTH & YELFARE:
CULTURE & LEISURE SERVICES:
RECREATION ADMINISTRATION 11037.00 11036.94 100.0 .06 10864.05 10864.05 100.0 .00
SENIOR CENTER 463.00 420.00 90.7 43.00 338.14 338.14 100.0 .00
ACTIVITY TOTAL 11500.00 11456.94 99.6 43.06 11202. 19 11202.19 100.0 .00
COMMUNITY DEVELOPMENT:
CAPITAL IMPROVEMENT PROJECTS:
TOT A L EXPENDITURES 1580304.00 1431558.27 90.6 148745.73 1449612.36 1449612.36 100.0 -~:
EXCESS [REVENUE>EXPENDITURES 77808.00- 134285.18- 172.6 56477 .18 115102.95- 115102.95- 100.0
.,
TRANSFERS IN FROM OTHER FUNDS .00 18407.91- 18407.91 12008.13- 12008.13- 100.0
EXCESS [REVENUE> EXPENDITURE 77808.00- 152693.09- 196.2 74885.09 127111.08- 127111.08- 100.0 .00
..
RESOLUTION NO. - 95
.-..
.'
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
*********
RESCINDING RESOLUTION 34-87 ESTABLISHING
AN INSURANCE RESERVE FUND
WHEREAS, In 1987 the City Council adopted Resolution Number 34-87 which established a liability
insurance reserve fund; and
WHEREAS, Fiscal Year 1986/87 was the first year of participation in ABAG PLAN, a self -insured public
agency pool providing liability coverage to the City; and
WHEREAS, The Reserve Fund was intended to provide a source of funds in the event that the liability
claims experience was extraordinary and exceeded budgeted resources; and
WHEREAS, In accordance with the adopted policy, the City General Fund [mancial records in the past,
have reflected a designation of Fund Balance in the amount of $137,210 for Liability Insurance Claims;
and
WHEREAS, Beginning with the Comprehensive Annual Financial Report for the period ending June 30,
1995, new reporting standards are in effect; and
WHEREAS, The Governmental Accounting Standards Board (GASB) now requires that financial
statements of public entities which utilize self - insured coverage, disclose an estimated liability for
liability insurance losses; and
e.
WHEREAS, It would be duplicative to retain both the designated Fund Balance and a Liability for the
same purpose on the City Financial records.
NOW, TIIEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby rescind
Resolution 34-87, which established an Insurance Reserve Fund.
BE IT FURTIIER RESOLVED that effective with the Comprehensive Annual Financial Statement for the
period ending June 30, 1995, the General Fund Financial records shall reflect a Liability for Insurance
claims in accordance with GASB pronouncements and Generally Accepted Accounting Principles as
applied to governmental entities.
PASSED, APPROVED AND ADOPTED this 12th day of December, 1995.
AYES:
NOES:
ABSENT:
ABSTAIN:
.ATTEST:
Mayor
City Clerk
EXHmIT 3
h: cc-mtg\resinsrv.doc
Exhibit 4
CITY OF DUBLIN ....
COMPARISON OF FUND BALANCE (NET OF LIABILITIES)
General & Special Revenue Funds June 30, 1994 and June 30, 1995
GENERAL FUND 1994 1995 Difference % Change
Reserve For:
Investments Held to Maturity $13,808,042 $14,299,648 $491,606 3.44%
Prepaids $11,981 $4,715 ($7,266) -154.10%
Unreserved -Designated For:
Liability Insurance Claims $137,210 $0 ($137,210)
Cemetary Endowment $60,000 $60,000 $0
Economic Uncertainty $1,369,133 $1,369,133 $0
Authorized Expenditures $2,325,340 $3,732,305 $1,406,965 37.70%
TOTAL GENERAL FUND $17,711,706 $19,465,801 $1,754,095 9.01%
SPECIAL REVENUE FUNDS
Traffic Safety $16,961 ($5,543) ($22,504) 405.99%
State Gas Tax $347,642 $469,199 $121,557 25.91 %
Special Criminal Activity $21,588 $1,291 ($20,297) -1572.19%
Intermodal Surface Transportation Efficiency Act $0 $0 $0
Community Development Block Grant $0 $0 $0 ..
Park Dedication $38,315 $34,735 ($3,580) -10.31%
Transportation Sales Tax Measure B ($45,079) $8,045 $53,124 660.34%
EBRPD Measure AA Grant $0 $0 $0
Maintenance District - Street Lighting $162,100 $190,891 $28,791 15.08%
Maintenance District - Stagecoach Road $18,917 $29,488 $10,571 35.85%
Maintenance District - Dougherty Road $136,486 $126,753 ($9,733) -7.68%
San Ramon Road Specific Plan 0* $41,047 $41,047 100.00%
*In 1994 was shown as an Agency Fund
SB 300 Transportation Grant $0 $0 $0
Vehicle Abatement $10,855 $26,518 $15,663 59.07%
Storm Water Run-off - NPDES $4,865 $14,417 $9,552 66.26%
Measure D Recycling $116,939 $190,982 $74,043 38.77%
Garbage Service $40,164 $312,080 $271,916 87.13% e.:
TOTAL SPECIAL REVENUE FUNDS $869,753 $1,439,903 $570,150 39.60%
EXHIBIT 4
IVIAZE &
,...,~ ASSOCIATES
.....
ACCOUNTANCY CORPORA nON
1670 Rivi.ra Av"nu. -Suif8 100
Walnut Creek, CalIfornIa 94596
(510) 930..0902 It FAX 930-0135
Honorable Mayor and Members of the
City Council of the City of Dublin. California
We havo audited the general purpose financial statements of the City of Dublin for the year c:oded June 30.
1995. and have issued our rqx>It thereon dated SClptmnber 1. 1995. As part of our audit, we made a study
and ~uation of the system of imemal accounting control to the extent we considered necessary to
evaluate tho symem os rcquircxl by generally aooepted auditin6 ~laIIdatds. Tho purpose of our study and
evaluation was to determine the tulture. timing, and eldent of the euditing proeedurcs ncccs8D.lY for
expressing an opinion on tho finanoial statements. . Our study and evaluation was more limited than "WOuld
be necessary to express an opinion on the system of internal acoounting control takcm as a whole.
Management Is responsible fOr establishing and maintaining a system of internal accounting control. In
fulfilling this respousibility, estimates and judgments by management are required to assess the cx:pected
benefits attd Rln.ted colrts of oontTol prooodures. The objoctivclI of a sy1tem. arc to provide managmumt
with reasonable but not ablOOlute U8Urance that a;setSl are $afeguarcDd ~ 1081 from uuauthorb:ed uso
or disposition, and that tranBaoti.ons are executed in accordance with management'1 autbori7.a.tion and
recorded properly to permit the preparation of finanoial statements in accordance with genem11y accepted
accounting principles,
.':
Bcoaul'lc of inherent limitation3 in any systorn of internal accounting control, errors or irregularities may
neverfueles8 occur and not be deteoted, Also, projections of any evaluation olthc systx:m to future periods
is subject to the risk that procedures may become inadequate because of ehanges in conditions or that the
degree of compliance with the procedures may deteriorate.
Our study and evaluation made for the limited purpose described in the first paragraph would not
necessarily disclose all nwerlal weaknesses in the system. Accordingly, ~ do not express an opinion on
the System of internal accounting control of the City taken as a whole.
Our study and evaluation disclosed no condition that we believe to be a material wealcne99. We therefore
have no recommendations for strengthening internal controls or procedures.
..*****.....
AJZ of the date of our report, th(!l reoonuncndatione mndcllUlt year have been implc:montod..
We wish to express our appreciation for the courtesy and cooperation extended to us by Pa.ul Rankin Qhd
his staff during our audit.
/(7 .. ~
September 1. 1995
..
A Proffliiional Corporation
EXHIBIT 5
AAAZE &
· "', ASSOCIA rES
ACCOUNTANCY CORPORA.'
1670 Riviera Avenue -Suite '.
Walnut Creek, California 94596
(510) 930-0902. FAX 930-0135
INDEPENDENT AUDITOR'S REPORT ON
COMPLIANCE WITH THE PROPOSITION 111
1995-96 APPROPRIATION LIMIT INCREMENT
To the Mayor and Members of the City Council
City of Dublin, California
We have applied the procedures below to the Budget Appropriations Limit Worksheet (Worksheet) for the City of
Dublin for the year ended June 30, 1996. These procedures, which were suggested by the League of California Cities
and presented in their Article XIIIB Appropriations Limitation Uniform Guidelines (Guidelines), were performed solely
to assist you in meeting the requirements of Section 1.5 of Article XIIIB of the California Constitution. This report is
intended for the information of management and the City Council; however, this restriction is not intended to limit the
distribution of this report, which is a matter of public record.
At your request, based on the League of California Cities' interpretation of Article XIIIB of the California Constitution,
the scope of our work excluded any tests or other procedures regarding the accuracy of the 1978-79 or 1986-87 "base
year" appropriations limit calculations.
The procedures you requested us to perform and our fIndings were as follows:
e
A. We obtained the Worksheet and determined that the limit and annual adjustment factors were adopted by
resolution of the City Council. We also determined that the population and inflation options were selected by
a recorded vote of the City Council.
B. For the Worksheet, we computed the 1995-96 Appropriations Limit by multiplying the Revised 1994-95
Appropriations Limit by the Total Growth Factor.
C. For the Worksheet, we agreed the Per Capita Income, County and City Population Factors to California State
Department of Finance Worksheets. We agreed the Nonresidential Assessed Valuation Factor to a City of
Dublin Finance Department worksheet
D. We agreed the 1994-95 Appropriations Limitto a resolution of the City Council.
These agreed-upon procedures are substantially less in scope than an audit, the objective of which is the expression of
an opinion on the Worksheet. Accordingly, we do not express such an opinion.
Based on the application of the procedures referred to above, nothing came to our attention, which caused us to believe
that the accompanying Worksheet was not computed in accordance with Article XIIIB of the California Constitution, as
interpreted in the California League of Cities Article XIIIB Appropriations Limit Uniform Guidelines. Had we
performed additional procedures or had we made an audit of the Worksheet and the other completed worksheets
described in above, matters might have come to our attention which would have been reported to you.
September 1, 1995
'l7
--I
~
e,'
EXHmIT 6
A Professional Corporation