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Home My WebLink About4.05 PrgmSuplmntCaltransReimburse . . . . . .. . CITY CLERK File # DJ<<E]I(2l-15bL AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 21,1997 SUBJECT: Program Supplement No. 010 - Local Agency-State Agreement for Federal-Aid Projects No. 04-5432, Project Number STPL-5432 (004), with Caltrans to Reimburse the City of Dublin Report Prepared by: Lee S. Thompson, Public Works Director EXHIBITS ATTACHED: 1) Resolution authorizing submittal of Program Supplement 010 to Department of Transportation for funding of the Dougherty Road Widening from Houston Place North to Amador Valley Boulevard Program Supplement 010 2) RECOMMENDATION, lIP' 1) 2) Adopt Resolution Authorize Public Works Director to execute Program Supplement 010. FINANCIAL STATEMENT: The City of Dublin will be reimbursed for up to $329,214 from Caltrans for the Preliminary Engineering, design and construction of the Dougherty Road Widening Project. All costs above $329,214 will be funded by the City through Gas Tax, Measure B, SB300 monies, and developel;' fees. DESCRIPTION: 'The City of Dublin was previously notified by Caltrans and the Metropolitan Transportation Commission that the Dougherty Road Widening Project from Houston Place north to Amador Valley Boulevard had been approved for Federal ISTEA funding participation. In order to receive reimbursement funds for this project, the City is required to execute Program Supplement 010. This agreement basically reaffirms that the City will maintain the completed improvements and will abide by the State requirements for administering Federal projects. This section of the Dougherty Road Widening Project has a total budget of$571,252. Of these funds, $329,214 will be financed through a Federal ISTEA Grant and the remaining $242,038 will be paid by the City through other restricted funding sources. Staff recommends that the City Council adopt the resolution approving the Program Supplement and authorize the Public Works Director to execute this Program Supplement. ' ------------------------------------------------------------------- COPIES TO: 4.; . . ITEM NO. g:\agenmisc\supp 1 0 RESOLUTION NO. - 97 . A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ********* AUTHORIZING THE SUBMISSION OF PROGRAM SUPPLEMENT NO. 010, TO THE DEPARTMENT OF TRANSPORTATION FOR PRELIMINARY ENGINEERING, DESIGN AND CONSTRUCTION FUNDING FOR THE DOUGHERTY ROAD WIDENING PROJECT WHEREAS, the City of Dublin has requested Federal funding for the Dougherty Road Widening Project from Houston Place north to Amador Valley Boulevard; and WHEREAS, said funding is needed for the design and construction of the Dougherty Road Widening project; and WHEREAS, to receive this funding, the Department of Transportation requires an authorizing Resolution to be submitted, along with the Program Supplement for the project, WHEREAS, the Program Supplement No. 010 is the Local Agency-State Agreement for Federal- Aid Project No. 04-5432 and Caltrans [Project No. STPL-5432(004)] for preliminary engineering, design . and construction for the Widening of Dougherty Road, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves Program Supplement No. 010, and authorizes the Director of Public Works to execute and transmit this supplement to the Department of Transportation. PASSED, APPROVED AND ADOPTED this 21st day of Octo her, 1997. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: . City Clerk g: lagenmisclresoJ a.doc STATE OF CALIFORNIA - BUSINESS. TRANSPORTATION AND HOUSING AGENCY PETE WILSON. Governor DEPARTMENT OF TRANSPORTATION DESIGN AND LOCAL PROGRAMS P.O. BOX 942874. MS #1 SACRAMENTO, CA 94274-0001 TDD (916) 654-4014 (916) 654-3151 Fax: (916) 654-2409 . (;' r: r:: ! ,q: r, R, ,,: -,', . - (\'- - . ~ ,.. ~9jl September 24. 1997 S\:J ,.:;J . File: 04-ALA-O-DBLN-'1 ;PI Ie VvO\:';'S { l......J '-}.....- STPL-5432(OO4 ) IN THE CITY OF DUBLIN ON DOUGHERTY RD. FROM HOUSTON PL. NORTH TO AMADOR VALLEY BLVD. Mr. Lee Thompson City Engineer City of Dublin POBox 2340 Dublin, CA 94568 Dear Mr. Thompson: Enclosed are two originals of Program Supplement Agreement No. 010 to Administering Agency-State. Agreement No. 04-5432 covering: Preliminary Engineering and Construction for the above-referenced project. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS 1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified authorizing resolution that clearly identifies the project and the official authorized to execute the agreement A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. ;4f S:~cv41 HERB REINL, Chief Office of Local Programs Project Implementation . Enclosure cc: OLP AE Project Piles (04) DLAE- Rich Monroe .We'lI Find a Way. AGTLRFED.FRX PROGRAM.' SUPPLEMENT NO. 010 to LOCAL AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 04-5432 Date: September 11, 1997 Location: 04-ALA-0-DBLN Project Number: STPL-5432 (004) E.A. Number: 04-927960 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/12/83 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached) . The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: In the City of Dublin on Dougherty Rd. from Houston Pl. north to Amador Valley Blvd. TYPE OF WORK: Widening/overlay LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [X] Preliminary Engineering [] Right-of-Way [] [ ] Construction Engineering [X] Construction Estimated Costl Federal Funds Matching Funds . 33C $ 613884 33D $ $ 29214 300786 $ o Local OTHER 283884 $ OTHER o $ o City of Dublin STATE OF CALIFORNIA Department of Transportation By By Chief, Office of Local Programs Project Implementation Date Date Attest . , Title $ 330000.00 Chapter I Statutes Item Program I BC I Fund Source JlMOUN'I' 282 1997 2660-101-890 20.30.010.810 C 262040 892-F 330000:00 . Page 1 of 2 04-ALA-0-DBLN STPL-S432 (004) DATE: 09/11197. . SPECIAL COVENANTS OR REMARKS . ., 1. All maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. 2. The Local Agency will reimburse the State for their share of costs for work requested to be performed by the State. 3. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. 4. The Local Agency will advertise, award and administer this project in accordance with the current Local Program Procedures or the new Local Programs Manual, when issued. S. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for . Federal-Aid Program. 6. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25,000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. . Page 2 of 2