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Home My WebLink About4.06 AdvertiseForBids 97-02 CITY CLERK File # ~-~-~-~-[][] AGENDA STATEMENT CITY COUNCIL MEETING DATE: February '18, 1997 SUBJECT: Authorization to Solicit Bids. Contract 97-02 Annual Sidewalk Safety Repair (Remove and Replace) Report Prepared by: Lee S. Thompson, Public Works Director EXHIBITS ATTACHED: 1) 2) Policy resolution for FY 1996-97 Specifications will be available at the meeting / RECOMMENDATION:~ .f/ I) Adopt policy resolution ,"' \~/ 2) Authorize Staffto advertise for bids 'V' FINANCIAL STATEMENT: Design, inspection, and miscellaneous costs Construction of Sidewalk, Curb and Gutter Total: This project is budgeted in the City's General Fund. Sidewalk Park Safety Maintenance Budget Budget $10,000 $ 0 $40,000 $ 2,900 $50,000 $ 2,900 DESCRIPTION: The .annual Sidewalk Safety Repair has been using two different processes to repair sidewalk that is offset 3/4" or more and may pose a tripping hazard. The first process, Remove and Replace, is used in instances where the offset is more significant or where tree roots are causing the problem. This procedure requires removal of the existing sidewalk, and in the case of root problems, removal of the tree roots, installation of a root barrier to mitigate future problems, and then replacement of the concrete sidewalk. The second process has been to grind the concrete for less severe offsets. This vear. our inspectors have identified a number of locations where the settlement of curbs and gutters is causing the ponding of runoff water. These curb and gutter problems are quite often adjacent to offset sidewalk areas and contribute to deterioration of the service life of the roadw:ay. Staffis proposing to COPIES TO: ITEM NO. ~ g:mnlcpro ,sidewalk\agstauth forego the grinding portion of the program and only let one contract, which will include the removal and replacement of offset sidewalks, as well as the repair of curbs and gutters. While maintenance of sidewalks and other frontage improvements is legally the responsibility of the prix'ate property ox~er, the City Council has adopted a City'-paid sidewalk repair program on a year-by- year basis since 1983. At the budget hearing for Fiscal Year 1996-97, the City Council agreed to extend the CiD--paid repair program for an additional year. In addition to the Sidewalk Safety Program work in this year's construction contract, it is proposed Io install sidewalks in the Civic Center parking lot planter strips and in an area of Stagecoach Park. Both of these locations have landscaped areas which are being used as walkways. Staff recon:trnends that the City Council adopt the resolution establishing the City-paid sidewalk repair policy for Fiscal Year 1996-97 and authorize Staffto advertise for bids for the Annual Sidewalk Safety Repair Program. RESOLUTION NO. - 97 :~ RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ESTABLISHING A POLICY FOR THE REPAIR OF PUBLIC IMPROVEMENTS DEEMED TO BE PEDESTRIAN HAZARDS (CITY-FUNDED REPAIR PROGRAMD Xkq-IEREAS. public improvements such as curbs, gutters, driveways, and sidewalks sometimes become damaged due to natural and man*made causes; and ¥~5tEREAS. these damaged improvements sometimes become tripping hazards to pedestrian traffic: and WHEREAS. it is in the best interest of safety to have these hazards eliminated; NOW, THEREFORE, BE IT RESOLVED that the City Council of the Cky of Dublin establis},es a policy of the City of Dublin for Fiscal Year 1996-97 entitled "Annual Sidewalk Repair Progrm~C. PASSED, APPROVED AND ADOPTED this 18th day of February, 1997. AYES: NOES: ABSENT: ABSTAIN: ATTEST: Mayor City Clerk FXHIBIT1 POLICY FOR THE CITY OF DUBLIN ANNUAL SIDEWALK REPAIR PROGI~4M Fiscal Year 1996-97 It is the policy of the City of Dublin to cause repairs to be made to certain public improvements for the safety of the general public under the following guidelines. Improvements Included: Public improvements included under this program shall be limited to those improvements which may constitute a potential tripping hazard to pedestrian traffic such as curbs, gutters, driveways, and sidewalks. Need: Where these improvements have settled, heaved and/or cracked and offset such as to represent a tripping hazards as identified by the City Engineer, or his representative, these improvements shall be replaced. Responsibility: Where it is apparent that the damage to improvements has been caused by natural causes such as tree roots, utility trench settlement, or soil heaving the City of Dublin will pa)' for the cost of repair. Where it is apparent that the properb' ox~mer fronting the damaged improvement has caused the damage, such as driving vehicles into a side yard, the proper'b,' owner shall be responsible for the repair. The City Engineer shall establish a procedure whereby the property owner will be notified of the needed repair, and if not done in a specified reasonable time, he shall cause the repair to be made and the cost of the repair, together with reasonable administrative costs, shall become a lien against the property. Time Limit of Policy: This policy shall be in effect for Fiscal Year 1996-97 and thereafter be reviewed for extension, modification, or replacement. Legal Responsibility: The Ci~' of Dublin, in adopting this policy, does so as an accommodation to property owners who find it difficuli to hire their own contractors to make these necessary sidewalk repairs. The City will let one contract for the 1996-97 Fiscal Year and repair those defective sidewalks which have been brought to the attention of the City by the propertb' owners (or others) and that have an offset of over three quarters inch (3/4") measured vertically. The existence of this program does not abrogate the responsibility of the properS.* owners to maintain their frontage improvements in a safe manner under Section 5610 of the California Streets and Highways Code.