HomeMy WebLinkAbout4.06 AuthSupmtlPrgrmSup#9
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CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 26, 1996
SUBJECT:
Program Supplement No. 009 ~ Local Agency-State Agreement for
Federal~Aid Projects No. 04~S432, Caltrans Project No. CML~5432
(005), with Caltrans to.B.eimburse.the City of Dublin.
Report Prepared by: Lee.S. Thompson, Public'Works Director
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EXHIBITS ATTACHED:
1)
Resolution authorizing submittal of PrOgriun Supplement
009 to Department of Transportation for funding of the
Dublin Boulevard Widening Project From West of Clark
Avenue to East of Sierra Court.
Program Supplement 009
2)
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RECOMMENDATION: a ..f\.._I)
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Adopt Resolution
Authorize Public Works Director to execute Program
Supplement 009.
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.,...::' FINANCIAL STATEMENT:
The City of Dublin will be reimbursed for up to $122,171 from
Caltrans for the Preliminary Engineering, including environmental
work and design of the Dublin Boulevard Widening Project. All
costs above $122,171 will be funded by the City through Gas Tax
monies. The total Preliminary Engineering for the project is
estimated to be $138,000, 568,000 of whiCh is budgeted this fiscal
year and the remainder is indicated in the.s..yr CIP as being
expended next fiscal year.
DESCRIPTION: In August of 1994, the City ,of Dublin was notified by Caltrans and
Metropolitan Transportation Commission that the Dublin Boulevard Widening Project from West of
Clark Ave. to East of Sierra Ct. had been approved for Federal funding pat1icipation. hi order to receive
reimbursement funds for the Preliminary Engineering Phase of this project; the City is required to execute
Program Supplement 009. Completion of this section of the Dublin Boulevard Widening Project has an
ultimate budgeted ofSl,130,000. Of these funds, 51,000,000 will be financed through a Federal ISTEA
Grant and $130,000 will be paid by the City.
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"-'-.' COPIES TO:' .
ITEM NO. ~_
g:\agenmlsc\supp9
Program Supplement 009 is for Preliminary Engineering phase of the project and is budgeted for 1.... .~"""'~
$138,000. Of this budget, $122,171 is funded by an ISTEA (Federal) grant and the balance of$15,829
will be funded by the City.
Staff recommends that the City Council adopt the resolution approving the Program Supplement and
authorize the Public Works Director to execute this Program Supplement.
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RESOLUTION NO. ~ 96
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A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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AUTHORIZING THE SUBMISSION OF PROGRAM
SUPPLEMENT NO. 009, TO THE DEPARTMENT OF
TRANSPORTATION FOR CONSTRUCTION FUNDING
FOR THE CITY OF DUBLIN TRAFFIC SIGNAL
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COORDINATION AND UPDATE PROJECT
WHEREAS, the City of Dublin has requested Federal funding for the Dublin Boulevard Widening
Project from West of Clark Ave. to East of Sierra Ct.; and
WHEREAS, said funding is needed for the continuation of the collective Dublin Boulevard
V,i'dening project; and
WHEREAS, to receive this funding, the Department of Transportation requires an authorizing
Resolution to be submitted, along with the Program Supplement for the project,
WHEREAS, the Program Supplement No. 009 is the Local Agency-State Agreement for Federal-
Aid Project (No. 04-5432) and Caltrans [Project No. STPL-5432(005)] for preliminary engineering for the
..': Widening of Dublin Boulevard,
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves Program Supplement No. 009, and authorizes the Director of Public Works to execute and
transmit this supplement to the Department of Transportation.
PASSED, APPROVED AND ADOPTED this 26th day of March, 1996.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
. ATTEST:
City Clerk
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STATE OF CALIFORNIA - BUSINESS, TRANSPORTATION AND HOUSING AGENCY
PETE WILSON, Governor
DEPARTMENT OF TRANSPORTATION
STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM
1120N STREET
P.O. BOX 942874, MSl1
SACRAMENTOJnCA 94274.0001
TDD (916) 654-.qv14
(916) 654.3151
FAX (916) 654.2409
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March 14, 1996
File:
04 - ALA -0 - DBLN
s:r:PL-5432(005)
IN' mE CITY OF DUBLIN ON
DUBLJN' BLVD., WEST OF
CLARK AVE. TO EAST OF
SIERRA CT - RECONST. &
WIDENING
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Mr. Lee Thompson
City Engineer
- City of Dublin
POBox 2340
Dublin, CA 94568
Attention: Ken Seumalo
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Dear Mr. Thompson:
Enclosed are two originals of Program Supplement Agreement Number 009
to Local Agency-State Agreement No. 04-5432 covering preliminary engineering
for the above-referenced project.
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Please sign both copies of this Agreement and return them to this office, Office of Local
Programs - MSl. Alterations should not be made to the agreement language or funding. Attach
your local agency's certified authorizing resolution that clearly identifies the project and the
official authorized to execute the agreement. A fully executed copy of the agreement will be
returned to you upon ratification by Caltrans.
Your prompt action is requested. No invoices for reimbursement can be processed until
the agreement is fully executed. If the agreement cannot be approved by your agency within six
weeks, please return it. A replacement Program Supplement Agreement will be resubmitted later
when your agency submits a request, with the agreement check list form, indicating it is ready to
proceed.
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HERB REINL, Chief
Office of Local Programs
Project Implementation
Enclosure
cc: OLP AE project fIles
DLAE - 04
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"We'lI Find a Way"
~KOGRAM SUPPLEMENT NO. 009
to
i LOCAL AGENCY-STATE AGREEMENT
le!OR FEDERAL-AID PROJECTS NO. 04-5432
. :~his Program Supplement is hereby incorporated into the Local Agency-State
Agreement for Federal Aid which was entered into between the Local Agency
and the State on 12/12/83 and is subject to all the terms and conditions
thereof. This Program Supplement is adopted in accordance with Paragraph 2
of Article II of the aforementioned Master Agreement under authority of
Resolution No. , approved by the Local Agency on
(See copy attached) .
Date:
Location:
project Number:
E.A. Number:
March 8, 1996
04-ALA-0-DBLN
STPL-5432 (005)
04-927993
The Local Agency further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with the covenants or
remarks set forth on the following pages.
PROJECT TERMINI:
IN THE CITY OF DUBLIN ON DUBLIN BLVD; WEST ,OF CLARK AVE. TO EAST OF
SIERRA COURT
TYPE OF WORK: RECONSTRUCTION AND WIDENING
LENGTH: 0.2 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Preliminary Engineering [] Right-of-Way []
[ ] Construction Engineering [] Construction
Estimated Cost I
Federal Funds
Matching Funds
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122171 $
o
Local OTHER
15829 $
OTHER
138000 33C $
$
o $
o
City of Dublin
STATE OF CALIFORNIA
Department of Transportation
By
By
Chief, Office of Local Programs
Project Implementation
Date
Date
Attest
Title
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Chapter I Statutes
Date
3.Jrfjt $
122171.00
Accounting Office
Program
IBCI
Fund Source
AMOUNT
303
1995
2660~101-890
95-96
20.30.010.810
C 262040 892-F
122171.00
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04-ALA-0-DBLN
STPL-5432 (005)
DATE: 03/08/96
SPECIAL COVENANTS OR REMARKS
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1. All maintenance, involving the physical condition and the
operation of the improvements, referred to in Article VI
MAINTENANCE of the aforementioned Master Agreement will be
performed by the Local Agency at regular intervals or as required
for efficient operation of the completed improvements.
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2. The Local Agency agrees the payment of Federal funds will be
limited to the amounts approved by the Federal Highway
Administration in the Federal-Aid Project Agreement (PR-2)/Detail
Estimate, or its modification (PR-2A) or the FNM-76, and accepts
any increases in Local Agency Funds as shown on the Finance or
Bid Letter or its modification as prepared by the Office of Local
Programs.
3. This Program Supplement will be revised at a later date to
include other phases of work.
4. In executing this Program Supplemental Agreement, Local
Agency hereby reaffirms the "Nondiscrimination Assurances"
contained in the aforementioned Master Agreement for
Federal-Aid Program.
5. Whenever the local agency uses a consultant on a cost plus basis,
the local agency is required to submit a post audit report cover- ._-.'
ing the allowability of cost payments for each individual consul- ,..-:
tant or sub-contractor incurring over $25,000 on the project.
The audit report must state the applicable cost principles utili-
zed by the auditor in determining allowable costs as referenced in
CFR 49, part 18, Subpart C - 22, Allowable Costs.
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