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Home My WebLink About4.06 AwardOfBid 97-01 CITY CLERK File # ~--~ .~[-~--~-~-~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 18, 1997 SUBJECT: Award of Bid - Serra Court Drainage Improvements, Contract 97-01 Report Prepared by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) 2) 3) 4) Resolution of Award Summary of Bids Budget Change Form Location Map RECOMMENDATION: ~Qt~r~Adopt resolution awarding bid to VanGuard Construction FINANCIAL STATEMENT: Low bid received: Engineer's Estimate: $12,322.75 $11,996.00 Low bid plus 10% contingency: $13,500.00 Design Estimate $ 500.00 Inspection Estimate $ 1,000.00 ESTIMATED TOTAL COST OF PROJECT: $15,000.00 No funds are included in the 1996-97 budget for this repair. A budget.appropriation from the Gas Tax Fund Reserves in the amount of $15,000 is needed to complete the repair. DESCRIPTION: At the City Council meeting of February 5, 1997, City Council authorized Staff to solicit bids for Contract 97-01, Serra Court Drainage Improvements. The necessity for this project is the result of an under~ound spring extending under Serra Court and surfacing in Peppertree Road, causing severe damage to the pavement on both of these streets. Construction of these drainage improvements will extend the life of the pavement and reduce the total maintenance costs for Serra Co'nl and Peppertree Road. The scope of this project is to install a perforated subdrain along and across Serra Court, where it will tie into a storm drain pipe crossing Dublin Green Drive. The subdrain is designed to pick up and drain off underground water before the water flows under the street. Repair and overlay of the street will be included in a future ),ear's Overlay Program, for which there will be a separate contract. COPIES TO: Bidders g:\miscprojBerract~agstawrd As the need for this work was not anticipated during the Council's approval of the Capital Improvement Program for 1996-97, a budget appropriation from the Gas Tax Fund Reserves is necessary in the amount of $15,000. A total of six (6) bids were received with the low bid being submitted by VanGuard Construction in the amount of $12,303.10. Staffhas reviewed the low bidder's proposal, checked with references and recommends that the City Council approve the additional appropriation and adopt the resolution awarding Contract 97-01 to VanGuard Construction. Page 2 RESOLUTION NO. 24 - 97 A RESOLUTION OF THE CITY COUNCI3L, OF THE CITY OF DUBLIN AWARDING CONTRACT 97-01 SERRA COURT DRAINAGE IMPROVEMENTS TO VANGUARD CONSTRUCTION WHEREAS, the City of Dublin did, on March 11, 1997, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 97-01 SERRA COURT DRAINAGE IMPROVEMENTS, authorized by the City Council on February 5, 1997, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dublin Contract 97-01 to the lowest responsible bidder therefor, to wit VanGuard Construction with a bid of Twelve Thousand Three ltundred Twenty-Two Dollars and Seventy-Five Cents ($12,322.75), the particulars of which bid are on file in the Office of the City Engineer PASSED, APPROVED AND ADOPTED this 18th day of March, 1997. AYES: Councilmembers Barnes, Burton, Howard, Lockhart and Mayor Houston NOES: None ABSENT: None ABSTAIN: None ATTEST:/~// / ~/ f ~Cit~Clerk Mayor g:[mlscprofiserractlresoawrd K~AJ/3-18-97/resosrra. d~c IBID RESULTS - SERRA COURT DRAINAGE IMPROVEMENTS, CONTRACT NO. 97-01 BID OPENING DATE ~ MARCH ~, ~ UNIT ITEM DESCRIPTION MEASURE 4" Trench w/Crass II Drain Rock w/Pav LF 18" Multi-Flow Drain Subdrain LF Remove & Install Concrete SF Connect Subdrain to Stormdrain LS 8" x 10" trench wi3" Pipe w/Fabric LF Surface Drain LS TOTAL BID: UNIT ITEM DESCRIPTION MEASURE 4" Trench w/Crass II Drain Rock w/Pav. LF 18" Multi-Flow Drain Subdrain LF Remove & Install Concrete SF Connect Subdrain to Stormdrain LS 8" x 10" trench wi3" Pipe w/Fabric LF Surface Drain LS TOTAL BID: ENGINEER'S ESTIMATE UNIT PRICE TOTAL PRICE ~ $ 5,880.00 4.00 $ 2,940.00 25.00 $ 600.00 1,000.00 $ 1,000.00 32.00 $ 576.00 1,000.00 $ ~ $ 11,996.0~- VAN GUARDCONST. D-JENGINEERING UNIT PRICE TOTAL PRICE $ 10.2~- $ 7,548.45 $ 4.68 $ 3,439.80 $ 24.95 $ 598.80 $ 333.00 __$ 333.00 $ 28.35 __$ 510.30 $ ~ _$ 50.65 $ 12,481.00 S.R.P. COMPANY UNIT PRICE TOTAL PRICE $ 6.55 $ 4,814.25 $ 4.70- $ 3,454.50 $ 30.00 $ 720.00 $ 1,ooo.oo $ %000.00 $ ~ $ 1,134.00 $ 1,2oo.oo $ i~ $ 12,322.7~- * ADJUSTED Q.B.C. INC~ UNIT PRICE TOTAL PRICE $ 14.64 $ 10~ _$ 8.00 $ 5,880.00 25.00 $ 600.00 2,000.00 $ 2,000.00 ~ 20.00 $ 360.0~ 500.00 UNIT PRIC TOTAL PRICE $ 6.80 $ 14.00 $ 10~ $ 12.50 $ 300.0-'-~- $ 200.00 $ 200.00 $ 25.00 $ 450.0--~' 15o.oo $ ~ $ 16,241.00 TOTALS AFTER AMOUNTS CORREC~D ED BOYAN CONST. NORWOOD CONST. UNIT PRICE TOTAL PRICE $ 18.00 $ 13,230.00 $ $ 2,940.00 $ $ 1,200.00 $ 20~ UNIT PRICE TOTAL PRIC ~ $ 11,025.00 6.~5 $ 4,777.~- 10~0 $ 2,400.00 350( $ 3,500.0-~- 4~o$ 1240 $ * $ 23~ $ $ 500.00 20.000 $ 360.~ $ 150.00 $ $ 500.00 $ 18,380.00 RESOLUTION NO. -97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT 97-01 SERRA COURT DRAINAGE IMPROVEMENTS TO VANGUARD CONSTRUCTION WHEREAS, the City of Dublin did, on March 1 i, 1997, publicly open, examine, and declare ail sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 97-01 SERRA COURT DRAiNAGE IMPROVEMENTS, authorized by the City Council on February 5, 1997, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dublin Contract 97-01 to the lowest responsible bidder therefor, to wit VanGuard Construction with a bid of Twelve Thousand Three Hundred Twenty-Two Dollars and Seventy-Five Cents ($12,322.75), the particulars of which bid are on file in the Office of the City Engineer PASSED, APPROVED AND ADOPTED this 18th day of March, I997. AYES: NOES: ABSENT: ABSTAINING: Mayor ATTEST: City Clerk CITY OF DUBLIN BUDGET CHANGE FORM CHANGEFORM# New Appropriations (City Council Approval Required): X From Unappropriated Reserves From New Revenues Budget Transfers: From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other Serra Court Drainage Improvements Salaries $1,500 Account #: Account #: 9663-701-001-206 Name: Name: Serra Court Drainage Improvements $ 13,500 Account #: Account #: 9663-750-050-206 Name: Name: .: Account #: Account #: Name: Name: ~ASON FOR BUDGET CHANGE ENTRY: Emergency maintenance work to install subdrains on Serra Court to remove spring water from the street subbase. Pavement is deteriorating. This condition came to the City's attention after the 1996-97 Capital Improvement budget was approved. Date: CiD' Manager: Signature Date: Mayor: Signature Signature Posted By: Date: FT · - . FDR PRDPERTY D',/NER FT tlr rT .... -~3$TIN~ CURB. ~JT'~R AND SIDe--WALK CiTY OF DU3LiN PU3LIC ~/ORKS DEPARTMENT CONTRACT NO. 97-01 SERRA COURT DRAINAGE IMPROVEMENTS IAPPRDVAL APPRDVAL ~ A~.P~3VE~ // ~'~ KAS ICHZCK£~ L.S'X- :~ATZ01/27/97tSC,LZ NONE I])P'~v']~ ~' 11 oz 1