HomeMy WebLinkAbout4.06 CivicCtrSallyPortRpr
.~"
CITY CLERK
File # D(g][Q][Q]-~[Q]
w-~
.........
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: April 23, 1996
e:'
SUBJECT:
Civic Center Sally Port Repair
Proposal from McMillan 'technology
Report Prepared by: Lee Thompson, Public Works Director
EXHIBITS ATTACHED:
1)
2)
Proposal Letter from McMillan Technology
Budget !Change Form
RECOMMENDATION: 1)
\L/\.~-
\ 2)
Approve additional appropriation in the amount of56,924
from unallocated reserves to the Building Management
Operating Budget.
Approve purchase order to McMillan Technology and direct
Staff'to proceed with repair.
FINANCIAL STATEMENT:
.
The estimated cost of this work is 510,424. Staffis projecting that
FY 1995-96 expenditures in the Building Management account will
be approximately 53,500 under budget. An additional appropriation
from unallocated reserves in the amount of $6,924 would therefore
be necessary to perform this work during the current Fiscal Year.
."':;7._
.::.:..:.>
'.
DESCRIPTION: The Police Wing's vehicle sally port is designed to provide a safe
means of transferring a person in police custody from a vehicle to the holding facility. Through a series of
electronic security devices, the vehicle is intended to enter the sally port through a roll-up door. At this
point, the door closes, securing the vehicle sally. The officer is then able to place the prisoner into a secure
vestibule, enter the holding facility through a separate officer sally in which hislher weapon is placed in a
locker, and remove the prisoner from the vestibule for processing into the holding facility. Once this is
complete, the officer can retrieve hislher weapon and drive the vehicle out of the vehicle sally through the
roll-up door at the opposite end.
Police Services has experienced problems with the sally port on several occasions. The electronic security
system has an intermittent flaw which causes the doors to operate (or not operate) at inappropriate times.
Therefore, the sally port is not serving its intended purpose for receiving of prisoners. Staft: including
MCE's on-site maintenance personnel, have attempted numerous times to troubleshoot this system;
however, there is insufficient time or expertise available to continue trying to locate and resolve the
problem with existing Staff.
--------------------------------~-------------~--------------------
:..
COPIES TO: McMillan Technology
ITEM NO. M
g:\agenmisc\mcmillan
~~/~'.
,,~-,..- --..
The consequen~e of not making the ~epair ~s that p~soners are cu~entl~ escorted to the holding facility e- . _
through the mam hallways of the Police Wmg, caUSIng an unsafe Situation for the officers and other ."
employees of the facility and also creating the possibility of escape. The only other alternative is taking the
prisoners directly to the Santa Rita jail, which defeats the purpose of having a holding facility at the Civic
Center and removes an officer from the Dublin streets for a longer period of time.
Staffis therefore proposing to contract with McMillan Technology for this work. McMillan is a security
technology ~ whose business is the design and service of similar systems. There are very few finns
available with the expertise to deal with the type of system installed in the sally port and with the type of
problems Staff is experiencing. McMillan has already done some work on the system and is familiar with
its components. Staffhas received a proposal from McMillan (attached) which quotes a rate of558.00 per
hour. The estimated time required from McMillan is 128 manhours for troubleshooting both the vehicle
and interior sally port systems, plus approximately 52,000 in materials. This is a total of59.424 for
McMillan's services.
Staff'is estimating an additional 51,000 for hardware repairs that need to be made prior to McMillan's
beginning work.
The total estimated cost for the evaluation and repair is therefore 510.424.
As noted in the Financial Statement above, FY 1995-96 expenditures in the Building Management
Operating Budget are anticipated to be approximately 53,500 under budget. An additional appropriation . .:.-.
would therefore be needed to perform this work during the current fiscal year. Staff recommends that the e:::.:-:.:
City Council approve an additional appropriation in the amount of $6,924 to the Building Management
Operating Budget and issuance of a purchase order to McMillan Technology to troubleshoot and repair the
Police Wing sally port system.
.....
. -.-
..,
..-
Page 2
- ..:: '; =
.r _~"'" _
ftH-1
'.-::-"~M c MIL l ANT E C H N 0 lOG Y I I N C.
.. :.Corporate Security Contractor
1515 South Van Ness Avenue
San Francisco, CA 94110
(415) 826-5100
FAX (415) 826-5887
License #417117
SF-L-960 11
March 14, 1996
Mr. Jason Kinney
City of Dublin
100 Civic Center Plaza
Dublin, CA 94568
-; . - ,.. -
I. - .. "-"-~
.. . :,
RE: Budgetary Estimate
Vehide Sally Port
Dear Mr. Kinney:
The following is a budgetary quotation for evaluation and repair of your security system.
MTI will agree to a special time and material fee of $58.00 per hour for this project.
Phase I - Vehide Sally Ports
-.-;. .
.'
MTI recommends troubleshooting the eXlstmg system and reconfiguring to meet the new
operation configuration. MTI will document the system logic for as built requirements.
All labor shall be billed at a time and material installation rate of $58.00.
We estimate two men for one week to evaluate and repair the system if possible, If problems are
detected with underground wire or major components, additional fees will be required.
Phase II- Interior Sally Ports and Intercoms
MTI recommends troubleshooting and evaluations,
All labor shall be billed at a time and material installation rate of $58.00. We estimate two men
for three days to evaluate and repair the system.
Thank you for your consideration of McMilIan Technology, Inc. Please call me with any
questions.
......
. .
-..,
I
;
_, OJ
CITY OF DUBLIN
BUDGET CHANGE FORM
"...... -
..
CHANGE FORM #
.~
New Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Reserves From Budgeted Contingent Reserve (1080.799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
<Z"~ll_i;_"'''b1iliilWWk~iiVmOOm,ttMdj_BifJt.(a.t ';~'. ".".;-:rmnt .
Name: Name: Building Management
$6,924
. Account#:
Name:
Account #: 001-1050.740
Name:
Account #;
Name:
Account #:
Name;
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #:
Name:
Account #: Account #:
Name: Name:
e-,
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: Troubleshoot and repair Police Wing Sally Port system.
City Manager: Date:
Signature
::!::.i!:i::i!::!i::;!;::::~:-::::!:!,!:::::!!!:::::'::i:!:::,,:;:!:!!:!!!::):!:!:::;!::::::'!i'::!:1:::)::!::::))::):!!:!:::;:::::.:::,:::::!):;!;;!:):!!::::::)!!!!::::::::'::;:::!::',::,:,;::::::!!::!::::::i:!!::i~iI::.lpPfQI~!,,f:!ij~!!(q~;,:ggij~9~t":i~~f(ijg::~p;::!ii:!:::!!lM~;:!',:!::,::!:!:;!!::;!:!:!:::!::!i:::;::::!::::]!:;:iiiiii:iiii!i!ii,!;!.
Mayor:
Date:
e:.-:
Signature
.~. - .... .. -
.~ '""7'
'$
."
..,J
2J
Posted By:
f-IINJ,."",
Signature
~ 1