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CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: May 10, 1993
SUBJECT:
State-Local Transportation Partnership Program -
State-Local Entity Agreement Supplement 003 (Cycle 3)
Report by: Pubhc Works Director Lee Thompson
1) //ResOIUtiOn
2) Program Supplement No. 003
EXHmITS ATTACHED:
RECOMMENDATION:
IJ ",,()'"'Adopt resolution approving the program supplement and
1'''. authorizing the Mayor to execute the supplement.
FINANCIAL STATEMENT:
See below
DESCRIPTION: The State-Local Partnership Program provides State funding for
local entities for transportation improvements on highway and exclusive mass-transit guideway
projects. This continuous program begins with an application submittal on July 1 of a given year and
allows a maximum of 2 years to start and 5 years to complete a project. The intent of the program is
to identify eligible locally funded projects which are ready to construct with minimum State planning
and review.
The Master Agreement for this program delineates the various responsibilities which the City must
undertake in order to receive funding. These responsibilities include contract administration, audits,
right-of-way purchase (where applicable), and completion of required paperwork. The Program
Supplement is project-specific. This Supplement 003 pertains to the 1992-93 street repair and overlay
project, which is currently under construction.
For Fiscal Year 1992-93 (Cycle 3), the State share of the Annual Street Overlay Project will be a
maximum of $83,331. The actual funding will be based on 21.57% of the lesser of the amount
applied for, the actual bid, and the final contract price.
Staff recommends that the City Council adopt the resolution approving Supplement No. 003 and
authorizing the Mayor to execute.
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RESOLUTION NO. -93
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AUTHORIZING THE MAYOR TO EXECUTE AGREEMENT FOR
SUPPLEMENT NO. 003 (CYCLE 3)
STATE-LOCAL PARTNERSHIP FUNDS (SB 300)
WHEREAS, Senate Bill 300, a multi-year program, is funded by Proposition 111
adopted by popular vote in June of 1990, and allocates funds to construct locally supported
transportation projects that require a minimum of State planning review; and
WHEREAS, matching funds can be derived from various local sources, including
Local Sales Tax, proposition measures, the Transportation Development Act, Local Bonds,
Assessment Districts, Uniform Developer Fees, and the General Fund; and
WHEREAS, the City of Dublin's 1992-93 Annual Street Repair and Overlay Project
is presently under construction and has been accepted by the State-Local Partnership Program as
eligible for matching funds; and .
WHEREAS, local jurisdictions desiring to participate in this program are required to
execute the Agreement and Annual Supplements for State-Local Partnership Program funds; and
WHEREAS, the City Council of the City of Dublin executed the Master Agreement
and Cycle 1 Funding Supplement at its meeting of October 21, 1991 and the Cycle 2 Supplement at
its meeting of April 27, 1992;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Dublin does hereby authorize the Mayor to execute the Agreement for Supplement No. 003 for Cycle
3, State-Local Partnership Program Funds (SB 300).
PASSED, APPROVED, AND ADOPTED this 10th day of May, 1993.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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PROGRAM SUPPLEMENT NO. 003~
to ------
STATE-LOCAL TRANSPORTATION
PARTNERSHIP PROGRAM AGREEMENT NO.
Loca~.
project Number:
E.A. Number:
SLTPP-5432
April 19, 1993
04-ALA-0-DBLN
SB93-5432(060)
04-927337
This Program supplement is hereby incorporated into the State-Local Trans-
portation Partnership Program Agreement for State Share Funds which was
entered into between the Local Entity and the state on 10/21/91 and is
subject to all the terms and conditions thereof. This Program Supplement
is adopted in accordance with paragraph 3 of Article I of the aforemen-
tioned Master Agreement under authority of Resolution No.
approved by the Local Entity on (See copy attached).
The Local Entity further stipulates that as a condition to payment of funds
obligated to this project, it accepts and will comply with any covenants or
remarks setforth on the following pages.
PROJECT TERMINI:
VARIOUS CITY STREETS
TYPE OF WORK: PAVEMENT REHABILITATION
LENGTH: 0.0 (MILES)
PROJECT CLASSIFICATION OR PHASE(S) OF WORK
[X] Construction
Estimated costl State Share Funds I
Matching Funds
$
FY93 $
439666 FY94 $
FY95 $
83331
o $
o
Local OTHER
356335 $
OTHER
o $
o
CITY OF DUBLIN
STATE OF CALIFORNIA
-D-epa-r"bnent-- of-TransportatIon-.- ---
By
Date
Attest
Title
By
DEPUTY DISTRICT DIRECTOR OF
TRANSPORTATION, DISTRICT 4
Date
I hereby Certify upon my personal knowledge that budgeted funds are available for this encumbrance:
Accounting Officer
-F) A+-
~ o-v..-- .I J t/tJh.-P-
,
Chapter I Statutes I
Year
20.25.010.100
C 258010 042-T
83331. 00
Item
587 1992
2660-101-042
92-93
Date
1(-;9- 93
83331. 00
$
Program
I BC I Fund Source
AMOJNT
Page 1 of 2
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DATE: 04/19/93
.04:"'ALA-O-DBLN
SB93-S432(060)
SPECIAL COVENANTS OR REMARKS
1. It is mutually understood between the parties that this
contract may have been written before ascertaining the
availability of legislative appropriation of funds, for
the mutual benefit of both parties, in order to avoid
program and fiscal delays that would occur if the
agreement were executed after that determination was
made.
The total amount of State-Local Transportation
Partnership funds payable by the state shall not exceed
$83331 to be encumbered and reimbursed as follows:
FY 92-93 $
FY 93-94
FY 94-95
83331
o
o
Any increase in state Partnership funds will require a
revised program supplement.
Any decrease in state Partnership funds will require a
revised finance letter.
2. The State Funds Share is calculated based on the lower of the
approved eligible application amount or the eligible award
amount.
3. Within 120 days of project completion a Final Report of
Expenditures must be transmitted to thec:::al tran _'_~ pis.'t:rict Local
-------"---Streets --arid"ROads - Engineer. -- .--_. - - - -- .--
4. A Final Audit must be completed and transmitted to the Caltran's
District Local streets and Roads Engineer by December 30th (the
State fiscal year following project completion).
5. The Reimbursement Ratio for this cycle 3 (92/93) project is
21.57%.
6. In accordance wi~h the State and Local Transportation Partnership
program Guidelines dated April 1992, section IV, project
Eligibility, the 10% allowance for construction engineering and
contingencies is not eligible after Cycle 2. Only state/agency
furnished materials can be added to the contract item cost for
state Partnership funds eligibility.
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