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Home My WebLink About4.07 AuthSupmtlPrgrmSup#8CITY CLERK AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 26, 1996 Signal Systems Upgrades & Coordination Project 9645 TJKM SUBJECT: Program Supplement No. 008 - Local Agency-State Agreement for Federal-Aid Projects No. 04-5432, Caltrans Project No. CML-5432 (003), with Caltrans to Reimburse the City of Dublin at Force Account for Funding for the City of Dublin Traffic Signal Co_o_r_d_!pa~ti_0~n a~..~_U~p_dat!n~..~e.qT_r_a.~c --~l~port Prepared by: Lee S. Thompson, Public Works Director EXHIBITS ATTACHED: 1) 2) Resolution authorizing submittal of Program Supplement 008 to Department of Transportation for funding of the City of Dublin Traffic Signal Coordination and Update. Program Supplement 008 RECOMMENDATION: I) Adopt Resolution Authorize Public Works Director to execute Program Supplement 008. FLNANCIAL STATEMENT: The City of Dublin will be reimbursed for up to $49,701 from Caltrans for the coordination of signal lights at various locations as stipulated in the City of Dublin Traffic Signal Coordination and Update Project. Any costs above $49,701 will be funded by the City through an AB 434 grant. DESCRIPTION: At the end of 1994, the City of Dublin was notified by Caltrans and Metropolitan Transportation Commission that the City of Dublin Traffic Signal Coordination and Update Project, at various locations within the City, had been approved for Federal funding participation. In order to receive reimbursement funds, the City is required to execute Program Supplement 008. The project will include updating the individual traffic signal controllers, installation of handicap pedestrian push buttons and purchasing a computer to control the interconnected traffic signals. Program Supplement 008 includes an ISTEA (Federal) grant of $44,000, STSM (State Traffic System Management) matctfing funds of $5,701. The City has also obtained a grant in the amount of $19,000 from AB 434 funds. This grant will pay for any shortfall in the ISTEA monies and complete signal coordination studies. g:kagenmi$¢ksupp8 COPIES TO: ITEM NO. Staffrecommends that the City Council adopt the resolution approving the Program Supplement and amhorize the Public Works Director to execute this Program Supplement. Page 2 RESOLUTION NO. - 96 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AUTHORIZING THE SUBMISSION OF PROGRAM SUPPLEMENT NO. 008, TO THE DEPARTMENT OF TRANSPORTATION FOR CONSTRUCTION FUNDING FOR THE CITY OF DUBLIN TRAFFIC SIGNAL COORDINATION AND UPDATE PROJECT WHEREAS, the City of Dublin has requested Federal funding for the City of Dublin Traffic Signal Coordination and Update Project; and WHEREAS, said funding is needed for the equipment and installation of equipment for the project; and WHEREAS, to receive this funding, the Department of Transportation requires an authorizing Resolution to be submitted, along with the Program Supplement for the project, WHEREAS, the Program Supplement 008 is a Local Agency-State Agreement for Federal-Aid Projects No. 04-5432 and Caltrans Project No. CML-5432(003) for the City of Dublin Traffic Signal Coordination and Update Project, NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby approves Program Supplement No. 008, and authorizes the Director of Public Works to execute and transmit this supplement to the Department of Transportation. PASSED, APPROVED A_ND ADOPTED this 26th day of March, 1996. AYES: NOES: ABSENT: ABSTAIN: ATTEST: City Clerk Mayor STATE OF CA'~IFORNIA - BUSfN-~SS, TRANSPORTATION AND HOUSING AGENCY PETE WILSON, Governor DEPARTMENT OF TRANSPORTATION - STATE AND LOCAL PROJECT DEVELOPMENT PROGRAM 1120 N STREET TDS (916) 654-,~014 (916) 654-3151 March l, 1996 File: 04 - ALA - 0 - DBLN CML-5432(003) VARIOUS LOCATIONS W1THIN C1TY OF DUBLIN/TRAFFIC SIGNAL COORDINATION ]vk. Lee Thompson City Engineer City of Dublin P O Box 2340 Dublin, CA 94568 Auenfion: Mehran Sepehri Dear Mr. Thompson: Enclosed are two originals of Program Supplement Agreement Number 008 to Local Agency-State Agreement No. 04-5432 covering construction engineering and construction/rotc for the above-referenced project .. Please sign both copies of this Agreement and return them to this office, Office of Local Programs - MS1. Alterations should not be made to the agreement language or funding. Attach your local agency's certified author/zing resolution that clearly identifies the project and the official authorized to execute the agreement. A fully executed copy of the agreement will be returned to you upon ratification by Caltrans. Your prompt action is requested. No invoices for reimbursement can be processed until the agreement is fully executed. If the agreement cannot be approved by your agency within six week,s, please return it. A replacement Program Supplement Agreement will be resubmitted later when your agency submits a request, with the agreement check list form, indicating it is ready to proceed. c),o Chief - _Of~o_f Local Programs PrSject Implementation Enclosure cc: OLP AE project files DLAE- 04 "We'll Find a Way" PROGRAM SUPPLEMENT NO. 008 to LOCAL AGENCY-STATE AGREEMENT FOR FEDERAL-AID PROJECTS NO. 04-5432 Date: Location: Project Number: E.A. Number: February 27, 1996 04-ALA-0-DBLN CML-5432(003) 04-927857 This Program Supplement is hereby incorporated into the Local Agency-State Agreement for Federal Aid which was entered into between the Local Agency and the State on 12/12/83 and is subject to all the terms and conditions thereof. This Program Supplement is adopted in accordance with Paragraph 2 of Article II of the aforementioned Master Agreement under authority of Resolution No. , approved by the Local Agency on (See copy attached). The Local Agency further stipulates that as a condition to payment of funds obligated to this project, it accepts and will comply with the covenants or remarks setforth on the following pages. PROJECT TERMINI: VARIOUS LOCATIONS WITHIN CITY OF DUBLIN TYPE OF WORK: TRAFFIC SIGNAL COORDINATION LENGTH: 0.0 (MILES) PROJECT CLASSIFICATION OR PHASE(S) OF WORK [ ] Preliminary Engineering [ ] Right-of-Way IX]FORCE ACCOUNT [X] Construction Engineering [X] Construction Estimated CostI Federal Funds I Matching Funds Local 56000 $ ~TSM 320 $ 44000 6299 - 5701 $ 0 OTHER $ City of Dublin By Date Attest Title STATE OF CALIFORMIA Department of Transportation By Chief, Office of Local Programs Project Implementation Date Accounting Office~/~~,~ Date ~'~--~'~ $ 49701.00 303 1995 2660-101-890 95-96 20.30.010.820 C 262040 892-F 44000.00 303 1995 2660-125-042 95-96 20.30.010.821 C ~5B020 042-T 5701.00 Page 1 of 2 04-ALA-0-DBLN DATE: 02/27/®6 CML-5432(003) SPECIAL COVENANTS OR REMARKS Ail maintenance, involving the physical condition and the operation of the improvements, referred to in Article VI MAINTENANCE of the aforementioned Master Agreement will be performed by the Local Agency at regular intervals or as required for efficient operation of the completed improvements. The Local Agency agrees the payment of Federal funds will be limited to the amounts approved by the Federal Highway Administration in the Federal-Aid Project Agreement (PR-2)/Detail Estimate, or its modification (PR-2A) or the FNM-76, and accepts any increases in Local Agency Funds as shown on the Finance or Bid Letter or its modification as prepared by the Office of Local Programs. State Traffic System Management (TSM) funds are being made available to match only those federal funds eligible in accordance with Section 182.4 of the Streets and Highways Code and as permitted by Article XIX of the State Constitution. Federal funds eligible for TSM match will be proportional to the total federal participating amount established at contract award as indicated on the Finance or Bid Letter or its modification. In executing this Program Supplemental Agreement, Local Agency hereby reaffirms the "Nondiscrimination Assurances" contained in the aforementioned Master Agreement for Federal-Aid Program. Whenever the local agency uses a consultant on a cost plus basis, the local agency is required to submit a post audit report cover- ing the allowability of cost payments for each individual consul- tant or sub-contractor incurring over $25,000 on the project. The audit report must state the applicable cost principles utili- zed by the auditor in determining allowable costs as referenced in CFR 49, part 18, Subpart C - 22, Allowable Costs. Page 2 of 2