HomeMy WebLinkAbout4.07 Disaster Care Shelter
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CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: December 13, 1993
SUBJECT
Disaster Care Shelter Site Agreements
PREPARED BY
Rose Macias, Community Safety Assistant
EXHIBITS A TIACHED /: Statement of Agreements for Potential Shelter Site Between
_ /..rI the American Red Cross and The City of Dublin
RECOMMENDATION 4>>-'-: Approve Agreements
FINANCIAL STATEMENT : There are no costs associated with these agreements.
DESCRIPTION : As part of the City's ongoing efforts to make itself better
prepared to respond to disaster situations, staff has been working with the American
Red Cross to designate potential disaster shelter sites.
The American Red Cross is mandated by federal statute to provide emergency services
to victims of disaster, It is advantageous, for both the City and the American Red Cross,
to have suitable sites predesignated with a Statement of Agreement completed between
the entity owning the shelter site and the American Red Cross.
The Statement of Agreement specifies that the site will be used only after the entity has
first met its responsibilities to its clientele. Furthermore, the Red Cross will exercise
reasonable care in the conduct of its activities in the facility and agrees to reimburse for
any foods or supplies that may have been used. As a part of the Statement of
Agreement, a Mass Care Facility Survey is completed on each site. The Statement of
Agreement authorizes the use of the site while the Mass Care Facility Survey provides
information on the sites amenities and how to access them if needed.
The American Red Cross looks to a community to provide it with information on
suitable shelter site locations and assistance in securing Statement of Agreements with
those sites. Staff, to date, has received and forwarded agreements to the American Red
Cross from three local churches (Valley Christian Center, Parkway Baptist and Lutheran
Church of the Resurrection) and is helping to finalize agreements with the Dublin Unified
School District.
In addition, the City has two locations that should be included in the list of potential
shelter sites: the Shannon Community Center and the Dublin Senior Center. Attached
are the necessary forms for formally entering into an agreement with the American Red
Cross for possible use of these two City locations. It is recommended that these forms
be approved and submitted to the American Red Cross.
ITEM NO,
~7
CITY CLERK
FILE lol610lDH:3lol
.AI!erican Red Cr~s
East Bay Chapter
Statement of Agreement
The American Red Cross would like to thank you for your assistance in helping victims of
disasters in our conununity. The Red Cross meets victims' urgent needs immediately after a disaster
has struck, or in advance of a potential disaster, and this help is only possible thanks to the
cooperation of people like you in the East Bay.
This agreement is made and entered into between duly appointed representatives of
City of Dublin of Alameda County
California (hereinafter "Organization") and the East Bay Chapter of the American National Red Cross
(hereinafter Red Cross).
Pursuant to the tenns of federal statutes, the Red Cross provides emergency services to
victims of disaster.
City Manager is/rure
authorized to permit the Red Cross to use the Organization's buildings, grounds, and some
equipment for mass care shelters required in the conduct of Red Cross Disaster Services activities,
and wishes to cooperate with the Red Cross for such purposes.
Both parties want to reach an understanding that will make the facilities of the Organization
available to the Red Cross in the event of a disaster, so it is agreed by both parties that:
1) Organization, after meeting its responsibilities to its pupils/parishoners/members/clicnts,
will pennit, to the extent of its ability and upon request by the Red Cross, the use of its physical
facilities by the Red Cross as mass care shelters for disaster victims and emergency workers. '
2) The Red Cross will exercise reasonable care in the conduct of its activities in such facilities,
and further agrees to reimburse Organization for any foods or supplies that may be used by the Red
Cross in the conduct of its relief activities there.
Again, thank you from the American Red Cross.
(Signature)
X
(Signature)
(Print name)
(Print name)
For the East Bay Chapter, American Red Cross
(Title)
(Date)
. - e
American Red Cross
MASS CARE FACILITY SURVEY
Survey Completed:
I I
Site Name: Shannon Community Center Survey Update:
I I
Address: 11600 Shannon Avenue
Dublin, CA 94568
Main Telephone: ( 510 l 829-4932
Directions to the Facility From the Chapter:
Interstate 580 West to San Ramon Road Exit; North on San Ramon Road to
Shannon Avenue; West (or left) on Shannon Avenue. Community Center is
located at Shannon Park (corner of San Ramon Road and Shannon Avenue).
To Open the Facility, Call: Person Who Opens the Facility: Alternate to Open the Facility:
Name: Dublin Police Services Name: Tracy O'Shea Name: See Attached Call-Out List
Title: Dispatch Title: Recreation Supervisor Title:
Business Telephone: (510)462-1212 Business Telephone: (510 )829-4932 Business Telephone: ( I
Home Telephone: ( ) same Home Telephone: ( 510) 865-0316 Home Telephone: ( l
Red Cross Chapter: Tri-Valley Service Center
Address: 373 North L Street
Livermore, CA 94550
Telephone: ( 510 ) 294-7800
Contact:
American Red Cr055 Form 6564 (4.87)
Site Name:
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Shannon Community Center
Dublin, CA
City
94568
11600 Shannon Avenue
Street Address
Telephone:
( 510 ) 829-4932
State
Zip Code
Please complete the following section as thoroughly as possible,
indicating numbers, space dimensions, etc., where applicable.
Check applicable boxes fOf this specific facility.
-
Alameda
County:
City/Community: Dublin
School District:
Dublin Unified
CONSTRUCTION
Year constructed: 1973
oa Wood frame
o Concrete
o Masonry
[J Metal
Ll Prefab
o Bungalow
o Trailer
o Other (specify): Type V-N
Handicapped access: (S . kl )
'"" B 'Id' pr~n ers
"" Ul mgs
6C Restrooms
CLASSROOMs/Meeting Rooms
(Not libraries, shops, labs, or equipment
rooms)
Number:
Average size:
4
7';' x 40'
(sq. ft.)
Total area. all classrooms:
3.940 sf
lsq. ft.)
Homemaking and other rooms with
cooking equipment lnot kitchen):
(number)
OTHER ROOMS/NON-FOOD (sq. ft.l
o Auditorium
o Permanent seating
o Sloped floor
o Gymnasium
o Multipurpose
o
o
OUTDOOR SPACE!>
o Athletic fieldls)
ILJ Other: 10 acre park
o Fenced court(sl
(number)
o Parking lotls)
(maximum number)
FOOD PREPARATION
Type of Service:
x: Full kitchen
:: Warmi'ng oven kitchen
~-::J None
Equipment:
29 Refrig~rator(s)
o Walk-in refrigerator/s)
~~ Freezer/s)
C Walk.in freezer(s)
IKI Burners. number: 4
;lg Griddlefs). number: l'
ZI Ovenls). number: 1
8 Convection oven(s). number: __
Z; Microwave oven(s). (number); 2
Number of individual servings that can be
prepared per meal;
FOOD SERVING (sq. ft.)
,c. Cafeteria
= Cafetorium
;:J Other joint use
(speciiy)_________~..~~___
:.1 Snack bar '
;A= Other
(specifyLSOcial Hall 40' x 80'
=-= None
Maximum seating'capacity:
Number indoor 218 N.umber outdoor_
Dining Cauacitv
UTILITIES
Nat. LP Electric Water
Gas Gas
Cooking xJ '--'
Heating iJ L.. 0
Cooling [J L.. rn
HEALTH CARE
No. of rooms:
Total area of
health rooms:
lsq. ft)
No. of beds: ~_
SANITATION
Total number of individual
units (do not include urinals);
Toilets:
No. male-L No. female~
Wash basins:
No. male~ No. female_4.....
Showers:
No. male~ No. female~
Laundry; 0 0
No. w~shers_ No. dryers _
WATER SOURCE
~ Municipal
= Well(s)
L Other:
IJ. Trapped water, drinkable. in gallons:_
;:] Trapped water, nondrinkable. in gallons:
i] Swimming pool
COMMUNICATIONS
c:..i Transmitter receiver:
(frequency)
(typel
C Additional telephones;
~Pay telephones:
GENERATOR
i::::J Yes ~ No
Specify use; __.
Operator:
Tehiphone: (
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A. Limitations on Facility Use (Update yearly)
1. Availability
~ This facility should be available at any time during the year.
_ This facility will not be available during the following time period without obtaining special permission of
the owner{s}:
to
to
to
Note: Never open this Mass Care facility without obtaining proper authorization from persons listed on
page 1 of this form.
2. Accessibflity
This facility may not be accessible during the following types of disasters:
(List type of disaster and reason for inaccessibility)
,
Earthquake
Center is located immediately West of the Calaveras
Fault; if an earthquake occurred on this fault center
may not be safe or accessible.
Note: If one of the above-listed disasters has occurred. check with the building representative before
sending a Mass Care team to activate the facility.
B. General Information
1. Groups associated with the facility:
_ Fire auxiliary _ Church auxiliary
~ Paid staff
_ Paid feeding persons
~ Other {specify}: Center patrons
2. Does the Red Cross have? written agreement with these groups to use them in providing mass care services
in the facility?
_ Yes
-.----X.. N 0
If "yes," has the group been trained to perform its assigned function? _ Yes
_No
3. Is a written agreement for use of the facility attached?
...--.-1L Yes
_No
4. Recommended for use as a Red Cross Mass Care facility?
_ Yes
_No
5. Facility survey completed by: Name:
Title:
Date:
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GENERAL FWOR PLAN
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Provide a rough sketch, identifying available use areas and restricted areas.
Include field and parking areas.
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WEST ROOM
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SIZE: 30'x40'
ASSEMBLY: CAP!A,c;ITY: 150
TABLE & CHAIR 3SEATING: 70
SCALE: 1/8" = I'
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STORAGE
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DOOR
EAST ROOM
SIZE: 20'xSO'
ASSEMBLY CAPACITY: 100
TABLE & CHAIR SEATING~ S(
SCALE: 1/8" == l'
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WOMEN'S
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A&B ROOM
SIZE: 20'x37'
ASSEMBLY CAPACITY: 75
TABLE & CHAIR CAP: 35
SCALE: 1/8" = l'
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!
.AI!erican Red Cr~s
East Bay Chapter
Statement of Agreement
The American Red Cross, would like to thank you for your assistance in helping victims of
disasters in our conununity. The Red Cross meets victims' urgent needs immediately after a disaster
has struck, or in advance of a potential disaster, and this help is only possible thanks to the
cooperation of people like you in the East Bay.
This agr~ment is made and entered into between duly appointed representatives of
City of Dublin of Alameda County
California (hereinafter "Organization") and the East Bay Chaptcr of the American National Red Cross
(hereinafter Red Cross).
Pursuant to the tenl1S of federal statutes, the Red Cross provides emcrgency scrvices to
victims of disaster.
Ci ty Manager is/ arc
authorized to permit the Red Cross to use the Organization's buildings, grounds, and some
equipment for mass care shelters required in the conduct of Red Cross Disaster Services activities,
and wishes to cooperate with the Red Cross for such purposes.
Both parties want to reach an understanding that will make the facilities of the Orga.nization
available to the Red Cross in the event of a disaster, so it is agreed by both parties that:
1) Organization, after meeting its responsibilities to its pupils/parishoners/members/clicnts,
will pennit, to the extent of its ability and upon request by the Red Cross, the use of its physical
facilities by the Red Cross as mass care shellers for disaster victims and emergency workers. '
2) The Red Cross will exercise reasonable care in the conduct of its activities in such facilities,
and further agrees to reimburse Organization for any foods or supplies that may be used by the Red
Cross in the conduct of its relief activities there.
Again, thank you from the American Red Cross.
(Signature)
X
(Signature)
(Print name)
(Print name)
(Date)
For the East Bay Chapter, American Red Cross
(Title)
e e
American Red Cross
MASS CARE FACILITY SURVEY
Survey Completed:
I I
Site Name: Dublin Senior Center Survey Update:
I I
Address: 7437 Larkdale Avenue
Dublin, CA 94568
Main Telephone: { 510 } 829-6316
Directions to the Facility From the Chapter:
Interstate 580 West to Dougherty Road Exit; North on Dougherty Road to
Dublin Boulevard; West on Dublin Boulevard to Village Parkway; North on
Village Parkway to Tamarack Drive; West on Tamarack to Bristol Road; West
-
on Bristol Road to Lar~dale Avenue; West on Larkdale Avenue (Center is on
the right-hand side of street adjacent to the Dublin Unified School District
Offices) .
To Open the Facility, Call: Person Who Opens the Facility: Alternate to Open the Facility:
Name: Dublin Police Services Name: Bonnie Leonard Name: Anne Gabrielson
Title: Dispatch Title: Recreation Coordinator Title: Senior Recreation Leader
Business Telephone: (510 ) 462-121 2susiness Telephone: ( 51'1 829-631 Business Telephone: { 510,829-6316
Home Telephone: ( ) same Home Telephone: ( 209) 887-3427 Home Telephone: (510 )846-8030
,
Red Cross Chapter: Tri-Valley Service Center
Address: 373 North L Street
Livermore, CA 94550
Telephone: ( 510 ) 294-7800
Contact:
American Red Cross Form 6564 (4-87)
Site Name:
e
Dublin Senior Center
7437 Larkdale Avenue
Street Address
Dublin, CA
City
Telephone:
( 510 ) 829-6316
94568
State
Zip Code
Please complete the following section as thoroughly as possible,
indicating numbers, space dimensions, etc., where applicable.
Check applicable boxes for this specific facility.
e
Alameda
County:
City/Community: Dublin
School District:
Dublin Unified
CONSTRUCTION
SANITATION
Year constructed:
o Wood frame
29 Concrete
o Masonry
o Metal
o Prefab
o Bungalow
o Trailer
o Other (specify):
Handicapped access:
IXI Buildings
&l Restrooms
CLASSROOMS
(Not libraries, shops, labs, or equipment
rooms)
Number:
Average size:
(sq. ft.)
Total area, all classrooms:
(sq. ft.)
Homemaking and other rooms with
cooking equipment (not kitchen):
(number)
OTHER ROOMS/NON-FOOD (sq. ft.)
o Auditorium
o Permanent seatfng
o Sloped floor
o Gymnasium
o Multipurpose
o
o
OUTDOOR SPACEt5
o Athletic field{s)
o Other:
o Fenced court(s)
(number)
~ Parking lot(s)
(maximum number)
FOOD PREPARATION
Type of Service:
x: Full kitchen
:::: Warming oven kitchen
~ None
Equipment:
:::J Refrigerator(s)
~ Walk-in refrigerator(s)
K. Freezer(s)
<= Walk.in freezer(s)
KI Burners, number: 6
o Griddlels). number:
ID Oven(s). number: I
ZJ Convection oven(s). number: -L-_
x: Microwave oven(s). (number): 1
Number of individual servings that can be
prepared per meal:
150
FOOD SERVING (sq. ft.)
L: Cafeteria
:= Cafetorium
~-= Other joint use
(specify)
:::J Snack bar
Xi Other
(specify)~cial Hall
:::: None
Maximum seatinJl capacity:
Number indoor ~ N.umber outdoor_
UTILITIES
Nat.. LP Electric Water
Gas Gas
Cooking " ;X
c..'
Heating 0 L.. :x
Cooling lJ L.. 121
HEALTH CARE
No. of rooms:
Total area of
health rooms:
(sq. ft)
No. of beds:
Total number of individual
units (do not include urinals):
Toilets:
No. male~ No. female~
Wash basins:
No. male----.:L. No. female~
Showers: 0 0
No. male_ No. female_
Laundry:
No. w!3shers~ No. dryers ~
WATER SOURCE
;:x Municipal
:::: Well(s)
= Other:
I=: Trapped water, drinkable, in gallons:___
::J Trapped water, nondrinkable, in gallons:
iJ Swimming pool
COMMUNICATIONS
u Transmitter receiver:
(frequency)
(type)
L-:': Additional telephones:
::J Pay telephones:
GENERATOR
LJ Yes x: No
Specify use:
Operator:
Telephone :
e
e
A. Limitations on Facility Use (Update yearly)
1. Availability
~ This facility should be available at any time during the year.
_ This facility will not be available during the following time period without obtaining special permission of
the owner(s):
to
to
to
Note: Never open this Mass Care facility Y"ithout obtaining proper authorization from persons listed on
page 1 of this form.
2. Accessibility
This facility may not be accessible during the following types of disasters:
(List type of disaster and reason for inaccessibility)
Note: If one of the above-listed disasters has occurred, check with the building representative before
sending a Mass Care team to activate the facility.
B. General Information
1. Groups associated with the facility:
_ Fire auxiliary _ Church auxiliary
--X- Paid staff
_ Paid feeding persons
_ Other (specify):
2. Does the Red Cross have? written agreement with these groups to use them in providing mass care services
in the facility?
_Yes
---.X- No
If "yes," has the group been trained to perform its assigned function? _ Yes No
3. Is a written agreement for use of the facility attached?
.---X.- Yes
_No
4. Recommended for use as a Red Cross Mass Care facility?
_Yes
_No
5. Facility survey completed by: Name:
Title:
Date:
-e
.
GENERAL FWOR PLAN
Provide a rough sketch, identifying available use areas and restricted areas.
Include field and parking areas.
-.J
~
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I
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DUBLIN SENIOR CENTER
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