HomeMy WebLinkAbout4.08 Accept Work 98-15 CITY CLERK
File # [~l Ol~-~"~[~
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 4, '1999
SUBJECT:
Acceptance of Work, Contract 98-15 Fire Station Exhaust
Extraction System
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
Budget change form
RECOMMENDATION:
1)
Accept improvements constructed under Contract 98-15
Approve budget adjustment in the amount of $443.76 and
authorize final payment to Air Exchange in the amount of
$3,358.46.
FINANCIAL STATEMENT:
Legal Notices
Project Administration
Construction
TOTAL:
Proiect Budget Actual Cost
$ 300.00 $ 136.00
$ 2,000.00 $ 400.00
$35,700.00 $37,907.76
$38,000.00 $38,443.76
Because of the change order described below, the total project cost exceeds budget by $443.76. Staff'is
requesting an additional appropriation in the amount of $443.76 from unallocated General Fund Reserves.
DESCRIPTION: On December 15, 1998, the City Council awarded Contract 98-15
Fire Station Exhaust Removal System to Air Exchange, Inc. This system involves use of pneumatic hoses
that are connected directly to the fire apparatus exhaust pipes. The pneumatic fittings disconnect
automatically when the apparatus leaves the station so that no time is spent disconnecting the hoses when
an emergency call is received. This system eliminates exposure to the diesel exhaust and fulfills the
OSHA requirements.
After installation was completed, it was discovered that a fourth vehicle needed to be moved inside the
station, necessitating the installation of an additional exhaust hose and track. The cost of the additional
equipment was $3,358.46. Because the estimated total project cost with this addition was so close to the
approved budget, Staff felt that it would be more cost effective to issue a change order than to budget for
a new project next fiscal year.
The work has now been completed, and the system is fully operational. Staff recommends that the City
Council accept the improvements, approve a budget adjustment in the amount of $443.76, and authorize
final payment of $3,358.46 to Air Exchange, Inc.
COPIES TO: Air Exchange, Inc.
ITEM NO.
g:~nis cp roj~exhausfiagsta cpt
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
Ness. Appropriations (City Council Approval Required):
Budget Transfers:
X From Unappropriated Resen,es From Budgeted Contingent Reserve (I080-799.000)
With/n Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
Name: Name: Fire Station Exhaust Extraction System
$443.76
Account #: Account #: 001-9395-750-050
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
City Manager: Date:
Signature
REASON FOR BUDGET CHANGE ENTRY: Change order for additional equipment was determined to be
more cost effective than budgeting additional funds next fiscal year.
Mayor: Date:
Signature
Posted By:
Signature
Date: