HomeMy WebLinkAbout4.08 Annual Overlay Accpt Wrk CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: October 10, 1994
SUBJECT:
Acceptance of Work - Contract 94-05,
Annual Overlay/Street Monuments
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED:
Budget Change Form
RECO~ENDATION: 1 )
2)
4)
Accept improvements under Contract 94-05
Authorize final payment of retention in the amount of
$22,361.67 to East Bay Excavating Company, Inc.
Authorize release of faithful performance bonds
Make appropriate budget adjustments
FINANCIAL STATEMENT:
Estimated
Construction Actual
As Budqeted Costs
.~ (CIP) Overlay $ 66,245.00
· $ 112,504.55
(Operating Budget)
Repair for Overlay
striping
Repair for Slurry
Other Major Repairs
63,034.00 . 28,534.76
1,175.00 3,118.06 ~
50,000.00 52,979.94
30,000.00 18,839.25
(CIP) * Raise Monuments 10,000.00 7,640.00
Subtotal (construction total):
$ 220,454.00
$ 223,616.56
Overlay CIP: Design/Inspection/Misc.
Monuments CIP: * Design/Inspection/Misc.
14,500.00 13,895.45
1,240.00 1,010.00
Grand Total:
$ 236,194.00
$ 238,522.01
* Total CIP Project Budget is $21,240. $10,000 was budgeted for construction,
$1,240 for Inspection, and $10,000 for Contract Survey Services. The Contract
Survey Services will be undertaken pursuant to a different agreement.
BUDGETED BY FUND
Overlay
General Fund (001) $ -0-
SB 300 (220) 13,046
Measure B (217) 67,699
Gas Tax (206) -0-
ODeratinq Monuments Total
$ 64,209 $ -0- $ 64,209
-0- -0- 13,046
-0- .-0- 67,699
80,000 * 11,240 91,240
TOTAL $ 80,745 $ 144,209 $ 11,240 $ 236,194
Proposed Budget Adjustment to Reflect Additional SB300 Funds 13.230
Revised Budget: $ 249,424
ACTUAL COSTS BY FUND
Overlay Operatinq Monuments Total
General Fund (001) $ 32,500.00 $ 31,652.82 $ -0- $ 64,152.82
SB 300 (220) 26,276.00 ' -0- -0- 26,276.00
Measure B (217) 67,624.00 -0- -0- 67,624.00
Gas Tax (206) -0- 71,819.19 8,650.00 80,469.19
TOTAL $ 126,400.00 $ 103,472.01 $ 8,650.00 $ 238,522.01
NOT~: The final grant amount for SB 300 monies is $26,276, which is $13,230 more
-- than budgeted. After adjusting the Budget to reflect the expenditure of these
additional SB300 revenues, the total amount available will be $249,424. The
project was completed for less than the revised budget amount.
A budget change is necessary to account for the additional grant, as well as
balance the accounts between the CIP and the Operating Budget.
D~$CRIPTION: On August 8, 1994, the City Council awarded Contract 94-05,
the Annual Overlay/Street Monuments Project, to East Bay Excavating Company, Inc.
This contract consisted of two different Capital Improvement Projects: 1) the annual
overlay, and 2) street monuments, as well as repairs on the slurry streets and other
miscellaneous repairs.
The following streets were overlaid:
Hastings Way
Alene Street
Cardigan Street
Canterbury Lane
Flanders Way
Portage Road
Bedford Way
Sutton Lane
Allegheny Drive
In addition to repairs on streets designated to be slurry sealed, failed areas were
repaired on Village Parkway between Davona Drive and Kimball, and on Amador Valley
Boulevard between Village Parkway and Dougherty Road. Forty street monuments, which
had been covered during earlier overlays, were raised to the road surface.
The City Engineer has reviewed the work on the project and determined that it is
complete and in accordance with the approved plans and specifications. Staff
recommends that the City Council accept the improvements and authorize payment
and retention to East Bay Excavating Company, Inc., in the amount of $22,361.67.
a:%overlay~agstacpt
- 2 -
CITY OF DUBLIN
BUDGET CllANUE FORM
CIIAff6E FORM
uew appropriation[ I budget transfer
budget change
decrease budget account
name
account ~[
1
2
accouat ~
3
na,,m GEN FUND-ST MAINT-
account )1
4 001 - 3020- 740 - 020
account ~
account ~
6
account
7
account
8
TOTAL BUDGET INCRF~SES
increase budget account
] n~eSB 300 FUND OVERLAY PRO3ECT IMPROVEMENTS
]account ~
11220 - 9658 - 750 050 $ 13,230.00
]2 $
[account ~ FOR INFO
13 $ ONLY
I. OWRLA
34,373. q4 001- 9658 - 750 -050 $ 32,500.00 ~
tEN FUND- ST ~INT. CONTaCT-STRIPING ~ ¢~,%~3
]~cco~t ~ ~
15001- 3020-740 - 025 $ 1,873.00 ~
[account ~
$ 16
]account #
$ 17
I na*e
laccount ~
$ [8
$ TOTAL BUDGET DECREASES
REASONS, JUS~FIC~ION, mD ITEMIZED C~TS:
#1. THE CITY WILL RECEIVE A HIGHER SB 300 GRANT ALLOCATION
THAN WAS ANTICIPATED IN THE ORIGINAL BUDGET. THIS WILL APPROPRIATE AN ADDITIONAL
EXPENDITURE OF SB 300 EXPENSES, ON THE OVERLAY PROJECT A-ND IT WILL BE OFFSET BY ADDITIONAL
REVENUES IN THE SAME AMOUNT.
#2. THE PRELIMINARY BUDGET INCLUDED FUNDS IN THE OPERATING
BUDGET FOR STREET REPAIR, WHICH WILL BE REQUIRED FOR MATCHING FUNDS ON THE OVERLAY PRO3ECT.
THIS WILL TRANSFER THESE MONIES FROM THE OPERATING BUDGET TO THE CIP PROJECT. THE STRIPING
UNDERTAKEN ON THE OVERLAY PRO3ECT IS EXPENSED IN THE OPERATING BUDGET. THE AMOUNT BUDGETED
WAS LESS THAN THE ACTUAL AMOUNT BY $1,873.
CITY HhNAGER
CiTY COUNCIL
\ \
signature date
l0 \ I0 \ 94
signature PETER W. SNYDER, MAYOR date