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Home My WebLink About4.08 Award of Bid 97-10CITY CLERK AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 16, 1997 SUBJECT: EXHIBITS ATTACF[ED: RECOMMENDATION: FINANCIAL STATEMENT: Award of Bid- Heritage Center parking Lot, ConWact 97-10 Report by: Diane Lowart, Parks & Community Services Director A) Summa~? &Bids B) Budget Change Form C) Resolution Awarding Contract 97-10 to Bay Cities Paving 1) Ad~pt resolution awarding contract to Bay Cities Paving 2) Approve Budget Change Forlll 72>[~3 Authorize Mayor to execute agreement Budget $46,750.00 Low Bid $61,170,30 The base bid plas a 10% contingency is $67,287.33 which exceeds the.funds budgeted for the improvements by $20,537.33. In order to award the bid, an additional appropriation in this amount )~om the Park Dedication Fund Reserve is required DESCRIPTION: At the August 5, 1997 meeting of the Dublin City Council, the Council authorized Staff to advertise the Heritage Center Parking Lot project for bids. The project includes the construction of a paved parking lot with asphalt concrete, striping for 'parking space~, irrigation and electrical conduit for future landscaping and fighting, concrete driveway, and removal of existing asphalt sidewalk on DoBlan Way and replacement with a City standard concrete sidewalk. The City received four bids for the project (see attached bid summary). The low bidder was Bay Cities Paving with a base bid of $61,170.30. Staff recommends including a 10% contingency, which brings the total funds needed to $67,287.33. Also at the August 5, 1997 meeting, the Council directed Staff to investigate the feasibility of building a bridge across the creek to provide aeeess fi.om the Heritage Center to the property that is owned by the Dublin Historical Preservation Association and leased to E. Clampus Vitus. Due to the number of other high priority projects, Slaff has not yet completed their evaluation of the feasibility of the proposed bridge; it is anticipated that a report will be brought before the Council in October. It should be noted, however, that installation of a bridge at a later date will most likely result in the loss of a minimum of two parking spaces and require the reconfiguration of the southwest comer of the new parking lot. Staff has reviewed the low bidder's proposal and checked with references, and recommends that the City Council adopt the resolution awarding Contract 97-10 to Bay Cities Paving. Further, it is recommended that the City Council approve the Budget Change Form attached in Exhibit B which will provide for an additional appropriation from the Park Dedication Fund Reserve in the mount of $20,537.33. F/94-99ClP/cchcpkbd-doc COPIlgS TO: Bidders ITEM NO. BID RESULTS - HERITAGE CENTER PARKING LOT, CONTRACT NO. 97-10 . . ....... ~I__D_OpENING DATE. SEPTEMSER 8, 1997 ......... ENGINEER'S ESTIMATE BAY CITIES PAVING JOE CA_RON~E! BID UNIT TOTAL ITEM ITEM DESCRIPTION MEASURE QTY UNIT PRICE PRICE UNIT PRICE F'OTAL PRICE UNIT PRICE TOTAL ......... PRICE 1 Earthwork CY 300 $ 20.06- $ 6,000.00 $ 39.00 $ 11,700.00 $ 53.00 ........ $ 15,900.00 2 AsphaltConcrate SF 14,500 $ 1.25i$ 18,125.00 $ 1.70 $ 24,650.00 $ 1.35 $ 19,575.00 3 Concrete Sidewalk SF 655 $ 4.u~- $ 2,620,00 $ 4.50 $ 2,947.50 $ 6.~-$ .............. 3,9~.~) ---,~--;oncreteCurb/Gutter LF 131 ~-- 20.00 $ 21~0.00 $ 21.80 $ 2,855.80 $ 35.50 $ 4,650,50 9-- Concrete Driveway SF 1~-$ 5.00 $ 800,00 $ 9.30 =$ 1,488.00 $ 13-~0~-$ ......... 6 DouglaeFIrHeaderboard LF 925 $ 2.50 $ 2,312.~-;$ 4.90 $ 4,532.50 $ 5.00 $ 4,625.00 7 Storm DralnlnleI EA I $ 2,000.00 $ 2,000,00 $ 1,784.u6-'$ 1,784.00 $ 1,80_0_.0~0' .$.__ 1_,_807_:_00_ 8 12"RCP LF 46- $ 70.00 $ 2,800.00 $ 100.0~-~ 4,000.00 $ 142_._0_0 ._$__5,_6_8_?:0_0_ g 4"PVC LF 370 $ 9.00 $ 3,330.00 $ 7.7~- $ 2,867.50 $ 12.00 $ 4,440.00 10 2"PVC LF 340 $ 8.00 $ 2,720.00 $ 7.50 $ 2,550.00 $ ............ 900 $ 3,060.00 11 Striping LS 1 $ 3,000.00 $ 3,000.00 $ 960.00 $ 960.00 $ 1,00_0_.0~0_ 12 =ullBoxes EA 5 $ 125.005 625.00 $ 167.00 $ 835.00 $ 350.00 ..$_ 1,~7_5_0:0_0 TOT~L--~iD: $ 46,95~5~ _$ 6~-,170.30 -~i~- UNIT TOTAL -- ITEM ITEM DESCRIPTION MEASURE QTY UNIT PRICE PRICE UNIT PRICE TOTAL PRICE 1 Eadhwork CY 300 $ 35.00 $ 10,500.00 $ 31.00 $ 9,300.00___ 2 AsphaltConcre[e SF 14,b~6- $ 1.7~' $ 24,650.00 $ 2.30 $ 33,350.00 ~ Concrete Sidewalk SF 655 $ 6.50 $ 4,257.50 $ g.o0 $ 5,895.00 4 Concrete Curb/Gutter LF 131 $ 20.00 $ 2,620.00 ~ $ 25.00 $ 3,275.00 .... 5 Concrete Driveway SF 160 $ 7.50 $ 1,200.00 $ 21.00 $ 3,360.00 6 DouglasFIr Headerboard LF 925 $ 4.50 $ 4,162.50 $ 4.60 $ 4,255.00 7 Storm Drain Inlet EA $ 2,100.00 $ 2,100.00 $ 1,600.00 $ 1,600.00 ~ 12"RCP LF 40 ~; 100.00 $ 4,000.00 $ 75.00 $ 3,000.00 -~- 2. PVC LF 340 $ 15.00 $ 5,100.00 ~; 10.75 $ 3,655.00 ___ ~1 Striping __ LS 1 $ 2,61~.00 $ 2,619.00 $ 900.00 $ 900.00 ..... 12 Pull Boxes EA 5 $ 200.00 ~ 1,000.00 $ 130.00 $ 650.00 TOTAL SID: $ 68,499.00 ~' 73,310.00 CITY OF DUBLIN BUDGET CHANGE FORM CHANGE FORM # New Appropriations (City Council Approval Required): Budget Transfers: ~ From Unappropriated Reserves From New Revenues Name: From Budgeted Contingent Reserve (1080-799.000) Withia Same Depa~ment Activity Between Depa~nents (City Council AppmvaI Required) Name: Improvement~ not Buildings $20,527.33 Account #: Nme; Account#: Nme: Accotmt #: Namc: Ar, count #: Account#: 215-9551-750-050 Name: Account #: Account #: Name: Aecoum #: Account #: KEASON FOR BUDGET CHANGE ENTRY: The low bid received on the Heritage Center Parking Lot nmject was over budget by $20,527.33. In order to award the bid, a budget change in this mnount is needed. City Manager: Date: Signature Mayor: Date: Signature Posted By: Signature EXHIBIT B RESOLUTION NO. - 97 A RESOLUTION OF TgiE CITY COUNCIL OF THE CTrY OF DUBLIN AWARDING CONTRACT NO. 97-10 HERITAGE CENTER PARKING LOT TO BAY CITIES PAVING WHEREAS, the City of Dublin did, on September 8, 1997, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plan~ and Specifications for Contract No. 97- 10, which Plans and Specifications are hereby expressly referred to for a description of said work and for all particulars relative to the procecAings under the request for bids; and WHEREAS, said bids were submitted to the City F~ngincer, who has reviewed the bids to dete~n~ine the lowest bid which was responsive to the requirements of the bid documents; and NOW, TI:IEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award Contract No. 97-10 to the lowest responsible bidder therefor, to wit, Bay Cities Paving, at a base bid of Sixty One Thousand, One Hundred Seventy Dollars and Thirty Cents ($61,170.30) the particulars of which bid are on file in the office of the City Engineer. PASSED, APPROVED, AND ADOPTED this 16th day of September, 1997. AYES: NOES: ABSENT: Mayor ATTEST: City Clerk EXtHBIT C