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CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: June 13, 1994
SUBJECT: Citywide Street Lighting Maintenance Assessment District 83-1:
Preliminary Engineer's Report
Report by: Public Works Director Lee Thompson
EXHIBITS ATTACHED: 1) /Resolution Approving Preliminary Engineer's Report
2) / Resolution Appointing Time and Place of Hearing
Protests of Proposed Assessments (July 25, 1994)
3). / Preliminary Engineer's Report
4) /Assessment Diagram
RECOMMENDATION: y' Adopt resolutions.
FINANCIAL STATEMENT: The proposed District cost estimate for Fiscal Year 1994-95 is
$353,179, including an accumulated reserve for future pole replacement. An estimated $148,133 will
be carried over from 1993-94 in the form of reserves. $191,621 is proposed to be assessed to
property owners for the 1994-95 street lighting costs. This is the same assessment as for 1993-94, as
no increases are proposed for 1994-95.
DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting
Assessment District to replace the County of Alameda Lighting.Service Area. On August 13, 1984,
the City Council approved the annual Engineer's Report and ordered levy of assessments for the first
time. The District expenditures for the last three years and the budget for 1994-95 are detailed on
Exhibit 1.
It is anticipated that the 1994-95 district costs will increase slightly over the 1993-94 costs due to
increased energy costs and new street lights being added to the system. The 1994-95 District
assessment, in turn, is proposed to stay the same compared to Fiscal Year 1993-94. This will require
a use of reserve monies in the amount of$4,386.
A reserve fund has been built into previous budgets for future pole replacement at the economic life of
the pole and for unexpected costs to the District.
As has been previously discussed with the City Council, it is proposed to purchase the PG&E-owned
street lights for long-term savings to this assessment district. Funding for the capital purchase of the
street lights is proposed to be loaned to the district from the General Fund and to be paid back through
the annual savings in energy and maintenance costs. The proposed 1994-99 Capital Improvement
Program includes $400,000 for purchase of the PG&E-owned street lights within Dublin, pending the
results of an appraisal that will be conducted over the next several months. The description of work
in this year's Engineer's Report has been modified to include repayment of the General Fund loan.
For Fiscal Year 1994-95, no change is recommended with respect to the method of determining the
assessments. The District boundary, whichincludes the incorporated limits of the City of Dublin,
will not change from 1993-94. The actual assessments to the individual property owners will be set at
the same rate as was levied for 1993-94. Last year's assessment for a single-family house was
$19.34.
A recent revision to the Government Code provides that, if the assessment is not to increase over the
previous year's level, neither the 45-day noticing requirement nor the 2-hearing requirement apply.
Rather, the requirement reverts to the 10-day notice and single public hearing specified by the 1972
Lighting and Landscaping Act.
Staff recommends that the City Council adopt the resolutions approving the preliminary Engineer's
Report and setting a public hearing date of July 25, 1994.
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CITY CLERK
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ITEM NO.
.8 COPIES TO: _a
RESOLUTION NO. -94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING PRELIMINARY ENGINEER'S REPORT,
CONFIRMING DIAGRAM AND ASSESSMENT
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 10-94, a Resolution Directing Preparation of
Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the
"District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer
to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting
Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk'a
preliminary report in writing as called for in said Resolution No. 10-94 and under and pursuant to said
Act, which report has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and finds that each and
every part of said report is sufficient; and that said report neither requires nor should be modified in
any respect;
NOW, THEREFORE, BE IT RESOLVED
a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining
said improvements and of the incidental expenses in connection therewith, as contained in said report
be, and each of them are hereby preliminarily approved and confirmed;
b) That the diagram showing the assessment district, description of the improvements to
be maintained, and the boundaries and dimensions of the respective lots and parcels of land within
said District, as contained in said report be, and it is hereby preliminarily approved and confirmed;
c) That the assessment of the total amount of the cost and expenses of the proposed
maintenance of said improvements upon the several lots and parcels of land in said District in
proportion to the estimated benefits to be received by such lots and parcels, respectively, from said
maintenance, and of the expenses incidental thereto, as contained in said report be, and they are
hereby preliminarily approved and confirmed.
PASSED, APPROVED AND ADOPTED this 13th day of June, 1994.
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AYES:
NOES:
ABSENT:
•
Mayor
ATTEST:
[7-7-1,5 sci 774
City Clerk
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RESOLUTION NO. -94
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPOINTING TIME AND PLACE OF HEARING PROTESTS
IN RELATION TO PROPOSED ASSESSMENTS
CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
WHEREAS, by its Resolution No. 10-94, a resolution directing preparation of annual report
for City of Dublin Street Lighting Maintenance Assessment District (the "District") this Council designated
the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in
accordance with and pursuant to the Landscaping and Lighting Act of 1972; and
WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary
report in writing as called for in said Resolution No. 10-94, and under and pursuant to said Act, which report
has been presented to this Council for consideration; and
WHEREAS, said Council has duly considered said report and each and every part thereof,
and finds that each and every part of said report is sufficient;
NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 25,
1994, at 7:30 p.m. at the Dublin Civic Center, 100 Civic Plaza, Dublin, California, at which time the City
Council will hear protests and will consider and finally act upon the Engineer's Report.
BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said
hearing by the following means: publishing a notice once a week for two weeks in a local newspaper
published and circulated in the City, and conspicuously posting a notice at not less than three public
locations, said noticing to be completed at least ten (10) days prior to the date herein set for hearing or
protests and action on the Engineer's report.
BE IT FURTHER RESOLVED that said notices shall contain the following information:
the estimated assessment per parcel; the general description of the purpose or improvements the assessment
will fund, the address to which a protest may be mailed, and the date, hour, and place set for the
abovedescribed public hearing.
PASSED, APPROVED, AND ADOPTED this 13th day of June, 1994.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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CITY OF DUBLIN
STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT
NO. 1983-1
FISCAL YEAR 1994-95
PRELIMINARY
ENGINEER'S REPORT
CONTENTS
1. Assessment: Including Estimate of Costs, and Method of Apportioning
(Assessment Roll Under Separate Cover)
2. Assessment Diagram
7774-A.s CI ;-3 v �
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ASSESSMENT
WHEREAS, on February 14, 1994, the City Council of the City of Dublin,
California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its
Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1
for the maintenance of improvements more particularly therein described; and
WHEREAS, said Resolution directed the undersigned to prepare and file a report
pursuant to Section 22565, et. seq., of said.Act;
NOW, THEREFORE, the undersigned, by virtue of the power vested in me under
said Act and the order of the Council of said City, hereby make the following assessment to cover
the portion of the estimated cost of the maintenance of said improvements and the cost and
expenses incidental thereto, to be paid by said District.
ESTIMATE OF COSTS
(1) (2) (3)
As Filed As Preliminarily As Finally
Approved Approved
Cost of Maintenance $ 194,415 $ $
Incidental Expenses $ 158,764 $ $
TOTAL COST: $ 353,179 $ $
Estimated 1994-95
Interest Income Applied
to 1994-95 Operating
Costs: $ 7,700 $ $
Reimbursement from Pole
Knockdowns $ 5,725 $ $
Est. Surplus from
1993-94 Fiscal Year $ 148,133 $ $
NET TO BE ASSESSED FOR
FISCAL YEAR 1994-95 $ 191,621
As required by said Act, a diagram is hereto attached showing the exterior
boundaries of said landscaping maintenance assessment district and also the lines and dimensions
of each lot or parcel of land within said landscaping maintenance assessment district as the same
existed as of March 1, 1994, each of which lots or parcels having been given a separate number
upon said diagram.
I do hereby assess the net amount to be assessed upon all assessable lots or parcels
of land within said landscaping maintenance assessment district by apportioning that amount
among the several lots or parcels in proportion to the estimated benefits to be received by each
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such lot or parcel from the maintenance of said improvements, and more particularly set forth in
the list hereto attached and by reference made a part hereof.
Said assessment is made upon the several lots or parcels of land within said street
light maintenance assessment district in proportion to the estimated benefits to be received by said
lots or parcels respectively from the maintenance of said improvements. The diagram and
assessment numbers appearing herein are the diagram numbers appearing on said diagram, to
which reference is hereby made for a more particular description of said property.
The scope of work includes the cost of energy and maintenance of street lights within the
City of Dublin. The scope of work shall also include the cost of purchase of street lights and/or
the repayment of any loans to the District obtained for the purchase of street lights.
Each lot or parcel of land assessed is described in the assessment list by reference
to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal
Year 1994-95 and includes all of such parcels excepting those portions thereof within existing
public roads or rights of way to be acquired in these proceedings for public road purposes. For a
more particular description of said property, reference is hereby made to the deeds and maps on
file and of record in the office of the County Recorder of said County. Because the names of the
several owners are unknown to me, I hereby place the word "unknown" opposite the number of
each lot of parcel of land assessed, the amount assessed thereon, and the number of the
assessment.
Dated:
City Engineer
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ENGINEER'S COST ESTIMATE
FISCAL YEAR 1994-95
The estimated cost for the maintenance of improvements described in this Report for Fiscal Year
1994-95 is as follows:
Maintenance
1. Electric Energy (PG and E) $177,400
2. Contract with Caltrans 350
3. Replacement of Pole Knockdowns 9,000
4. California Street Light Association 845
5. Operating Supplies/Replacement Parts 6,820
$194,415
Incidentals
1. Engineer's Report and proceedings: $ 6,011
2. Cost of Collection (County of Alameda): 3,258
3. Delinquencies: 5,748
4. Contingencies/Reserve: 143.747
$158,764
TOTAL: $353,179
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METHOD OF APPORTIONMENT OF ASSESSMENT
The assessments shall be spread using a method of "factor rates" assigned to different land uses.
The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the
total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates
are assigned as follows:
Use (x = any single digit number) Factor Rate (x 1/2 if vacant)
Ox Exempt 0
lx & 73 Single Family Residential & Condo 1
22 Duplexes 2
23 Tri-Plexes 3
24 Four-Plexes 4
3x Commercial 5.5/ac.
4x Industrial 5.5/ac.
5x Rural 0.5
6x (except 65) Institutional 5.5/ac.
7x (except 73) Apartments 6
8x Commercial 5.5/ac.
9x Commercial 5.5/ac.
65 Cemeteries 0
xx9 Common Open Space 0
The assessment of each parcel shall be established by multiplying the factor rate for that parcel by
the apportionment for a factor rate of 1.
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CITY OF DUBLIN
LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1
CERTIFICATIONS
FISCAL YEAR 1994=95
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's
Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto
attached, was filed with me on June 8, 1994.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram thereto attached, was preliminarily approved and confirmed by the City Council
of said City by its Resolution No. _-94 duly adopted by said Council on June 13, 1994.
I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment,
with the diagram thereto attached, was finally approved and confirmed by the City Council of
said City by its Resolution No. =94, duly adopted by said Council on 1994.
I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the
Assessment and diagram was filed in the office of the County Auditor of the County of Alameda,
California, on , 1994.
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NOTE.THE INDIVIDUAL PARCELS ARE INCORPORATED THE METES AND BOUNDS DESCRIPTION OF THIS MAP ASSESSMENT DIAGRAM.
BY REFERENCE TO THE 1994 COUNTY ASSESSORS' ARE COTERMINUS RESOLUTION TH CITY LIMIT LINE AS STREET LIGHTING MAINTENANCE:
ROLL IN EFFECT MARCH
ALAMEDA COUNTY BOARD 8 , EXCEPT ASSESSMENT. DISTRICT 83- i
EFFECTIVE FEBRUARY 1,1982, E%CEPi A!MODIFIED BY �
SUBSEQUENT ANNEXATIONS. '
CITY OF DUBLIN
ALAMEDA COUNTY, STATE OF CALIFORNIA
FISCAL YEAR 1994-95 SANTINA 8a THOMPSON
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CONSULTING CIVIL ENGINEERS,INC.
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