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Home My WebLink About4.08 MarchForJesusParade e e CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: May 8, 1995 SUBJECT : Tri-Valley March for Jesus Parade (Prepared by James W, Rose, Chief of Police) 1, / Parade Permit 2,/ Permit Fee Waiver Form 3,/'Letter authorizing use of private property at 6438 Sierra ct, 4, /Letter authorizing use of Mervyn'S private property, 5, / Parade Permit Application 6.~Budget Change Form 1, Approve parade route 2, Waive permit fee 3. Authorize issuance of parade permit 4, Approve additional appropriation in the amount of $2,100, FINANCIAL STATEMENT : Estimated cost = $2,600, Police Services costs can be accommodated within the existing Police Budget. An additional appropriation from reserves in the amount of $2,100 would be required to cover the additional Public Works costs, EXHIBITS ATTACHED RECOKl!fEIIDATION~ 'J /' DESCRIPTION : The Tri-Valley Praise March for Jesus organization has submitted an application for a Parade Permit, The organization wants to hold their parade on Saturday, May 27, 1995 lito see the Churches united in the public worship of the Lord Jesus Christ and Christians working together to impact their city with praise, prayer, and prOClamation." The parade was held in Pleasanton in 1993 and in Livermore in 1994 and no problems were noted, The Tri-Valley Praise March for Jesus representative, Mr, Daniel Pierce, has proposed numerous parade routes over the past several months. Mr, pierce and Staff have agreed and jointly recommend the following parade route: * Stage at the Alameda County Vehicle Auction, located at 6438 Sierra ct, at 9:00 A,M, * start southbound on Sierra ct, at 10:00 A,M, and proceed west on Dublin Blvd, * Conclude at the south parking lot of Mervyns at 10:45 A.M, There will be approximately 800-900 people participating in the parade, including both adults and children, There will be no more than 10 vehicles involved in the parade, including 5 with sound amplification equipment that would be utilized to broadcast a radio simulcast of the event. The parade would be held in the westbound lanes of Dublin Blvd" requiring the closure of those lanes from Sierra ct, to Regional Street, ITEM NO:~ COPIES TO: CITY CLERK FILE~ e e Conditions of Permit The March for Jesus organization has provided Staff with documentation that it has adequate insurance coverage for staging the event on Sierra ct. and for the parade termination point at the south parking lot of Mervyn's. The March for Jesus organization will assure that the following notifications are made: * written notice to all affected businesses two weeks before event. * Media (newspaper/radio) notice to the public one week before the event. * Media (newspaper/radio) notice to the public the day before the event. Cost Estimate Public Works staff and equipment (barriers, cones) Police Services staff TOTAL ESTIMATE $2,100 500 $2,600 The costs related to the Police function will be charged to the existing Police Services overtime account. No budget adjustment will be necessary. The costs related to the Public Works function will be charged to the Community Events account, which has previously been used to fund the City's Saint Patrick's Day celebration and the Dublin United Soccer Parade. An additional $2,100 appropriation from reserves will cover these costs. Staff recommends that the City Council take the following action: 1. Approve the parade route 2. Waive the permit fee 3. Authorize issuance of the parade permit 4. Approve additional appropriation in the amount of $2,100. e e CITY OF DUBLIN PARADE PERMIT CITY ORDINANCE SECTION 5-12_00 PERMITTEE: Tri-Valley Praise March for Jesus 1. Parade Date: May 27, 1995 Starting Time: 10:00 a.m. Date Issued: Termination Time: 10:45 a.m. 2. Minimum Speed: o Maximum Speed: 2-3 mph 3 . Maximum interval of space to be maintained between the units: 20-30 feet 4. The portions of streets, roads, highways, alleys, or thoroughfares to be traversed that may be occupied by the parade: Southbound on Sierra ct. from 6438 Sierra ct. - Westbound on Dublin Blvd. to the south parking lot of Mervyns. 5. Maximum length of parade in miles of fractions thereof: 1.1 miles 6. other information or condi tions as the Police shall find necessary to the enforcement of the terms and conditions of the permit: No more than 10 vehicles permitted to be used in the parade, 5 of which will have sound amplification systems to broadcast a radio simulcast of the parade. DUTIES OF PERMITTEE: A permittee hereunder shall comply with all permit directions and conditions and with all applicable laws and ordinances. The parade chairperson or other person heading or leading such activity shall carry the parade permit upon his/her person during the conduct of the parade. REVOCATION OF PERMIT: The Police shall have the authority to revoke the permit issued hereunder when any of the operations or conduct of such parade violate any of the conditions listed in the contents of such permit. "The Dublin Police or its agents, by their issuance of this permit disclaim any responsibility or legal liability in the event of injury or property damage which may arise out of the activities authorized by the issuance of this permit." James W. Rose, Captain Chief of Police Services CITY OF DUBLIN PERMIT FEE WAIVER APPLICATION Type of Fee Waiver Requested: Administrative Conditional Use Permit . One Day Alcoholic Beverage Control Permit x Parade Permit Zoning Clearance PLEASE PRINT OR TYPE Tri-Valley Praise March for Jesus (Host Church is Name of Sponsoring Group Valley Christian Center/Dublin Ministerial Assn ) Name of Authorized Representative Dan Pierce Address 1418 Janis Ct., Livermore, CA 94550 (Phone - 294-8164) Brief Description of Event Requiring Permit A local praise/prayer walk that is part of a world-wide movement to lift up the name of Jesus with song & prayer. Date(s) of Event Saturday. May 27. 1995 Location Start at 6438 Sierra Ct., Finish in Merv nls south west on Dublin Blvd, Please carefully read the following and sign the acknowledgment: (1) I have received and read a copy of the City of Dublin Fee Waiver Policy printed on the back of this application. (2) I am an authorized representative of the above mentioned organization. (3) I certify that the sponsoring group is a Dublin based non- profit, non-restrictive civic or service organization. I hereby request a waiver of the specified permit fee as provided for under the City po~icy. 00.-. W P ~ May 1, 1995 Signature Y'v'\ Date (Office Use Only) City Manager Action: Approved Denied Date By Referred To City Council Date of Next City Council Meeting Notice of Decision to Applicant a: feepolcy.psr#12 e J~ I ALAMEDA I COUNTY .i AUCTION e April 13, 1995 Dan Pierce Valley Christian Center/march for Jesus Dear Dan: Per our conversation on April 12, 1995. This letter authorizes you and your organization to use our front parking lot for your May 27, 1995 event. Our understanding that you are to provide your own insurance for this event and that there will be no trash left in the parking lot. Should you need any further information or assistance, please contact me. Thank You () . ~{+6'~ t,_~ c:::rc ~3 Debbie Lopez P.O. BOX 2S19 DUBLIN, CA 94S68 (S10) 829-S999 fAX (S10) 828-0290 e M e MERVYN.S 7117 Regional St. Dublin CA 94568 Dan Pierce 1418 Janis Ct. Livermore, CA 94550 Dear Mr. Pierce: As per our conversation, Mervyn's is allowing March for Jesus to utilize our southern parking lot spaces closest to Dublin Blvd., leaving the parking lot closest to the entrance available for our shopping guests. The date agreed is May 27, 1995 between the honrs 0f7:30a.m.-I~m'~t\~~ Kindest regards, ~ '1ft<< /J;~ Karl Maia Operations Team Leader Dublin, California # 007 A Division of Dayton Hudson Corporation DUBL~ POLICE SE~VtbES PARADE PERMIT APPL~CATION ORGANIZATION Tri-Valley Praise March for Jesus Name 141R .Tanis Ct., Livermore, CA 94550 Address 294 8164 Telephone No, Dan PiprC'p Contact Person RESPONSIBLE PERSON DRn Pi prC'P ADDRESS: 141 R .Trmi s Ct. TELEPHONE (DAY) 294-8164 Liver~Qre7 r.A q4~~0 (HIGHT)577-5500 (Service Dept. ) DATE OF PARADE SRt J ~-?7-g') ASSEMBLY TIME: 9:00 a.m. STARTING TIME: 10'00 a.m. ENDING TIME: 10' 45 a m PARADE ROUTE: (please be specific as to streets, etc,) Start at 6438 Sierra Ct., go south, turn west on Dublin Blvd Finish in Mervyn's south parking lot. (Attach copy of lDap) STAGING AREA (including checkpoints along parade route: PRrking lnt fnr fi41R Sierra Ct., (Alameda COlmty AllctionL IS STAGING AREA ON PRIVATE PROPERTY? YES L NO _ NAME OF OWNER Adel Saadeh DATE WRITTEN PERMISSION OBTAINED yes (Attach copy) MAXIMUM LENGTH OF PARADE (miles or fractions thereof) 1.1mi. APPROXIMATE HUMBER OF person~00-900Animals 0 Vehicles 10 (5 sound trucks & miscelleanous vehicles) INTERVAL BETWEEN UNITS 20 - 30 ft, WILL THE PARADE OCcupy THE: Street X Sidewalk OTHER If the parade is designed to be held by, or on behalf of I any person other than the applicant, the applicant for such permit shall file with the Dublin Police Services a communication in writing from the person proposing to hold the parade, authorizing th applicant to apply for the permit on their behalf, . ~~ ~ May 1, 1995 DATE RESPONSIBLE PERSON I S SIGNATURE DATE (PLuall: llall: II:XTU .nns 11' lIII:C:ZlIa4JllC) e CITY OF DUBLIN BUDGET CHANGE FORM e CHANGE FORM # New Appropriation I xx Budget Change IIIIUECRitAsiKaubW:ltlbtcCOUNltmrr'II:rmmr::r::&MoUlfitt'I:':r:I::1M:~:me.REAS)jWB.IlIfGE1fAc.eoUitlt::I:r::tt~II~~1iMQw.N.OO:II:::::u::::m::::: ........... ............................................................................................................................................................... ..................... .............................................. .. ........,............................ ...............................................,...................... .................................. . ..................,.. ............................................... ....................................... Name: Name: STREET LANDSCAPING M CE Account #: CRMMUNITY PROMOTION Account : 001-3050- 7 31 $2, 100 00 Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: Name: Name: Account #: Account #: REASON FOR BUDGET CHANGE ENTRY: ADDTIONAL APPROPRIATION TO COVER COSTS OF PUBLIC WORKS SERVICES INCURRED DUE TO THE TRI-VALLEY MARCH FOR JESUS PARADE. City Manager: Date: Signature Mayor: Date: Signature Posted By: Date: Signature form.lhudgchng