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HomeMy WebLinkAbout4.08 MCE 3-Yr Agreement CITY CLE'RK File # 600-30 AGENDA STATEMENT .CITY COUNCIL MEETING D,ATE: June 24, '1999 Review of Services and new Three Year Agreement with MCE Corp. for Public Works Maintenance Services ATTacHMENTS: RECOMMENDATION: 3)' Exhibit Detailing Effect of si~bcontract.~ .~.~te.Changes ~~ Adopt resolution approving agreement and authorize Mayor to ~G/~' ~' exeCute agreement 1) R%01ut}on ana Pi°p';s~cf ~gi'eement 2) ". Letter and Detailed B~!dget' Information fro~ MCE.. ...................... ~,.. 5 4 C~C " - :-.. . .... : ....: ' - ' FINANCIAL STA~~T: .... ' See Degcfiption. ' DESCRIPTION: MCE has provided maintenance services to the City of Dublin since 1984. Those services which are provided by MCE are as follows; · Bike Path Maintenance · Building Management and Maintenance . ... ~: ..... · Curb, Gutter; and Sidewalk (emergency or temporary repair) · Drainage Maintenance ..... -. - · Guardrail RePair ....... ' - . .... ' -' · Park Maintenance." . , '~ · Sign Installation, Repair & Maintenance · ' SPill Cleanup · Storm Patrol/CleanUp · Street Landsg~ping Maintenance · Street Repair (emergency or temporary repair) · street Tree Maini~nance ,:'.::_ :-.. :... . ............ · Striping andMar~g;'~i;~';;g;ii~d~"'~;~i;;;;neiii} ...... '' ' · - Weed Abatement' . _['- - .. '! .-' ~ '_ . .: ;: - ........... The current three-year d0htia& with MCEc0rporation for maintenag~9 s~ces expires June 30t~ of this year, and it is proposed to execute a new three-year agreement. As with previous years, MCE has submitted a budget proposal for FY 1999-2000. This proposal has been reviewed by Staffin conjunction with the budget process. The proposed agreement is the same as the agre. ement used for. the past three years, except as noted below. COPIES TO: MCE Corporation ITEM NO, ~ g:\contractsXmce\agstrev99 MCE is ": ............ permanent Dublin crew. The rates, are not projected'to"8h'~ge; Park, and the turf areas within' street me-dians, but again, these areas are very small. The rate for the larger park areaShh'S ddcre~sed 4 ~'16wer'6vefall mowing costs. Total'"' '~"*:*~¢':'~*(';"~:~?~::";*"~"~':'~::::'~'"ex en~ltures under MCE's '~;~ '=' '* :~z-z-?.:=:;::c;ntr~ct.,,.~.;...for.FY. ' ' 1998-~9':' ' " "' "are:"" antlczpated' '" ' · to be under-:: ' budget:" '"?~ bye '':' $2,087,' ' '~ "': ':: .... inclUdin~ the ,,'extra work,, Category (CaPital projeci.~';~*~:~h~r Uhpl~ed Or UnbUdgeted'activities), or by $14, 63 7 'not including "extra W0rk." S ome of the larger variances betwee~ ! 998,9~ 9 budget and estimat~dOcmai expenditureSare inthe areas of sign mairit~nanie; ~i~nl CleanUP,?afid'c~mmuni0':~' ~':'"":': ~ ;' ' prom&i6'~ ~C~i: Whi8h'the CitY r~quired MCE t6 p~iS'orm m°re work than originally budgeted. proj over the 1998~99 budget, or an increase of'$166;9~41'(15.7%) over projected I998:99 the Table I >e mmntenance in'new development areas.' Additional plOt maintenance at ~.~ recommended a~s ~i' higher service level in the Cemetery oPerating bi/alger_ gher seiwi~e i~I 1~"$3;292~ Which incre~/ses the {btiii"bti~lg~i~0i: ~0r~b~ to $1,236,184; or 16% over eit~ated !.998~-99 ~X~6hditUres. III identifies tho.. vanou, categofiesl~'' TabI~i:~)i'/:i ~ ~ii~h~'~)~Parii/~ii~i~' le~el is proposed tO increase for i999-2000 by apbi'6xim~telj 015:~'6n in the Li/nd~cape Laborer 1II ~ategb~ for Park' Maintenance, and by varying Smaller percentages in other categories; The total Recommen( ;ion MCE standard of excellence in performance and"s~fety, ~ well as conce~Tor the fiscal interests of the City. Staffreco~ends that the City Council adopt the resolution (AttaC~h~:l RESOLUTION NO. - 99 A REsOLuTION OF ~ CITY COUNCIL WHEREAS, the current agreement with MCE Corporation for Public Works Maintenance Services expires on June 30, 1999; and WHEREAS, the City wishes to continue contracting with MCE Corpora. tlon for those services; and :~..,~ WHEREAs, the City and MCE corporati0n-l~ave negotia;~'d WHEREAS, said rates and' budgets are included in the City's proposed budget for Fiscal Year 1999-2000; ' ~ NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve a new three-year agreement with MCE Corporation attached hereto as "Exhibit A," with an effective date of July 1, 1999 ..... BE IT FURTHER RESOLVED ihat the Mayo; is authorized t° execute the amendment. PASSED, APPROVED AND ADOPTED this 24th day of June, 1999. ~:~2'7.:;:'::;~ -' ...... ~ .~_ "i". .... ;::.. ..' .... -. :_: '..' AYES: ATTEST: ' City Clerk C:\contract~naintkresoagrt9 9 PUBLIC WORKS '~T~i~NCE' SERVICES AGREEMENT ~S AG~E~ ~Smade at Dubl~ C~if°~a, 'as'dfJuly-l~:1999, by and between the CITY OF D~L~, a Mu~cipal Co~oration ("City"), and MCE Co~oration, Inc., ("Contractor"), who a~ee as follows: 1. ~ OF AG~E~. The tern of the a~eement shall be for one year, begimg on July 1, 1999, and end~g on June 30, 2000. The agreement may be e~ended for two addition~ one .yeir p~fiod~ at:the CiW's opiirh~~' T~s a~emeht shallsupersede ~I prehous agreements that Contractor has or has had with City. CiW may te~nate the se~ces of Contractor by providing 90 days written notice"~th °~:~thout Cause? In the ~gem Of Such te~atio~ contractor shall b6 compensated for such se~ces up to the po~t oftemation. Compensation for work in progress sh~l be prorated as to thr. percentage of progress completed at the date ofte~nation. If Contractor te~nates its se~ices to the Ci~, it must ProGde ~tte~"ffotice at least 90 days in advance of such te~nation. Notices shall be prohded as indicated in Section 12 below. ':"~ ::"~'. 2. ADIUS~NT TO CONTRACT PRICES AND WORK QUANTITY. In the event of extension of the Agreeiiient, no later thanMarch 1st, contractor will submit to .the City for the coming contract year a proposed revised Schedule of Work which will set forth a Work Plan in terms of'types and quantities of work to be perfo~rned as well as unit prices and/or estimated annual expenditure amounts as appropriate. Uprn'Writteri' approval ofb0th parties, the Agreement shall be extended for One (1) year effective July 1 st as provided above. 3. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor shall provide to City the services described in Exhibit A. Contractor shall provide said services at the time, place, and in the manner specified in Exhibit A. 4. PAYMENT. City shall pay Contractor for services rendered pursuant to this Agreement at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall be the only payments to be made to Contractor for services rendered pursuant to this Agreement. Contractor shall submit all billings for said services to City in the manner specified in Exhibit B; or, if no manner be specified in Exhibit B, then according to the usual and customary procedures and practiceS Which Contractor uses for billing clients similar to City. 5. FACII.ITIES AND EQUIPM]5;NT. Except as set forth in Exhibit C, Contractor shall, at its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services pursuant to this Agreement. City shall furnish to Contractor only the facilities and equipment listed in Exhibit C according to the terms and conditions set forth in Exhibit C. . _ 6. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of this Agreement. In the event of any inconsistency between said general provisions and any other terms or conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the general provisions. Agreement with MCE Corporation July 1, 1999 Page 1 .~: ....... --~.--~ .: 7. EXHIBITS. incorporated herein. Ail exhibits referred to herein are attached hereto and are by this reference 8. SUBCONTRACTING. No portion of the work pertinent to this contract shall be subcontracted without written auth6rizatioh by the City, except that which is expressly identified in the Contractor's proposal. .- ~,~.-~t.-~ .... . 9. CHANGES. City may from time to time require changes in the scope of the services by Contractor to be performed under this Agreement. Such changes, including any change in the amount of Contractor's compensation which are mutually agreed upon by City and Contractor, shall be effective as .amendments to this Agreement only when in writing. 10. RESPONSIBLE CHARGE. Contractor shall assign.~ pmjectrm?ag?~-(s) t° project for the duration of the project. There shall be no change in the Project Manager or members ofth~ project .team without prior written approval by the CRy. 11. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S. THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or his designee. . . 12..NOTICES. Any written notice to Contractor shall be sent via Registered Mail to' Stanley P. Smalley, Vice President MCE Corporation 6515 Trinity Court ...... Dublin, CA 94568 Any written notice to City shall be sent to: Lee S. Thompson Director of Public Works/City Engineer P. O. Box 2340 Dublin, CA 94568 (signatures next page) Agreement with MCE Corporation July 1, 1999 Page 2 Executed as of the day first above stated: CITY OF DUBLIN, A Municipal Corporation Attest: Approved as to form: MCE CORPORATION By Maynard Crowther, President City Attorney Agreement with MCE Corporation July 1, 1999 Page 3 SCOPE OF SERVICES AND SCltEDULE The Ci~ hh~ ~lect~d to 'peffo~ its public works m~ntenance ~d related actMties by using a pti C6nt act° ' The Contractor has a~eed to a~ange for and supe~se the peffomance of the.work and the Ci~ has agreed to retain the Contractor for such pu~oses, in accordance Mth the terns and pro~sions oft~s A~eement. The Ci~ ~d Comractor agree as follows: ? "" ,. ':3 :.: ' ~.':::~. ~ ...... ' ~i :-'~!..:F~:~ : - ~>~ ),<'~';' .%:' ' :,:': .' . 1~ ' SCope of Wor~: The Ci~ retains Comractor to ~ange for, supe~se and manage, the peffom~ce of the work described in the Schedule 0fWork (Aaac~ent 1, E~bi[B) and as othe~se specffied in t~s Agreement; ~d for Addition~ Work ("Additional Work") as i's called for ~ t~A~eement. Contractor shall peffom the t~es of work listed in Section A of A~ac~ent 1 orE,bit B at the U~t prices listed in Section B or at the time and matefi~ rates listed in S~ion C;~as appropfime. The ScOpe of Work set fo~h in Se~ion A ofAttac~ent 1 of E~bit B includes the m~mum mount the Ci~ ~ pay to Contractor for each actMty for Fisc~ Ye~ 1999-2000. No~thstanding the forego~g; the Ci~ may at ~y time re, se the Schedule of Work identffied ~ Attac~em 1 of E~bit B for budgeting or other reasons as deemed ne~ess~ by the City and the estimmed amual expenditure for Fiscal Ye~ 1999-2000 shM1 b'~ r~sed accordingly. ~ ' :":'~':' COhtractor specifically a~ee~ to:' (a) unde~ake the direct responsibility for the peffom~ce °fthe work in accordance Mth this Agreement; (b) provide directly, or t~ough subcontractors, or as othe~ise pe~tted by this A~eement all labor, matefi~s, and supe~sion necessa~ for the propek"~eff0m~C~ of the work in accordance with t~s Agreement; (c) ~sh a Main~eh~ce Superintendent to pf6hde the necessa~ ~son with the Ci~ Staff and the required coord~mion ofw0r~n'~d mmefials in the peffomance of the Work; (d) comply Mth ~1 laws, ord~-~Sl ml~s;'fe~lations;~ and requirements ofgov~mem~ auth6fities, pen~ng to the pe~0~e ofth~ work; (e) Peffom'the Work, c°mra~ for its pe~omance ~d supe~se its peffom~6e ~ a g66d ~d ~or~a~ike m~er and iff the most:eXpeditious; dost effective m~e~ ~consistent ~th first,clasS qu~ity; (0 peffom all actMties necess~ and incident~ to the 2. Scheduled Work: ~1 of the work set fo~h in Attac~ent 1 orE,bit B is considered Scheduled Wor~ except as prodded in Section 1. Contractor shall Peff0m no work in addition to Scheduled Wor~ u~ess: (a) Additional Work is approved in adcance by the Public Works Director; or ¢) ~ emergencYsimation e~sts. ~ emergency si~ation is one w~ch~ ' occurs under ckcumstances ma~ng it either impossible or impractical to obtain City approval before proceeding' Mth the work. In such cases, the Contractor Mll proceed ~th the work to the e~ent necess~ to relieve said danger and shall specifically i~o~ the Public Works Director of all Emergency Work accomplished. ~1 Scheduled Work shall be proGded according to a Exhibit A Page 1 of 4 monthly schedule prepared by the Maintenance Superintendent and approved by the Public Works Director in advance. 3. Additional Work: City may require Contractor to pro,de Additional Work not described herein at'rates and qu~tities negotiated by the City and Consultant. No Additionfl Work ~ll be undertaken by Contractor without the prior ~tten approv~i~0ttfi~ ~ub]ic WOrks Director. The Contractor will bill the City for Additionfl Work in the ma~er as prodded in 4. Work Not Suhect to t~s Agreement: The Public W0rks Dk~it0r~at mS discretion may recomend thru prQects ora l~ge scope be approved by the CiW Council fo~ competitive bid and completed under a separme Agreement. T~s sh~ be the reco~endmion on all "public projects" where State or other laws requke that it be contracted for and let to the lowest responsible bidder ~er notice.. Not~g in t~s Section sh~l preclude the ~??a~tor ~om Ciw, ~ accord~ce ~th local ordinances and State laws, may directly purchase materials or supplies to be used by Contractor..'.Ths shall not restrict the Public Works Director from request~g that Contra~or, as pm of other duties idemified in t~s A~eement, assist City ~th locating supp~ers, obt~ng price quotations or bids, or other assistance prodded that Contractor MI1 not be prohd~g the matefi~s and supplies. .. .... .... . · - ~ ~ 5..- ~'-- Emergency_ Work:- Emergency callout procedures Mil be maimained to provide fo} emergency response on ~ghu, weekends, and honeys. The proce~es.~ig be reviewed and updated pefiodic~ly to ensure their effectiveness. In the event Emergency Work dictates that work be accomp~shed Outside the nom~ Worhng hours, such as ~t time, weekends and holidays, appropriate ove~ime rmes shall be used as set forth inAttac~ent ! ofE~bit B. -. 6; M~ntenance Supe~sion: The Contractor shall hmish a M~nten~ce' Superintendent to assume hlI responsibility for dayrtorday m~ntenance operations, ensuring that resourceg requked to success~y complete the project are applied h a.timely m~er. ~ addition to pro~d~g the necess~ liaison Mth the City, the Mainten~ce SuperintendEnt. is responsible for: (a) ma~g reco~endations to the Public Works Direct~r.ofwgrk t)at. should be peffomed. but w~ch is not set fo~h h the Schedule of Work; (b) idem~g work pro~s; (c) scheduling; (d) assisting ~d supe~sing work crews; (e) responding t0 cifiz~n.c~Is; (0.assisting in contract ..... - . ad~stration; (g) maint~ng activity repons; and (h) generally ad~stefing public ~orks maintenance ~nctions. - -~ ~:'~,'.~.~'.. .~'..,:f;:~2~. "' ~:: ~5'~C~':~:~ ~:-'~ ~ 7. Work Scheduling Procedures: To th~ement possible, it is the int~pt 0[thS.';vi :. A~eement that the Work be peffomed on a scheduled, orderly basis.. Pfi~r to the ~.;~. :~ co~encement of wor~ COntractOr shall prePare a schedule shoWin~ p'r0j C ;d peffo~ed t~oughout the fisc~ye~, includ~g i~omation such as ~equency of weeding, watering, and other parks m~ntenance and other similar projected schedules of the work to be Exhibit A Page 2 of 4 cOnti-adtoi- will prepare monthly work schedules and review t~.e..rn...~j[~ ~t~.,.~ublic Works Director:; Th~§~§chedule§'will represent specific Work needs identified as the result of the Contractor's recommendations arid i:~quests from the Public Works Director or his/her_ designee. Emphasis will be p.!aced on identifying needs to ensure proper timing of work (for example, ditches shoUld b'~ scheduled for cleaning before winter rains)._ The Con[r_~.c__t. pr.~i~.comply with reasonable rec/Uests.ofthe Public Works Director as to preferred locations for various types of Contractor will use a service request form to ensure that complete information is obtained on work needs and requests for service. _ "- 8. "--.' Work Reporting Procedures: Contractor shall submit a Monthly Work Summary Report to the Public Works DireCtor on or before the 15th day Of the month summarizing work completed in the previous month!- These reports shall include a listing of work activities and work units completed, including any Additional or Emergency Work performed; status 6f current and completed service requests; and comparisons of annual work quantities and expenditure~ planned' versus actual. 9. Additional Contractor Responsibilities: MCE workers will be alert for observable maintenance deficiencies in public facilities as they travel within the City's boundaries in the course of their maintenance activities performing Scheduled Work, Additional Work, and Emergency Work. They will report observed maintenance deficiencies to the appropriate MCE or City representative, or other appropriate agency. 10. Protection of Work and Public: Contractor shall take all necessary measures to protect the work and prevent accidents during any and all phases of work. Contractor shall provide and maintain all necessary barriers, flagmen, and/or signs during maintenance procedures. Contractor will provide at no additional cost all the advance signing and barricading and also signs, barricades, flashers, and other necessary facilities for the protection of the public within the limits of the maintenance area while maintenance activities are proceeding. 11. Maintenance of Records: Contractor shall maintain all books, documents, papers, employee time sheets, accounting records including certified payrolls and such other evidence pertaining to costs incurred for a period of at least three years, and shall make these materials available at reasonable times during the contract period. Contractor shall not purge any records without the prior approval of the City. Upon termination of the contract, or at the City's request, all such records shall be provided to the City, including maintenance records, certified payroll records, and hard copies of any other computer records such as inventories of City facilities. 12. 'Equal Employrnent Opportunity: Contractor is an equal opportunity employer and agrees to comply with applicable regulations governing equal employment opportunity. Exhibit A Page 3 of 4 ~- 13.-,-, ~:- Prevailing Wage:- Contractor shall comply with the provisions of Labor Code Section 1770' et; Seq; with reslS~Ct t° payment' of prevailing Wages, maintenance of payroll ~. records, 'and pa~ent of penalties under Labor Code Section 1775..: -< ~.~.,:~:~ ~.~ .. ::~ ~.-~ :;:' 14;~: ::,~ A~0mey Fees: ~either p~ brings ~ actiqn ag~st the other party arising out of or ~ co~ecti0n ~th t~s A~eement emered imo be~een City ~d Contractor, the prevailing pa~ is emitled to have ~d recover ~om the losing pa~ reasonable a~omey fees and costs of suit. 15. ~scellaneous: .... . ~. .... .~ · .~: ;;~,.~:~::~. A. ,~_ Contractor shall inform City of private clients~within the corporate boundaries or sphere of influence of the City during the t~rm ~f'ti~'~'X~ree~i/c Cc~ntractor: agrees not to accept other employment which is or may be in conflict with its duties under this Agreement or which may adversely affect the interests of the Ci, ty.~ .: B. Contractor will endeavor to secure materials from the lowest cost source reasonably available. Exhibit A Page 4 of 4 ACTiViTY~ ... STi~i~'~tEPAiR ~:E~'.' ;: ~:~: ~--";x;' 3020~7~0.020_206 "' '-~ DRAINAGE MAINT. - 3020_740.021.206.:` ' NPDES DRAIN MAINT. 3020-740-021-222 STORM PATROL" 3020-740-022-206 CURB & GUTTER / "' SIDEWALK - 3020-740-023-206 SIGN REPAIRS/INSTALL. 3020-740-024-206 NEIGHBORHOOD WATCH 3020-740-024-001 · STRIPING & MARKING i:? 3020-740-025-206 . GuaRD RAIL REPAIR 3020-740-026-206 WEED ABATEMENT 3020-740-027-206 BIKE PATH MAINT. 3020-740-028-206 ' SPILL CLEANUP 3020-740-030-206 MAINTENANCE SUPERVISION 3010-740~029-00;i~ - ' ~-STREET-TREE MAINT. ~ 3040-740-000-001 'STAGECOACH A. D. TREES ~'-3040-740-000-71 DOUGHERTY A. D. TREES 3040-740-000-713 EMERALD GLEN A.D. TREES ~"'~-' 3040-740-000-716 ,_ANDSCAPE MAINT. 3050-740-000-001 ACTUAL 1996-97 1,450 4,730 CI~ OE DUBLIN JUNE 15,1999 ACTUAL 1997-98 $25,270:: 5,030 4,495 BUDGET 1998-99 FINAL -' $16,350 4,130 5,100 PROPOSED ESTIMATED BUDGET 1998-99 1999-2000 $15,825 $16,000 2,015 1,785 3,815 5,630 11,315 22,665 16,940 11,480 11,565 2,430 15,630 250 3,140 0 730 16,740 720 895 16,915 440 1,940 ~ 1,605 20,776 22,047 370 500 2,835 6,680 5,220 4,720 210 0 214 '" 26,400 25,445 27,603 · 0 3,320 -6,330 83,250 37,115 5,325 4,990 3,120 3,227 3,945 ;-~'85,940 43,165~. 3,490 " 4,280 91,520 ''~.. ........ 44,990. '~2,160 5,520 5,935 6,010 48,550 .... 850 4,850 143,240 90,040 92,390 47,940 2,005 6,430 46,320~ 2,335 6,270 0 0 1,920 0 4,605 153,500 143,165 171,380 206,965~ Page 1 of 6 'L COMMUNITY PROMOTION/ EVENTS 3050-7314)00-001 STAGECOACH A. D. LANDSCAPE 3050-740-000-711 . DOUGHERTY A. D. LANDSCAPE 3050-740-000-7i3 EMERALD GLEN A.D. LANDSCAPE 3050-740-000-716 PARK MAINTENANCE 8020-7404)00-001 BUILDING MANAGEMENT 1050-740-000-001 HERITAGE C ENTER' 8012-740-000-001 DUBLIN CEMETERY 8013-740-000-001 FIRE STATION BUILDING 2060-740-000-001 FIRE STATION GROUNDS 2060-740-000-001 ADDITIONAL WORK n: FUNDING ACCT. VARIES TOTAL MCE CONTRACT COST = W/O ADDITIONAL WORK = -- '-" ~ ACTUAL 1996-97 $7,550 29,120 36,240 JUNE 15, ;1999 (CONTINUED...) ACTUAL 1997-98 $7,800 37,860 0 BUDGET 1998-99 FINAL $8,OOO 29,200 38,980 10,200 ESTIMATED 1998-99 PROPOSED BUDGET 1999-2000 $18,010 $13,805 29,695 37,810 0 347,590 392,720 442,939 430,260 526,674 92,740 : 7,470 78,070 6,860 34,740 94,293 8,080 16,744 93,140 93, 4,860 4,517 12,800 '1~,245 11,778 9,655 9,940 4,944 $1,068,038 $1,068,038 11,650 10,125 0 43,900 3,100 18,150 $1,012,485 $994,335 $946,515 $902,615 3,435 1,955 12,550 .... .....~.; 0 Page 2 of 6 DUBLIN, CITY OF - TABLE 1 - 1999-2000 - 6/15199 (CONT MGMI' - X) JUNE 15, 1999 (CONTINUED...) -I HE ACTUAL EXPENDITU .RES FOR 1997-98 WERE UNDER THE FINAL APPROVED BUDGET (EXc~bDING ADDI:Ti(~:I~I"~'~' ~'(~-F~I~"'B~-$~24,025 OR 2.4%. ADDITIONAL WORK TOTALED $18,150. THE 1997-98 ACTUAL MCE COSTS EXCEEDED THE FINAL ADOPTED BUDGET BY 10% OR MORE IN THE FOLLOWING ARE. AS: -AMC)i]NT :',.. ACTIVITY OVER BUDGET REASONS FOR OVER-EXPENDITURE STREET REPAIR $9,320 58% DUE TO UNPLANNED EMERGENCY PAVEMENT .- REPAIRS AS DIRECTED BY PUBLIC WORKS ..... DIRECTOR DRAINAGE MAINTENANCE $2,760 121% DUE LARGELY TO AN EMERGENCY BANK STABILIZATION (SAND BAGGING) oN MARTIN - · - CANYON CREEK STORM PATROL $8,925 65% NEIGHBORHOOD WATCH $170 63% WEED ABATEMENT .... ::.: .'~.. ~{:2., - BIKE PATH MAINTENANCE $16,115 77% .~.::~' .:. ~_- DUE TO RECORD WET WINTER GENERATING MORE HOURS THAN PLANNED MORE WORK GENERATED BY C~OMMUNITY SERVICE OFFICER ~. LONGER, WE'I-i'ER WINTER PROMOTED MORE WEED GROWTH IN HARDSCAPE AREAS, AND IN RIGHT-OF-WAY AREAS, HAD TO DO MORE POST- EMERGENT APPLICATIONS AND MANUAL CU'i-FING $1,1 85 29% DUE TO FREQUENT CLEAN-UP OF DOUGHERTY ROAD BIKE PATH FROM WINTER STORMS DUBLIN CEMETERY. . . . $21,570 164% MAJORITY OF OVER-EXPENDITURE DUE TO UNPLANNED EMERGENCY TREE WORK AND TO A LESSER DEGREE, THE GROWTH OF HERITAGE DAYS CELEBRATION FIRE STATION BLDG. ~3,825 60% LARGELY DUE TO UNPLANNED ROOF REPAIRS Page 3 of 6 THE 1997-98 ACTUAL MCE COSTS WERE UNDER THE FINAL ADOPTED BUDGET BY 10% OR MORE IN THE'FOLLOWING AREAS: '"' / ': 2.. -. ACTIVITY " :';~..- - CURB & GUWFER / SIDEWALK AMOUNT UNDER BUDGET .... ~;,;~ .;i REASONS FOR UNDER-EXPENDITURE "~ ':. ~ 82,045 70% FEWER REPAIRS GENERATED BY CITIZENS AND CITY STAFF STRIPING & MARKING GUARDRAIL SPILL CLEAN-UP $2,665 48% LESS DONE THAN PLANNED DUE TO POOR WEATHER AND OVERAGES IN OTHER ACTIVITY AREAS $200 ..... $2,315 37% "' LESs THAN PLANNED DUE TO FEWER SPILLS ...... ~AND SIZE OF SPILLS " STAGECOACH A.D. TREES '- ;: ': $1,~85 7i% DUE TO LESS THAN PLANNED TRIMMING AND' TREE REPLACEMENT, PARTICULARLY ON INTERIOR SLOPES DOUGHERTYA. D. TREES -¥ - EMERALD GLEN A.D. TREES '$2,49O 42% $3,35O' 100% LESS THAN PLANNED TREE PLANTING, BOTH IN-HOUSE AND CONTRACT TRIMMING, AND FUNGUS DISEASE SPRAYING DID NOT ASSUME ANY MAINTENANCE IN 1997-98 STAGECOACH A.D. -" LANDSCAPE "'" - : ' '!. -' .... ""' " '- ~ .;:: ' '' ;~.. v' . ., ~;~ .~, -. - "' "-,~ . ..-. ...... ~ '::... ';:. '.... ~."'.~,. - . EMERALD GLEN A.D. $18,340 100% $6,Z~45' : '28% LESS THAN PLAI~INED PLANT REPLACEMENT AND IRRIGATION REPAIRS, PARTICULARLY HEAD "'REPAIR AND LINE REPAIR DID NOT ASSUME ANY MAINTENANCE IN 1997-98 BUILDING MANAGEMENT $14,380 15% -- ' ;~,-?i.~ HERITAGE CENTER $1,280 18% MOSTLY DUE TO LESS LIGHTING, DOOR AND ELECTRICAL MAINTENANCE AT CIVIC cEN-T~=R '~'' :':' AND CHANGE IN OPENING / CLOSING PROCEDURE WHICH RESULTED IN SAVINGS LESS WALL AND FLOOR MAINTENANCE AND FURNITURE MO~ING'THAN PLANNED ' ' FIRE STATION GROUNDS $1,700 35% MOSTLY DUE TO LESS THAN NUMBER OF PLANNED MOWINGS Page 4 of 6 DUBLIN, CITY OF -TABLE 1 CONED (1997-98 UNDER BUDGET) - 1999-2000 - 6/15~99 (CONT MGMT - X) '- .... : ....... ........ ' ....... :" CITY OF DUBLIN ....... -~ ..:~.--~ ~: '.~.., JUNE 15, 1999 ......... -.: ,.,., (CONTINUED...). :.~!.:~'./'!-~.~ , .; ,~ :'~ .~;~ :,;~ ~ ', .. ,: - ,.~. ,..,,,.-, .,.-- . ........ ~: ~-,:.: .,', :. -... · ,."-:L: --.'-..~£t~". "¢~.~.~ Z,, ~ ~7~.~'':~-':~.'-, :.~..-. ~,.~ ... ...... ~. ~ ~'.~'r.' ~:'.-"- :' ' -' ~':~ ~,' ~,~..~ - ~ ...~:~-,~.,:-~. ~....~-..~.~. t~-:.~.~,~- THE P~OJEOTED ~PENDITU~ES FO~ ~ gg8-gg.A~E ANTICIPATED TO BE UNDE~ THE FINAL BUD~ (~OLUDIN~ ADDITIONAL ~ORK) BY ~ 1~,~37 O~ 1A%. THE 1 gg8-gg PROJECTED MCE COSTS ~CEED THE FINAL ADOPTED BUDG~ BY 10% OR MORE IN THE FOLLOWING A~S: . . ".,,.... ' ;' :: .... ='' '-, ~'.".: ', :'"~ L-.~ : ._':'._ . ~"' _?:' ' ' ""' "-' ACTIVITY AMOUNT OVER BUDGET REASONS FOR OVER-EXPENDITURE CURB & GUTTER/ - "- - $1,210 165% SIDEWALK ,.-'". ::-.:~,-::':,...:,' ':',-',..,--: ';,, :'::~ .... : ,;,.,,-,~. . ,:.-.:?."',':'~ ,:. :...':.:, SIGN MAINTENANCE $4,036 24% DUE TO MORE REPAIRS THAN PLANNED AS DIRECTED BY PUBLIC WORKS DIRECTOR · .;..- .:; .... .- ~:.. ~ :: ~ .--.., .: DUE TO MORE SIGN REPLACEMENT IDENTIFIED IN SURVEY FROM FY 1997-98 - SPILL CLEAN-UP '-' ' " ' "' $1,655 39% .~'.' ~ ':?:"";.' .-' ' i-~,. - DOUGHERTY A.D. TREES '"; '- ' $91o 16% LANDSCAPE MAINTENANCE -" $17,~80 COMMUNITY PROMOTi0N"J' ;'4 E -' ': :,4 '$1'6,010. EVENTS - - ..... 12% 125% DUE TO TWO LARGE AC(~IDENT RELATED EMERGENCY CALL-OUTS MORE CLEARANCE TRIMMING FOR PEDESTRIANS ALONG SIDEWALKS DUE TO INCREASED IRRIGATION REPAIRS, PAVER. STONE WEED REMOVAL AND INCREASED SERVICING OF MEDIAN TREE WELLS, AS WELL AS, MORE LITTER PICK-Up THAN PLANNED. DUE TO MONEGO FUNERAL PROCESSION AND PASTA FESTIVAL AND FUN RUN_. Page 5 of 6 MORE IN THE FOLLOWING AREAS: - ACTIVITY AMOUNT UNDER BbD~'~;T'~ ,-.,. DRAINAGE MAINTENANCE $2,115 NPDES DRAINAGE MAINT. $1,285 STORM PATROL $5,460 REASONS FOR UNDER-EXPENDITURE 51% LESS THAN ANTICIPATED STORM RELATED DRAINAGE WORK DUE TO A LESS WET ......... 25% LESS THAN ANTICIPATED INSPECTION L.¢:~ ..:.,,:-~-';~ :: ::~. AND CLaN-UP'COSTS OF DROP INL~S 32% LESS S~ERE WIN~R THAN P~NNED NEIGHBORHOOD WATCH .... $350 GUARDRAIL,REpAIR ' ';':':~ $210 BIKE PATH MAINTENANCE $1,870. EMERALD GLEN Ai'D.'TREES .... ; $~ 920 EMERALD GLEN A.D. ' ................ ' ' $10,200' -,-.; - ..~.;: .'<..?-... ::.,.'..: .--,_'~'~.~ HERITAGE CENTER : ,,:..~_.,.,.: :,:,, _..: $3,220 DUBLIN 22% 100% 49%~ i',.? :, '"LE~s N~ SIGNS INSTALLED THAN PLANNED FOR DURING FISCAL YEAR ........ LESS THAN PLANNED CURB PAINTING'iN COMMERCIAL AREA NO REPAIRS ANTICIPATED 37% LESS CLEAN-UP OF BIKE PATHS DUE TO DRAINAGE IMPROVEMENTS ON DOUGHERTY ROAD AND LESS SEVERE WINTER WEATHER 100% 100% DID NOT ASSUME MAINTENANCE THIS FISCAL YEAR DID NOT ASSUME MAINTENANCE THIS FISCAL YEAR 4O% 24% DUE TO LESS HVAC MAINTENANCE (NEW SYSTEM), DOOR AND WINDOW COVERING MAINTENANCE DUE TO NO "HERITAGE DAYS" AND LESS TREE WORK THAN PLANNED FIRE STATION BLDG. $2,123 18% DUE TO LESS LIGHTING (FIRE FIGHTERS ARE ASSISTING), LESS HVAC REPAIRS NEEDED, AND MINOR REDUCTIONS IN SEVERAL OTHER ACTIVITIES FIRE STATION GROUNDS $1,509 30% DUE TO LESS THAN PLANNED MOWINGS AND IRRIGATION REPAIRS, IMPACTED BY SOME ASSISTANCE FROM FIRE FIGHTERS Page 6 of 6 DUBLIN, CITY OF - TABLE 1 CON"~D (1998-99 UNDER BUDGET) - 1999-2000 - 6/15/99 (CONT MGMT - X) TABLE II .~ :::~¥?:?,~:%; x! .... :;~ .~ ; .... ..~ ':.: ~CITY ,;x OF DUBLIN - .. JUNE 15, 1999 ~.'. "h...~:Area D8 is included in Area D1 iS'included- "~"" in Area D9 ? ; Area DDA ~ ;, ...... ACTUAL iACTIVITY 1996-97 [MAINT. supERvISION A8-0~ (D1) 1,777 HRS ~30100-740-029-001 SPILLS A1-01, 02 (D1, D5, D7) 30200-740-027-206 TEMPORARY PATCHING A7-01 (D1,D7) 30200-740-020-206 DRAINAGE INSPECTION D1-01 (D1,D'7) 30200-740-021-222 CATCH BASINS CLEANED D1-02 (D1 ,D7) 30200-740-021-222 DITCH CLEANING D1-04 (D1, D7) 30200-740-021-206 STORM PATROL D2-01, 02 INSPECTION/REMOVAL (D1, D5, DT) i,- ' -74o-o22 2o6 I~o ,-ALL NEW SIGNS f (DI,D5,DT) 30200-740-024-001,206 SIGNS REPAIRED D4-02, 03, A5-02 (O1,95,97) 30200-740-024-0011206 CURB PAINTING D5-01 (D1) 30200-740-025-206 ~ INSTALL MARKERS D5-02 PAVEMENT !!(D1) 30200-740-025-206 !ROADSII~E SPRAYING D7-01 (D1 ,DS,DT) 30200-740-027-206 !BIKE PATH MAINTENANCE D8-01 (D1) 30200-740-028-200 !TRE~BRUSH cU'rT~NG ^3-01 (D1, D7) 30400-740-000-001,711,713,716 IREE STAKING A3-02(D1,D2,D3,D4,Dg) 30400-740-000-001,711 IREE PRUNINGA3-03,08,0O; A4-03(D1,D2). (D3,D4,Dg) 30400-740-000-001,711,713,716 i T~ PLANTING ^3-04(D1,D2,D3,D4) ~ d g400-7~02000'001,711,7:1'31716 TREE FERT UZ NG Aa-os (D1,D2,Da,D4) (Dg) 30400-740-000-001,711,713,716 186 HRS 91 HRS 770 EA 246 EA 10 LF 356 HRS 55 EA ?H': ¢.,'*'_,,~ BUDGET ACTUAL 1998-99 1997-98''~ (FINAL) :' PROPOSED- ESTIMATED BUDGET "~ '~'~; (~; 1998-99'~ 999-2000 1,808 1,808 1,797 1,84O 1 O4 150 903 239 1,113 743 117 164 95 120 1,033 243 164. . . 17o .... .906 .... 910 539 537 1,363 2,248 2,248 '"" :' 456 372 368 65 72 ';;" 87 '·' 98 - 222 EA 220 172 212 224 9,297 LF 6,304 6,306 3,000 2,927 0 EA 0 40 23 30 49 AC 112 HRS 207 HRS 171 EA 1,063 EA 39 EA 97 184 190 179 1,531 61 73 65 160 lO6 100 152 .:_..,., - -.. ,- ...:;.;....... 300 125 325 1,227 1,267 1,505 43 59 54 54 378 EA 0 156 156 906 Page 1 of 3 ACTUAL ~,cTIVITY t996-97 TREE WATERING A3;,,06 (D1) .... . 326 EA TREE REMOVAL A~07, A4-04(01,02,03) i ~(04,09) 30400~740-000-001,711,713,716 TREE TRIMMING A4-01 (01)' 15 :- SUBCONTRACTOR 30400-740-000-001 LITTER PICKUP A6-01, A6-02(01,02,03) (04,05,07,09) 30200-740-000-001,711,713,716 iLEAF CLEANUP A6-03(01,02,03,04,09) ~'30500-740-000-001,711,713,716 !PRUNE BEDDING PLANTS~6:10(DI,D2) i (03,94,99)30500-740~000-00!..,711,713,716 f PRUNE SHRUBS A6-18 (01,02,03,09) :~ 30500-740-000r001,711,713,716 MOW MEDIAN TURF A6-21"' ~1,02~B9)" 3o$o 74 oo0-oo ,7 3,7 6 EDGE MEDIAN TURF A6-:22 (01,02,09) 30500-740-000-001,713,716 ¢IRRIGATION INSPECTION/PROGRAM !(STREETS) A6-30,31 (131,02,03, 04,09) :30500-740-000-001.7I 1,713,716 . IRRIGATION i~'EAD REPAIR A6-32(01.02) (03,04.09) 30500-740-000-001.711,713,716 OTHER IRRIGATION SYSTEM REPAIRS (VALVES, BACKFLOWS, CONTROLLERS, 'LINES) A6-33,34,35.36 (131,02,03,04,09)" ~30500-740-000-001,711,713,716 ~[LLEGAL sIGNs/HAZARDS'~6-80 (01,02) :(05.07,09) 30500-740-000-001,716 BUDGET ' ~TUA~~ ~" '1998-99 1997-98 (FINAL) 280 376 43 77 30 550 HRS ' 514 502 399 -{RS "383 434 433"'~RS 650~'-' 496- 6,256 -~A 8,987 10,770 109 AC 120 125 94 VILF 156 271 12,101 3TA 14,429 t5,023 1,529 EA 421 HRS 1,036 1,250 335 374 338' ~RS 258' 336 PARKS ALL ARE BUDGET 80200-7~0-000-001 PARK TREE PRUNING A3-03,08,09 .: :~ .-- i~ A4-01,03 LITTER PICKUP A6-01 PARK SHRUB PRUNING A~-16 MOW PARK TURF A6-21 EDGE PARK TURF A6-22 IRRIGATION INSPECTION/ PROGRAM (PARKS) A6-30,31 IRRIGATION HEAD REPAIR A~-32 491 EA 470 598 901 HRS 1,046 1.005 2,919 EA 2,968 3.,108 1,342 .AC 1,342 1,481 236 MLF 273 337 16.948 STA 13,616 t6,871 ESTIMATED '1998-99 1999-2080 ' 250 ................. '250 2O 29 30 30 PROPOSED BUDGET 553 625 - 388 :;; :/,. ;'-~ :,. '7.'. 403: ~ 9,281 ........ 12,2~ 125 ..... 145 .... 193 294 11,358 14,605 1.220 1,647-": 567 551 304 304 2,588 358 17,987 1,041EA 947 991 897 1.061 Page 2 of 3 ACTUAL ......~?'" ACTUAL 996-97 ....... 284 HRS ACTIVITY !7~' ~ER IRRIGATION SYSTEM P LRs. v (VAL ES, BACKFLOWS, CONTROLLERS, LINES) A6-33,34,35,36 RESTROOM MAINTENANCE A9-03 ................. 962 HRS - P~YCOURT MAINTENANCE A9-06 98 HRS p~YGROUND MAINTENANCEA9-09 '"~ -~.; ~.;~;' 756 HRS~ FouNTAIN MAINTENANCE A9-10 ~ 245 HRS - BALLFIELD PREP- GAMES A9-22 - -. 255 HRS BALLFIELD MAINT. A9-23,24 ~ : -' 347 HRS STORM PATROL & CLEANUP D2-01,02 .'.' .~ . 261 HRS~:~. .... i'997-98 196 ,096 ~. 120 778 328 215 644 345 BUDGET PROPOSED 1998-99 ESTI MATED BUDGET (FINAL) 1998-99 1999-2000 248 233 261 263 -331 390 498 563 563 550 550 600 520 82 87 Page 3 of 3 LABOR RATES CITY OF DUBLIN COUNCIL APPROVED JUNE 15, 1999 - 1998-99 RATES DUBLiN~cREW MAINTENANCE SUPERINTENDENT LAN DS(~PE FOREPERSoN LANDsCApE LEADPERSON LANDSCAPE LABORER I' LANDSCAPE LABORER II L/~NDSCAPE LABORER III LANDSCAPE LABORER IV 1999-2000 PROPOSED RATES CHANGE CHANGE' ';. $43.20 HR'" ' $44.50 HR 33.10 HR .... -34.10 HR 29.60 HR 30.50 HR 27.90 HR 28.70 HR 23.60 HR ..... 24.30 HR 18.90 HR - 19.50 HR 14.20 HR 14.60 HR $1.30 3.0% 1.00 ',.~ 3.0% 0.90 3.0% 0.80 2.9% 0.70 3.0%. 0.60 3.2% 0.40 2.8% DUBLIN EQUIPMENT RATES PICKUP W/R & HT FLATBED W/R & HT CHAIN SAW BRUSH CUTTER POWER BLOWER POWER HEDGE TRIMMER TRAILER SMALL (8') POWER WASHER ELECTRIC WELDER PORTABLE GENERATOR WATER TRAILER $6.60 HR $6.60 HR N/C 7.85 HR 7.85 HR N/C 5.05 HR 5.05 HR N/C 4.40 HR 4.40 HR N/C 1.85 HR 1.85 HR N/C 3.10 HR 3.10 HR N/C 2.25 HR 2.25 HR N/C 11.25 HR 11.25 HR N/C 6.25 HR 6.25 HR N/C 5.05 HR 5.05 HR N/C 8.75 HR 8.75 HR N/C MCE CREW SUPERINTENDENT LOADER/BACKHOE OPERATOR · ASPHALT PAVER OPERATOR ROLLER OPERATOR TRUCK DRIVER 8-12 C.Y'. TRUCK DRIVER 4-6 C.Y. TRUCK DRIVER 3 C.Y. TRANSIT CEMENT FINISHER LABORER FOREMAN LABORER I LABORER I1 LABORER III $64.00 HR $64.00 HR N/C 62.80 HR 62.80 HR N/C 60.65 HR 60.65 HR N/C 60.65 HR 60.65 HR N/C 51.70 HR 51.70 HR N/C 50.85 HR 50.85 HR N/C 51.35 HR 51.35 HR N/C 49.70 HR 49.70 HR N/C 45.90 HR 45.90 HR N/C 44.60 HR 44.60 HR N/C 44.35 HR 44.35 HR N/C 44.20 HR 44.20 HR N/C Pa ge I of 3 ~ClI~F~ Dui~LiN JUNE 15, 1999 MCE EQUIPMENT RATES LARGE ASPHALT PAVER ASPHALT PAVER BACKHOE LOADER Ro~_LER-VIBRATORV' 5-8 TON ROLLER-VIBRATORY 3-5 TON DUMP TRUCK 8-12 C.Y. DUMP TRUCK 4-6 C.Y. TRANSIT TRUCK 3 C.Y. SAW TRUCK PICKUP CREW CAB PICKUp, CONCRETE SAW-SELF PROP. CONCRETE SAW-SMALL !i-'(~'" ',l R COMP RESSO R BITUMAL POT VlBRA PLATE WACKER POWER BERM MACHINE UNIT PRICES CHEMICAL WEED CONTROL R.O.W. TREE PRUNING o 0- 4" CLASS1 o 4- 8" CLASS 1 o 8-16" CLASS 2 o OVER 16" BY BID FUNGUS SPRAYING - TREES (50 TREE MINIMUM) FERTILIZE ONLY TURF o ALL PARKS ExcEPT CIVIC CTR. BROADLEAF SPRAYING TURF o ALL PARKS EXCEPT CIVIC CTR. 46.90 40.65 HR 37.50 HR 34.40 HR' 31.25 HR 37.50 HR 34.40 HR 34.40 HR 18.75,HR 12.5d HR '" 11.25 HR 25:00'¢ "HR 6.25 HR 18.75 HR 11.25 HR 10.00 HR 10.00 HR 18.75 HR $114.78 AC 39.67 EA 53.76 EA 99.18 EA BY BID 5.04 EA 86.99 AC 47.12 AC 1999-2000 PROPOSED RATES $62.50 HR 46.90 HR 40.65 HR 37.50 HR 34.40 HR 31.25 HR 37.50 HR 34.40 HR 34.40 HR 18.75 HR 12.50 HR 11.25 HR 25.00 HR 6.25 HR 18.75 HR 11.25 HR 10.00 HR 10.00 HR 18.75 HR $103.50 AC 20.70 EA 33.35 EA 66.70 EA BY BID 5.04 EA 85.80 AC 73.70 AC CHANGE PERCENT CHANGE N/C N/c N/C N/C N/C N/C NiC--- N/C N/C N/G N/C N/C N/C N/C N/C N/C N/C N/C ($11.28) (18.97) (20.41) (32.48) N/A N/C -9.8% -47.8% -38.0% -32.7% (1.19) 26.58 -1.4% .56.4% Page 2 of 3 -TABLE Iil ( ~. JUNE 15, 1999 1998-99 RATES FERTILIZE ! BROADLEAF TURF o' ALL STREETS o CIVIC CENTER AERATION TURF o STREETS & FIRE STATION o ALL OTHER PARKS MOW TURF o STREW, FIRE STATION, STAGECOACH PARK o ALL OTHER PARKS. EDGING TURF o STREETS o PARKS CONTACT BEDDING (ALL AR~S) 117.55 AC 152.22 AC $45.90 AC 45.90 AC 48.32 AC.. 12.09 MLF 12.09'MLF 94.32 MO/AC 1999-2000 PROPOSED PERCENT~ RATES CHANGE · CHANGE 134.48 AC 16.93 14.4% 168.24 AC 16.02 10.5% $356.50 AC $310.60 "676.7% 46.00 AC 0.10 ."!d:'"!- ~,~ ~; : J:~."' 46.00 AC [ .~z) ..... ~.~ .... 16.10 MLF 4.01 219.65 MO/AC 125.33 132.9% Page 3 of 3 DUBLIN, CiTY OF - TABLE 3 - 1999-2000 - 6/15/99 (CONT MGMT - X) OF DUBLIN;'-~ STAFFING COMPARISONS'" JUNE 15,1999~ AREA i POSITION PUBLIC woRK~~ADMiN;'-~'~ "~' ;:' ~:; SUPERINTENDENT 1997-98 1998-99 1998-99 ~::{:'-~ACTUAL :. FINAL :.:~ ESTIMATED .... ; "~..~.~i ~ '~ ",~ <'"~ ~-;' ~ ,.~*' .... 1.00 1.00 BUILDING MANAGEMENT lll LLII 0.80 0.89 0.11 0.15 1.00 0.94 0.14 0.91 1.08 STREET MAINTENANCE LLF 0.15 LLL 0.15 LLII 0.20 LLIII 0.90 0.15 0.15 0.20 0.78 1.40 1.28 ~--qTREET TREE LLF 0.06 0.06 LLL 0.06 0.06 LLII 0.30 0.30 LLIII ......................................... 0.10 --- 0.21 0.15 0.15 0.20 0.71 1.21 0.06 0.06 0.30 ......... 0.14 STREET LANDSCAPE MAINT. LLF LLL ' LLI LLll ": LLIII PARK MAINTENANCE LLF LLL LLI LLII LLIII '0.52 0.63 0.56 0.28 0.28 0.28 "'; 0.28 0.50 0.40 0.70 0.69 '" 1.31 ~-!..~ 1.33 .................. 3:b7 ~- 2.98 0.49 0.49 0.60 1.51 1.24 .28 .:~8 .40 .76 .63 3.35 1999-2000 PROPOSED 1.00 0.90 0.14 1.04 0.15 0.15 0.20 0.94 1.44 0.06 0.06 0.30 0.08 0.50 0.28 0.28 0.40 0.69 1.97 3.62 *' 0.49 0.49 0.48 .............. 0:48 .... :: 0.60 ? 0.60 0.49 0.48 0.60 1.50 2.02' 4.33 4.63 4.59 5.09 Page 1 of 2 CITY OF DUBLIN .'~. :~;~; STAFFING COMPARISONS JUNE 15, 1999 .~ (CONTINUED ...) ;;~-:,i! ~':¥?'~.~ :;~"':::'. ?; 1997-98 1998-99 AREA / POSITION ACTUAL FINAL HERITAGE CENTER LLll ~ .:;~. ~.~ 1998-99 1999-2000 ESTIMATED PROPOS ED 0.07 0.09 0.06 0.06 CEMETERY LLF LLL LLII LLIII 0.02 0.02 0.02 0.02 0.09 0.09 0.11 O.09 0.02 0.02 0.02 0.02 0.07 .0.09 0.06 0.09 0.24 FIRE STATION BLDG. MAINT. LLI LLII FIRE STATION LANDSCAPE LLL 0.10 0.02 0.12 0.01 MCE GRAND TOTAL Supt. LLF LLL LLI 0.22 0.17 0.22 0.06 0.11- 0.10 0.08 0.01 0.02 0.14 0.12 0.12 0.01 0.01 0.01 0.01 0.01 0.01 0.01 .... : ...... 0.02 .............. 0.02 -- 1.00 1.00 1.00 _. 1.00 · ,.i. 1.00 1.00 1.00 1.00 1.00 2.00 .~ 2.00 2.00 3.00 - ~ 3.00 3.00 3.67 4.07 ............... 4.12 11.67 ~' 12.07 " ' ~ 12.12 Staff calculations based on the assumption that each hourly employee will work a total of 1,950 hours of regular and overtime per year. * Includes 19 hours for Community Events (Promotion). 0.02 1.00 1.00 1.00 2.00 3.00 5.10 13.10 Page 2 of 2 DUBLIN, CITY OF - TABLE 4 -1999-2000 - 6/15199 (CONT MGMT - X) PAYMENT SCHEDULE City shall pay Contractor an amount not to exceed the total sum of One Million Two Hundred Thirty-Two Th6hs'andEight Hundred Ninety Two Dollars ($1,232,892) for services to be performed pursuant to this Agreement: · Except as provided in Section !, the total annual estimated budget, s. hall be the ~sumo. fthe planned expendim, re amount, s listed in. Attachment 1. The actual amount paid to the Contractor shall be based on the amount of work performed accordingt0 the c°sts'(~Utlin~d in. Xti~chm~-~t i.a~.d'.'~) St~b'sequ~nt' llAddit{onal Work" approved by the 'Ci~.~ W~i'k {t'~ns liSta ~-x~t~c~e/it' 1 Shall be' billed 6n ~ U~t Price b~sis or otherwise as set forth in Attachment 1. Unit Pricing is expressed in terms of Dollars per Work Measurement unit-f&:~-~:i~ item of work. ~'.:~i!,"!_ ~:/Fi~i::'~3'x;~: listed as "Time and Maierials'~'. (T &M), Co~ntractoi- Shall bill' th~.City on the basis of actual costs to the Contractor plus a percentage as stated in Attachment 1, Section C to cover overhead and management costs. Contractor shall bill Additional Work on the basis mutually agreed to by Contractor and the City at the time the work is incorporated into the annual maintenance program. For work performed and services rendered, Contractor shall subr/ait monthly bills to the .City by the 15th day of the month following the month in which the ~ork~was 15erf6fmed.. The Contractor shall be compensated by the Cie as follows: ' -' . ........ :?~: .'. ~.y.?i,-~-.. _ A. A monthly payment for time and materials or unit price wbrk'will be provided, with payment to be made within twenty (20) days of receipt of invoice by the City. ' B. For Additional Work for which no unit prices have been agreed upon, compensation shall be agreed upon between the Public Works Director and C~ont[actor in writing bef0i-~' ~6i-l~'i~-iS'~i-f6i:~ned. For Emergency Work when prior approval is not possible and when unit prices have not been agreed upon, the City and Consultant shall agree as soon as possible .after the work is performed on the amount of compensation based on costs for r.e..l~ated jobs. Consultant is not authorized to perform any services or incur any costs whatsoever under the terms of this Agreement until receipt of a fully executed Purchase Order from the Finance Department of the City of Dublin. . Exhibit B Page 1 of 1 July 1, 1999 ATTACl [DULE WORK CITY OF DUBLIN PROPOSED CITY BUDGET FISCAL YEAR 1999-2000 JUNE 15, 1999. The following breakdown identifies taSkswhich are anticipated to be conducted as part of the Annual pUblic WOrks Maintenance Agreement for the Fiscal Year 1999-2000. Annual estimated coStS inclUd'e management fees as. Pr0vidbd in section C. COntractor Shall schedule wOrk to ~adheke' t© ~hese~xpenditure levels'as Provided for in thj~Agreement. -. A(~TIVITY / SUB-ACTIVITY STREET MAINTENANCE':' O O O O O O O O O O O Street Repair Drainage Maintenance NPDES Drainage Maintenance Storm Patrol/Clean Up ' ~: Cdrb'& 'G~[J'tt~i-/s'i~e'~valks " '- : Si~'~'Rep~i~/Uaf~'te'~c~''': Neighborhood Watch Signs Striping/Marking,,` Guardrail Repairs.,-..: Weed Abatement Bike Path Maintenance Spill Clean UP,,,~: 1999-2000 Es'~iM'ATED' ~UAL -- 'EXPENDITURE 16,000 1,785 5,630 11,565 1,605~ 22,047 5OO 214 27,603 3,227 6,010 100,906 STREET TREE MAIUTENANCE O O O O MCE/Contract Tree Maint - General Fund MCE/Contract Tree Maint - Stagecoach A.D. MCE/Contract Tree Maint - Dougherty A.D. MCE/Contract Tree Maint- Emerald Glen A.D. Activity Total '$ :' 46,320 2,335 6,270 4,605 $ 59,530 Page 1 of 5 STREET LANDSCAPE ~AINTENANCE (BEAUTIFICATION) o "Existirig Streets .... ":'; ?: ~' ................... o !gecoach Assessment District · o . gherty Assessment Distdct dd Glen Assessment District Activity Total $'O:~ !.?~": .: :i St. Patrick's [;)ay Parade & Festivities (c(~'i~n:it~ Pr'~mot]ons) PARKS MAINTENANCE o Stagecoach Park o Kolb Park o Dolan Park o':. ~,~' --- Alamo Creek Park o Dougherty Hills o Dublin Sports Ground o" ::'-- Mape Park o Shannon Park o Dublin Swim Center o ~-Civic Center o .- Senior Center o Martin Canyon Creek o Murray School Ballfield o ~_,~:;.:,...~E...m_.era_ld~....GIen.. Park BUILDING MANAGEMENT HERITAGE CENTER MAINTENANCE CEMETERy / GROUNDS -..' FIRE STATION BUILDING FIRE STATION GROUNDS Total 1999-2000 Estimated Annual Expenditure 220,770 36,220 44,260 26,550 Activity Total '$ - $ $ 327,800;' ..11,251 44,158 45,920 24,545 '1~9,158 23,494 61,004 ., t8,708 53,544 580 10,735 55O 64,8~_ 526,674 93,935 4,517 15,245 9,940 .1,955 1,232,892 Page 2 of 5 ' ' B'~ UNIT PRICES The following.activities shall be comPleted at the Unit Pdces indicated. "':':i:Ii'~'~i;~ Prices''-- ..am inclusive of all lamber, materials, equipment, overhead and management fees. '-'~- " ."... 2-';U:."f::.?C 1" ~-.S..~'' '1. ........ _ BEDDING WEED CONTROU; ,?:~'c/:;' -~' ,.",~; $ 219.65 perAcre perMo. CHEMICAL WEED CONTROL R.O.W. $ 103.50 perAcre TURF MAINTENANCE ....... . Fertilize Only Turf 0:L,-.~- o All Parks Except Civic Center Broadleaf Spraying Turf -~: o All Parks Except Civic Center ~_.;~ ;' ' Fertilize / Broadleaf Turf o All Streets o Civic Center Aeration Turf o -Streets & Fire Statign o All Other Parks Mow Turf Streets, Fire Station, Stagecoach Park All Other Parks- Edging Turf '-" ...x::'.-:_ o ...... Streets o Parks %~i:,!:'~.:,.'"o.. ; TREE MAINTENANCE-";' ""- Tree Pruning o 0"- 4" Class 1 o 4"- 8" Class 1 o 8" - 16" Class 2 o Over 16" o Fungus Spraying 85.80 per Acre, 73.70 per Acre - · ~?,: 'L ._ 134.48 per Acre 168.24 per Acre 3~.~5'o':~'er Acre 46.00 per Acre $ 46.00 pei-Acre- $ 13.80 perMLF 20.70 per Tree 33.35 per Tree 66.70 per Tree By Bid 5.04 per Tree Page 3 of 5 DUBLIN, CITY OF - EXHIBIT B, PG 1-3 - 1999-2000 - 6/15199 (CENT MGMT - X) ~-' C. TIME AND MATERIALS RATES. - ~:~,,;!~,,:::: · - ~.,~~ ~/~ The following rates shall be applied to WOrk'performed by the Contractor which is not speczfied ~n Section B (Umt Prices).'. ~t4. all times the Contractor.,,:, shall: . .... strive to utilize the most cost effective ~le~ents possible to complete a project.:-' i~'~"~' Appropriate overhead and management fees are included in the lab0ra:nd ~:-'~?-,:..'~:' ~ :-:-.-,.,-~?,, ~i~i! equipment rates listed below. DESCRIPTION LABOR RATES Dublin Crew Maintenance Superintendent Landscape Foreperson Landscape Lead person Landscape Laborer I Landscape Laborer I1 Landscape Laborer III Landscape Laborer IV MCE Crew Su pedntendent LoadedBackhoe Operator Asphalt Paver Operator Roller Operator Truck Ddver 8-12 C.Y. Truck Driver 4-6 C.Y. Truck Driver 3 C.Y. Transit Cement Finisher Laborer Foreman Laborer ! Laborer Ii Laborer Ill DESCRIPTION OVERTIME~ ::::';?¢ HOLIDAy HOURLY HOURLY'":";: *'': -: HOURLy RATES RATES ' ':" ':-': '" RATES 44.5O $ 34.10 30.50 28.70 :' 24.30 19.50 14.60 66.75 $ 89.00 51.15 68;:~0:~:~'' 45,75 . ::.- ~:;.~. ~ ~-,.6,! ~00 43.05 36.45 29.25 21.90 64.OO $ 96.OO 62.80 94.20 60.65 90.98 60.65 90.98 51.70 77.55 50.85 -76.28 51.35 77.03 49.70 74.55 45.90 68.85 44.60 66.90 44.35 66.53 44.20 66.30 -..., ....... 57.40 48.60 39.00 : ._ -,29.20 128.00 125.60 121.30 121.30 103.40 101.70 I O2.7O 99.40 91.80 . 89.20 88.70 ,~,.~, 88.40 RATE ?'--., !:~ ' EQUIPMENT RATES Dublin Crew i ;,¢"-" * Flatbed Dump · Pickup Chain Saw Brush Cutter 7.85 6.60 5.05 4.40 Page 4 of 5 HOURLY DESCRIPTION , ~TE EQUIPMENT ~TES (CONTINUED),; Power Blower pgw, e~r. ~edge Tdmmer-i Trailer ~-.Small (8') Power Washer Electrib Welder Portable Generator Water Trailer MCE_~rew Lai:ge Asphalt Pa~er -?A~phalt Paver !- -Ba'ckhoe Loader ROller-Vibratory 5-8 Tons Roller-Vibratory 3-5 Tons Dump Truck 8-12 C.Y. Dump Truck 4-6 C.Y.: Trar~sit Truck 3 C.Y., s'a~ Truck ·: PiCl~up Crew Cal:J - C0~crete Saw-Self Propelled COn'crete Saw - small Air Compressor ::: :.' - Bi(umal Pot :: .~,:: --E':, ..... ~;'~Vibra Plate '~"? wacker '. ~: P~Wer Berm Ma&l~ine - $ 1.85 3,10 2.25 11.25 6.25 5.05 8.75 62.50 46.90 40.65 37.50 34.40 31.25 37.50 34.40 34.40 18.75 12.50 11.25. 25.00 6.25 18.75 11.25 10.00 10.00 18.75 OVERHEAD AND MANAGEMENT FEES Applied to Subcontract Work and Material Costs * NOTE: 10 percent Dublin Flatbed and Pickup rates include cost of two way radios and hand tools. Page 5 of 5 DUBLIN, CITY OF - EXHIBIT B, PG 4-5 - 1999-2000 (6/15/99) (CONT MGMT - X) EXHIBIT C City shall furnish physical facilities such as desks, filing cabinets, and conference space, as may be reasonably necessary for Contractor's use while consulting with City employees and revie?wing fec6i-d~ and the information in P6s~e§sion i)f Cit~.'_.city~ ~fi~l 'als6 fu'~sh'a Yard facility fr6~ih ~'~Vhich"i-~)Utin'e'fiiainte'nafi~'may be disl~.tCh~d;:. The lobatio/t,~ quantity; and time of furnishing' s~d physical facilities Shall be in the s01e discretion Of City: In no event shall CitY be obligated to'furnish any facility which may involve incurring any dii'ect e>~pense, including, but not limiting the generality 0fthis exclusion, long-distahce telephone or other communication charges, vehicles, and reproduction facilities. Exhibit C Page 1 of 1 July 1, 1999 o GENERAL PROVISIONS ~EPE~E~ CO~CTOR: At all time~ d~,~g the ~m of th~.Agreement, Contractor sh~be an independem contractor and sh~l not b~ ~ employee,of CiW. :CiW .shall have the right to control Contra~or o~y ~sof~ as the res~ts.ofC0ntract0[[s se~.ces rendered pursuant to tbs A~eement; however, Ci~ sh~ not have the fi~t to cpntro! the me~s by w~ch Contractor accomplishes se~ces rendered pursuit to ths~Agreement.. LICENSES; PE~TS: ETC. Contractor represents ~d w~ts to City that he has ~1 licenses, pe~ts, qu~cafions ~d approves ofwhmsoever nacre w~ch ~e legally requked for Contractor. Contra~or represents and w~ants to City that Contractor shaft, at ~s sole cost ~d e~ense, keep in effect at all t~es during the tern oft~s A~eement ~y licenses, pe~ts, and approves whch ~e legally required for Contractor. TIME. Contractor shall devote such time to the performance of services pursuant to this Agreement as may be reasonably necessary for satisfactory performance of Contractor's obligations pursuant to this Agreement. INSURANCE REOUIREMENTS. Contractor shall procure and maintain for the duration of the contract insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of the work hereunder by the Contractor, his agents, representatives, employees or subcontractors. The cost of such insurance shall be included in the Contractor's bid. Ao Minimum Scope of Insurance. Coverage shall be at least as broad as: (1) Insurance SerVices Office form number GL 0002 (Ed. 1/73) covering comprehensive General Liability and Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability} or Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001). (2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, code 1 "any auto" and endorsement CA 0025. (3) Worker's Compensation insurance as required by the Labor Code of the State of California and Employers Liability Insurance. Minimum Limits of Insurance. Contractor shall maintain limits no less than: Exhibit D Page 1 of 4 July 1, 1999 (1) General Liability: $1,000,000 combined single limit per occurrence for bodily % ~.~.?.: ~:.::. injury~'plersonal injury, md property damag? If~o ...mm. e[cia.1 General Liability :;~":~,~.- ?::~5 Insi~/ance or Other form with a general aggregate limit is ~Sed, either the general aggregate limit shall apply separately to this project{!..gcat!on 9r the general aggregate limit shall be twice the required occurrence limit. (2) Automobile Liability: $1,000,000 combined singl&' limit per accident for bodily '~'-~': ~:' ~ injury and proPerty damage. : ' :- (3) Workers Compensation and Employers Liability: .Workers Compensation limits as '::,~.;.:. :.:~ required by the Labor Code of the State of California anti. Employers Liability limits of $1,000,000 per accident. :Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and approved by the City. ";._:':.. ~' Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the ~:~ foll0~ng provisionsi ::: ': ........... '~. :. '~.: .... . .::'~ ~- .............. ".-~: ':~ (1) :-~ General Liability and Automobile Liability Coverages. '~- (a) ~i':' The City, its officers, officials, employees and volunteers are to be covered as insureds as respects: liability arising out of activities performed by or on -':: ~ ::.:- ' -~' '-':::~: 15ehalf 0f~-the Contractor; products and completed operations of the ::.. ~::,';;::-~,;-~:;~ -;:: Contractor, premises owned, occupied or used.by the Contractor, or '~ .... ,.:,"-'. '~ ~;:':: .~ automobiles owned, leased, hired or borrowed.by the Contractor. The coverage shall contain no special limitations on the scope of the protection ....... :'.::~:,'~' :? aff6rded't6the City, its officers, officials, employees or volunteers. .... ~:. .... (b) ' The Contractor's insurance coverage shallbe primary insurance as respects the City, its officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the City, its officers, offi. cials, employees or -:: : ~:~: ..... ':~: volunteers shall be excess of the Contra~to.r_'s ipsum..n? and shall not ::~.~.::.,., ':': ~-::~r: ':-~;: ;,::. contribute with it:- :.':. ~ '--,-' ::-::...:. :. :.-:;x::'~:,:,',~-~ ..:i: - ': ': :-:5 (c) Any failure to comply with reporting provisions of the policies shall not ' ,-'. :, ~:~? ~.~ :'c:::'x~::: affect coverage, provided to the City, its officers, officials, employees or :.:~' :: (d) ' The Contractor's insurance sh~l apply separately to each insured against whom claim is made or suit is brought, except Mth respect to the li~ts of "~ the insurer's liabili~. . (2) Worker's Compensation and Employers LiabiliW Coverage. Exhibit D Page 2 of 4 July 1, 1999 :~:i~:2'i "~z~J.::~':;~h~ ]n~urei'~shall agree to' waive all fights of sUbrogation against the City, its (3) ~I Coverages. Each insurance policy required by t~s clause shall be endorsed to state that coverage shall not be suspended, voided, cancelled by either pa~, except ~er ': -:' ~" t~ (30) days prior written notice by mail has been given to the City. Contractor ':'~'> shill pro, de CiW ~th 30 days' prior ~tten notice of ~y redu~ions in the dollm E. ':' '~? ACcePtabili _tY of Insurers. less than A:VIII. Insurance is to be placed with insurers.~t.h a. Bests' rating of no F. Verification~of Coverage. Contractor shall furnish City with certificates of insurance and with original endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and endorsements are to be received and approved by the City before work commences. The City reserves the right to -- require complete, certified copies of all required insurance policies, at any time. G.":'-:' ~ The Risk M~ager'of City may approve a_variation of_those insurance requirements upon a ~::) ~ :>" determination that the Coverages. scope, limits and forms of such insurance are either not ~- ~5~ '-:? Commfi'ciaIly available ol- that the City's interests are otherwise fully protected. CONTRACTOR NO AGENT. Except as City may' specify in writing, Contractor shall have no authority, express or implied, to act on behalf of City in any capacity whatsoever as an agent. Contract0f shall have no authority, express or implied, pursuant-to this Agreement to bind City to any'obligati hat 0eve ASSIGNMENT PROHII:IITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement. Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect. PEKSONNEE. Contract0i' shall assign only competent personnel to perform services pursuant to this Agreement. In the event that City, in its sole discretion, at any time during the term of this Agreement, desires the removal of any such persons, Contractor shall, immediately upon receiving notic~ from City of such desire of City, cause the removal of such person or persons. STANDARD OF PERFORMANCE. Contractor shall perform all services required pursuant to this Agreement in the manner and according to the standards observed by a competent practitioner of the profession in which Contractor is engaged in the geographical area. All Exhibit D Page 3 of 4 July 1, 1999 o 10. 11. instruments of service ofkvhatsi)~- ii~ Which C0ntr~ict-0i"delivei's to City pursuant to this Agreement shall conform to the standards of quality normally observed by a person practicing in Contractor'S work. HOLD HARMLESS AND RESPONSIBII.ITY OF CONTRACTORS. Contractorshall take responsibility for Scheduled Work, Additional Work, and Emeigency Work as described in Paragraphs 2, 3, and 5 of this Agreement, as such work is performed by Contractor; its ' employees, agents, and subcontractors in accordance with all provisions'bfthisAgreement. Contractor shall bear all losses and damages resulting to it, to any subcontractor, to the City, to City officers and employee~:'~: i6 p~at~ties desi~ited b~/the'City, on' account Of performance or character of the work stated above, including unforeseen difficulties, accidents, occurrences, or other causes predicated on active or passive negligence of the Contractor or any subcontractor. C;~ti~ad0r ha~- {nd;~} .~fend} '~d'hold haimless the City; kS'officers, officials, employees, ~d:ag~hi~'~fi-a~-'~r~d ~gaih~':kny ~;i-:ail l~)'ssf Ifabili~;' ~rpense§:' of whatever natUi'e, (including costs 6i d' fe 5, Si si-' nd da~a~s' Of e;v¢iY-d~d; nathr~ aiid description:arising from the~ :. - performance of the work described in the paragraph abOVe::' This paragraph shall not be construed to exempt the City, its employees, officers, directors, and agents from its own fraud, willful injury, or violation of law, whether willful or negligent. City shall indemnify, defend,' and hold the Contractor, its employees, officer. , .Officials, and agents harmless from and against any and all loss, liability; expense; claim; costs (includiiigC0SiS'0f defense); suits and damageg of every kind, natu/e ahd description arising froiri the act-N'0mission by th~ City or any of its officers, officials, employees, and agents. By execution of tN~ Agi-~e~nt, the i~g~ti'~s'acknbwledge and agree that ~.each has read and understand the provisions hereof and that this section is a material element of consideration. .... ' he 'C0 ti-a'ft0 A~p?6~ii :~ ih~ ihsdrance C°nt~actS'do ~i noi~relie~e 't n r or Subcontra~ors from iW: Ni:P ~hPh~ liabil finder t ~a . ~~~ ~G~TiO~S~' Td'~h~:~nt'ih~t'tNs 5~feehefit' ~ay be ~nded by fisfal-ai'siiiangi ~bm ~0ther'gOv~me~tai"~hiiO~5'C~hti~tbr shall comply ~th ill' appUcable % s ia-a. ;e itia t'o wUch ci*'ii b8add ¢;{he"t~s ~f S~:ch' ~S~hl assisilnf~ ~rog?ml ~0~'~' ~'~ ~PLi~'Lg ~W~(~' p~fig ihe ~iNic~i'{o :b~ provided ' pursuit ~0 tNS' a~eemem, Comrlct0r'shall. c0mply'~thhn appli~abl~ Sig~'~d Feder~ Laws and r~llti~ns, including, but'hot. li~ted tf; laws ~d re~lationi relating'fo discfiMnation ~d ~a~s redfi 'fi injU. and illne:ss~:f)~¢ention prfgrams:. .' ' '[ -" :5 · ' '. ' g: (contracts) ~maint\agrement Exhibit D Page 4 of 4 July 1, 1999 NiCE CORPORATION ~.. ~ ~ .... Maintenance ,-- Construction --~Engineering Mr. Lee Thompson Public Works Director~ CitYof Dublin Dublin, California' 94568 . .-.. _.- RE: 1999-2000 ~UDliC Works Uaintenanc~-s'e~i~es Agreement Dear Lee:, .: Enclosed are the revised Tables ,ld and Attachment,.~l: (Exhi,.bit B)f0[ Fiscal ,¥ear. 1999-2000. Following is a' brief propose n'o changes to the.language in the c0n~a'ct.'P'l~&~'~;~ P¢b'~S~d' changes that the City may want to make. -~,.L' ~;.~.;' .- ~'~-';. '; -;.' ~;~ ~'U_.~'-'; ~' :~'~,' -~'~.~ ~'-U'". "'~' " -: .' --' , .... " '. ~'-: · ~,L Attachment 1 (Exhibit B) - . ..... A~t;;~';~'~;~i'~ii::B~tl~;~;":t'~';~ ¢~;~;S;'~ ~it'~'~;dget fdr'~F[~C~'l Y~'~ 1999-2000,' subcontract unit prices, labor and equipment'rates' for Personael permanently assigned to Dublin and fOr th~ construction per~0n'ne[. ' ..... ' "" Table I . Table. lists..the actuai:~.996:-1997 exPen, ditures, actual 1997-1998 expenditures, final budget for 1998-1999, e~ti~n'&ted expendit'ure§'ba'§e~ on ~t' mOnths of actual reporting plus a detailed projection of each activity ~n every Io~ation, and proposed ;1999~2000 expenditures based on on current service levels and rates Ii'stud 'in'A;~{~chm~n't i'I (EXhibit. B')i f6'r-g~rie~,~l "ac{i~it~/~r:Oi~pings. A~l~° included are th'e' a~ti~iti~s~ that'i~'ei:e~ ~0~/'e[;."(~r: udder, t~' ~'d~'~ed budget by~ ~0% "~r ~m'b~e f°r 1997L ~98.~ ~{~er' ii 'tfng unde( by 10% fo[~ Fiscal. YeaE. ~ 998~1999. Reasons for thg. o~rage .0C underage are listed for each' a~(iGt~._ ~-~R'i'S' 'ti~, it:'i~'*'&stim~e~ 'tha't' ek'pehdit6re~ Will' be 'under the budget-~Y $~-4,637~ or 1.4%."Fiscal Yea~. i999L200b'Will briff~' s~.- inventow for maihtenance,' ~S~h District areas in East Dublin and Emerald Glen Park foe the last 6 mdnths of Fiscal Year 1999-2000. Additionally, it is anticipated that Marlin Canyon Creek and the Emerald Glen Assessment District will be turned over for maintenance during this Fiscal Year. 6515 Trinity Court, Dublin, California 94568-2627 · (925) 803-4111 · Fax (925) 803-4405 Table !1 lists the accomplishments for several activities for actual 1996-1997, actual 1997-1998, final budgeted 1998-1999, estimated 1998-1999 based on eight months of actual reporting plus anticipated amounts of work for the last-'f0u'r~''' mo~'l~'s"-i~~ ~he fiscal .yea~,:-'and' proposed 1999-2000 '.based. on currept., se~!ce. Table 1'i'1 - ":'~' ' ....:'' .::" ~:. -': "'--:" :--:':':':: Table III lists all labor rates, equipment rates and unit prices for 1998-1999 and proposed for 1999-2000 and the change, if any, in dollars and percent. It is prsPosed that MCE crews that work permanently in Dublin be granted. ~ livi'n'g*W~'ge inc(eaS'~ that averages 3 %..The rates to the City of Dubt!~.haY¢ bee~ increase8 for 1999-2000 to'reflect the cost of living increase. Labcr..r¢tes MCE"Srews remain, the :Same as the current year rates. All equipment rates..will remain the same:as the current year rates. Subcontract rates ha~e increased.,.a cumulative net of 3% when comparing like inventories and 1998-1999 rates versus 1999-2000 rates. Bids for this work were opened in Marcb.a0~.Aprii of this year and some activities are increasing or decreasing substantially, although the net effect i~ only a 3% increase. Chemical weed control applications have been reduced nearly 10%, while subcontract tree work has been reduced betwe¢n 32% to 48%. Fertilizations of all parks except the Civic. Center has decreased slightly over 1%, while broadleaf spraying of all park(9~ceB~' t~.Civic Ceeter. has increased by 56% due, primarily, to new requirement~'frdm"t~' Alameda C6untY Ag Dept that no longer allow broadcast applications of material. New ~equirements permit only specific targeting which has increased the amount of time to. cover the same area. Combined applications, where the requirement is not present, have increased between 10.5% and 14.4%, due primarily to chemical cost increases. Tu~ aeration of streets and the Fire Station have increased 676% as these areas are done with smaller equipment and thus require more..time. ~se facilities represent o~ly a fraction of the total inventow so the effect of these increases is negligible. All other parks or 94% of the inventory will have an increase of 0.4%. Mowing has increased 43% for a small podion of the inventory (Streets, Fire Station, Stagecoach Park) due to the fact that it requires smaller equipment and more t~me. All other parks(over 90% of the inventory) has actually decreased 4.8%,resulting in lower overall mowing costs cit~ide'. Edging of tu~ has increased between 14%(parks) and 33%(streets) due to more time planned to accomplish this task by subcontractors. Contract bedding maintenance (chemical weed control, fe~ilizing, manual weed removal) has increased 133%. This is due to primarily, realization by contractors of what's expected in terms of weed control. Previously, the subcontractor was using the mowing operation to try and provide necessaw labor for weeding. This was bid as a stand alone actMty for this year and expectations have been raised in terms of reduced weeds, higher frequency of manual removal, a more aggressive chemical approach, and overall a much better -ance in bedding areas. Tablb IV~shbw~-'staffing;comparisbns 0f actual. 1997-1998, budgeted 1998-1999, estimated 1998-1999, and proposed 1999-2000. The staff comparison table was prepared using 1950 hours per employee and represents an increase of slightly over 1 staff position over current staffing levels. This is due, primarily, to added inventow (East Dublin, Emerald Glen Park, Matin Canyon Creek, etc.-.) for Fiscal Year 1999-2000. MCE Ce'rporatiod believes th-at we provide cost effective se~ice to the 'CitY' of Dublin¢ Our"cSstbmerse~ice eatings are consistently near the top,..o(,the grading rahg~' MO~t impodantly, though, we realize that we must continue to lock fer.cgst effeCti~b' and' innovative-' ways to pefiorm maintenance..tasks. It has been a pleasdre to se~e the City of Dublin and we look fo~ard to a successful year. Please ~dviSe any questions that you may have. MCECORPORATION ': ~ ' .... - ~- Vice president, Contract Management Cc:. SteVe Loweree, MCE~ .. '". ' City of Dublin Comparison of 99-00 Sub Rates vs.98-99 Sub Rates Purpose is to determine the cumulative net effect of new rates on the exact same inventory, level of service and h~)urs per unit. City Budget Account 10500 Building Maint. $ 99-00 Inventory w/ 99-00 Inventory w/ Dollar Percent Estimated New Sub Rates 98-99 Sub Rates Difference Difference 98-99 93,936 $ 93,837 $ 99 0 $ 93,140 20600 Fire Station $ "30100 Contract Mgmt. $ 30200 Street Maint. $ 30400 St. Tree Maint. $ 30500 St. Landscape $ 30500 Comm. Events $ 80120 Her. Ctr. Bldg's $ 80130 Cemetery $ 80200 Park Maint. $ 11,894 $ 14,777 $ (2,883) -24.2 $ 13,089 92,388 $ 92,388 $ - 0 $ 90,038 92,743 $ 93,469 $ (726) 0.01 $ 93,716 59,528 $ 64,298 $ (4,770) -8 $ 56,377 313,995 $ 276,033 $ 37,962 13.8 $ 238,886 13,805 $ 13,805 $ 0 $ 18,008 4,715 $ 4,672 $ 43 0.01 $ 4,858 15,956 $ 15,950 $ . 6 0 $ 12,798 526,684 $ 518,397 $' 8.287 1.6 $ 430.265 Total $ 1,225,644 $ 1,187,626 $ 38,018 3.2 $ 1,051,175 30500 St. LANDSCAPE MAINTENANCE MCE AREA 99-00 Inventory w/ 99-00 Inventory w/ Dollar Percent New Sub Rates 98-99 Sub Rates Difference Difference Dl-Streets-Fund 001 $ 192,684 $ 172,914 $ 19,770 11.4 Estimated 98-99 .$ 168,338 D2-Dougherty-Fund 713 $ D3/D4 S.Co. -Fund 711 $ DS-Dub. Ext.-Fund 001 $ D7-E.Dublin-Fund 001 $ D8-Add'l S~s.-Fund 001 D9/D9A S.Rita-Fund 716 $ 44,258 $ 38,271 $ 5,987 15.6 $ 37,809 36,222 $ 28,356 $ 7,866 27.7 $ 29,695 1,406 $ 1,406 S 0 $ 1,388 $ - 1,753 $ 1,753 $ 0 $ 1,657 11,124 $ 9,786 $ 1,338 13.7 $ - 26,548 $ 23.547 $ 3,001 12.7 $ Total 313,995 $ 276,033 $ 37,962 13.8 $ 238,887