HomeMy WebLinkAbout4.09 HQE Amended CITY CLERK
File # 600-30
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: October 19, 1999
SUBJECT:
Amendment to Agreement with High Quality Engineering (HQE)
(Modification to Scope of Work and Additional Compensation)
Report Prepared by: Lee S. Thompson, Public Works Director
ATTACHMENTS:
RECOMMENDATION:
l) Resolution
2) Original Agreement and Amendment No. l
3) Amendment No. 2 Budget Summary
4) Scope of Work/Fee proposal from HQE
5) Receipt for payment of $25,960 from Alameda County Surplus
Property Authority
/f~.J~/~dopt Resolution Approving Amendment to Contract
FINANCIAL STATEMENT:
This amendment adds $ 25,960 from the not-to-exceed contract
amount of $217,290 to $ 243,250 on the existing agreement with
High Quality Engineering (HQE). The cost of the work performed
by HQE for the Hacienda Drive interchange (FC#315) and for the
Tassaj ara RoadfKoll Left Turn Pocket (FC~464) has already been
paid by Alameda County (Attachment 5), and there is no cost to the
City.
DESCRIPTION: On February 16, 1999, the City Council approved an amendment
with High Quaii~y Engineering (HQE) for preparation of a Permit Engineering Evaluation Report (PEER)
for the preparation of Improvement plans for the Hacienda Drive/t-580 area and the interim Tassajara
Road/I-580 Improvement Projects. HQE has prepared an estimate for Change Order No. 1 (Attachment 4)
which includes $7,300 for changes to the Hacienda Drive Interchange for potholing and landscaping in the
median and $18,660 for changes to Tassajara Road for ditch cross-sections/surveys, signal modification, a
drainage ditch, addition of right of way data to layout and extension of sidewalk/planting strip. The total
for Change Order No. 1 is $25,960. The current fee is a not-to-exceed contract amount of $217,290 and
needs to be:increased by $25,960 to $ 236,040 (Attachment 3).
Staff recommends that the City Council 'adopt the resolution approving the amendment to the agreement.
COPIES TO: Heidi Ouren, HQE -'
Patrick Cashman, ACSPA
g:\engr'uhqeXagstamn62 19Oc199.doc
ITEM NO.
RESOLUTION NO. - 99
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
APPROVING AMENDMENT TO AGREEMENT FOR ENGINEERING SERVICES
WITH HIGH QUALITY ENGINEERING
WHEREAS, the City Council of the City of Dublin approved an agreement for engineering
services with High Quality Engineering for the Hacienda Drive/I-580 Interchange, on June 16, 1998; and
WHEREAS, the City Council of the City of Dublin on February 16, 1999, approved an
amendment to the agreement for engineering services with High Quality Engineering to include the
preparation of permit engineering evaluation reports (PEER) and the plans, specifications and estimates
reports (PS&E) for the Hacienda Drive/I-580 Interchange and for the Left-Turn pocket for Koll
Development from Tassajara Road; and
WHEREAS, the Scope of Work is proposed to be extended to include Change Order No. 1
including potholing and landscaping in the median for Hacienda Drive and ditch cross-sections/surveys,
signal modification, drainage ditch improvements, addition of right of way data and extension of
sidewalk/planting strip for Tassajara Road; and
WHEREAS, the not-to-exceed amount for the work is proposed to be increased $25,960 from the
February 16, 1999 amendment of $217,290 to $243,250; and
WHEREAS, the City of Dublin shall be reimbursed from Alameda County Surplus Property
Authority, and
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
approve the amendment to the agreement with High Quality Engineering, which is attached hereto as
"Exhibit A."
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the amendment.
PASSED, APPROVED AND ADOPTED this 19th day of October, 1999.
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Mayor
City Clerk
EXHIBIT "A" OF RESOLUTION -99
AMENDMENT TO AGREEMENT
BETV~rEEN CITY OF DUBLIN AND HIGH QUALITY ENGINEERING
FOR ENGINEERING SERVICES
WI-IEREAS, the City of Dublin (hereinafter referred to as "CITY") and High Quality.
Engineering (hereinafter referred to as "CONSULTANT"), entered into a one-year aFeement on june 16,
1998, to provide en~neefing services to CITY; and
WHEREAS, the CITY and CONSULTANT, entered into a amendment to agreement on
February 16, 1999, to amend the Scope of Work and increase the not-to-exceed amount of a~eement; and
Work; and
WHEREAS, Change Order No. 1 is proposed to be approved which extends the Scope of
WI-IEREAS, the not-to-exceed contract amount is proposed to be increased To cover the
cost of the additional work included with Change Order No. 1;
NOW, THEREFORE, the parties hereto agree as follows:
Scope of Work
The Scope of Work shall be extended to include Change Order No. 1 which includes potholing
and median landscaping for Hacienda Drive and ditch cross-sections/surveys, signal modification,
drainage ditch improvements, addition of right of way data and extension of sidewalkplanting strip for
Tassaj are Road.
Extension of Term
The total cost for additional wor_k under this amendment shall not exceed an additional $25, 960.
CITY OF DUBLIN
ATTEST:
Mayor
City Clerk
HIGH QUALITY ENGINEERING
Heidi M. Ouren
Date: q/g- 7/~ ~>
RESOLUTION NO. 77 - 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
'~'~~.~
AlPROVING AGREEMENT WITH HIGH QUALITY ENGINEERING
FOR CONSULTING SERVICES
WHEREAS, future freeway and inter-agency infrastructure is planned to be constructed as part of
the development process in Eastern Dublin; and
WHEREAS, these improvements relate to the 1-580 interchanges at Hacienda Drive and Tassajara
Road in Caltrans right-of-way; and
WHEREAS, these improvements are necessary in Hacienda Drive and Tassajara Road for the
establishment of adjacent private developments; and
WHEREAS, the City desires to utilize the services of High Quality Engineering to prepare Project
Stud), Reports and provide coordination with Caltrans and other agencies;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby
approves the agreement with High Quality Engineering for consulting services.
BE IT FLIRTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this ] 6th d~7 of June, 1998.
AYES:
NOES: None
.&BSENT: None
AB S T ,~Iq: Non e
Councilmembers Ban~es, Burton, Howard, Lockhart and Mayor Houston
-K~IGt6- 16-9&?esohqe. doc
g:\gn~rkrcsohqc
Mayor
ST.~Q'D,&RD
CONSULTING ENGINEERING SERVICES AGREE!~ENT
THIS AGREEMENT is made at Dublin, California, as of June 16, 1998, by and between
the CITY OF DUBLIN, a municipal corporation ("City"), and High Quality En~neering ("Consultant"),
who aFee as foIlows:
1. SERVICES. Subject to the terms and conditions set forth in this AFeement,
Consultant shall provide to City the services described in Exhibit A. Consultant shall provide said
services at the ~ime, place, and in the manner specified in Exhibit A.
2. PAtqViENT. City shad/pay Consullzmt for sen,ices rendered pursuant
Ag-reement m the time and in the manner set forth in E'xhibit B. The payments specified in Exhibit B
shall be the only pa3~:aents to be made to Consultant for services rendered pursuant to this A~eement.
Consultant sk~ll submit all billings for said services to City in the manner specified in Exhibit B; or, if no
mariner be specified in Exhibit B, then according to the usuM and custommy procedures and practices
which Consulr2mt ,uses for billing clients similar to City.
3. FACILITIES AND EOUIPMEIxH'. Except as set forth in Exhibit C, Cop. sutzant shall. m
iB sole cost and expense, fmmish all facilities and equipment which may be required for furnishing
s~'~rvices pursuant to tkis A~eement; City shall funaish to Consultant only the facilities and equipment
listed in Exhibit C according to the terms and conditions set forth in Exhibit C.
4. GEERAL PROVISIONS. The general proxdsions set forth in Exhibit D are part of
this A~eement. in the event of any inconsistency between said general provisions and any other ~erms or
conditions of fats A~eement, the other term or condition shall control insofar as it is inconsistenI with the
general provisi one.
5.- EX~-IIBITS. All exhibits referred to herein are attached hereto and are'by this reference
in~o~orated herein.
d. SUBCONTK&CTING. The Consultant shall pe~om the work contemplated ~xdth
resources available within its own organization and no portion of the work pe~inent m this con~aci shall
be subcontraa~ed without written authorization by the City, except thin which is expressly identified in
the Cop. sultan',.'s proposal.
7. CHANGES. City may from ~ime to me require cha~ges in the scope of the sen,ices by
Consultant to be performed under this A~eement. Such changes, including an3' change in fie amount of
Consultant:s compemafion which are mumally'a_~_eed upon by City and Consui~zmt, shall be efs~czive as
amendmens ~o 'lois Ag-reemen~'onty when in writing.
8. RESPONSiBLE CHARGE. Consultant snail assign a project manager(s) to the projec~
for the duration of the project. There shall be no change in 'the Project Manager or members of the
A~eement
Page 1 of 2
06110/98
project team withore prior written approval by the City. The Project Manager for Consultant shall be
George Itomolk,a.
9. CONTRACT ADMINISTRATION. This A~eement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or Lhrough the Administrator or
his or desigmee.
10. NOTICES. Any written notice to Consukant shall be sent t.o:
Heidi M. Ouren
High Quality Engineering
2116 N. Main Street,. Suite K
Walnut Creek, CA 94596
.~y written notice to City shall be sere to:
Lde S. ThSi~pson ....
Director of Public Works/City Engineer
P. O. Box 2340
Dublim. CA 94568
Execumd as of the day ~rgt above stated:
L ~ CiYy~terk'
CITY OF DUBLIN,
By ~ ~'~~
a municip ,/orporati ~ ../, x.L
'~ XJ (J ' "~Ciry"
"Consultant"
Approved as Io form:
~ 7'~, ~ ~ ~/ ~
City Attorney
Agreemere
Page 2 of 2
06/10/98
EXttIBIT A
SCOPE OF SERVICES AND SCHEDULE
Scope of Sentices:
1) Preparation of Project Study Reports/Project Reports and Exhibits for freeway improvements
of the 1-5 80/Hacienda interchange. This work includes coordinating with Caltrans Right-of~VVay
and other agencies.
2) Provide engineering and environmental services to complete a Permit Engineer's Evaluation
Report/Encroachment Permit application for the Tas,saj ara-t-580 freeway interchange. Work
includes securing a permit from Caltrans to construct improvements within State Righ~-of-~Tsy.
Work is To be performed on an as-needed basis.
Exhibh A
Pa~e 1 of !
EXHIBIT B
PAYMENT SCHEDULE
City shall pay Consultant at a rate of $l l 0 per hour, not to exceed the total sum
of Ninety Thousand Dollars ($90,000) per year for services to be performed pursuant to this
Ageement. Consultant shall submit invoices on a monthly basis.
City shall make no pa)muent for any extra, furthe~ or additional service pursuant to
this A~eement unless such ex~a sendee and the price therefor is ~oreed to in writing executed
by the City Manager or other designated official of City authorized to obligate City thereto prior
to the time such exmra sendee is rendered and in no event shall such change order exceed m;enty-
five percent (25%) of the initial contract price.
The services to be proxdded under this A~eement may be terminated without
cause m an), point in time in the sole and exclusive discretion of City. If the A~eemem is
terminated by City, Consultant shall be entitled to receive just and equitable compensation for
any satisfacto~7 work completed on such documenis and other materials to the effective daze of
such te~,-mination. tn that event, all finished and ranfinished documents and other mateHats shall,
az the opzion of the City, become Cir3:'s sole and exclusive property. Consultant hereby expressly
waives an), and all claims for damages or compensation arising under this A~eement.
Consultant shall maintain adequate logs and funeshee*.s in order to verify costs incurred m date.
The Consuliant is not author:~ed to perform any services or incur an3, costs
whats'oev~ under the terms of this A~eement until receipt of a fully executed Purchase Order
from the Finance Department of the City of Dublin.
Exhibi~ B
Page l of
06/10/98
EX~-IIBIT C
City shall fi.u-nish physical facilities such as desks, filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting ~th City employees
and reviewing records and the information in possession of City. The location, quantity, and
time of furnishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligated to furnish any facility which may involve incurring any direct expense,
including, but not limiting the generality of this exclusion, long-distance telephone or other
communication charges, vehicles, and reproduction facilities.
Exhibil C
Page 1 of
06/10/98
EZ~-HBIT D
GENrEPAL PROVISIONS
INDEPENDENT CONTRACTOR. At all times during the term of this Ageement, Consultant
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Consultant onty insofar as the results of Consultant's engineering services rendered
pursn2nt to this A~eement; however, City shall not have the right to control the means by which
Consultant accomplishes services rendered pursuant to this AgTeement.
LICENSES: PERMITS: ETC. ConsLfitani represents and warrants to City that he has all
licenses, permits, qualifications and approvals of whatsoever nature which are legall), required
for Consultant to practice his profession. Consultant represents and warrants to City that
Consultant shall, at his sole cost and expense, keep in effect aI all dines dufing the term of this
A_m-~ement any. licenses, permits, and approvals which are legally req_uired fo.r Consultant to
prac,..i se big profession. ' -
TIME. Consultanl shall devote such time to the performance of services pursuant ~o this
Agreement as may be reasonably necessary for sa~sfactor),; performance of Consulmnt's
obligations pursuant to is AgreemenL
INSDq~ANCE REOUiREM2ENTS. Consultant shall procure and maintain for the duration of the
contact insurance again~ claims for injuries to persons or damages ~o property which may arise
from or in connection with the performance of the work hereunder by the Consultant, his agent-s,
representsfives, employees or subcontractors. The cost of such insre-ante shall be included in the
Consulmnt's bid.
A. Minimum Scope of insurance. Coverage shall be at least as broad as:
(1)
insurance Services Office form number GL 0002 CEd. 1/73) covering
comprehensive General Liabiiiry and Insurance Services Office form number GL
0404 coveting Broad Form Comprehensive General LiabitiD7; or Insm-ance
Sen, ices Office Commercial General Liability coverage ("occurrence" form CG
0001).
(2)
tngurance Sendces Office form numbsr CA 0001 Oiid. 1/78) covering Automobile
LiabiiiD,, code 1 "any auto" and endorsemetal CA 0025.
(3)
'W0rker'~ Coiipensad0n insm-ance as required by the Labor Code 'of the State of
California and Employee Liability Insurance.
B. Minimum Limits of insurance. Consultant shall maintain limits no les~ than:
Exhibit D
Page 1 of 4
06/10/98
Exhibit D
P~e 2 of 4
06/10/98
General Liability: $500,000 combined single limit per occurrence for bodily
injury, personal injury and property damage. If commercial General Liability
Insurance or offer form wifi a general aggregate limit is used, either the general
agUegate limit shall apply separately to this project~ocation or the general
agUegate limit shall be twice the required occurrence limit.
(2)
Automobile Liability: $300,000 combined single limit per accident for bodily
injury and property damage.
(s)
Workers Compensation and Employers Liability: Consultant has no employees
and shall execute a Workers Compensation Waiver indicating such.
Deducfibtes and SeE-Insured Retentions. Any deduc~bles or self-insured retentions must
be declared to and approved by the City. At the option of the City, either the insurer shall
reduce or eliminate such deduc~bles or self-insured retentions as respects the CiF, ffs
offSeers, officials and employees; or the Consultant .sh.a[_! pro..cure a_b_ond ~mranteeing
paSment of losses and related investigations, claim administration and defense expenses.
Offer insurened Provisions. The policies are to contain, or be endorsed to contain. the
foil o wing provis i one:
(l) General Liability and Automobile Liability Coverages.
(a)
The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: iiabitiry arising om of activities performed by or
on behalf offfe Consultant; products and completed operations of the
Consultant, premises owned, occupied or used by the Consultant, or
automobiles owned, ]ease& hired or borrowed by the Consultant. The
coverage shah contain no special limitations on the scope of the protection
afforded to the City, its officers, officials, employees or volunteers.
The Consukant's insre-ante coverage shall be pfimm-y insm-ance as respec'.s
the City, its officers, officials, employees and volunteers..~y insurance
or serf-insurance maintained by the City, its officers, officials, employees
or volunteers shall be excess of the Consultant's insre-ante and shall not
contribute with it.
Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, ernployees or
voiiiit~Lers. - .....
(d)
The Consuttant's insurance sl~Ml apply separately to each insured against
whom claim is made or suii is brought, except with respect to the timira of
the insurer!s Ii~oiiity.
/2
(2) Worker's Compensation and Employers Liabilit3, Coverage.
The insurer shall agree to waive all rights of subrogation against the Cit3', its
officers, officials, employees and volunteers for losses arising from work
performed by the Consultant for the City.
(3) AI.I Coverages.
Each insurance policy required by this clause shall be endorsed to sate that
coverage shall not be suspended, voided, canceted by either party, reduced in
coverage or in limits except after thirty (30) days prior written notice by certified
mail, return receipt requested, has been ~ven to the City.
Acceoabilitv of Insurers. Insurance is to be placed ~xdth insurers with a Bests' rating of
no tess than A:VIII.
Verification of Coverage. Consultant shall furnish City with cmtificates of insurance and
wkh ori=4nal endorsements effecttag coverage required by this clause. The certificates
and endorsements for each insurance policy are to be st_tuned by a person authorized by
'dam insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City, before work commences. The City reserves the right
to require complete, certified copies of all required insurance policies, at any time.
?he Risk Manager of City may approve a variation of those insurance requirements upon
a detainalton that the coverages. scope, limits and forms of such insurance are either
not commercially available or that the City's interests are otherwise fully prometed.
CONSU!,TA_NT NO AGENT. Except as City may specify in ~x~ng, Consultant shall have no
autho~D,, express or implied, to act on behalf of City in any capacity whatsoever as an agent
Consu].*2,-31 shall have no authorit3,, express or implied, pursuant m this A~eement to bind City
to any obligation whatsoever.
ASS/GNBrlr PROHIBITED. No party to this' A~eament may assign any right or obligation
pursnsn~ to fats Agreement Any attempted or purported assi~rnent of an}' fight or obligation
pursuant to this A~eement shall be void and of no effect.
PERSO.'N_'NEL. Consultant shall assign only competent p~sonnel to perform stzrvices pursuant to
this A_s-_-_rccmsnt In the event that Ci~, in its sole discretion, at any time during the tern of this
'Agredzii=nf, desire~ ttie removal of any siich p~sons, ConsUltant shall, immediately upon
receiving notice from City of such desire of City, cause the removal of such person or persons.
STA_X,','D_~ OF PERFOR_MA_NCE. Consultant shall perform all services required pursuant to
this A_o-_r~=ment in the manner and according m the standards obs~ed by a compemnt
E'xhibil D
Page 3 of 4
06/10/98
practitioner of the profession in which Consultant is engaged in the geograpkical area in which
Consultant practices his profession. All instnm~ents of service of whatsoever nature which
Consultant delivers to City pursuant to this Agreement shall be prepared in a substantial: first
class and workmanlike manner and conform to the standards of quality normally observed by a
person practicing in Consultant's profession.
HOLD I-LA_R_MLESS AND RESPONSIBILITY OF CONSULTANTS. Consultant shall take all
responsibility for the work, shall bear all losses and Barnages direc~y or indirectly resulting to
him, to an), subconsultant, to the City, to City officers and employees, or to parties designated by
the City, on account of the negligent performance or character of the work, unforeseen
difficulties, accidents, occurrences or other causes predicated on active or passive negligence of
the Consultant or of his subconsultant. Consultant shall indemnify, defend and hold harmless the
City, i,.s officers, officials, directors, employees and agents from and against any or all loss,
tiabiiiD', ex?ense, claim, costs (including costs of defense), suits, and damages of ever3, kind,
nature and description direc~y or indirec~y arising from the' negligent performance of the work.
This paragraph shall not be construed to exempt the City, its employees and officers from its o~m
fraud,. willful injm-y or violation of law whether will~ or negligent. For purposes of Section
2782 of the Civil Code the parties hereto recog-nize and agree that this Agreement is not a
consnmztion contract By execution of this Agreement Consultant aclmowledges and agrees that
he has read and understands the proxdsions hereof and that this paragraph is a material element of
consideration.
Approval of the insurance contracts does not relieve ~e Consultant or subconsultants from
iiabiii,_-y under this paragraph.
]0.
GOX!ILN]V~'NTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Consultant shall comply with all applicable
rules and r%_oqatations to which City is bound by the temas of such fiscal assistance pro~am.
!1.
DOCD"!.v~INTS. All reports, dam, maps, models, cha,--m, designs, plans, studies, su,weys,
ptiotographs, memoranda or other written documents or materials prepared by Consultant
purs~mnt to this Ag-reement shall become the property of City upon completion of the work to be
performed hereunder or upon termination of the Agreement. No suen materials or properties
produe. st in whole or in part under this Ag-reemeut shal/be subject to private use, copyrights, or
patent fights by Consultant in th& United States or in any other country without the exLnress
written consent of City. City shall have unrestricted authority to pubtish, disclose (as may be
iimi~d by fie provisions of the Calffomia ?ubtic Records Act), distribute, and othervdse use,
copyright or patent, in whole or in part, any such reports, studies, dam, statistics, forms or other
matefi~ or prope~ies produced under this Agreement.
Extribit D
Page 4 of 4
06/i 0/9~
RESOLUTION NO. 20 - 99
A RESOLUTION OF TIlE CiTY COUNCIL
OF TIlE CITY OF DUBLIN
A_PPROVI:NG AGREE/~,{ENT xNITH TIlE AL4j~I:EDA COUNTY SURPLUS
PROPERTY AUTHORITY (ACSPA) FOR THE PREPARATION OF PEKI~[IT ENGINEERING
EVALUATION REPORTS (PEER) ANI) TffE PLA~S, SPECIFICATIONS !LND ESTI3~L4TES
REPORTS (PS&E) FOR I-S80/EACI:ENDA DRI~rE INTERCHL.42~GE AND FOR TE[E
LEFT-TURN POCKET FOR ROLL DEVELOP/~{E:NT FRO~{ TASSAJARA ROAD
WHEREAS, a part of the mitigation for the Alameda County Su~lus Property Authority (ACSPA)
Santa Rim Development requires improvement of the I-580fHaciencta DHve interchange and a left-turn
pocket for Roll Development ~om Tassajara Road within the Caltrans fight of way; and
~~AS, the City and ACSPA have L_~-eed to the preparation of a PEER and PS&E report
related to this hnterchange and a PEER and PS&E related to This Iefi-mm pocket; and
Vv'I--]ZKEAS, a credit a=~ainst payment offazure Care_goD, :t Eastern Dublin Trlc L-npact Fees will
be provided i~ dae amount ofACSPA's payrnents to the City for costs related to the PEEK and PSAE for
'iis imerchange bm shall not be provided for the PEER and PS&E for the Tassajara Road le~-mm pocket.
NOx, V. T'HELP-cEFORE, BE tT RESOL\rED that the Cky Council approves lhe a=ozeement with
ACSPA rega.--Siag preparation of a PEER and PS&E for the I-580/Hacienda DHve interchange and
regarding pr~D~..-ation of a PEER and PS&E for the iefi-mm pocket for KoI1 Developmere from Tassajara
Road ~iiin fne Cal~-ans rig..ht of way;
BE IT r"U'KTi-]ZR RESOLVED that the Mayor is authozized ~o execute the a_=_o-reement.
PASSED, fi2PRO~rED AiNU ADOPTED this ]6th day of FebrumT, 1999.
Coundlmembers Hrm,ar& Lockhart, 3fcCormick, Zika and 3iaj,or Houston
NOES: None
,None
.A_~ ST_4_.TN: None
STAA~DARD
CONSULTING ENGINEERING SER~"iCES AGREEMEhT
THIS AGREEMENT is made at Dublin, California, as of February 2, 1999, by and
bem,een th= CITY OF DUBLIN, a mimicipal corporation ("City"), and mgh Quality En~neering
("Consultant"), who agee as follows:
1. SERVICES. Subject to the tm-~ns and conditions set fori in this Agesmerit,
Consultant shall provide to City the sen.ices described in E'~bit A.-Consultant shaI1 provide said
sen.ices at is rime, place, and in the manner specified in Exitbit A.
2. PA~]VEENT. City shall pay Consukanl for sen.ices rendered pm-suanl io this
A=oreem=nt at the rime and in the manner set forfin in Exhibit B. The payments specified in Exhibit B
shall be the o.niy pa).ments to be made to Consultant for sanSees rendered pursuant to fats Ageement.
CoisulTant shalj submit all billings for said sen.ices to City in the manner specified in Exhibit B; or. if no.
manner be re=gifted in Exhibit B, then according to the usual and custommV procedm-es and prac~ces
which Con.~'.ai'--,2.nt ~es for billing clients similar to City. "'
3. FAC!LIYff~S AjxD EOUYP]Vf]~T. Excep~ as sel forth in Exhibit C, Consujrzm shall,
i~ sole cost -- -.~d ekmer. se, fmmish all facilities and equipment which may be r~qi-ed for ~a--n~shing
sen.ices pmT:.-,nz is fats A=~reement CiD' sh~jJ fmmish to Consullant onjy the facilities rand equipment
Hsied in Erabit C --.scotcling to fie tin-ms and conditions set foffn in Exhibi~ C.
4. G~'ER_~L PROVISIONS. Yhe g~_nm-al provisions set fm-th in Exhibit D are nm-I of
~s A_.KjeemsnL in fine event of an3, incOns;.slsn sy between s~d general pro~dsions and tony other tenr. s or
conditions of fqi~ Am-eemen~ the other term or condilion shall coniro] insofar as it is incor_sisten~ x~dth tins
~snera] ,DTO~~ Si O~ =
5. L~'-IiBITS. A_I] exhibi,.s refe~ad to hersin arc artsshed hersic and are by T2~lis reference
incorporated herein.
5. SD:'BCON I'TKACTiNG. l"'he Corsultant s~tl perform the work contemnlaled
resom-sss area'Die x~dthin its own organization and no pm'*fion of the work pm-dn~nt to this son~as~ shall
be sn'Dsonm~e~ v,-~fnout wzi~sn authorization by the CiD', ~.xcept it ~;nich is sxpress].y identified in
iS COD. Sllt~:S DrODOSal.
7. Cir~AJNGES. City may ~-om mime to rims require dnanges in the scope of T2ne s-.n,ises b,;
Cor_..sntmt 10 be p~-fomed under this Agjet~nent Such dnang-~s, inctu6i~g any change in fns mount of
Con~ml~mt's zoznpm-__sa~on v/ni~n ar~.mnmalty a=~reed tipon by City and Consultan% silaI] be eriealive m~
am_'znrlmenB to t~i_~ A=c,-reem=nt only vfn=n in v~Yiiing.
8. KESPONSiBLE CHARGE. Consujtsnt s'na!] assi_~m a project manager(s) so the project
for the din-erich ofie project Y'n~e shall be no dnange in '-is Project Manag~ or members of the
-
-Page 1 of 2
01727/99
project team '~d~out prior wrirten approval by the City. The Project Manager for Consultant shall be
George Homolka.
9. CONTRACT ADhgN/STJLATION. This Ageement shall be administered by LEE S.
THOMPSON ("Administrator"). All 6orrespondence shall be directed to or through the Administrator or
his or alesiS-nee.
] 0. NOTICES..Any written notice to Consultant shall be sent to:
Heidi M. Omen
High Quality Engineering
21 ] 6 N. Main Street, Suite K
Walnut Creek, CA 945 96
written notice to City shall be sent to:
Lee S. Thompson .
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 9456g
Exezuted as of the day first above stated:
CITY OF DUBLEN,
a municipal corn, oration
By
"CiD"'
Arfe~:
CiD' Clerk
By
_%~proved as ~o form:
City Auomey
EXIrrBIT A
Z
SCOPE OF SERVICES A2~D SCHEDULE
Scop~ of Se~'ic~s:
1) Final Pr~pm-ation of a Permit Enginesring Evaluation Rspozt (PEER) for the Hacisnda
Dfive/I-Sg0 and EncroaChment Permit application for freeway improvements oftha I-
5g0~acisnda imerchangm Tiffs work includes the prsparadon of Plans, Sp~cigcafior, s, and
Es~imal-~ (PSiE) for the Hacienda DHva/I-ig0 hnprovsment projeg securing a pmnmj~ from
Ca]n-ans.~ io consiruci improvemenis within the Slate Ri=~ht-of-~Vay and coordinaling ~th othsr
a__~enci~s.
2) Pzovid~ en~ineszing and environmental sendices to comp]eis a Pmnni~ tEn=cinserkng Evaluation
_KepoX (PEER) fEncroachmeni Pennif application for ia
T~s~m~-t-580 ffs=way ~tsrchm~a ~rork ~studss fins prgpm-a~on
md E~ma~ ~S~E) for i~ T~sajm-a I-5g0 ~tsrshm~=,
con~zl ~provsmsn~ ~th~ ~ Smt~ ~nt-of-~ray ~d coord~a~ ~ o'~r a~sncjss.
~zofic is zo b~ ~-~fformsd on an as-naedsd b5is.
Bxhibh A
EXT-ffFffT B
PAYiVIENT SCHEDULE
City shall pay ConsulIant ht a rate of $l ] 0 per hour, not to exceed the Din] sum
of One Hundred Twenty Seven Thousand Two Hundred Ninety Dollars (~.] 27,290) for sen:ices
to be performed pursuant ~to this A~eement Consultoni shall submit invoices on a monthly
basis.
City shall make no payment for any extra, further or additional sen,ice pbu-suanI io
ibis A__~-.~sment unless such extra sen,ice and the price therefor is agreed to in ~ading executed
by ~e Ci~'y Manager or other designmet official of Ci['y aur3of~zcd ~o obiigate Ci~ thereto p~or
the ires such extra seredee is rendered' and in no event shall such change order exceed nvenn.:-
:qve percent (25%) of the inkiaI conFact p~ce.
T~e sen.~ces qto be proxdded under this i=,vjsement may be lerminmed wkhout
cause m ~3' po~ ~ ~e ~ ~ so]c ~d sxc]~ive disctenon of CiD'. ~ A~ssmsnt is
is~n~sd by C]D', Co~t sh~] be sn~ed to receive j~ ~d eq~mb]s compssa~ion for
tony sai~asio~' work comp]aiad on such docmsnS md o~sr mais~s Iots e~s-~vs daze of
sush le~qna~on. ~ ~aI evsn~ ~ ~shed ~d ~shsd dos~snS ~d o~sr mais~s shaH,
am ~s option of ~s Ci~ bscoms Ci~'s so]~ ~d ¢xsi~ivs props~~. Cor3u]~ hereby sxprsssb
w~vss my ~d ~l st~ for ~a~s oz sompssa~on m~s~ mdsz ~s A~ssmsn~
Cons~=~mt sh~ m~ adsq~ts ions md ~sshssB ~ order ~o vs~%~ sos~ hsmYsd ~o da~=.
The ConsulTant is not hu~Orized to perform an3' sen,ices or ~c~ any coss
~na~sevsr ~dzr ~e te~ of ~s A~eement ~l receipt of a Mly executed Pm-ch~s Order
~om is F~se Depm~znt of~e CiD' of Dubl~.
Exhibh B
Pge 1 of iI
E~I~IT C
City shall furnish physical facilities such as desks, filing cabinets, and comirence
space, as may be reasons'ply necessary for Contractor's us~ while consulting ~th City emplo)'ses
and r~viewing records and the information in possession of City. ins location, qualiD,, and
time offu.mishing said physical facilities shall be in the sole discretion of City. In no event shall
City be obligaled to famish any facility which may involve insmn-ing any direct expense,
inc.]u~g, but not limiting the generality of this exclusion, long-distance telephone or other
cor,,,'m, unicafion charges, vehicles, and reproduction facilities.
E,-fi:ibk C
?~e ! of 1
EX.%IBIT D
GENERAL PROVISIONS
. iFN~'DEPE.K"DENT CONTRACTOR_ -At all times dm-ing the term of this Ageem=nt, Consultant
shall b= an independent connector and shal/not b= an employee of City. City shall have the right
to control Consultant only insofar as te results of Consultant's engineering sen,ices rendered
pm-suant to this A~esment; however, City shall not have r.h~ 5ght to congo] the means by ~;hich
Co.nsulmn~ accomplishes sen4ses rendered pursuant Io tkis Agesmont.
LJCE.~SES: PERMITS: ETC. Consultant rspresenB and winTents to City that he
licenses, permits, qI.mtiScaton,,s and approvals of whatsoever narm-e which are legaljy rsquL-=d
for ConsultmI to practice his profession. Consultant represents and wiltTents
Cons,a/rant shall, at his sole cost and expense, keen in effect at all limes dm-lng ~ne m.z_,.~-n of this
i_m,-,~emen~ any iic=nses, permits, and approvals -,vhich m-s ]ega.Iiy required for Consukmn~
mraz.-i c~_ ]Djs nrofessi on.
TiT~_..~. Cop_me&ant' shall devote such -iLLme to
A_mr~_ement as may be .reasonab]y necessm-y for sazisfactoo, performgee of Corsulmnfs
iNSD'R_A2~CE REOD'iR_EhiEhTS. Consultsat sh~] pro~-m'e and main~i~ for the- dm-a~ion of~---
con-. .-z2ct i~.sm-~mce agsip_~t claims for injuries io persons or damages io prope:ry ~Fnich may m-ise
~o.m or in connection with the peffo..,--nnanse ofthA work hereunder by the Consul-=~ant, bjs agenm,
repressn~a'dves, employees or subsonractors. T'he cool of such insre-rant= shall b: inc]uded in i:
Co,~.firant's bib
Mirimum Scone ofinsm-anae. Coverass shall be at ]e-~ as broad
insmanse Sen,ices O55ze form number GL 0002 (El !/73) sov-~Smg
comprehensive Geneiz1 LiabiiiD, and ingm-ance Sen,ices Offica fo._.--m number GL -
0404 coyruing Broad Fo._--m Coznprehensivs General Liability.-; or
Sen,ices Office Commercial General Liability soygraCe ("ossm'n-ense" form CG
0001).
(2)
!p. sn,-m3ce S~dces 0ffic= form nu~jnsr CA 0001 CEd_.-- !/78) coveS__,-g Automobile
Li~Diii~,, cocte I "any a~_~to" and entiorsemen~[ CA 0025.
C~tifo~a ~d ~DlOygrS Li~D~ l~zt. "
.'V;'2nimum Lifts of ins'm-Tinge. Cons'ultant s'r,a!l rn, ain'-~_n ]imiB no less "'~'-.--~,:
~fm%h D
:=__fnibi1 D
P=-_~g 2 of 4
Can oral Liability: $500,000 combined single limit par occurtahoe for bodiJy
injury, pgrsonai injury and property damage. If commercial Ggngral LiabitiD,
Insurance or othgr form with a gensral agesgate limit is usgd, sithat th= ggngN
aggegate limit shall apply separately to this projgct4ocgon or fig gengral
aggcgat= limit shall bc 3a,~cc the required occurrence limit.
(2)
Automobile LiabitiD,: $300,000 combined singig limit per accidsnt for bodijy
injury and propeg damage.
o o
(3)
Workgrs Compgnsafion and Emp]oygrs LiabiiiD,: Consukam has no amp]oy~=s
and shall axacuta a Workgrs Compsnsation Waivar indicaffng such.
D=-ductib]es and Satf-insttr=ct Rgt=ntbns. A_ny d-,-dustib]s or
b~ d~cl~d to ~d ~Dprov~d by En= CiD'. A~ ~ option of~ CiD', ~i~r ~ ins~r sh~J
-r=duc= or s]i~atg such dgducffb]gs or
off cars, o~si~s ~d smploy=~s; or ~= Co~I fig proses a bond gu~-Lnt=sing
ps)msnt of ]oss=s ~d rglmgd ~vsstiga~orz, clam a&~s~fion and dsfsnss SXDSnSsS.
(1) Gsnar~ LiabiiiD, and Aummobi]a LjabitlD' Coycrags.
(a)
Y'na City, iS off]cars, offid~s, =mploy==s and volunt=ars arc io ba coygrad
ass insurads as r: spac,..s: tiab~ty a,'ising out of activities ps~ormad by or
on bahalf oftha Consukanr4 products and complatad opzra~ons offing
Consultant,. pramis=s o~ma~ occupiad or ,ussd by tha Consakron% or
automobil=s o~msd_, ]aasai, h~rad or bon-owad by fins Consukant Y'ng
covaraga sha!] con~ no spasial ]~mirazions on fins saona offing profaction
affordsd to is Cjr3% its o~ cars,-of~ci~s, axnployaas or volmnt=srs.
?fie Consni~=,ant's Lnsm-anca coystags sh=jl bg pim'3' ins~mnng as rsspgzs
fag CiDr, its o,~c'zrs, officials, =inploy~-'2s mud voluntacrs. A.ny
or sehLinsm-ans= ma~nms~nad by
or votunt_~ shall b= sxc.~ss oftha Consultant's insre-arts~- and shall noI
conm'bw~ vei,fi it
(d)
T'na Consfiianfs insm"ann= sh~j_l apply s~Dm-aiziy to aazh insm-ad
vYnom claim ;_s mad= or suit is brouffj~h% except with raspsea ;o ~ ]~mi~ of
th= ~urzr's
(2)
Workcr's Comp=nsa~on and Employers L]abiliPy Covcrag~.
The insurer s]ial] a~ree ~o waive-a!] Hgh~ ofsubroga~on ag~ ~e Ci~',
o~aers, offici~s, employees ~d voI~t~srs for losses ~s~g ~om work
perfumed by ~s Cos~mt for ~ CiD~.
(3.) All Coverages.
Each insre-once policy required by finis cla,use shall be endorsed zo stale ~m
corsage shall not be suspended, voided, can::led by either pm'Dy, reduced in
coverage or in limits except after fniny (30) days prior ~d~en no:ice by cordfled
mail, ra~mm receipt requested, has been given to fie CiD'-
Ac:-,eDtabilirv of insm-ers. It. sin-once is to be placed with insre-ere x~f a Beets' rating of
no less than A:~qlI.
Vs~Scarion of Coveracre Consultsat shall finnish CiD' wkh cerdS cat:s of in:m-runes and
~4f ofi~inaI endorsements e,n'ecig covera=~,e requL-ed by fats claus:. The certificates
and endorsements for each ip--m-ance policy m-e to be st_stood by a person auforized by
ia~ irsurer to bind coverage on i,.s behali ?no ceriScat-~s mud endorsemzn,.s are m
r~zeived md approv:d by fie CiD' before work commences. The CiD' rss-_-n,ss ~s
mo requh-e :urnpie:e, ceied copies of all required it:m-an= potici-~s, at an), tim:.
Yh: Risk Manager of CiD' may approve a vm-iafion of:hess insre-ante rssuiremsns unon
a dotre-mine:ion fiat fie aoverag'z'_s. scope, limits and for-ms of such insre'tuna: are slier
nm commercially available or ,_hat the Ci~-'s interests are ofe,'n~4se fut]y prozec'~:d-
CO_~_qiffLTA_~'T NO AGBI-rf. Except as City may specify in ~ing, Consujtmnt shall have nd
am'mori,-'zy, ex'nress or implied, to act on behah~ of CiD' in any capacily w'natsoevsr ~ an agent.
Con_v,_12nt she/1 have no authofiD,, express or ~rnpii~d, pursuant to this A_.Snreement zo bind City
hto any obligation wha,.so:vsr.
ASSjGN]C~Nrf PROF~Bi'fED. No pmTy to ~s A~:sment may ~si~ my ~l or obligation
p~:-ni io ~is A~zm:nt My tempted or p~of~d ~siFmznt of my ~% or obligation
pu~:-ml is ~s A~m=nl sh~ bs void md of no sff=~t
PER_BO.'N_'N'~.=L. Consut~iant shall assi_~__~ only comp:imi p_ersonnel to perform ssn'iz~-s pursuant
fn'i~ A~_ment In the =vent that Ci%-y, in its sole dis~etion, at any lime dining the ~em of is
A_m-__-zcm~ni, desires the r:movaI of my such persons, Cur. enlist iaI1, irr, msl.:ant~]y upon
rea:ivS~s notice from Ci~ of such d:sir= of City, ca,,_se the removal of such person or persons.
8. ST.-tX.','DA_RD OF PERFOKM_A_NCE. Consultant sh~_ll perform all s=.-xdces req,uL-sd pursuant
,hi _~ A=~_o-=emsni in fne manner and azc. ordir~g to the m~nazrds o'nsen,cd by a co ,mpcicnt
Exin%h D
pmsdfionar of the proissbn in which Consullmnt is cngaEad in tha ~ao__orap~cal m-ca in which
Consu]imni pmcficas his profcssbn. All instnunsnts ofsandsc of whaSocvar nalurc which
Consuj~ianI deiiv~rs to Cky pursuant to th~s A=~rgnment shsj] be prepped in a substmnfia], first
class and workmanlike manner mud conform to the smndards of quality non"nal]y obssn'ad by a
pnrson prasTjcing in Consujtanfs profession.
HOLD HARMLESS .~qD RBSPONSIBiLIYY OF CONSULTARTS. Conmkant shall take all
re~?onsibitity for the work, shall bum- MI losses mud damages direeli), or indirnsljy resukLng lo
h:~.., to any subsorsukaut, to fie Cil-y, io City off]ants and employees, or to parties dasi=~nat~d by
finn CiD% on accouni of the na~Ii~eni peffomancn or ohm'as/at of the worK., unforeseen
dificul~as, assidenS, ocsmn-ens~s or onhnr sa,usns predicated on as~v~ or passh,c nc~IiEenas of
fins Consultant or of his subconsultant Consultant shall indemui6', defend and hold hmvn]~ss
C~,.-);, Ls officers, o~sfats, directors, employees md a~sns from and a~ainsI any or all ]ass,
ii~DijjD,, expense, claim., costs (including cosis of defense), suks, and damages of eva,D, khnd:
na~a-c and dnscHDt~on dimcTjy or indirectly arising ,~om The na-H~cnt performance of the work. '
7nis pau-a=~,aph shall not be consnm~d 1o exempt thn Cii3,, its employees and o~]cars from its
frani ~ilid LnjmD' or ~do]a~on'ofiaw whether ~i]L-ld or nc~ti~cnL For pm?osns of Saczion
27g2 oftlns Ci~41 Code is partins hnrcto recO=~7~,~ mud a=~ree final this A=~reamant is not a
co .n_~vas.fion contact By -'xecufion of~s A=c~rnamnnt Consultant schnowjad=~as and agrees
ha h~s rea~ and mnda½r,~,nds the pro~.~zj o.ns hereof mud that finis pro-seraph is a rna~,arial alsmsn~ of
cO~i dnrad on.
Approval oftha insm-a.nce conrac~ dons not retia~,s tha Consulzanl or subconsul-2m% ~om
ii~D'V~D' ',ruder ~ pm~aph.
lO.
GO\.' .'EK~.'N/h'%"TAL P~:=GULAYJONS. To +Lha ax-znnt fiat ~s Agazmsnt may bs ~dsd by
~s=~ ~sir~c~ ~om moist govcmmsn~ cn~D,, Co~mt sh~] comply ~4i ~1 applicable
alas md r~a~orz io ~sh CiD' is bored by ~s Isis of sush ~s:i ~siranzs program.
]!.
D OCD.'k~i,N'FS..~jJ rap oF4 dam,. m-~:s, models, charts, desire: p]s~
nhD~Ob"-~.D%~ memorand! or other ~iunn documnns or matstia!s prapm-ed by Co?sulzant
DISEl T0 tiffs A=~raemnm sh~l b~comc ~ propz~y of Ci~ son completion of fig wol m b~
prodr-~ ~ ~Fnois or ~ pm~ md~ ~ A~asmsnt sh~ be ~ojsst to private ~s. coD~hs. or
palm fi~S by Cot~mt h i= U~d Stoics or h any o~cr coreD,
v,d~n comcm of Ci~. Ci~ sh~ Mrs ~cictcd auiofi~ to pffoHsh, ~sclosc
cop3~t or pazsn~ ~ v~no]s or ~ pro% ~y ~n r~o~z, m~=s, da~ rafttics, foms or oisr
ma~ or ~rOnS~SS produced md~ 'Jn~ A ~scm-nt
'E'-jm~it D
Paaa 4 of 4
City of Dublin
Hacienda Drive/I-580 Interchange and
Tassajara Road/Koll Development Left-TtLrn Pocket Improvements
Amendment No. 2 Budget Summary
Project Name
Hacienda
Drive/I-580
Tassajara
Road.fl-580
Original Additional Budget Change Order Revised
Contract for PEER and No. I Contract
for PSR PS&E (Amendment (Amendment No. Totals
No. 1) 2)
$ 49,500 + $127,290 + $ 7,300 $184,090
$ 40,500 + $18,660 $59,160
Totals $ 90,000 + $127,290 + $ 25,960 $243,250
· Civil Engineering
· Transportation Planning
· Highway & Rail Design
HIGH QUALITY ENGINEERING
2116 N. Main Street, Suite K
Walnut Creek, CA 94596
TEL: 925-934-6932
FAX: 925-934-6933
E-Mail: hqe @pacbell.net
Apri] 26, ]999
Mr. Ferd De1 Rosado
City of Dublin
100 Civic Plaza.
P.O. Box 3240
Dublin, CA 94568
Subject:
HaCienda DriVe/I-580 Iniprovements -' Capital Project #9641
Tassajara Road/'l-580 Improvements - Capital Project #9642
Request for Change Order No. 1
Dear Ferd:
We are submitting.the above referenced request for additional budget in the amount of
$25,960 based on scope revisions which have occurred over the course of this project.
The scope change and associated budget required are outlined below for your review and
approval.
1. Hacienda Drive
a) Potholing
There is an existing 12" gas line (PG'&E) which crosses Hacienda Drive just north of the
1-580 ,.vestbound offramp/Hacienda Drive intersection. Because the proposed project is
constructing a retaining' wall above this gas line, Caltrans requires that vertical
information be provided as it is classified as a High Risk facility.
We had assumed that the vertical information ,.,.,as readily available from plans of its
original installation in 1991. HQE contacted PG&E,'Caltrans, and CH2M Hill (designer
of original interchange) but was not able to locate the required information. We therefore
had the. gas line potholed and sum, eyed in order to meet Caltrans requirements for High
Risk Facilities.
TOTAL COST: S3,360
b) Landscaping in Median
Our original design included using cobblestone "Lin River Rocks" in the median of
Hacienda Drive. On 4/14/99, Mr. Ferd Del Rosario requested that the median
landscaping be coordinated ~vith Gates & Associates, Landscape Architects for the City
of Dublin. The estimated cost includes the items outlined in the attached cost proposal
from HQE's subconsultant, Pattillo & Garrett Associates as well as two meetings for
HQE to attend for coordination with Gates and the City of Dublin.
TOTAL COST: $3,940
2. Tassajara Road
a) Ditch Cross Sections- Surveys
On November 6, 1998, Mr. Kevin Van Katwyk requested cross sections at 100 foot
intervals along the westbound on-ramp from Tassajara Creek easterly to the 7'x3' box
culvert which crosses under Tassajara Road. The information \vas provided to BKF to
aid in the preparation' of the master drainage plarvrhydraulics study for the area. This
information ~vill also be used for the ultimate Tas~sajara/~.7580 Interchange project
(currently in the PSR stage). ' ~'
TOTAL COST: $4,080
b) Signal Modification - Westbound off-rarnp/Tassajara Road Intersection
In a meeting with Caltrans on December 16, 1999 it was pointed out that the loop
detectors for the northbound Tassajara Road through movements ~vould need to be
relocated due to the adjustment in striping. In addition, the signal heads on the far side of
the intersection would need to be repositioned.
HQE received approval from Mr. Keyin Van Katwyk to incorporate the revisions in a
meeting held January 11, 1999 at the City of Dublin.
TOTAL COST: $2,920
c) Drainage ditch on `,vest side of Tassaj ara into closed system
The original assumption when this project ,,,,'as scoped was that the existing ditch flow
would be maintained on the west side of Tassajara (into the 7'x3' box culvert). The
Geometric Base maps submitted to the City also assumed this condition, ~vith no
sidevcalk or landscaping strip on the west side. That work ,,,,'as to be included in the
ultimate Tassajara/580 widening.
In discussion with Mr. Kevin Van Katwyk on October 16, 1998, it was decided that the
sidewalk and landscaping strip would be included in the interim project. This required
replacing the existing ditch with a closed system (48" RCP) and extending the existing
box culvert.
TOTAL COST: S8,800
d) Add Right of Way data to Layout
Per your request in a meeting held on 2/17/99. Additional cost is estimated at $660.
TOTAL COST: $660
e) Extend sidewalk/planting strip on west side to 1-580 westbound on-ramp gore area
Per your request in a meeting held on 2/17/99. As stated in the meeting, we will need to
look at the options available considering the potential need for a retaining wall in that
area. HQE is currently coordinating with JMH Weiss on the proposed grading in that
area, as well as with the City of Dublin on the construction administration of the two
projects. Both of these elements are directly related to the options for extending the
sidewalk/plating strip.
The estimated cost of 'this effort is $2,200 which includes a preliminary layout, typical
cross section, coordination, and one meeting to discuss alternatives and arrive at a
solution.
TOTAL COST: $2,200
Please call me if you have any questions or need additional information.
Sincerely,
r,¢,(,)
Heidi M. Ouren, P.E.
Principal/Owner
C: George Homolka, Homolka, Inc.
Adolph Martineiii
Agency Director
ALAMEDA COU'NTY COMMUNITY DEVELOPMENT AGENCY
SURPLUS PROPERTY AUTHORITY
1999
Patrick Cashman
Projec'r Dire~or
Kevin Van Katwyk
Dublin Public Works
P.O. Box 2340
Du'Dliri,, CA 94568
California
.Q45"-i215
~n~ne
5 ~ O. 5703_'-33
5 ~ 0. 670,63:-'
w:,.,:\
Re: 525,960 Check for Calltans Design Work
Dear Keyin,
Attached is the $25,960 check you requested in the atthchecI July 15~h letter you sent
to me.
Sincerely,
Patrick Cashman
Project Director
CITY OF DUBLIN
Re. Box 2340, Dublin, California 94568
City Offices. 100 CMc Plaza, Dubfin. Caiiforn=a 94568
july 15, 1999
Mr. Patrick Cashman
Project Direrdot, Surplus Property Authority
224 West Winton Avenue, Room 151
Hayward, California 94544
Subject:
Hacienda Drive/l-580 Improvements - Finance Control # 315
Tassajara Road Koll Left Turn Pocket - Finance Control # 464
Request for Additional Funds
Dear Mr. Cashman:
As per our phone conversations, there is a need for additional funds covering the design of
Caltrans infTastructure improvements in connection with your Santa Rite Dove!cement Proiect.
~ njs te~er is to request additional funds for the Hacienda Drive!l-580 and Tassajara Road
Interchange proiects, The Hacienda Drive 1-580 (finance control # 315) will require an additional
$3,360 for pothoiing far existing utilities and S3,940 for landscaping the median improvements.
The total amount that is requested for Hacienda Interchange is 5;7,300.
l ne lassoiota Road interchange project (finance control ¢, 464) will require an additional
$18,660 for a number of tasks, These tasks include cress section suNey of the existing Colttans
ditch along 1-580 for master plan storm drain analysis, off-ramp signal modifications, design of
an additional storm drain along Tassajara Road, and an e~ended sidewalb'pianting strip
- required along Tassajara Road in CalTrans ROW. Complete descriptions of both projects are in
the attached ie~er dated April 26, 1999 from Heidi Ourart at HQE. The City will need an
additional S25,980 to cover revisions to both projects on the above listed finance control
numbers,
We would appreciate a preliminary review and acceptance of our request. We need this
preiiminar-y approval of additional funds in order to keep HQE moving forward on receiving
AI
needed permits fT, Om C _TP~,NS for construction of the interchange improvements in ~- timely
manner.
You may contact me directly at 925-833-6~35 if you have any questions: Thank you for your
assistance.
Sincerely,
Kevin Van Katwyk, P.E.
Senior Civil Engineer
Pubtic Works Depa~ment
CC: Gay!erie Burke~ H
AGministrstian .{g25) 833-6550 - Ci:y Council (925) 533-5605 -Finan=e (~25) 533-6640 - Building inspection (e25) 835-5620
Coda E:forcement (925) 833-6620 - Engineering (925) 833-6630 - Park~ & Community Semi:as (925) 833-5645
C:~v bo~m~=~~~~:~"t f~j~) 83S-5670 ® Public Works (c~5~ g33-6S30