The URL can be used to link to this page

Home My WebLink About4.09 Santina&ThompsonAgmtCITY CLERK File # E1E1d1d-ZF21 AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 24, 1999 SUBJECT: Amendment to Agreement with Santina and Thompson for Engineering Services Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Current agreement and most recent amendments 2) Letter from Santina and Thompson 3) Resolution and proposed amendment (two-year extension of agreement) RECOMMENDATION: <ZVjdopt resolution extending term of agreement for two additional years. FINANCIAL STATEMENT: Santina and Thompson is not requesting a rate adjustment at this time. The rate schedule currently in use was approved in 1995. Santina and Thompson provides not -to -exceed proposals for work on specific projects. Services that are not project -specific such as Public Works Inspection and survey monument checking are performed according to the approved rate schedule or by negotiation. The cost of work for private development projects is paid by the developers; the cost of work on Capital Improvement Projects is budgeted with the specific project. DESCRIPTION: The City has contracted with Santina and Thompson for Engineering Services since 1983. The current agreement was executed in 1992 and has been extended by amendment every two years since that time. The last rate increase was approved in 1995. Currently, Santina and Thompson is providing Public Works Inspection services to cover the workload generated by new development and Capital Improvement Projects, as well as subdivision monument checking, survey staking for the Iron Horse Trail project, and work on the Eastern Dublin Arterials traffic impact fee study. The cost of work for private development projects is paid by the developers; the cost of work on Capital Improvement Projects is budgeted with the specific project. The work provided to date by Santina & Thompson has been satisfactory, professional, and competitive, and Staff recommends that the City Council approve the amendment to the agreement. --------------------------------------------------------------- COPIES TO: Santina & Thompson A. ITEM NO. g: \engr\s&t\agstagrt99 FOR ENGINEE~NG SERVICES .... ~.~., ........ : ........... ~t-IEREAS~, the C~ty~ of Dubhn (herelnaft .r refeyrg~d, t.o.,M ;:'C!TY") and Santina and Th~2pkSh~} i~:}~:~:~ifi~'e~-'"'i-4~ff~d t4 ~ "CONSULTANT"): entered ir~t~ a~"'aT_~:~e~ent on June 9, 1992, provide engineering services to CITY: and ...... : . '- ' . --."::: "~-- ' ' ' ':' '"' :":"" wH~E~A'S,-an ~b'nd~ehi :wa~"'~pisi:0v~d on Jun~ 27, 1995, i6-'extend the term of said A~eement until June 30, 1997; and W~AS, ~ addition~ ~o-ye~ exxension is rec'o~ehded~5~ no incre~e in charge NOW, THEREFORE, ~e parties hereto agree as folloxys:~ -. i' . ':: !- Extension of Term . i.~ ::L...':. 7 !;..._..L_~;:. :....::-;:i z:~:;-~ :-'.ii'..:' -: .' :. The term of the a-m'eement shall be extended for an 'additional m,0-yeaf, period terminating June 30, 1999. g:[contrazti~&l[amndment -? :...;-~ i'.:~ 'WHEREAS, th~ City of Dublin (hereinafter referred to as "CITY") and Santina and -'~ Thomisson, Inb.' (h~einat%r referred to as "CONSULTAN-I'"), entered... ..~ _. int6: ~...an'a~eement. ....- one, :June.. _ . ::.9' 1992, to lvrovide ° ' '~' = ,.ng~n~.~.nn= services to CITY: and WEtZEREAS, an A.rnendment was approved on June.l, 1993, 'to ex-tend the term of said Agreement until June 30, 1995; and Wt:[EREAS, an additional two-y~r ex-tension is recommended; and ............ -: . :~ . '. .: ........ :.:.:_'~5~,.'. : . :~- WFt'EREAS, Consultant has requested an adjustment of charge rates for Fiscal Year 199506; NOW, Ti=fEREFOR-E, the parries hereto agree as follows: - Adiustment bf Charge Ra~es Charge rates for Fiscal Year 199506 shall be as shov, m on the. . Rate. Sheet attached hereto as .4maendment ExNbit "1." 1997. Ex-~snsion ofTerm The term of the agreement shall be ex-rended for an additional two-year period terminating June 30, CITY OF DUBLIN ~Mqgyor . .-.: ..... :. :, ...... ATTEST: C~ty ~lerk SA.NWtNA AND i-'I-IONWSON, iNC. Date: , :. ?rajput En~neer ........ :.: ..... .-'tLr.'.' .............. !07.00 . .. 95.00 San~or En~necrl ....... ~ ............ ; ............ ': :t.'-: ' '~' '.' ' t.' ~ .... ""' $0.$0 En~-Lne~ l ............................. ; ...... - ......-~".' '' '-' ' '-?'.' ' !2B.OD 95.00 91.50 70.50 :'.~'s'6~[ie Pl~-,ner: . .-,.; .' .......:--':'-r ~ ' '-"'; ': ............ ~ ' ' '" .......... 56.00 : pl~n'ner I .; :'.-..-.~.~ ·, ............. '"..~.'/"" ' t' '_[ ' ;': :'": ', ..... : .... '~ '~' ':'"': ~' -' 70.50 S~uiar D~r ................................................... 62.50 ~i~Ha~ ~r-. ..... ~ ~..... -. .......... - ' '.-: t-':: ': ' :,: '.2/' ' '. .... ~.50 G~pm: .~s, -. ...... -., - .....-: · · -, · .,. .; ...~: .............. :, . ....... ]'/i'.i'l'.;-;i'' tl' ? .:,.; ; .... ' ,. ' - .... 'r. -. _ -:" .2.2. "' Sg~$~: ...... ~-- --. ...... B~.OD S~-e~ M~n~er ........................... '" ........ B~.OO ' S~wey S~sor .; ......................... .~ :..~.,r .: .~..'.: .... "" ~je=t S~'eZ~r .................... ' ....; ........... 65.50 ~s~ ~ S~'~'~r ............ : ............................ ~ 46.50 ...-.--..- ::.' ...... O~e S:w~Z~r t ........... ; ......... -" ' ~ ' ' ")'[':'..:~ ["' . u:.-.. ~66.0D ~-~ P~ .................................................... ~.00 ~-~ P~ .................... ; .............. . ............. .. -.- j Planning STANDARD CONSULTING ENGINEERING SERVICES AGREEMENT California,..as_0~ July 1, 1992, Corporation ("City"), and Sanzina and Thompson, Inc., (,,Consultant"), who agree as follows: 1. ~TERM 0~' ~G'~EEMERtl.'' The term of-the, agreement shall be for one year, beginning on July 1, 1992, and ending 'on` jU~- 30, 1993. This agreement shall supersede all previous: agreements[ that Consultant has or has had with Ci~-y. Ci~-y may te~inate =he semites of Consultant by providing 30 days ~inten notice. In =he even= of such he.ina=ion, Consultann shall be corena=ed for-such semites up to the point of recitation. Compensation i<. for.w~r~ in pro~ess shall be prorated as =o the percentage of progress c~mp!eted a~ =he date of recitation. If Consultant terminates its services =o =he Ci~~, i= must provide %~i==en notice at~ least'90 days in a~d~a~ su~n =e~inazion. No=ices shall be provided as indicated in~=Sec=i°n=~-i i.~t4 below. 2. 'SER~CES. Subject =o =he =e~s and conditions set forth in ~nis '~eam~n= ~Consul=an= shall provide ~. City =he semi~k~ described ~hibi= A. Go~ul=an=~ shz!l provide said se~icas a= fne-tiros~, p~ace, and in ~e manner soeaified in E~ibi~ A. . . ~ Ci~ shall ~ay Consul~an~f°r se~ices' rendered ......... ~ - ' r se~ices rendered p~suan~ ~o ~his Agreement. ~o Co~u ~zn~ zo ..... ' ~ s ecified - - - . . - mn ~hm manner P shaft s~D~= all billmnEs for sazd se~zces tm Ci~ ~ibi= B; or, if no manner ~e specified in Exhibit B, ~n acco~i~r~i~ng ~ual ~d c~=oma~ procedures and praa=ices which Consultant us . - 4 FACILITIES ~ EO~P~NT Excep~ as set forth in Exhibit "Co~su!ta~ shall, ~ i~s sole ces~ a~d expense, furnish all facilities equipme~ ~nich may be req~red fo~' furnishing sa~iaes pursua~ .~o .~his Agreement. Ci~ shall fur~tsh ~o Consultant o~ly ~he facilities and equipment -'---! 5. GE~L pROVISIONS. ~e genaral provisions:s.e: 7- -E~nibit D are par~ of this A~eemmn~i In ~he ewen~ of any:.inconsiq~.ncY be~ean said general provisions and any' other terms or. conditions, of~ this 'A~reamen~, -~e o~her ~e~ or condition shall control insofar as i~ 6. EX~!BITS. Ail exhibits referred ~o herein are attached hereto ~nd are by ~nis ~afaren~ i~co~ora~ed herein. ~ 7. o~ERsHIP 0F UORK. Ail do~ents, da~a, s~udies, surveys, ~ drawings, maps, and reports fu~ished ~o Co~su!~an~ by Gi~y, as ~e!l as reports and supportive da~a prepared by Consul~an~ under t~is A~reemen~ shall be co~idared ~he proper~ of ~ne Ci~ of Dublin, and upon r~ques~ a~ compiat!o{x of fne services to be performed, they will be turned over to the City of Dublin. - ......... . ......... 8. COLLECTION OF. FE . orion ~t~h the car~mng out. of ~neer, or. archi~ec~_~n c~ne ....... ~=11 h, collected functions set ior~ adore,-~, uu~ =be n~e of the Ci~." 'Con~a~'~hall employ recordkeepin~ measures accep=aS!e =o ~ne Ci~ ~i=h respect =o collection of such fees. If fees are co!!ec=ed~ 5y.~..~he Ci~, Consu!tan= shall review =be appropriate Ci~ ordinances and fee scbedu!es-i~-effec='a~d~sha!i provide to =he persons designated by Ci~ for collection of fees, =be ~oun= of such fees =o be. col!ec=ed. 9. SUBCO~CTING. ~e Consul=ant shall perfo~ =be work _ ' .. ~ 'atlable within i~s o~orEaniza~l°n and no _ con=emp!a~ed ~z=b resources ay ~=: .... ~ac=--~h~!l be'~sUb~6ntracted"with°u= portion of ~he ~ork per~!nen= =o ~n~ ~ ..... ' ~i==en authorization-~bY. =he Ci~, except =ha= which is"expre'kSl~ identified '.- -. -. 'b:. -- uhe '' ....... 10. -' CHANGES';-.. Cm~y m y from ~ime time require ~hanges in scone of ~ne se~i~e~[.5Y~'" Consultant to be perfo~ed under this Agreement. Su~n changes, including any change in =he amount of Consultant's compensation which are mu=uz!!y ~ed unon by Ci~ and Consultant, shall be effective as ~en~en=s =o fnis Agreemen~ only when in ~i=ing. ~ = CHARGE Consultant shall assi~; a proj .~. 1!. RESPONSIBL~ - -_ . ~ -~ ~ect There shall be no manager(s) =o ~he project for :he duratmon cz ~,~ ~-~ .' . change in =he ~ojec= Manager or members of the project ~eam without prmor ~i=:en approval by the City. 12. RESTRICTED SERVICE UI~IN CI~ BO~ARIES. Consultant shall pro~de no sedUCes for any client other =hen =he Ci~ wi=bin ~e co~ora=e bo~nd~ies or sphere of i~uen~e of =he City during the =e~' of 13. Co--CT AD~~S~TIO~' This Agreemen: shall 5e a~=istered by ~E S. THOMSON (,,Administrator")- All ~orrespondence shall be .directed =o or ~rough ~e A~iniszra=or or his desi~em. !4. NOTICE~. Any %~i~=en no=ice to Consultant shall be sen~ via Registered Mail to: Santina and Thompson, Inc. 1355 Willow Way Suite 280 Concord CA 94520-5728 Ar.)- %~-_~_izten no=ice =o City shall be sen= Lee S. Thompson Director of Public Works/City Engineer P. 0. Box 2340 Dublin, CA 94568 Executed as of the day first above stated: - ' ' "City" SCOPE OF SEKVICE$ AND SCHEDULE '~ c~? .... - reouested~ b~ 'Ci~-y durzng tn= ~=% :_:th the~:'Btandard$ .or. ~:ne .-~ .,~anlike manner in accoraanc~ wz .... ~e satisfaction of~the ~'~"'~-~n AIl work shall be compietea ~u ~oiess~ - - . ~e genermT"%ngineering .... ' ' :' ............... are as follows: : .... ~.-: :-. c-.. 1.-" A~end meetings with-City-s~ff~:'public officials' leaders developers, contracZors~z and the. general public, as resulted by ..... ' ~:.::~: ' -:~. :.z ~v: t '. > ,.: ::.-. ~ ~e~ie~'and"co~ent on planning progr~s 2. At =he direction of Ci:Y,~cts which are hoc only located wi=hin and land development proj Cne City,' but also located outside the City and which may have traffic impact on the Ci~. '. .... ~z L.:zr~ :'r"-;- .-'.'". ........ .-' :~he~'::~:~c'~ting of: S~at~:Highway User , ~en dzrected, supe~e-~ .... -'. ": '~'~ ~aue' reouirements for the ex~endinure of such funds, l'ne om~ ~ ~re~azdin~ aceoun~in~ menhod~ and p~oc~dures.:~ .- ....... A~'~:~h~: Ci~ Manager ai to eh'glne'erin~ and 4. f{~a~ing~availab!e~ from other gove~enual agenci'e's' and when directed, prepare and iniuia~: application for such.' fundings. " "' 5: "':~ = R~Co~ind., ordinances and re~la~f0ns pertaining co engineering L':'h . ' ~;-' ": 6. Assist the- Ci~ .ua es~ab!ish working relation~i~ ~d to coordinate wi~ ouh~r Pubtic~ageucies and priva=e:~tliries involving engineering matters affecting the City. ........ --.'district fora=ion,, annexation,":e=cl ,' when so reques=ed. B. Tr~fic-EnEineering Duties · ~ : . -- ' lye' ' direction' ~o and assis~ Ci~Yuired !. ' A= the reuuesU of =he City, ~=udies. as necessa~ and/or req staff in perfo~ing At The request, of the city, recommend solutions, to street design problems. -::.- ...... ~ . .. -.. ~ ~__.-:: . ~, .<:,~, .,, ~. __ 3. At the request of The City, provide traffic engineering consultation in connectio~'with traffic circulation, street signs, noise impact,' etc. De!e~opmen~ Review Duties {~/ ~":v Re~ie~"proposed developments and make recommen~dations, pertaining to engineering' considerations. ..~is *nclud~s~ but is not'limited a. Examine each tract map of each subdivision ~ithin the ~ :'~''" - 'with respec~ ~o its confo~ity with the tentative map or maps, any approved 'altera:ions,~ and ap~licab%e City records and ordinances ........ ] .~ ..... b. Examine each parcel map o~ each division of land within the ~ Ci~'~ith respec: to its confo~i~ ~i~h 6he'~i~a~fv~ map -~ ....... ~ "0r~maps',~~ any approved alterations, and applicable Ci~ - records and ordinan~i .... ~ .... ' ~ '~.-~ ~ .-~] "~'~ ~ ~!c] .... =*ovide-de~ai!ed plan checking of zrac: and pa~cel maps. 2. Check improvemen~ plans for facilitimm under the jurisdiction of ~na City tha~ are prepared by private developers. -3~ ~ EJ~ablish perfo~an~e~ and labor and material bond amounts .~ 4. ' Provide field inspection during ~ha consolation of~ such ....... ~'~: ~::' improvements by priga=e developers and a~ =ha .... proper time ::']? ::'~'- '"~e~o~end~ no,ices of 'comple~io~' ~nd- a=septance of '~0rk. -~u~ ~. ~frox~ide~ such necessa~, and retched functions ~ha~ are ~he no~a! c~-rv 'e ~ineerinl review of private ' ' -' .... ~: ..... ~::" :':'-: "planning app!ica~ions. 6.' ......~view engineering aspects om !. '~UPon specific and separate authorization by the City, prepare ~!ans and specifiaatioHs for-aapital improvement projacts. ~i~ rese~as uhe righ: uo bid any proje=~ or brin~ in spe=ialisus ~nen demmed necessa~ by ~he City or ~he Consultant. ..... - r- A capital ImprovemanZ is defined-as'any project in.~niah fha · construction is performed by someone other thsn th~~ City for=es or =be City's desi~ated street maintenance contractor. 2. Provide plan checking of and const~=tion obse~'ation during course of const~c~ion of projects perfo~ed by Ci~ forces. Planning ~ ~ ..... 1 Provide planning sez-vice$ ~o-~he City when requested. Pro'vide' ' fielR~ and office surveying services jto =h,.e City when reque$=ed.~'= ~ EXHIBIT B Consu!tanu shall be compensated for work as follows: A. The following work shall be c~r~ed 'at"7 ' ~ef6&nt of the rates sho%~n in Exhibit B- 1. 1. "General Engineering Work" Jnich. is performed in or from the Dublin. City Office by Consultant's employees than are assigned to the City on a long-term basis. ~Long ~erm basis" employees are defined as employees assigned au a minimum of ~wo (2) eight-hour days per week for a minimum of a 60-day period. "General Engineerimg Work" is defined as work not chargeable to private developments and shall--include staze and federally funded CIP work. ~ne City shall not pay Consultant for time spent commuting from the Consultant's office to the City's office for long-=erm'-basis employees. Examples of work meeting the above requirements and proposed to be oerformed at 75 percent of the rates shown in Exhibit B-1 are as follows: a) Attendance at Commission and City Council meetings. b) General Engineering Work performed from City offices. c) Capital Improvement Work performed from City offices. d) Sezx~ices performed from City offices which are re!aced to the review, issuance, and inspection of permits which are based on an established fee and the applicant is not charged the actual cost. B. ~ne following work shall be charged az the razes shown in Exhibit B-l: !. Capital improvement design work performed from Consultant's office and billed on a time and Eaterial basis. Priorto proceeding with the work, a maximum estimated budget shall be agreed to and shall not be exceeded without approval of the City Manager. 2. General Engineering Work performed from the Consultant's offices. 3. 'Plan checking and other activities which are paid for by a private developer and are based on an established fee. ~nis work may be done at =he Cit-y's offices or from the Consultant's offices. SANTINA Railroad Engineering Planning --;::'--~': "~'~O~&~ ~o~Y. c~~ ~s . ....... -. ~ .... F. [~*'~ ~~ . [ :.: . :..:.:~:: ..: ..'. :_..... ,. ~-. $12~ 50 ~C~ ..................... ENGINEERING: 9~.00 Proje~ Engineer ............................ 88 00 SenforEnffineer -; ............................ .... 74.00 Associate ~ffineer ............................................. 56.50 Engineer ! ....................................................... Public Works Inspector ......... 82.00 (includes vehicle) .................................. 37.50 Management ............................................. Pavement o Resident En~neer ............... (includes vehicle) ................................. 117.00 pI.~~G: 90.00 Director of Plsnnin~ ........................... $4.00 S~nior Pl=~er .......... ' ................... . ........ ::::::::::::::: 65.00 Asso~ia~ Planner ..... : ............................ 51.50 Planner I ........................................................ D R_iFTINGIGtLtP]~I CS: 65.00 Senior Drm~r ..................................................... 57.50 Associate Dr~t%er .................................................. 50.00 Junior Dr~f~er I .................................. 44.00 Graphic A~ist '. .................................................... -- 33.00 CLERICAL' . .......................................................... SD-i~VE¥: 90.50 Survey ~sn~er ................................................. 8:[.50 Survey Supervisor ..................... 76.50. Project Surveyor .- ........... . .......... 60.00 Associate Off:ice Surveyor ................................ 42.50 Off:ice Surveyor I .................................................. 152.00 .................................................... 81 50 2-Man Party · 1-Man Party EXHIBIT C f,-rnish.~ physicalbe.facilities suChnecessaryaS deskS,for filing City shall binets and comference'~ spa'c~,~' as may, reasonably c~a -' , -=~ ....... ~n~ With":'CitV~e~plg~~e~-~''and reviewing records and ~e info~acion in possession of Ci~. ~e !ocaCiou, qu~ti~, and time of ~ishing said physical facilities shall be in~uhe sole discretion of Ci~. In no event shall Ci~ be obligated_ ~ uo fu~ish any facilt~ which may involve incurring any direct expe~e'~, including, but not limiting the generali~ of =his exclusion, long-distance telephone or other co~unicaUiou ch~'~s~ 'vehicles, and reproducuipn facilities. GENERAL PROVISIONS. ...... -_,.%~DEPENDERVf CONTP~CTOR. At all tim~S'd~£ng?the term"of :his Agreement, Consu!~ant Shall be an independent contractor and shall not be an employee of Ciry~~ City shall have the righ~ to control Consultann only insofar as the results of Consultant's engineering services rendered pursuan: to this A=~reement; however, City sha!!~nCt have the'~ight to. controi the means by ~.hich Consultant accomplishes services rendered pursuant_to this Agreement. LiCENSeS, P~.RMITS, _TC. ......... : -' ....... ~ ': .... ;~ of {~'t~0ever nature as all licenses, permits, qualifications 'aha- ap~~ "-~!i.. ':~ .';h . C~ his rof~SS'i°n '~'~n~Ch ~a~e ~iga!ly required for Consultant =o practi P · Consultann represents and warranns no Ci~y~tha~ Consul:ann shall, an his sola cos~ and _ex~ense, keep in effect at all times during the. ne~]_0f '.this Azreemenu any licenses, pe~its and approvals which are legally required .for Consultant to practice his professzon. TT~E.. ~OUS~lU~t shall devote st= .. ......... . .~,. - ~ursuant to this 'A~reemant a~ may b~ r~asona~iy n&messa~ for satisfacto~ ~=~f0~an:e of Consultant's obligations pursd~nt to this Agreement. ............ ~ :%N~C~-'- R~OU!RE~S]: Co~s~u~n~~ ~hAl!"pro=ure and main:ain for ~h~ d~ani0n'7of nhg con:racU, i~uran=e again~: clRimS"forlinj~i~s no persons ~g:~S :~o 'p96p~r~ ~niah may arise f~6m:'or:'in'''c°nnec~i°n with the performance 0f"~u~~'~°~k hereund~r'~ by the Consultant, his agents; representatives, employess or subcontractors. 'Th~ cost of such 'irmurance shall be included in .uhe-co~anu,s bid .... .:-. ~ ..-...~_~. :.. ~:.~::....?:::.~_ ~..-.. ' ' (i~ ~''' %~.~&~an~e Se~ices. Office fo~' number GL 0002 (Ed. 1/73) coverin~ co~rehe~ive' General Liabiii~y~''a~d i~Surance Se~ices Office . _ . n~er GL 0404 covering'-~r~'~d FC~ 'C~p'rehensive General - ' ~ : ..... ~'~Liabi!i~;~ or Insurance Se~ices Office Co~ercial General -:" ..... :~ Li~Bili~ coverage (,,0c'~urrence,:'fo~ CC: 0001)"~ --:' :c"u:...~-'tv .: :~ :::~::-,..: :-::1.:;.: ~ ~ "? ' ' ' ~ .... C~' 0001 (Ed. 1/78) covering (2) Insurance Se~i=es Office fo~ number Automobile-Li~oi!i~, code 1 ..".any auto~ and endorsement CA 0025. '~-:~--"':":f-:' "' '~-"~-" :~' <":' '-' '~":'~ :-: :":":: "~:-:'"' "~: r~qUired by the Labor Code of (3) "Worker's Compensation insurmnce as the Scare of Califo~i~ and Employers' LiaBili~ Insurance. B. Minimum L~m~ts_ _ of Insurance. Oonsulcan~ .... -.. shall.: m~incain, ~ ':._..- limits no less ( ! ) General Li~oi!i~: $1,000,000 d0mbined single limit per occurrence for bodily inju~, ~]personal inju~ and property damage. If co~mr~ial General Liability Insurance or other form with a general aggregate limit is used, either the general aggregate limit shall apply s.eparately~to this project/location or the general aggregate limit ch'all be twice the required occurrence limit. ~. (2) Automobile Liability: $500,000 combined single limit per accident -~ fo~~ ~odily inju~ and $100,000 for proper~y damage. (3) .... ~orkers Gompens~=i0n and~'Empl°yers':''Liabili~: : Workers . 'COmpensation limits .as 'required by the ~bor~c'0~e of the State of ':- ~'"~ Califo~ia and Emp!0ye~ L{abi!ity limits o~ '~.500,000 par 'D~u=tibles'and Self-Insured Retentions. Any dedugtibl~ Or' s~!f- ~k~d retentions must bm'declar~d"to and approved by thm Ci~. O~her Insurance .pro%is{6n~'.~ ::"~n~'¥olicies are to contain, or be endorsed to conuain~ .- ~he.-following provisions: '.- - ~: (1) General ":~:-J :~: ~ ~:' ' ': j are to be~ coyered as insureds as'respects: liabili~ .<,-.. ~ ~. arising 6~=~'of jct{vities performed by or on behalf of the Consultant; Proddcts~ and completed operations of ... nsultant. ~remises o~md, occupied or used by (b) ~e Consultant's insuran:e coverage shall be orima~ -~ -. ~.~ ~.~..:. ::insurance as respects the City, its officers, officials, e~loye'e~s-and~'volunueers-f: 7 Any ins~ran=e or self-insurance ..... i ! ~; mainuained.~by, the Ci~', its office~¥--~fficials' employees '~-~ -'"-. ...... ~:_~o~.j 4olhnieers=. . Shall be excess of the Consul=ant' s insurance (c)' Any faiiure=u~ ~'wizh 'r~porzing provisions of policies.. shall n~o't" &ffec=~ coverage.provided to the City, its ...... : :7:: ~ officers, officials, employems or volunteers. (d) ~e C~nsul{ant's'~ insurance shall appl~ separately =o each · '-insured agains, t. whom claim is made or sui~ is brought,, .- ....... except' wi~h ~e:spec= ~o '=he !imi=s of the ~nsurer s liabi!i~."" ...... - ' ' (2) Worker,S~Compensztion and Employers Liability Coverage. ~e insurer shall agree %o waix, e all rights of subrogation against :. .. ~he ci=y, i~s"officers, offiaim!s, employees and volun=mars for losses arising from work perfo~md by ~ha Consu!uant for =he Ci=y. tent sh ii ~ry,;:~a~afp~°vide city with evidence of, <-. '~.:.~>"?~,:::z-'~ Consul ~ ...... . .... '_.l 'iLlT;~'g~' ~f'~i' 000~000 - "' ---' ' ..... .'-'~.~_~ional.. liability insurance ~n un=.~,u~ .... --"~' "" - ...... of e Consultant in t~e 'coursS':"bf performance-of the se~ides s ecifz '. :.~ ..... - -" ' ma result C~nsultant,~. in ~iting, of any claim agaznsU CzW whzch y in City seeking indemni~ against Consultant pursuant to =his .... ~.--. ,~-,:,_. - ......... -.. : .=.:..--.' . .;, 7'.-):'' (~)' All Coverages. ~ '.: : ....... --- - .... : ":J:':~:~s~ate that coVerag~ shall"n~t b~'"suspandedi 'voided, -can~eiled by either Party, except" after thirty (30) days prior ~it=mn notice by mail'has been given'tO ~he ciw'.'- consultant shall provide City with 30 days' prior ~itten notice of any reductions in .t~e do!!~r .... :: -::' "!~iti' of. the- policy. E. Acce>tabili~ of insurers.. Insurance is to be placed with insurers with ..... ~ Bests' 'rating of no less .than A:Vi. . ..... ..... ~-~ ":"~ifi~t 6~ ~6f 'CoVe~a~ 7.'"~'6n~ui~a~t: shall" fu~ish Ciw''with - -' ' "caites of insurance''~'~oith' original"indors~menzs effe:~ing certzrz ' =-- -=:- -~= e ~e c~tificates and endorsements zor . . . . coverage required my ~,~= ~.~us . ........ 'e-~ch inSUr~me"policy are. =o be si~ed by a person authorized by that _ .- < '~u~r ~6'bind:~coverage on its~ behalfJ ~e certifica:es, and ..... '' in .. .' - ~ .... - ' b~fore work .... ~e~e==s'~re'~ to be received and aoproved by the .......... emdor - · · e certified .' co~eu=es; .... ~e Ct~ rescues the right =o requzre complet , -' ........' ': :of 'all-~equired.insurance policies,' at any time.. Z. :'"": ~'&'"~"~' Ma~ger of Ci~ may 'appro%e''a:'v~ria~i6~ of'those: insurance !imizs and - _ -"--.-~m,q~geme~=s noon a determinatign-that' =he coverages, scope,' .... ." ..~Tf'6~S "of ~dch: ~n~urance are either.., n~U- ..~°~cia!ly-available, ~ ... ..~ or ~naz -' ~ '~a Ci~' ~ i~=erests are-. o=he~i~e fully 'protected. 5 ~ - t orit "'e' tess or implied, ~0 act:o~-beSalf:"of-CiW'.in:any" . have no au h Y, ~ ' ori ~x tess . .:::': - . _. ..... _ _= ..... x-~ Consultant shall have no auth ~, P ' capaCl~ --- ~ - - ..... ' ~ nd City' to' a~:-Ob!igati°n,~ whats o ever ............ , ... '. 7 i '7 : T - ~' ' ........ 6. ASSiG~E~ PROHIBITE~. No par~ ;o ~nis Agreement ma~. assi~ any righ~ or ob!ice,ion pursuan~ ~o ~his Agreement. Any attempted or purported assi~ment of any righ~ or obligation pursuan~ to this Agreemen~ shall be wold and of effect. 7. PERSO~EL. Consultan~ shall assi~ only competent personnel ~o perform se~ices oursuant ~o ~is Agreement. In ~he event that Ci~, in i~s sole discretion, a~ any ~ime during ~he term of this Agreement, desires the removal of any such persons, Consultant shall, immediately upon receiving notice from City of Such desire of City, cause the removal of such person or persons. 8. STA~DA~'OF PERFORMANCE..~. Consultan~ shall perfo~ all se~icas required ~ s A reement in~'the'~ann~ ~and'Adc°rdtn~ to the standards ~ p~Buant to' uhi g ~_-_ ~ ~=:2ci~.A~= on in-which Consultant os~ea.~-S~ A-d0mpetent' practitloner~ oz ~= ~ ..... si . . ..... '~'"' .... ~ eo raohical area 'in' which Con~ultanu-.practices his prozesszon. eugag~d,.%n..~ .. g _g ~ . ~ __=_.,x,v~r'~n~ture which Consultant delivers All instr~ents' oz se~zce oz Ct=y pursuant to this Agreemeh= shall confo~ to the s=andards of quality m0~a!ly obse~ed by a. person practicing' in Consultant's profession. H0~D HARNESS AND RESPONSIBILI~ OF CONS~.TANTS. Consul~an~ shall indemnify, defend, and hold had!ess the City, its officezs, agents, and employees from atria= au and all claims, demands, liability,, costs;.and expe~es of .... and.~-ag Y ............. ~ counsel fees arisin~ dui of iuju~ ~' :6:O~-death"0f-any person 0r persons'or' loss oz or~pn)szcai damage ~u prOper~y reSul=iug in any manner from the willful acts or negligence oz Consultant, its .subcontractors, agents, employees, licensees, or ~esus ma~ing or perfo~auce of =his Agreement.-- "'"~ ......... ' Approval of =he insurance contracts does no~~ relieve the Cgnsuluan= or -subcoms~uants from !iabtli~ under this paragraph. !0. GOVER~h~AL RE~TiON~. To the ex=~nt than this'''[~g?e~meuu may be funded by fiscal assistance from another gove~enta! enui~, Consultanu shall comply .... _ .. 'gi=h all applicable ~les and ~egulations =o which Ci~ ts bound by =ha ........... : : :.: ,? .~..:.; it':7.~"..' ....... .; Z.Z - 'of'~Uch f~sca! assistance program. ' ....... ' i!. DO~S.. ' All reports, ~=a,: maps, models, .char=s, desi~s, plans, .: ........ ~ hs memoranda or o=her ~i==en do~an~s ...?~ materials _ s~eys, photo~ ~. ,_ '' .... =~= A~ra ent shall become =ha proper~y Ci~ upon comple~Io~ ~z ~he.,.wo~k ~ be p ........ g_~g%Aa in Who1 e or of =he A~eemen=. No su~h~'materiags or proper~x=~ p~w_~ =~ ~= ~der =his A~eemen= shall be subjec= =o priva=e use, cop)~ighis, or ' ~ - r~zhts bV C°~S~kan=' in 'the'-United' Stazes or in any-o=her~moun~' pa~en~ -~ '- ~-~.-' ·- .: -'- = ~:---..' ~ ~ail h~ve~ Unres=riczed - ~o ~!ms~, dzsclose (as may ~e ~zm~=~-~.~ r . Ca!ifo~ia ~!ic Records Act), mzs~rzou=e, auu ~ ....... . .... pa:ent,<' in whole, or in par~, any such reports, studi~, ~d~a~~ fo~s' or o~her matert~ls'6r~ properties produced under' ~hts !2. CO~LIANCE ~ APPLiCAB~Z LAU~._ !n perfo~ing the se~ices .=o ~e: p~s~n= =o =his zgrmemen=,~Comtractor shall comply with all applidable and Tedaral Laws and re~!a~ions, including, bun no= limi=ed t6~ [A~;s relations retaking to discrimination and laws requiring, inju~ . 'and. illness preven=iom pro~s ' - ::-':' .. - . -, 15 March 12, 1999 .SANTINX THOMP.SON. c. · Municipal EngLqeering Suozeying gaikoad Engineering Planning Mr. Richard C. Ambrose City of Dublin P.O. Box 2340 Dublin, CA 94568 RE:' Contract Renewal for Fiscal Year 1999/2000 - Dear Mr. Ambrose: In response to your letter dated February 18, 1999, on behalf of the entire firm I would like tO thank you for the opportunity to work with you and the rest of the City staff. Santina & Thomp son has been providing engineering services to the City for 16+ years and we are looking forward to continuing our valued working relationship. In regards to your request for our proposed contract rates for fiscal year 1999/2000, I am pleased to say that there will be no increase in our charge rates for the City of Dublin. We look forward to working with'the' City in the coming years and, as alW'ays, if there is anything we can do to impro,~'e o6r service ko the Cits/,'please feel flee to give me a call. S!ncerely, wii'ii~m'Fi I-(afl[S, P.E.' President and CEO enclosure P99.028 ' 1355 Willow Way. Suite 280 Con. Telephone 925-827-3200 Exhibit B-1 PROPOSED HOURLY CHARGE RATES FOR THE CITY OF DUBLIN July 1, 1999 PRINCIPAL .......................................................................................................................................................... $136.00 ENGINEERING: Project Engineer ............................................... ?.:..:, ........................................................ :: ....................... 10T00 Senior Engineer ........................................ ; .................................................................................................. 96.00 Associate Engineer ....................................................................................................................................... 80.50 Engineer I ............ : .............................................. :. ................................................................ :..].~.2.~...:..:..... 60.00 Public Works Inspector (inClUdes vehicle) ..i2:.: ................... ; ............................ i ..................... ::...:::.:....k2 ..... :.2 ...... ~...L:.::._~....i,..89.50 Pavement Management ........................................ ::...: ..................................... ; ................ ~ ........................... 41.00 Resident Engineer .... ; .... -.: .... ,. ':,~ ::, ~ _.-. ": .~,:~::~.;"~;-,i : . (includes vehicle) ......:.: .......... :..:: ........ : ...... :7'::'7:; ..... ;:'7:'";7"~'"7"7'7'"7'":,':7""7:7":'77: .......... ; ........ 128.00 PLANNING: Director of Planning:..:.k~ ....... 2..: ....... i..:....:..: ...... :..: ............... :.:.:....~ .................... : ................. : ...................... 98.00 Senior Planner ................................................................................................................................ 91.50 Associate Planner ......................................................................................................................................... 70.50 Planner I ................................ ~ ...... :.:' .............. i..i ....... :2:....: ........ :...: .......................... : ........ :...:.:.::: ..... 2~.:..: ..... 56.00 D R.4Flr ING/G RAPHICS: Senior Drafter ............................................................................................................................................... 70.50 Associate Drafter .......................................................................................................................................... 62.50 Junior Drafter I ........................................................................................................................... L..:.~. ..... ~.~2.54.50 Graphic Artist .............................................................................................................. '~.:.~:L..2'~[...k.::.: 2 ).~....48.00 CLERICAL .......................................................................................................................................... ~ .................... 36.00 SURVEY: Survey Manager .......................................................................................................................................... 99.00 Survey Supervisor .......................................................................................................... : ............................ 89.00 Project Surveyor .................................................... : ..................................................................................... 83.00 Associate Office Surveyor .......................................................................................................................... 65.50 Office Surveyor I .................................................................................. :. .................................................... ~6.50 2-Man Party ............................................................................................................................................... 166.00 l-Ivlan Party ................................................................................................................................................. 89.00 Effective July 1, 1999 to June 30, 2000 WHEREAS,. the City Coun~cil of the City of Dublin approve{ an agreem%nt, for engineering sei-vices'wi~h'g~n~in~hfid Th;inP'ddii~}' ifi~'.;'°fi J~ly i, 19927~;hich ~d;':e~'~nde~l ddil'hne 30, 1999; and ...... ; ..WHEREAS, the term of the agreement is proposed to be extended until Jupe 30, 2001, with no · ~; ~. ..... ;,,~. .~..~, .... , . , ~.~ ....... ~: .~ '~.~ .. ,'~.~i'~ ,~~ ~tdjustment of rates for Fiscal Year ...... :~ NOW,, THEREFORE, BE IT RESOLVED ~ha.t the ~ity Coundl 0r[ e CCy ~f~¢~b!~ does hereby ap¢i:~v; the'amendmenCi0th~ 'agi-eem~n~ (d~eiisi6ii"of term) With santifia arid Tha~i3~6fi~' Inc., which is attached hereto as "Exhibit A." BE IT FUROR RESoLeD ~h~t tG Ma3;0r~i~ ~t~0~.~l to e~e~fit;"t~'~~m;~dment. PASSED, APPROVED AND ADOPTED this 24th day of June, 19992 AYES: NOES: Mayor ATTEST: City Clerk g:\engrXS &TXresoanmd9 9 EXlrilR1T "A" OF RESOLUTION ':~ -99 _~. A1V[ENDMENT TO AGREEMENT BETWEEN CITY OF DUBLIN AND SANTINA~AND' THOMPSON '"::' 2'; WHEREAS,' the~' Clty~' of DUblin (hereinafter ~ referred ~to"iis "CITY")' and Santma & Thompson, Inc. (heremai~er referred to as "CONSULTANT"),' entered into a one-year agreement on July 1, 1992, to provide engineering services to CITY; and ....... WHEREAS, theterm' 0fthe agreement has been ext~pded by amendmenftO June 30, 1999; and Consultant and the C~ty of Dublin w~sh to extend the term of smd agreement for an additional two-year period (terminating June 30, 2001); and ~ .... ~ ~: ::-: ~'~:~ !! ~.':~'~: ~'. '~'. ~`~-~ ~: ::~ :-::?.~ ~; year; NOW, THE~FORE, the parties hereto agree as follows: Extension of Term The tern of the a~eement sh~ be e~ended to co~cide Mth the ~nd of the 2000;2001 Fiscal Ye~; i.e., unt~ June 30, 2001. Adjustment of Rates The rate schedule dated and approved in 1995 shall be effective for the 1999-2000 fiscal ye:ar. Consultant may propose an adjustment of rates for the second year of the agreement term. CITY OF DUBLIN ATTEST: Mayor · &'-L~.~ /.~i City Clerk SANTINA AND THOMPSON, INC. Date: