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HomeMy WebLinkAbout4.1 Approve 02-14-1991 & 02-25-1991 Minutes JOINT PLANNING COMMISSION/CITY COUNCIL STUDY SESSION - February 14, 1991 A special joint Dublin Planning Commission and City Council study session meeting was held on February 14, 1991 in the Regional Meeting Room at the Dublin Civic Center. The meeting was called to order at 7 : 38 p.m. by Mayor Snyder. * * * * ROLL CALL PRESENT: Councilmembers Burton, Jeffery, Moffatt, and Mayor Snyder; Planning Commissioners Burnham, North, Rafanelli, and Zika. ABSENT: Councilmember Howard and Commissioner Barnes . * * * * PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff, and those present in the pledge of allegiance to the flag. EAST DUBLIN GENERAL PLAN AMENDMENT STUDY Planning Consultant Brenda Gillarde presented the revised Preliminary Draft General Plan Land Use Map and explained that modifications had been made to the map in response to the comments and concerns presented at the past two workshops . Steve Hammond, WRT, explained that the map responds to the comments presented at the workshops in November, December, and January, as well as to the City' s existing agreement with the County in terms of the annexation of the land from the County which has been designated as business park uses . The main goals of the plan are to try to create a mixed used community, that is well integrated with both the natural systems and the existing urban systems and come up with a community that has a distinctive identity that relates well and complements the existing City of Dublin but which also creates a viable urban community that will be a place that the residents and workers can live and work. The idea is to keep the higher density in the lower; flatter areas with the development density decreasing in response to the natural conditions such as slopes, ridgelines, and geotechnical constrains . Starting with the Land Use Component of the Plan, employment should be down along the freeway with the residential area above and away from the freeway protecting them from visual and noise concerns . The County property south of Gleason Avenue, the Santa Rita Jail, and CHP facility has been designated as business park. The northern most part of the County' s property has been designated government institutional` in response to the existing uses such as Sheriff' s facility, Highway Patrol Training facility, and proposed uses for other CM - Vol 10 - 52 Joint Study Session Meeting February 14, 1991 ----------------------------------------- . COPIES TO: ITEM NO. :1 A AL „ . government uses in the area. Directly east of Tassajara has been designated as office space; either side of Fallon Road would be a major regional commercial center; and to the east of that would be an industrial park extending all the way to the eastern boundary of the study area. The plan is structured around several community/commercial centers. The largest will be along Tassajara and will be called the Town Center. The Town Center is meant to be a commercial center for the East Dublin area. It has a dual orientation with the north-south orientation along Tassajara being the high density commercial center including mixed use development such as high rises and office/commerical. Tassajara will be an extremely busy corridor so it would provide commercial uses along that corridor. Extending east-west, it would be more pedestrian oriented, more neighborhood oriented and provide pedestrian access and transit access from the transit spine. In addition to the main Town Center, there will be three village centers. One is called Doolan Village and would be located in Doolan Canyon in the mid canyon area. It would provide daily services to the residents in this area. The second area is the Fallon Village which is located at the intersection of the transit spine and Fallon Road. The third would be at the north end of Tassajara and be called Tassajara Village. It would serve the area to the north. The idea is to have residential high density around the town center with it decreasing as you move to the rural, open space area. The same happens on a smaller scale with each of the village centers with higher density uses clustered around the community centers and then gradually decreasing in density away from them. The actual use of this land designated rural/residential/open space still needs to be worked out. Park uses have been provided throughout the area and are consistent with the City' s Standards which specifies 5 acres/1000 people. There is a total of 272 acres of park land. It is fairly evenly split between neighborhood parks and community parks . There are two community parks designated. The largest, which is about 85 acres, is located just off Fallon and adjacent to the transit spine for easy access. It would be the major sports park and will have the most intensive type of facilities, as well as being located central to the densest portion of the developments and provide easy access . It is also located along open space corridors to provide for convenient pedestrian and bicycle access to the park. The second community park has been located up to the north between Fallon and Tassajara Road. This is a more rugged area. The concept on this park is not finally developed at this point but the idea would be that it is less intensely developed. Neighborhood parks have been located central to the various development areas and distributed in a manner so that they relate to the density of CM - Vol 10 - 53 Joint Study Session Meeting February 14, 1991 population in the area. The neighborhood parks have also been located adjacent to one of the open space corridors. There are also a number of smaller parks which have been referred to as urban plazas within the urban center. They are needed to serve as a focal point where people can gather. The Village Centers would give identity where people can come to shop and work and meet with other people and sit and enjoy their neighborhood, while the open space in the drainage corridors will be used for vegetation, pedestrian trails, bicycles, and equestrian movement. The Circulation System has two major east-west corridors, the major one being the Dublin Boulevard extension with the second being the extension of 7th Street if it is extended. There is a third east-west corridor that starts at the BART station and is referred to as the "Transit Spine. " The Transit Spine would be a two lane road for local traffic but it would also be a dedicated transit corridor with the possible future development of a bus line to connect neighborhoods with the BART Station. A light rail might be added later. The north-south arterials are Tassajara Road, Fallon Road, and Doolan Road. Tassajara Road would be a major road to come into the town center to shop, while Fallon Road would have limited access. There is an imbalance of jobs/housing as it relates to this plan. There would be 8, 000 more jobs than housing available. 5, 000 units would be needed to balance the employment created in the area. Schools were placed so as not to impact the prime development areas, but schools do require good access roads and flat land. 1 high school, 2 junior high schools, and 8 elementary schools have been planned. Commissioner . Zika expressed his concern that the high school and one of the junior highs had been placed at the two busiest streets . Mr. Hammond responded that it was hard to place the high school and not take away prime development land. He further stated that high schools are typically located at one arterial access in that the students do drive to school . Commissioner Zika still felt the placement of high school was bad and would create a need for two police officers each day when school was getting out. Commissioner Burnham felt the high school should be near fast food places . Commissioner Zika felt that there should be a buffer between the high school and Tassajara. Commissioner Burnham questioned what was meant by a transit lane. CM - Vol 10 - 54 Joint Study Session Meeting February 14, 1991 Mr. Hammond responded that it would be a two lane road carrying traffic in each direction and it would be a local road for local traffic which could have parking along the road. Commissioner North questioned whether 7th Street terminated at Hacienda Drive. He questioned why it goes to the left. Mayor Snyder responded that the jail was there. Cm. Burton felt that prime commercial land was being used for the high school which would produce too many cars at the wrong time and it will cause problems . He felt it should be moved to the east closer to the transit corridor. Cm. Burton felt that two lanes on Tassajara Road was not a suitable size road with people using it to come to BART or to use it as a commute road. He felt that four to six lanes should be planned for the future. Mr. Hammond responded that the size of the roads was determined due to the recommendations of the traffic consultant. Cm. Moffatt inquired if the dark lines on the map represented potential roads . Mr. Hammond responded that the dark lines were the outlines of the development area. Cm. Moffatt expressed concern over the traffic generated near the elementary school areas . He further questioned how the two commercial areas of Dublin were going to be tied together other than by Dublin Boulevard. He further questioned whether there had been any discussion with the Army in regards to future land uses in the Camp Parks area. Cm. Jeffery asked for an example of the acreage for the neighborhood parks . Mr. Hammond responded that they would be 4 to 6 acres in size. Cm. Jeffery expressed concern over the road sizes . Mr. Hammond responded that the number of lanes had been determined, but not the actual width of the roads . Cm. Jeffery felt that the location of schools near main arterials was not all that bad. John DiManto questioned the phasing of the General Plan. He felt that they must have an idea of the phasing in order to address the economic portion of the planning. Mr. Hammond responded that the land uses had to first be determined. Zev Kahn explained that there had been multiple meetings of the City' s Task Force for the Master Park Plan. In those meetings some of the CM - Vol 10 - 55 Joint Study Session Meeting February 14, 1991 concerns expressed included: the increase in population from 25, 000 to 85, 000; the present Sports Park, which is leased land, may disappear to I-580 development; a distinct need for large sports parks to accommodate soccer and baseball fields; a need for a centralized community center with a Senior Center, a Teen Meeting Facility, and swimming facilities; a need for open space with trail systems; that West Dublin would be developed differently with limitations for parks; and that East Dublin was the City' s best development opportunity. Marjorie LeBar expressed the need for better linkage between the open space corridors and the need for a dedicated bike lane near the high school area. Carolyn Morgan felt that condominiums in Doolan Canyon were not consistent with the rural residential lifestyle. People could complain about flies from the horses . She felt comments from the residents of Doolan Canyon were not being listened to. Ted Fairfield felt that the high densities were not realistic. He felt market conditions, not maps, should determine land uses . There were not as many dwelling units to share the cost of the infrastructure. He felt that there is a general shortage of single family housing. Some areas shown on the map as rural/open space could be developed as single family housing. He had doubts about the idea of developing the sides of hills rather than the top of the hill. Leave the side hills open and put more units on the hill . He felt that too much was taken from Dublin Ranch Properties for the use of a high school, a junior high school and open space. He felt that there is no advantage to taking away the development of houses . Mr. Hammond pointed out that there had to be a 1 /2 mile radius from the Eagle' s nest for its protection. Don Redgwick, upon whose property the eagles had chosen to homestead, stated that the "protected" land accounted for 600 acres . Since the area being preserved was quite large, it might be a good location for a community park. He felt that it would create a problem as a location for the high school . He felt a better location for the high school would be adjacent to one of the planned community parks so that there could be joint use of the facilities, perhaps an amphitheater. Bobby Foscilina felt the map did not represent the public input. She felt the Council had been disenchanted with the plans and that was why they had been thrown out. The impact on the roads was not acceptable. They were trying to put too much density in slide prone terrain. The canyons were narrow so the creek beds would have to be widened, which would take away from the natural state. A member of the audience felt that Fallon Road was critical as an expressway. It would be a continuation from Bollinger Canyon and would be a linkage as a regional facility rather than as a community facility. He felt that the transit spine was good, but that it should be continued to the east. He felt that there was a need for a six lane expressway. CM - Vol 10 - 56 Joint Study Session Meeting February 14, 1991 Zev Kahn felt that the community park should be moved northwest so that the community park and the community center could be close together for easy access and would draw the population more to the City' s center area. Georgean Vonheeder stated that the needs of all of Dublin would be part of the Parks Master Plan. Unfortunately, in the past in-lieu fees were accepted instead of development of parks . She felt that the City was lacking passive parks . Further, there is a need for two major facilities that could accommodate a pool, competitive soccer and baseball fields, and facilities for seniors. She felt fields can be revenue generators, but that she did not want to see traffic in residential areas. Major facilities, not neighborhood parks, are needed in this area. A Doolan Canyon resident pointed out that the site of two of the schools put them in the path of the airport runway. Mr. Hammond responded that they were 3, 500 ft from the north edge of the runaway which was the standard safety distance. An audience member felt that even if they moved the schools another 1000 feet away from the runway that it could make it safer. Brad Chapman of the Dublin Soccer League felt it was a mistake to spread the fields out. He felt that there should be one large area where the tournaments could be conducted. Mr. Hammond responded that this is a general plan and that the Dublin Master Parks Plan would determine the actual placement of the parks. Members of the Parks and Recreation Commission felt that they were not seeing on the Land Use Map what they wanted on the Master Parks Plan. The location, size, useage were very different. They felt that they were not tying this area to the present Dublin, but that it would end up being three sections rather than one community. Commissioner Burnham asked the present size of the Dublin Sports Park, the Pleasanton Sports Park and the two parks planned in East Dublin. Dublin Sports Park is 22 acres, Pleasanton Sports Park is 120 acres, and the two in East Dubin would be 85 acres and 55 acres . Steve Jones felt that the high school should be moved over to the canyon to the east. He felt that the 85 acre park was great, the 55 acre park okay, but he felt that there was a need for one more 85 acre park to be used for competitive soccer fields and little league baseball . The question of where the money was going to come from to pay for the parks was raised with an estimate of the 85 acre park costing $3 million. Carolyn Morgan suggested that a Transfer Development Rights (TDR) Program be used. CM - Vol 10 - 57 Joint Study Session Meeting February 14, 1991 Marjorie LeBar expressed her favor of small urban parks with big density in the shopping and employment areas, but she felt that there should be a place in that area where people could "blow off steam" and walk the kids, a few pocket areas in the downtown with perhaps a community garden. Mr. Redgwick felt that the community park should be moved north closer to where the eagle' s nest is located with perhaps a small lake. John DiManto of Dublin Land Company stated his opposition to the location of the high school. He felt it would create a high security impact with lots of accidents. He felt a major intersection was an unsafe place for a high school. He feared that the transit spine could turn into an area of gang war as had happened in San Jose. He wanted to see an increase in retail/commercial . He felt there should be a variety of uses, not just professional office. The market should dictate the uses . A little lake along the retail area which would be mixed uses would be good. Jim Steadman representing the Lin Family felt the plan is well developed and the land use concepts are appropriate. He did feel that there was too much land used for the business park and that the area should have more retail/commercial . There is a great need to generate taxes for the City. As to the traffic circulation, he felt the plan would result in a lot of traffic on Tassajara and that there were not enough lanes. He felt that there should be plenty of circulation available so that there would be no congestion along the transit spine. Don' t under plan the traffic. He felt that the open space corridor was not being utilized. The urban plazas would be expensive to maintain and he was concerned about public safety. They should be carefully designed in the project. Diane Lowart, Recreation Director, reiterated that the Parks Master Plan envisioned two major facilities in the East Dublin area with one being a major community park which would accommodate team sports while the other community park would be more of a civic nature with possibly a lake, community center, theater. They will be working closely with the consultant to identify needs and alternatives to the urban parks . Adolph Martinelli of Alameda County felt that the annexation agreement with the City allows retail/commercial uses as a vested part of the entitlement and that the area on the map should be extended to pick up the proposed BART station. Commissioner North expressed concern that only one road connects Dublin to the East Dublin area. He felt we would be depending too much on Dublin Boulevard making East Dublin a part of Dublin. He felt that there was a need for more roads into Dublin proper. He also questioned how the number of jobs in the business park had been determined. Mr. Hammond responded that there would be a more definite plan later. Commissioner North felt that the measure of the parks did not match the community need. He felt that East Dublin would be sitting out as a tail with only one road connecting it to the rest of Dublin. CM - Vol 10 - 58 Joint Study Session Meeting February 14, 1991 Mr. Hammond responded that they hoped that the 7th Street connection could be extended later. Commissioner Rafanelli expressed concern about the location of the high school, that the traffic would be unbearable, and that there should not be a concentration of high school students by the business/office area. George Zika felt that it was important that East Dublin not become a divided City. He likes the neighborhood park concept because not every child would participate in competitive sports. There is a need for community parks, but we must be careful with the location of the parks. He felt that Mape Park was in a bad location. Commissioner North questioned whether the plans had been planned along property lines. Mr. Hammond responded that they had not been planned based on property lines . Commissioner Burnham felt a piece of the pie was missing specifically the land from the Alameda County line over to the SP track and questioned what is happening to it and who owns the property. Mayor Snyder answered that the Federal Government owned that particular property and they were not interested in negotiating. Commissioner Burnham stated that there was a need for an expressway. He liked the idea of a focal point like a lake downtown, but questioned whether the idea was feasible. Shops and transit could be put around it. He further reiterated that Doolan Canyon should remain open space. Cm. Burton felt that the map should be extended so that a sense of togetherness can be shown. There is a need to relate to the whole City. He also expressed the fact that the map was trying to define specific uses too early. The market place will determine the use. A broader brush should be used with the area close to the freeway being designated commercial allowing the opportunity for perhaps a large hotel complex. If we start with little pieces, it could become too broken up. He expressed a need for more access. The map should be extended into Dublin and other areas. He felt that the streets as planned would be overwhelmed too soon. They should have easements wide enough to expand the streets . The congestion and size of the streets should be re- examined. Cm. Moffatt expressed the need to tie the two portions of Dublin together. Another road into the eastern portion was needed. There should be a flow of the commercial areas . He felt that this was the first step, but there is a need for more discussions . What is needed and what is desired needs to be discussed further. Cm. Jeffery felt the high school should be moved off one of the major arterials, but that it not be placed too far into the residential community. The mix of housing was good, but more housing in the rural CM - Vol 10 - 59 Joint Study Session Meeting February 14, 1991 areas should be an option. There is a need to tie the current section with the new section. There is also a need of County support in the high density housing around the BART station. The frontage along the freeway which is designated office, should allow the market to determine its use. The street sizes should be oversized to allow for expansion in the future. Mayor Snyder felt that we should maximize the rural residential/open space area. The small urban park plazas in the high density area can be determined by site development review and not have the City Council responsible. In 1970 the enrollment for Dublin High School was 2, 640 students with the current enrollment of 754-793 students. The new high school may not be needed for quite some time. He expressed concern about the transit spine that it needs to be wide enough and provide free flowing lanes. He suggested that perhaps a public use facility could be combined with an elementary school . He expressed concern about the length of time for this process . Let' s not drag this out forever. Commissioner Burnham questioned whether the property owners were told what they can build and where they can build. Mr. Hammond acknowledged that there are areas where there are differences of opinion. The areas above 30% are clear areas. Commissioner Burnham again stated his concern that landowners say they want to do it one way while the map is telling them they can' t do that. He feels that we are blowing smoke up Doolan Canyon. Commissioner North was concerned about the low student body count and suggested that the high school site be used as a community park for now with a high school being built there as needed perhaps 10 years from now. Cm. Burton questioned the timeframe of when the people would be able to start building. Brenda Gillarde responded that the General Plan Amendment should be ready by the end of this year or early next year. Once the adoption of the plan and approval of the annexation has been completed, ground breaking could take place the end of 1992 . Larry Tong indicated that ground breaking in 1991 may be too optimistic; it may be a best case time-frame. Carolyn Morgan stated that the report has geotechnically unstable areas. She further questioned how the City can be together if it is not shown on the map. An audience member commented that there is already a dam on the Lin property. Brenda Gillarde stated that the next step would be taking the concepts of the map and the comments of the Council, Commission, and the Public and translating them into general plan policies and text for the CM - Vol 10 - 60 Joint Study Session Meeting February 14, 1991 Specific Plan. The Preliminary General Plan Amendment and Specific Plan will be brought back to the Commission and Council in July. Cm Burton suggested that an overlay of the changes be used to keep the perspective of the changes rather than creating a whole new map to incorporate the changes . * * * * ADJOURNMENT The meeting was adjourned at 10 : 18 p.m. * * * * Mayor ATTEST: City Clerk * * * * CM - Vol 10 - 61 Joint Study Session Meeting February 14, 1991 REGULAR MEETING - February 25, 1991 A regular meeting of the City Council of the City of Dublin was held on Monday, February 25, 1991, in the Council Chambers of the Dublin Civic Center. The meeting was called to order at 7: 37 p.m. , by Mayor Snyder. ROLL CALL PRESENT: Councilmembers Burton, Howard, Jeffery, Moffatt and Mayor Snyder. ABSENT: None. PLEDGE OF ALLEGIANCE The Mayor led the Council, Staff and those present in the pledge of allegiance to the flag. PROCLAMATION THANKING OIL CHANGERS FOR GIFT TO CITY (610-50) Mayor Snyder read and presented a proclamation to Larry Reed, Chairman of the Board of Oil Changers thanking them for their check in the amount of $3 , 000 which was recently donated to the City to help purchase flag banners which will be displayed throughout the community to show our support for the troops in the Persian Gulf. RESOLUTION SUPPORTING AND COMMENDING THE MEN AND WOMEN ON THE FRONT LINES OF THE PERSIAN GULF WAR (610-50) Mayor Snyder advised that on February 11, 1991, the City Council adopted Resolution No. 18-91 in support of the men and women on the front lines of the Persian Gulf War. A suggestion was made to have a framed copy on view at Camp Parks in order that all the men and women who pass through that facility on their way to Saudi Arabia could see a sign of Dublin's support. Copies of the Resolution were also sent to local men and women who are serving in the war. Major Cook from Parks Reserve Forces Training Area accepted the Resolution and stated that Camp Parks has played an important part, as have many other military installations in the United States. Gestures such as this are very important to our soldiers. We are fortunate to have such a supportive community. Mayor Snyder also pointed out that a copy of this Resolution was sent to every service person who could be identified from the Dublin community. A*A*A*A*A*A*A*A*A*A*A*/ *A*A*A*A*A*A*A*A*^*A*A*A*A*^*A*A* *A i A* *A*A*A CM - VOL 10 - 62 Regular Meeting February 25, 1991 Kaleidoscope Activity Center (480-30) Mike Huckins with the Kaleidoscope Center stated he wished to make a request for future funding of CDBG monies in the future, specifically FY 1992-93 and 1993-94 . They appreciate the $5, 000 being recommended tonight later in the agenda, but stated they hope to be able to come back next year to request future additional funding. Kaleidoscope Staff, the President and parents were present to address the Council. Mayor Snyder stated that the item related to the CDBG funding (8 .7) would be moved forward in the meeting and would be heard following the Consent Calendar. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council took the following actions: Approved Minutes of Regular Meeting of February 11, 1991; Approved an RFP to conduct a Needs Assessment Study for a Livermore- Amador Valley Multipurpose Arts Center (900-40) ; Accepted gifts of equipment donated to the City for use at the Senior Center by Dave Burton, Donna Smith and Ray Tillery and directed Staff to prepare a formal acknowledgment to the donors (150-70) ; Received the Fall Quarter, 1990, Recreation Report (950-50) ; Adopted RESOLUTION NO. 20 - 91 DECLARING INTENTION TO ISSUE BONDS FOR THE PURPOSE OF PROVIDING FINANCING FOR CERTAIN PUBLIC 'STREET IMPROVEMENTS & AMENDING RESOLUTION NO. 75-90 (340-20) Accepted the January, 1991 Financial Reports (330-50) ; Accepted Fiscal Year 1989-90 Audit, Management Letter and Finance Director's responses (310-30) ; Authorized Staff to advertise Contract 91-02 Annual Street Overlay and Repair Program/Dougherty Road Bike Path for bids (600-30) ; Accepted improvements under Contract 90-07 City Entrance Signs/Park & Pool Signs; authorized $3 , 879. 07 budget transfer to City Entrance Signs project from Park Signs project; and authorized final and retention payments of $10, 412 .85 to Collishaw Construction (600-30) ; Accepted a Status Report on the Alameda Countywide Transportation Plan (1060-80) ; Accepted the Final June 30, 1990 Financial Report (330-50) ; A*A*A*A*A*A*A*A*A*A*A* *A*A*A*A*A*A*A*A*A*A*A*A t o* *A*A*A*A*A*A y A*A*A* CM - VOL 1O - 63 Regular Meeting February 25, 1991 Approved Warrant Register in the amount of $1, 677,483 . 93 (300-40) ; City Manager advised that Item 4 . 13 , the Mid-Year Financial Review for Fiscal Year 1990-91 should be continued to the March 11th Council meeting (330-50) . Cm. Burton requested that the item dealing with the agreement for appraisal services be removed from the Consent Calendar for discussion. He questioned why a $16, 000 budget item was being approved which did not go out to bid. Mr. Ambrose advised that the City's Purchasing Ordinance has exemptions for specific services. The Public Works Director dealt directly with the City Attorney's Office on this particular item and recommendation. Mr. Thompson advised that professional services are exempt. Mike Nave recommended this person as being very knowledgeable for these particular appraisals. Cm. Burton questioned why Mr. Nave was selecting the appraiser. Mr. Thompson stated that Mr. Nave will be the one that has to go to court if there are problems. He feels most comfortable with this.. particular person and we must look at the least possible cost to the City. Mr. Ambrose advised that certain people have experience in the area of condemnation. Mr. Nave is recognized as having expertise with condemnation cases, and this is a case where we must rely on the professional advice of our Attorney. If it is challenged, he will have to defend it. Cm. Burton indicated he was not satisfied that this explanation justified the action and felt that Staff was trying to rationalize. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by majority vote, the Council adopted RESOLUTION NO. 21 - 91 APPROVING AN AGREEMENT WITH HECTOR LESLIE FOR APPRAISAL SERVICES FOR THE DUBLIN BOULEVARD EXTENSION PARCELS (600-30) and authorized the Mayor to execute the agreement. Cm. Burton voted AGAINST this motion. Mayor Snyder pointed out that there would be further clarification of items such as this later in the agenda when the Council discusses proposed changes to the City's Purchasing Ordinance. A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 64 Regular Meeting February 25, 1991 1991-92 COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM (480-301 Sr. Planner Carrington advised that since 1982 , Dublin has participated in the Alameda County Urban County Housing and Community Development Block Grant Program. In May, 1990, the City entered into a City-County Cooperation Agreement for CDBG Program Years 1991, 1992 and 1993 . In the current program year, CDBG funds were allocated: 1) Minor Home Repair - $7,700; 2) Arroyo Vista Soundwall Payback - $14 , 200; and 3) Dublin Senior Center Renovation - $19,900. It is estimated that the Senior Center renovation will exceed funds budgeted and a minor carryover will be required to cover the shortfall. Roof repairs will be required to complete the renovation, with funds included in the FY 1991-92 application. Mr. Carrington advised that the estimated funds which will be available in the upcoming program year is $46, 803 . City Staff, Kaleidoscope Activity Center and the Dublin Housing Authority Staff have prepared applications for 3 eligible projects which include: 1) Dublin Senior Center Renovation - $9,225; 2) Kaleidoscope - $25, 000; and 3) DHA Playground Equipment Installation Project at Arroyo Vista - $30, 000. To equal the anticipated allotment of funds, Staff was recommending that applications be submitted: 1) Housing Rehabilitation - $8,797; 2) Senior Center Renovation - $9, 225; 3) DHA Playground Equipment Installation @ AV - $231781; and 4) Kaleidoscope - $5, 000. Mr. Carrington advised that should the amount of CDBG funding vary, Staff would recommend that the amounts allocated to the DHA be increased or decreased accordingly. Cm. Burton questioned how we would use $8,797 for home repairs. Mr. Carrington advised that it goes into the Minor Home Repair Program administered by HCD. They give grants to individuals who meet certain income requirements. There are also other programs that provide loans. Cm. Burton questioned why the installation of playground equipment was so high. Mr. Carrington explained that he did not know the value of the equipment but Ms. Basgal advised that it was quite expensive. The reason for the high amount to install is that the site needs to be prepared. There is quite a substantial amount of landscaping work, etc. , that needs to be done. Mayor Snyder questioned the use of funds identified as General Administrative. Mr. Carrington advised that these funds would be allocated to programs. A*A*w*w*A*A*A*w*n*n*n*n*w*A*n*A*A*A*A*A*A*A*A*A*A*^*A*A*^*A*A*^*^*^*A* CM - VOL 10 - 65 Regular Meeting February 25, 1991 Mr. Ambrose advised that it has been the City's practice not to rely on grant programs to offset Staff costs, but rather to allocate the administrative funds directly to the project. Mike Huckins with Kaleidoscope advised that the information sent to the City Council did not mention their specific needs. The total amount they need is $140, 000. The current number of families from Dublin either using their services or waiting is approximately 20% of the total enrollment. Twenty percent of the needed $140, 000 would be about $28, 000. It is difficult for them to go to Pleasanton, being a Dublin-based program and ask for more money. Thankfully, they are generous in funding part of their programs. Larry Schilling addressed the Council and stated his son, Brian, has attended their program for about 1/2 dozen years. They support Kaleidoscope's expansion program. They are fortunate that they live in Dublin and Brian is able to participate at Kaleidoscope. They are concerned about families on the waiting list. It takes the support of many when you are dealing with retarded/handicapped people. Families go through a lot of struggles and have many needs. Priscilla Seblan advised that her son Cory goes to Kaleidoscope and is in his second year. They have been great for her son and she supports their proposal. Kris Stevens stated her daughter Denise has been in the program for approximately 9 years. She has been in a number of after school programs and they were unable to understand or take all the problems which her daughter has. Her daughter obtained social and community skills since she has been in the program. She was concerned about kids on the waiting list for services. Kim Locke, Program Site Director advised that they have over 30 families on the waiting list. It is very difficult to turn people away. There are 9 families from Dublin on the list. Joan Callahan advised that she moved here about 1 1/2 years ago so her son Justin could associate with his peers. Her 12 1/2 year old daughter, Tiffany is a volunteer. They have been on the waiting list for 1 1/2 years. Justin is very anxious to participate in this program. It is tough being 16 years old and unable to participate socially. She hoped the program will continue with the City's support. Karen Alameida, President of the Board of Directors advised that she lives in San Ramon. She thanked the City for past support and indicated that Kaleidoscope has just began their tenth year of programs in Dublin. Future funding will help them greatly. Mike Huckins passed out additional information and stated they are very pleased with the $5, 000 and stated they would like to come back and work with Staff in Fiscal Years 1992-93 and 1993-94 . A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 66 Regular Meeting February 25, 1991 Cm. Burton questioned where the difference of the $25, 000 they were originally requesting was to be spent. Mr. Huckins explained that they will be purchasing adaptive equipment. The additional funding for which they are looking in the future is to provide a long term home for Kaleidoscope. Last July, they met with the School District and at this point in time they are at the commercial appraisal stage. Pending certain requirements, they will come up with an assessment for the property. Cm. Jeffery stated she thought the money was for expansion. Mr. Huckins advised that the $5, 000 will be for adaptive equipment. Future funds will be for the facility. They are at the end of their current expansion phase. Cm. Moffatt questioned if they move, would it be within Dublin. Mr. Huckins advised that it would depend on where facilities were available. Their current site is ideal, being next to Kolb Park and just a few blocks from the retail center. Cm. Moffatt asked how many people they could currently handle. Mr. Huckins advised that they are licensed for 44, but they currently have 34 children. The intent is to expand to 15 more youth, with 8 being more challenged or developmentally disabled. Cm. Jeffery stated that Dublin is fighting now to get as much funding as possible, but she could see this funding being cut at the Federal level. We don't know what the dollar amount will be in the future, or they may be eliminated entirely. Cm. Moffatt stated that hopefully, the City will get this $46, 000, but questioned if the City gets less, would the Council have an opportunity to reallocate the funds. Mr. Carrington stated that the County HCD has been informed that they estimate a certain amount of funds will be available. It should not vary much from this estimated amount. If it comes in much smaller, Staff will come back to the Council. On motion of Cm. Burton, seconded by Cm. Jeffery, and by unanimous vote, the Council directed Staff to submit applications for approximately $46, 803 in CDBG funding for FY 1991-92 . This funding would be allocated: 1) Minor Home Repair - $8,797; 2) Dublin Senior Center Renovation - $9, 225; 3) DHA/Arroyo Vista Playground Equipment Installation Project - $23 , 781; and 4) Kaleidoscope Activity Center - $5, 000. n*A*A*A*n*A*A*n*A*A*A*n*A*A*w*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 67 Regular Meeting February 25, 1991 PUBLIC HEARING - OVERSIZE VEHICLE PERMITS ORDINANCE AMENDING MUNICIPAL CODE CHAPTER 6. 68 (650-80) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that AB 4228 became effective on January 1, 1991 which relates to oversize vehicle permit requirements. This new law states that local jurisdictions are no longer allowed to require a bond as a condition of an oversize vehicle permit except in circumstances where unusually large or heavy loads pose a substantial risk to public facilities. AB 4228 also prohibits a local jurisdiction from requiring that the permittee submit a Certificate of Insurance with an additional insured endorsement and limits the amount of the insurance requirement to that which is required by the Public Utilities Code. Mr. Thompson advised that the City Attorney reviewed the City's Municipal Code and recommended that sections which deal with bond requirements be deleted. A modification to the section which deals with the insurance requirement is also recommended. Cm. Moffatt asked Staff to explain the differences between liability and bond. Mr. Thompson advised that if the City felt there might be some damage to street lights, etc. , Staff has been requiring a bond. A bond is generally carried by an insurance company and it could involve a lawsuit. Cm. Burton clarified that this is a State Law that is changing our law. No comments were made by the public relative to this issue. Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and INTRODUCED an ordinance amending Municipal Code Chapter 6. 68 relating to oversize or overweight vehicle permits. PUBLIC HEARING - PURCHASING AMENDMENT TO MUNICIPAL CODE TITLE 2 CHAPTER 36 (610-20) Mayor Snyder opened the public hearing. Public Works Director Thompson advised that this proposed amendment came about as a result of difficulties in obtaining a qualified janitorial service. The existing Code requires that the formal competitive bid process be used for purchases or services with a cost in excess of $5, 000. Janitorial service does not fall within any of the present categories of exempt items. The annual cost for A*A*A*A*'A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 68 Regular Meeting February 25, 1991 janitorial service, excluding window washing and carpet cleaning, has been estimated in the range of $45, 000 to $60, 000. Mr. Thompson gave a brief history of the problems associated with janitorial service and explained that Staff felt that one of the problems involved the requirement that the contract be awarded to the low bidder. A firm will bid low to try to obtain the contract and then not be able to provide sufficient personnel to do the required work for that price. By amending the purchasing regulations, Staff felt that a contract could be successfully negotiated for janitorial services. A potential contractor would be provided with a scope of work, the desired appearance of the facilities, and an approximate budget, and asked to submit a proposal based on estimated manhours and hourly rates. With this method, items of work could be added or deleted during the term of the contract on the basis of known cost. This method would also allow the City to benefit from the contractor's expertise rather than dictating specific schedules for performance of individual items. The proposed amendment also includes sections, which would allow the same process to be used in contracting for other types of building maintenance (where permitted by the Public Contracts Code) and for street maintenance and street sweeping. Mr. Thompson explained that the intent of this change is not to eliminate competition for City contracts, but rather to allow Staff to negotiate with a potential contractor on the basis of ability to perform the work, as well as price, similar to the Request for Proposal procedure which is used with architects and other professional services. Cm. Burton stated he thought that normally, with these types of bids, you don't have to take the lowest bid. You can accept a higher bid if you feel the bidder can better serve your purpose. Mr. Thompson advised that you have to take the lowest responsible bid. Mr. Ambrose advised that the proposed amendment is similar to what Cm. Burton was suggesting. It will be on a negotiated bid basis. We have not had good janitorial services since moving into the Civic Center. Staff's intent is to keep the price element as one of the criteria, but not the only one. Cm. Burton felt we were writing the rule based on 1 experience, and this is not good public policy. Mr. Ambrose advised that Dublin's rules are a lot more restrictive than what is allowed under State Law. The Council established them and the Council can change them. It is the prerogative of the Council to do so. Cm. Moffatt asked if the proposed change would still be within the guidelines of the public projects rules. A*A*w*w*,A*n*n*A*A*A*n*n*A*w*n*A*w*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 69 Regular Meeting February 25, 1991 City Attorney Silver advised that this is an area that gets quite confusing. She explained "Public Project" as defined by State Law. The City Council can establish an Ordinance to deal with those projects that are not a public project, but over the $5, 000 amount. It is a State Law that the award be to the lowest responsible bidder. This makes it difficult to determine who is and who isn't responsible. She stated she thought this had been a State Law for a number of years. Mayor Snyder closed the public hearing. On motion of Cm. Moffatt, seconded by Cm. Jeffery, and by unanimous vote, the Council waived the reading and INTRODUCED an ordinance amending Title 2 , Chapter 36 of the Dublin Municipal Code relating to purchasing. ALAMEDA COUNTY LEAD ABATEMENT PROGRAM (560-70) Building Official Taugher advised that the Alameda County Board of Supervisors recently approved, in principle, the Alameda County Health Care Services Agency's proposed Lead Abatement Program. The Board requested that several issues be resolved and the ACHCSA is currently addressing these issues. Mr. Taugher stated that the ACHCSA perceives that there is a serious threat to the children from lead poisoning. They propose to screen all dwelling units built before 1978 for lead sources. Within the County, approximately 438, 000 dwelling units would be screened at a cost of $500 each. Mr. Taugher presented an analysis of the proposal and its effects on the City of Dublin, and stated that it was his opinion that very few pre-1978 homes have lead based paint. Based on the information presented, it appeared that the costs for treating 2 . 2 cases of lead poisoning per year would equal about $95, 385. A special assessment of at least $10 per dwelling unit for at least 25 years is being proposed by the County. There are 3 , 578 single-family dwelling units and 160 multi-family dwelling units affected by the program with a minimum cost to Dublin residents of $934 , 500. In addition, property owners with lead contamination would have to pay all abatement costs over $1, 000. Mr. Taugher stated his recommendation to the City Council is to request the County to do pilot studies to determine, on the basis of random sampling, how many dwelling units contain lead paint, prior to Dublin participating in the program. Cm. Jeffery stated she thought Mr. Taugher had indicated that a tax would be placed on lead based paint and she thought this was banned. n*A*A*A*n*n*n*�*A*A*w*n*n*A*n*A*A*n*A*A*A*A*A*A*A*n*n*n*A*A*A*A*A*�*A* CM - VOL 10 - 70 Regular Meeting February 25, 1991 Mr. Taugher clarified that a tax would be placed on all paint and that lead based paint had in fact been banned. He summarized that he felt this program was like shooting at a moving target. Rafat Shahid, Environmental Health Assistant Agency Director introduced Dr. Cummings. Dr. Cummings stated she is a Board Certified Pediatrician and works with the Childhood Lead Poisoning Program. There is evidence that low levels of lead in blood may permanently damage a child's intellectual development. Lead is widely dispersed in our environment. To tackle this problem, they need to use many approaches. Existing sources will need to be identified and removed. The public needs to be educated and abatement issues addressed. The State Legislature has required that studies be done in areas of the State where there was a very high proportion of older homes. Cm. Jeffery questioned where else this type of a program had been done and also how the proposal started. Dr. Cummings stated she thought Alameda was the first county to use this approach to permanently deal with this problem. Cm. Moffatt questioned the use of zinc oxide. Dr. Cummings stated that the regulation that took lead out of house paint was only required of house paint. There is still lots of lead in other kinds of paint. Cm. Moffatt asked if there had been any studies done related to lead getting into the food chain. Dr. Cummings advised that there is a known amount of lead solder in cans imported from other countries. Also, soil can be contaminated, but it usually is at a very low level. Cm. Moffatt felt that if you consider the lead in fish, the lead in toxic land waste, etc. , and you take these factors all together, the lead found in house paint will not be all that significant. Dr. Cummings stated they feel that lead in house paint is the primary source of lead poisoning. Cm. Howard questioned how they would go about removing the lead from all houses. Dr. Cummings advised that there are good and bad ways of removing the paint and she discussed various ways. Mr. Shahid stated he felt that the numbers presented by City Staff were taken out of context. There is currently no screening which advises how many cases there are. Symptoms are very vague. We don't know how many kids are impacted by lead. They are suggesting that we A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 71 Regular Meeting February 25, 1991 start somewhere. Whatever costs are paid by the City will come back to the City. All of the work will be done by local people. Cm. Jeffery questioned how many years before the problem would just go away with people repainting their homes. Mr. Shahid advised that painting over is not the solution. This program will look at ways to remove. This proposal started 10 or 15 years ago. The money disappeared because no one cared. Oakland ended the program and 90% of the children tested there were found to have high levels. Cm. Jeffery questioned the necessity to form another district, and asked why it couldn't be done through the Health Department. Mr. Shahid explained that this is a very specific problem that has to start and end. It should not be put in with an existing district. The money will not be used except for the abatement of these specific conditions. Cm. Howard asked who would pick the houses to be screened, and also if it would be mandatory. Mr. Shahid advised that they will send questionnaires and select houses having children under 6 years of age. It would not be manda- tory, but people should be concerned about the safety of children. If lead is discovered and the children are impacted, then they would be asked to start abatement. A mandate could be issued. This is on the books, but it is not funded. One of the Supervisors was concerned and felt there should be several tiers. They are not, however, considering this type of approach at this time. In order to be equitable, they must stick to one level of subsidy. Cm. Moffatt felt that since there will be an economic impact on the homeowner, some kind of a vehicle similar to a termite inspection should be used at the time of transfer of the property. Mr. Shahid felt that there would probably be very strong objections from the State for this because it would slow down the selling process. The asbestos situation of a few years ago was discussed. Mayor Snyder pointed out that if the houses affected had approximately a 55 gallon drum full of lead paint, this would have to be disposed of and would most likely have to go to a Class I disposal site. He stated he found it very hard to support a program such as this and felt it would be a witch hunt for someone to come in and find lead in his house after 25 years. Cm. Jeffery felt this was premature and not enough good information had been collected. She felt the Council should instruct Staff to present concerns to the Board of Supervisors, but knowing they have no money, perhaps we should not even suggest a pilot program. n*n*n*n*A*n*n*n*n*n*n*n*A*A*n*n*w*A*n*n*n*A*n*n*w*A*A*n*n*n*n*w*A*n*n* CM - VOL 10 - 72 Regular Meeting February 25, 1991 Cm. Burton felt this was a contrived house of straw set up by bureaucrats. Spending this amount of money is silly. We should not get involved. There are too many other things that need funding. He suggested the whole issue be dropped. Cm. Moffatt stated that if there were substantial figures to indicate this was of great concern, he would like to know about it. We need more information and studies. Mr. Taugher questioned if the Council desired someone from Staff to appear at the Board of Supervisors meeting. By a consensus, Staff was directed to only send a letter expressing the Council's concerns to the Alameda County Board of Supervisors. Mr. Ambrose advised that the City has the option to either be included or not. There may be other cities that might participate. INSTALLATION OF HANDICAPPED PLAYGROUND EQUIPMENT AT KOLB PARK BY DUBLIN-SAN RAMON LIONS CLUB (260-30) Mayor Snyder and Councilmember Moffatt each announced that they would not participate in the discussion or vote on this matter because of a conflict of interest in that they are both members of the Dublin-San Ramon Lions Club. They both then left the Council Chambers. Recreation Director Lowart advised that the Dublin-San Ramon Lions Club are proposing to install handicapped playground equipment at Kolb Park as a potential service project. The playground would, upon completion, be donated to the City. Ms. Lowart advised that the proposed location would be the southeast corner of Kolb Park, which is near the Kaleidoscope Activity Center. The playground would feature specially designed equipment that combines totally accessible barrier-free design with the latest innovations in physical, psychological, therapeutic and emotional play. The estimated cost for the playground equipment is $28,747 . The surfacing to be used is "Fibar" , at an estimated cost of $9 , 187 . The Lions Club anticipates that all other materials necessary for construction of the playground will be donated. It is proposed that the project be divided into phases. Phase One would include site preparation and installation of 1/3 of the equipment. Phase Two would be to install the second 1/3 of the equipment and the surfacing. Phase Three would be to install the remainder of the equipment. The Lions Club is prepared to begin Phase One of the project this Spring. Ms. Lowart advised that costs to the City for site preparation and construction supervision have not been determined. A detailed cost estimate will be prepared in conjunction with the development agreement if the City Council agrees to proceed with the project. n*w*n*A*A*A*A*A*A*A*A*A*A*�*A*A*A*A*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^* CM - VOL 10 - 73 Regular Meeting February 25, 1991 The Park & Recreation Commission reviewed the proposed project on February 12 , 1991, and was supportive of the project and recommended that the Council give the project due consideration. Cm. Burton questioned what the site work to be done by the City would consist of. Ms. Lowart advised that the list was being developed now and it will be determined later how the City will be involved. Bob Trimble representing the Dublin-San Ramon Lions Club addressed the Council and introduced other members Dick Shephard, Bill Burnham and Danny Raymond. He stated that this group has a lot of good people who like to do a lot of good things. They have spent many thousands of dollars to help those less fortunate in the community. He relayed the story of how he came up with the idea for this type of a playground. They feel this project will make the community very proud. Children with no physical difficulties can also play on the equipment. Cm. Burton stated this is certainly a high achievement if they can put this together. It appears to be an outstanding project. Mike Huckins with Kaleidoscope stated that having this site for play would be ideal. Cm. Jeffery felt that what they are doing is a very fine thing. This equipment will get a lot of use. On motion of Cm. Burton, seconded by Cm. Howard, and by majority vote, (Cm. Moffatt & Mayor Snyder abstained) the Council granted conceptual approval of the project and directed Staff to work with the Lions Club to develop an agreement which identifies the scope of work, the cost to the City and the specific responsibilities of each party. REQUEST FOR AMERICAN FLAG PATCHES ON POLICE UNIFORMS & VEHICLES (610-20) Assistant to the City Manager Texeira advised that Councilmember Burton requested that the City Council consider placing American flag patches on Police uniforms and flag decals on Police cars. Ms. Texeira explained that the current Alameda County Sheriff's uniform includes an American flag tie tack as a standard item. The Sheriff's Office recently issued a directive stating they will not be changing their uniforms to include additional flag patches or pins. It may be possible, however, to amend the City's current agreement to modify the existing uniform. There are currently 28 uniformed Police personnel. The approximate costs to provide each uniformed employee with 4 flag patches would range from $112 to $224 . The approximate cost to provide each uniformed Police employee with one American flag cloisonne type pin would be $44 - $110. Because Police vehicles are ..*w*n*n*n*n*A*n*n*n*w*n*n*A*n*n*A*A*n*A*A*n*, *A*n*n*�*..*�*A*A*A*A*A*A* CM - VOL 10 - 74 Regular Meeting February 25, 1991 City owned, flag decals could be placed on the vehicles. The average cost for flag decals for the 7 marked patrol cars would be approximately $7 - $13 . Chief Rose showed the Council one of the current tie tack flags used on the uniform. Cm. Burton stated we all hope the war will be over soon, but it is important that when the soldiers come back they see what we are doing. He realized that if it is against the rules, we won't do it. Any expression that we can make, we should do it. For about $200, it would be obvious that the Police Officers are making a statement. If they don't want to wear patches, they won't have to, but he felt we should make them available. Mr. Ambrose advised that currently, the flag tie tack is part of the uniform when Officers are wearing a tie. Cm. Moffatt felt that an additional patch would be somewhat tacky. Mayor Snyder asked where a flag decal might be placed on a vehicle. Chief Rose advised that they are 7" square and could be put in specific locations on the cars, or on the bumpers, etc. Cm. Jeffery stated she thought this issue was settled already. She advised that she got a lot of calls over the weekend and some people believe Cm. Burton is supporting this in order to make a statement on the war. She felt that anything additional is inappropriate. This is not Berkeley. Since the Officers already wear a flag pin on their uniform, this is enough. Cm. Burton responded that it is her right to say she feels it is wrong to have an American Flag patch on the uniforms. Cm. Burton made a motion for Staff to negotiate with the Sheriff's Department to have optional patches on the uniforms and for decals for the cars. This motion died due to lack of a second. Cm. Moffatt stated the flag is free and should waive. He presented miniature flags to the Councilmembers. Cm. Burton made a motion to have decals placed on the cars. This motion also died due to lack of a second. BOOKING FEES SB 2557 - JPA TO SECURE LEGAL SERVICES (600-40) Assistant City Manager Rankin advised that in January, the Alameda County Board of Supervisors enacted fees in accordance with SB 2557 . SB 2557 authorized the collection of Property Tax Administration Fees and Jail Booking Fees. The City Council has objected to the n*n*A*w*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*�*A*A*A*A*A*A* CM - VOL 10 - 75 Regular Meeting February 25, 1991 collection of these fees and has supported legislation to repeal the law and provide a replacement revenue source. Mr. Rankin advised that the Alameda County Managers Association recognizes that all of the cities are questioning the legality of the action taken by the Board of Supervisors. Dublin's main issue involves whether it is legal to retroactively charge booking fees, since SB 2557 was not effective until January 1, 1991. A proposed Joint Powers Agreement would provide a mechanism for a single legal action to be filed as well as to develop a cost sharing formula. The proposed agreement provides that 20% of the legal costs would be associated with the "retroactivity" issue and it has been proposed that costs be shared based on the agency's assessed valuation as a percentage of the total assessed valuation for all participating agencies. The agreement identifies the establishment of an Administrative Committee consisting of the City Managers from Oakland, Piedmont and Pleasanton, the Police Chief from San Leandro and the Finance Director from Fremont. The Committee will also be responsible for the selection of legal counsel to bring forth the suit. It is anticipated ,that all agencies will deposit monies billed by the County for the subject fees, into an escrow or similar account and the monies would be distributed to either the County or the cities, depending on a final judgment or settlement. Mr. Rankin stated that he anticipated that the City of Dublin's cost would be about $276. The actual cost will be affected by the number of participants and the extent of the litigation. Mr. Rankin advised that several legal challenges to SB 2557 have been initiated throughout the State. Senator Boatwright introduced a bill which would repeal the legislation and provide replacement funding. Because of time limits in filing a legal claim, City Council action is required prior to the development of the final JPA. Staff did not anticipate that changes to the draft will be significant. Cm. Burton stated he felt this was a good investment. On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council authorized the Mayor to execute the JPA on behalf of the City of Dublin. The Final Agreement shall be substantially in the form of the Draft Agreement presented. ESTABLISHMENT OF NEW POSITION - COMMUNITY SAFETY ASSISTANT (700-30) Assistant City Manager Rankin advised that in 1984, a part-time Crime Prevention Assistant position was established. The duties of this position included coordinating various community crime prevention programs, including the neighborhood watch program and community safety programs. Prior to filling this currently vacant position, Staff analyzed the current needs in providing community programs, and A*A*A*n*n*n*n*n*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A*A* CM - VOL 10 - 76 Regular Meeting February 25, 1991 based on this analysis, Staff is proposing a modification to this position. Mr. Rankin discussed Staff's recommendation to create a full time position entitled Community Safety Assistant. Proposed job duties were listed in a job description and include crime prevention activities as well as disaster preparedness duties. The new position would formally be supervised by the Assistant City Manager, although Police services would continue to supervise this position in the day- to-day tasks associated with crime prevention program duties. Mr. Rankin advised the steps necessary to establish a new position. These included adding the position to the City's Classification Plan and Salary Plan for Full-Time Employees, as well as adding to the 1990-91 Position Allocation Plan. Cm. Burton asked when someone would be on board. Mr. Rankin stated the estimated time in the budget request assumes that someone would be on board by May 1st. Mr. Ambrose stated it is very unusual for Staff to bring a request such as this to the Council mid-year, but we are at a critical point. This type of a position will give us flexibility with both crime prevention and disaster preparedness. Costs were kept at a minimum in the past because of the limited number of hours that Mr. Leach worked. Cm. Moffatt felt this was a good marriage of responsibilities. Bill did a great job, but we need someone to take over these additional duties. He suggested that we might be able to tie into Camp Parks to feed and house some people in the event of a disaster. On motion of Cm. Moffatt, seconded by Cm. Burton, and by unanimous vote, the Council adopted RESOLUTION NO. 22 - 91 AMENDING THE CLASSIFICATION PLAN (Add Community Safety Assistant Position) and RESOLUTION NO. 23 - 91 ESTABLISHING A SALARY PLAN FOR FULL-TIME PERSONNEL IN ACCORDANCE WITH THE PERSONNEL RULES and approved the revised 1990-91 Position Allocation Plan, and authorized a budget transfer from the Police Personal Services budget to the Disaster Preparedness budget. ^*�*�*A*n*A*n*n*A*A*�*A*A*�*n*A*A*�*w*n*A*A*A*^*A*A*A*w*A*A*�*A*A*A*A* CM - VOL 10 - 77 Regular Meeting February 25, 1991 J ANNUAL TRAFFIC SAFETY REPORT (590-90) Chris Kinzel with TJKM advised that since 1987, Staff has prepared an annual Traffic Safety Report which identifies locations where a significant number of traffic accidents have occurred in the previous year and in which Staff makes recommendations for possible improve- ments. The Traffic Safety Report is combined with a "downtown intersection monitoring" report. The statistical portion of the report was reviewed. Even though a total of 251 accidents were reported in 1990, this is the lowest number since 1985. Accident totals show a downward trend even though traffic volume has increased. There was a 10% drop last year in the number of traffic accidents. Ten locations were discussed in the Report as having had more than 5 accidents. These locations were: 1) San Ramon Road between Alcosta Boulevard and Shannon Avenue; 2) Dougherty Road and Dublin Boulevard/Scarlett Court; 3) Regional Street and Dublin Boulevard; 4) Dougherty Road and Sierra Lane; 5) Village Parkway and Dublin Boulevard; 6) San Ramon Road and Dublin Boulevard; 7) San Ramon Road and Amador Valley Boulevard; 8) Village Parkway and Amador Valley Boulevard; 9) Dublin Boulevard and Amador Valley Boulevard; and 10) Dougherty Road and I-580 Westbound Offramp. Staff discussed various recommendations for improvements, as well as the costs associated with each. Cm. Moffatt stated he would support some kind of signage saying that both lanes may turn right on Dublin Boulevard @ Dougherty Road. Another problem is that some drivers cut that corner at the BP Service Station. He questioned if the Dougherty Road/I-580 intersection was in Pleasanton. Mr. Ambrose advised that the second signal is in Dublin. In 1983 , when the signals were installed, we had to get a timing agreement when both signals became operative. Mr. Kinzel advised that they are trying to reduce the visibility of the second light when cars are coming off the freeway ramp. He also advised that it is against the law in some cities to cut corners in order to avoid a signalized intersection. Mayor Snyder advised that his son was cited for that exact same thing 15 years ago. Ms. Silver advised that the City must enact an Ordinance prohibiting this. Ms. Russell with the Public Works Department advised that she thought the City had adopted this provision. Mayor Snyder indicated that a lot of people make a right turn on a red light from the left lane at Dublin Boulevard/Dougherty Road. w*w*w*n*A*n*w*A*n*n*n*n*n*A*A*n*n*n*n*A*A*A*A*n*A*A*A*n*n*n*n*n*n*w*n* CM - VOL 10 - 78 Regular Meeting I February 25, 1991 Mayor Snyder advised of another situation causing great concern. West bound to south bound motorists from Dublin Boulevard to San Ramon Road continue to go through the intersection after the light has turned red. This is a terrible situation. Mr. Kinzel advised that this has come up before and the timing of the red light needs to be examined. Mayor Snyder felt that better delineation needs to be done on the north bound to west bound lanes at this intersection. Chief Rose advised that this is a very difficult intersection from an enforcement standpoint. OTHER BUSINESS Agenda Procedure (610-10) Cm. Jeffery stated she wished to advise the new Councilmembers that it is polite procedure to run items past other Councilmembers before placing them on the agenda. Graffiti (830-50) Cm. Burton had information related to the prevention of graffiti and asked if this is a problem in Dublin. Mr. Ambrose advised that we have been very fortunate and graffiti is not that much of a problem, at least at the present time. Upcoming Meeting Reminders (610-05) Mr. Ambrose reminded the Council of the Goals .& Objectives Meeting on February 27th at 7 : 00 p.m. , and the West Dublin Joint Planning Commission/City Council Study Session on Thursday, February 28th at 7: 30 p.m. Also, on Friday evening March 1st, the Tri-Valley Transportation JPA will be signed. A Tri-Valley Joint City Councils meeting will follow where there will be a presentation by Bay Vision 2020 at 7 : 30 p.m. This will be at the San Ramon Marriott Hotel. A*w*A*^*A*^*A*A*A*A*�*A*A*A*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^*^* CM - VOL 10 - 79 Regular Meeting February 25, 1991 N Flag Banners (585-90) Mr. Thompson advised that he hoped to get the new flag banners in on Wednesday. If they come in, they will go up immediately and Staff will mix and alternate them with the St. Patrick's Day banners. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 10: 37 p.m. Mayor ATTEST: City Clerk n*n*n*w*n*A*n*n*A*w*n*n*n*n*n*n*n*n*A*A*A*n*n*n*n*n*A*n*A*w*A*n*w*w*A* CM - VOL 10 - 80 Regular Meeting February 25, 1991