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HomeMy WebLinkAbout4.1 Approve 06-17-1986, 06-23-1986 Minutes R 9 ADJOURNED REGULAR MEETING - June 17, 1986 A special work study session of the City Council of the City of Dublin was held on Tuesday, June 17 , 1986 in the east room of the Shannon Community Center. The meeting was called to order at 6 : 25 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder. 1986-87 PRELIMINARY BUDGET & FINANCIAL PLAN City Manager Ambrose stated that at this meeting he would present an overview of this years ' revenues and -expenses in order to determine what kind of shape the City is in with regard to reserves, what this means to the City and where we are going. Mr. Ambrose indicated that he would highlight any significant changes to the operating budget, any proposed increased levels of service, and any items suggested to the City by either letters or other means, which were not included in the budget . He stated he would then -ipproach the Capital Improvement Program, with emphasis on those projects where discretion exists for the Council . The Council has already committed to many of the 1986-87 projects . For 1986-87, the City anticipates revenues of approximately $11 . 9 million. Expenditures of $14 . 2 million are being proposed. In order to Finance this budget, an appropriation from reserves of $2 . 3 million will be required. A portion of the $2 . 3 million (approximately $800, 000 ) will be from the Certificates of Participation financing. With regard to the City Manager ' s Budget, it was recommended that the account be increased by $11 , 275 to reflect the action taken by the City Council in May. An increase of $4 , 500 was recommended to the Building Management account in order to procure additional office space at the City ' s existing location . Also, due to an evaluation of the Police Services Agreement, Alameda County Staff indicated that the cost of off-site services would be less than was anticipated, resulting in a reduction of $15, 015 in the Police Services Account. Cm. Hegarty questioned if the City would go back to a Lieutenant ' s position being Commander of the Dublin Police Services . City Manager Ambrose reported that Staff is trying to establish a method to have the ability to have either a Lieutenant or a Captain ' s leN,el as Chief . The net effect of the changes discussed was an increase in total appropriations of $760 . @@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @@ CM-5-121 Adjourned Regular Meeting June 17, 1986 Ste n, L1 , fi Ginnie Cooker, Alameda County Librarian, addressed the Council and discussed funding for Sunday Library hours . Discussion was also held with regard to what effect a San Ramon Library would have on Dublin ' s Library. 1986-91 CAPITAL IMPROVEMENT PLAN Mayor Snyder questioned the timing of the purchase of Data Processing equipment. City Manager Ambrose explained that the delay was due to a desire to coincide with the timing of the City occupying its own facilities . To put a system into place in current facilities would be very difficult . George Zika, Peppertree Road questioned the timing of when the pavement and road work would be completed. Cm. Moffatt questioned with regard to street. numbering signs if there was any way the signs could be place in a better location. Cm. Moffatt felt the signs detract from the look of the nice new medians . Cm. Jeffery questioned the timing of when the new -street signs would be used. Staff explained that they were being required now in new development areas , and for financing reasons, they will be put in in the 1988-89 Fiscal Year. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 8 : 35 p .m. Mayor ATTEST: _ City Clerk @@@@@@@@@@ G@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@@ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @ @@ CM-5-122 Adjourned Regular Meeting June 17, 1986 REGULAR MEETING - June 23, 1986 A regular meeting of the City Council of the City of Dublin was held on Monday, June 23 , 1986 in the meeting room of the Dublin Library . The meeting was called to order at 7 : 40 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Hegarty, Jeffery, Moffatt, Vonheeder and Mayor Snyder. PLEDGE OF ALLEGIANCE The Mayor led the Council , Staff and those present in the pledqe of alleq- iance to the flag. CONSENT CALENDAR On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council took the followinq actions : Approved Minutes of Regular Meeting of June 9, 1986 ; Approved Financial Report for Period Ending May 31 , 1986 ; Approved closure of Burton Street between Amador Valley Boulevard and Tamarack Drive on July 4 , 1986 , subject to homeowners providing proper barricades and proof of insurance ; Approved the Request for Proposal (RFP) for Dolan Park Design and directed Staff to advertise for consultants ; Approved the Request for Proposal (RFP ) for Kolb Park Design and directed Staff to advertise for consultants ; Authorized appropriation of 1985-86 unappropriated revenues to each Fund' s Reserve for Authorized Projects ; Continued resolutions related to Tract 4719 Landscaping & Lighting District No. 1983-2 to the Adjourned Regular Meeting scheduled on Thursday, June 26, 1986 ; Adopted RESOLUTION NO. 51 - 86 CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT APPROVING PRELIMINARY ENGINEER ' s REPORT, CONFIRMING DIAGRAM AND ASSESSMENT and *************************************************************************** CM-5-123 Regular Meeting June 23, 1986 RESOLUTION NO. 52 - 86 CITYWIDE STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS (July 28, 1986 ) Approved Warrant Register in the amount of $264 , 198 . 01 DUBLIN SAN RAMON SERVICES DISTRICT SEWER SYSTEM MASTER PLAN Dublin San Ramon Services District Officials have responded to the City of Dublin' s request to review assumptions contained in the DSRSD Sewer System Master Plan . The district has offered to meet with representatives of the affected agencies to determine the scope of the proposed project . By a consensus , the Council directed Staff to contact the affected agencies to determine interest in developing scope of work -and arrangements for the proposed project. PUBLIC HEARING STOP SIGNS AT INTERSECTION OF PEPPERTREE ROAD & SHANNON AVENUE Mayor Snyder opened the public hearing. Staff explained that based on future growth anticipated in this area and on input received from the public , the Council requested that stop signs be installed. No public comments were made . Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Moffatt, and by unanimous vote, the Council waived the reading and on an urgency basis, adopted ORDINANCE NO. 11 - 86 ESTABLISHING TRAFFIC REGULATIONS (Stop Signs on Peppertree Road @ Shannon Avenue ) CM-5-124 Regular Meeting June 23, 1986 PUBLIC HEARING a SAN RAMON ROAD SPECIFIC PLAN AMENDMENT STUDY AND CITY COUNCIL INITIATED REZONING - DUBLIN TOWN & COUNTRY ASSOCIATES Mayor Snyder opened the public hearing. Staff explained that at its meeting of May 27 , 1986 , the City Council authorized a Specific Plan Amendment Study to consider removing the. restriction on the maximum percentage of the total gross floor area that can be used for personal service, financial or office uses in the Dublin Town & Country Shopping Center: Concurrent with that action, the Council initiated a Rezoning Study to consider amending the current Planned Development (PD) District regulations to allow occupancy by the land uses generally provided for in the C-1, Retail Business District. The Applicant presented the reasons for the requested elimination of the restriction on the amount of allowable occupancy by personal service, financial or office uses . Those arguments included 1 ) the slow progress to date in 'leasing the tenant spaces within the Shopping Center; 2 ) the lack of an anchor tenant ; 3 ) the need for a mixture of uses to provide a "balanced" center and 4 ) the constraints on leasing to additional food establishments created by large sewer hook-up fees for restaurants . Two Planning Commissioners , at their meeting of June 16, 1986, expressed reservations regarding both the Specific Plan Amendment and the Rezoning request, in that the Specific Plan Amendment on a property-by-property basis would result in a piecemealing of the Plan Area and undermine the original intent of the Plan. In response to those concerns, the Commission directed Staff to advise the City Council of its desire to have any future Specific Plan Amendment Study, including the Study currently under consideration for the Moret property, be expanded to include the remaining 8+ acres of Area 3 of the Plan. Discussion was held relative to confusion over terminology and definition ' optometrist ' . An optometrist could also be considered as office use or as a dispensing optician, which sells eyeglasses , etc . Council agreed to remove optometrist from the office category and include it in the personal services section. The recommended percentage of office space allowed was discussed. The percentage allowed was 10% of gross floor area. Mr. Jeha, applicant, indicated they would like to have additional flexibility and requested a higher percentage be allowed for office use . Staff reported that the Planning Commission felt that 10% office -space was desirable . Cm. Vonheeder questioned certain uses under the office category, specifically, Accounting. Cm. Hegarty questioned what a Veterinary Office was . Staff responded that it would be considered a facility for the treatment of animals , not just offices . *************************************************************************** CM-5-125 Regular Meeting June 23, 1986 Page 3 of Exhibit B Resolution was discussed and under the list of prohibited uses, Staff felt was too broad. All other retail stores and personal services not mentioned above including new and used vehicle sales and/or vehicle repair and service, service stations, and other similar stores and services . The above paragraph was changed to read - New and used vehicle sales and/or vehicle repair and service and service stations . Richard Wiebe, part owner of the Town & Country Center addressed the Council and stated they need flexibility from the original prohibitions and limitations of the original agreement . They would prefer a C-1 zoning and were requesting 25%-30% for office uses . Mr. Wiebe stated they appreciated all the work that Staff and the City Council had gone to. Len Mignani, Western Development Services , and the leasing agent for the shopping center indicated they were doing everything possible to market the center. He felt that office uses would give them more opportunities to lease the space. Roy Moret indicated his support of Town & Country ' s request and felt they should get as much support from the City Council as possible . Mr . Moret questioned the recommendation of the Planning Commission regarding the feasibility of including all of the remaining property in Area 3 and felt it would delay his project . Planning Director Tong indicated that the Moret application is being processed and including the remaining property in Area 3 would not increase the processing time . Cm. Hegarty indicated that when the previous review of the Jeha project was done, it was reported to the Council that an anchor store would be in the center. Myron Crawford questioned who would be responsible for additional costs of study. Mr . Tong indicated that since the Planning Commission is requesting the additional study, the City would bear the costs . Mayor Snyder closed the public hearing. Cm. Vonheeder indicated she was in favor of raising permitted office type uses to 50% to give as much flexibility as possible . Cm. Moffatt indicated he would like to go even further and put all of Area 3 into C-1 zoning. Cm. Moffatt felt the City was practicing spot zoning and cited several cases which ruled against cities . Cm. Jeffery felt that the reason for the specific plan was that the City wanted something special for this entrance into Dublin and that the City should try to retain the original goal . CM-5-126 Regular Meeting June 23, 1986 Cm. Vonheeder suggested that perhaps not everyone ' s goals were the same for this City entrance. Cm. Hegarty agreed that the Council wanted something visually and aesthetically pleasing and felt the ideal was not coming about because of a lack of cooperation amongst the property owners . He indicated he would agree to increase the allowed office uses to 50% and would like to see it *rezoned to C-1 . Cm. Moffatt felt that inconsistent zoning will create court challenges . City Attorney Nave indicated that the whole point of having a specific plan was to avoid this . Cm. Moffatt made a motion to change Area 3 to C-1 zoning. The motion died for lack of a second. City Attorney Nave stated that such a motion would be best addressed by the Planning Commission and suggested that the motion should be changed to direct the Planning Commission to conduct a study to make this change. Cm. Moffatt changed his motion . The motion, again, was not seconded. Mayor Snyder felt the center was there for retail purposes . Cm. Hegarty felt the center needed something to bring the people in. On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by majority vote, the Council agreed to change the allowed office use to 40% . Mayor Snyder and' Cm. Jeffery voted NO on this motion . The Council directed that all Resolutions and documents be changed to reflect this new allowed percentage . On motion of Cm. Jeffery, seconded by Cm. Moffatt, and by unanimous vote, the Council adopted RESOLUTION NO. 53 - 86 ADOPTING A NEGATIVE DECLARATION OF ENVIRONMENTAL SIGNIFICANCE CONCERNING PA 86-050 .1 SAN RAMON ROAD SPECIFIC PLAN AMENDMENT STUDY (AMENDMENT TO AREA 3 ) AND PA 86-050 .2 PLANNED DEVELOPMENT (PD) DISTRICT REZONING OF THE DUBLIN TOWN & COUNTRY SHOPPING CENTER On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by majority vote, the Council adopted RESOLUTION NO. 54 - 86 APPROVING AN AMENDMENT TO THE SAN RAMON ROAD SPECIFIC PLAN PA 86-050 .1 SAN RAMON ROAD SPECIFIC PLAN (AMENDMENT TO AREA 3 ) Cm. Jeffery voted NO on this motion. *************************************************************************** CM-5-127 Regular Meeting June 23 , 1986 On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council adopted RESOLUTION NO. 55 - 86 APPROVING AND ESTABLISHING FINDINGS AND GENERAL PROVISIONS FOR A PLANNED DEVELOPMENT (PD) REZONING CONCERNING PA 86-050 . 2 SAN RAMON ROAD SPECIFIC PLAN - AREA 3 DUBLIN TOWN & COUNTRY SHOPPING CENTER On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by majority vote, the Council waived the reading and INTRODUCED an ordinance amending the Zoning Ordinance to permit the rezoning of real property located at the Southwest Corner of Amador Valley Boulevard and San Ramon Road. Mayor Snyder and Cm. Jeffery voted NO on this motion. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to include the remainder of Area 3 in the Moret San Ramon Road Specific Plan Amendment Study . PUBLIC HEARING + DOUGHERTY ROAD/HOPYARD ROAD/I-580 INTERCHANGE IMPROVEMENTS Mayors Snyder opened the public hearing. At a previous meeting, the City Council approved the use of Scarlett Court as an interim bypass for the westbound offramp to facilitate the new offramp configuration, subject to development of a provisional parking lot to replace the on-street parking on Scarlett Court that will be temporarily eliminated during this phase of construction. Representatives from the City of Pleasanton and from Smith, Gray & Company provided an update and status report on the detour of offramp traffic onto Scarlett Court . Pat Flynn, Smith, Gray and Company, a company hired by the City of Pleasanton to manage the project, addressed the Council . Mr. Flynn explained the phasing of the project and indicated they were shooting for completion by September 1987 . With regard to the on-street parking on Scarlett Court, Cm. Jeffery expressed concern that people will be parking on one side of the street and not be able to safely get to the other side . Cm. Moffatt questioned if it were legal to cross double yellow lines to make left turns . Staff responded that this was legal . Danny Kahler, a business owner on Scarlett Court, questioned the use of 3-way stop signs as opposed to a signalized intersection. Mr. Kahler indicated he thought he recalled in earlier discussions that this was to be signalized. Access in and out of buildings will present big problems with no break in traffic . *************************************************************************** CM-5-128 Regular Meeting June 23, 1986 City Engineer Thompson indicated that the discussion related to signals pertained to the timing of the Dougherty Road/Scarlett Court/Dublin Boulevard signal . Al Rosetti from Miracle Auto Painting questioned how traffic would be controlled. Lee Thompson responded that the signal will still be used, but with a lot more green time to keep the intersection clear . The island at the corner will be removed to allow double left turns out of Scarlett Court. The parking lot was discussed and reportedly would be mainly used by businesses for employee parking. Doreen Green, Busick Air Conditioning questioned exactly where the off ramp will be located. Mr. Flynn responded that it will be directly opposite Lew Doty Cadillac . Carey Green, who occasionally works for Busick Air Conditioning questioned the crossing of yellow lines in heavy traffic . Cm. Jeffery felt people would be better off making turns coming off the off- ramp . Mayor Snyder closed the public hearing. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to work with the City of Pleasanton with regard to this project. PUBLIC HEARING REVENUE SHARING APPROPRIATION AMENDMENT Mayor Snyder opened the public hearing. At a public hearing on June 25, 1986 , the City Council authorized the appropriation of $275, 260 in Revenue Sharing Funds for the 1985-86 Fiscal Year . The funds were authorized for Police Services expenditures . The 1985-86 hearing was conducted based on the preliminary 1985-86 budget . During the year, changes have occurred in the funding level of the Revenue Sharing Program compared to the estimate used in the 1985-86 budget . Staff anticipates that a total of $292 , 281 of Revenue Sharing Funds will be available for expenditure during the 1985-86 Fiscal Year. This will exceed the Adopted 1985-86 Revenue Sharing Appropriation by $17, 021 . In order to provide continuity with earlier appropriations, Staff recommends that the additional appropriation be utilized to fVnd Police Services expenditures . Mayor Snyder closed the public hearing. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 56 - 86 AMENDING THE 1985-86 REVENUE SHARING BUDGET *************************************************************************** CM-5-129 Regular Meeting June 23, 1986 FUNDING OF NON-PROFIT GROUPS At the March 24 , 1986 City Council meeting, the Council reviewed a request for financial assistance from the Valley Artists, Inc . As no policy has been developed to deal with such requests , the Council indicated its desire to develop policies related to funding non-profit groups . The Park & Recreation Commission was directed to address philosophical issues and the Council would address budget issues . The Park & Recreation Commission discussed the philosophy of providing funding to non-profit groups at its May 13 , 1986 meeting, with discussion centering around the groups eligible for funding, the programs/projects eligible for funding and application procedure to be followed. It was the consensus of the Commission that it was inappropriate for the City to fund individual groups and that City funds should be utilized to serve the entire community. The Commission did not feel that there was an actual need for funding groups and felt that by offering funds, the City may be creating the need. It was the Commission ' s recommendation that the City provide in-kind services such as utilization of Shannon Center at no cost or by establishing a lending library of equipment, which was already being use3 by the Recreation Department for other City sponsored activities . The current rental policy for Shannon Center provides for limited use by Dublin-based groups at no charge . In order to qualify, 750 of the groups membership must live in Dublin or the Dublin San Ramon Services District . For those groups not meeting this requirement, but providing a valuable service to Dublin residents, the Park & Recreation Commission recommended that each be considered on a case-by-case basis for policy exceptions . The Commission will review the building usage by non-profit groups in six months time in order to determine if the groups are taking advantage of this service. Cm. Hegarty indicated he would like to see funding going to groups because of the offsetting dollars being spent in Dublin. Also, any group who is denied funding by the Park & Recreation Commission has the right to appeal the decision to the City Council . Park & Recreation Commissioner Elizabeth Schmitt relayed discussions at the Commission level and stated the reasoning for the decision to deal on a case-by-case basis . Recreation Director Lowart clarified that- the Commission was recommending in-kind services rather than funding of groups . On motion of Cm. Jeffery, seconded by Cm. Hegarty, . and by unanimous vote, the Council agreed to provide in-kind services such as utilization of Shannon Center at no cost or by establishing a lending library of equipment, which was already being used by the Recreation Department for other City sponsored activities . *************************************************************************** CM-5-130 Regular Meeting June 23 , 1986 TREE LIGHTING CEREMONY Preliminary plans are underway for the 1986 Tree Lighting Ceremony. For the past two years , a tree was lit at the Dublin Library and entertainment was staged outside the library. The ceremony preceeded a regularly scheduled City Council meeting. At the June 10, 1986 meeting of the Park & Recreation Commission, the Commission discussed this year ' s ceremony as well as evaluated the ceremonies of the previous two years . In their evaluation, they noted that although the location of the tree on Amador Valley Boulevard was appropriate, the library parking lot was less than ideal for the ceremony. A number of factors contributed to this; poor lighting, lack of parking, questionable weather and inadequate sound system. The Commission recommended that the City continue to light the tree at the Dublin Library, but conduct the actual ceremony at Shannon Center. In addition, it is their desire to also light the large oak tree in front of the Center that hangs over the bridge, and conduct a simultaneous tree lighting. By moving the ceremony to Shannon Center, it could be held inside, thereby eliminating the need for a last minute cancellation due to inclement weather. Cm. Jeffery questioned if the library function could be staged behind the library. On motion of Cm. Vonheeder, seconded by Cm. Hegarty, and by unanimous vote, the Council agreed with the Park and Recreation Commission ' s recommendation to conduct the tree lighting ceremony at Shannon Center and light a tree at Shannon Park. Staff was directed to investigate the logistics of lighting a tree at Shannon and the associated costs . SELECTION OF NAME AMADOR LAKES/STAGECOACH ROAD PARK At the Park & Recreation Commission meetings of May 13 and June 10, 1986, the Commission discussed a name for the soon to be completed Amador Lakes/Stage- coach Road Park. Staff identified guidelines for the Commission to consider such as 1 ) Geographic Location, 2 ) Landscaping, 3 ) Historic Significance, 4) Name of People - Living vs . Deceased, and 5 ) Traditionally Known As . . . . As a result of their discussion, the Commission recommended that the City sponsor a contest to name the Amador Lakes/Stagecoach Road Park, as this will be the first City-owned park and the Commission felt that it might be appropriate for the residents to have a voice in it ' s name . Staff recommended that if the Council feels that a contest to name the park is advisable, the Council should determine the contest guidelines taking into consideration the following factors : 1 ) Contest Rules, 2 ) Judging Criteria, and 3 ) Prizes . *************************************************************************** CM-5-131 Regular Meeting June 23, 1986 Discussion was held with regard to the difficulty in holding contests . Cm. Jeffery suggested that the Park & Recreation Commission narrow the list to 5 names and let people vote on the names, perhaps through the City Newsletter. Staff responded that a Newsletter won ' t be published again for a year. On motion of Cm. Jeffery, seconded by Cm. Hegarty, and by unanimous vote, the Council directed Staff to ask the Park & Recreation Commission to reconsider the names and select the best 3 and send those 3 names back to the Council to make the final decision . DOWNTOWN IMPROVEMENT STUDY CONCEPTS JOINT MEETING OF CITY COUNCIL & PLANNING COMMISSION TO REVIEW As part of the work program approved by the City Council , Larry Cannon of WBE, planning consultants, has summarized various -concepts for the Downtown Improvement Plan. The concepts are based on informal input received to date from discussions with the City Council, Planning Commission, property owners, business persons , Downtown Improvement Study Committee and City Staff . By a consensus of the Council , the date of Tuesday, July 22 , 1986, was selected for a joint meeting to discuss and provide firm direction regarding the concepts . Staff will arrange for a meeting location, preferably the West Room at Shannon Community Center . OTHER BUSINESS Dublin Day at the Alameda County Fair City Manager Ambrose reminded the Council that Thursday, June 26th was Dublin Day at the Alameda County Fair and that tickets were available at City Offices . San Ramon Road -Phase II City Manager Ambrose reported that the State Department of Transportation had released the San Ramon Road Phase II project and bids would be opened on August 4 , 1986 . *************************************************************************** CM-5-132 Regular Meeting June 23, 1986 Budget Hearing Meeting City Manager Ambrose reminded the Council of the Budget Hearing Meeting scheduled for Thursday, June 26th at 6 : 00 p .m. , at Shannon Center . Other items will possibly be on this agenda also . Transportation Tax Project Funding Staff reported that with regard to the recent publicity over the project lists for funding by the proposed transportation tax, perhaps the Council should take a stand. There is a move to cut the project list to one major project in each area. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, the Council agreed to stand by their original decision. "Wheels" Dedication Ceremony There was a reminder of the activities on Sunday, June 29th at the Pleasanton Sports Park for the new bus system in the Valley, Wheels . Mae Hernandez, an Amador Valley Boulevard, questioned the location of stops on Amador Valley Boulevard. Cm'. Jeffery advised that the closest stop would probably be on Village Parkway . Meetings with Zone 7 Mayor Snyder advised that he had received a note from Bob Buddemeier from Zone 7 indicating a desire to get together with the Cities of Livermore, Pleasanton and Dublin to discuss the use of arroyos . Consensus of the Council was that Cm. Hegarty and Cm. Moffatt would represent Dublin at these meetings . ir Downtown Improvement Study Committee Appointment Cm. Hegarty reported that his appointment from the business community, Dean Kollewe of Central Bank had resigned from the Committee . Cm. Hegarty indicated he had appointed Scott Thompson of Homestead Savings to fill this vacancy. *************************************************************************** CM-5-133 Regular Meeting June 23, 1986 Violation of Zoning and/or Vehicle Code Cm. Vonheeder asked Staff to investigate a situation that had been reported to her . People were apparently sleeping in a car at the northeast corner of Emerald Avenue & Amador Valley Boulevard. The situation had reportedly been going on for 9 months . Gann Initiative Both Staff and Council felt that it will be incumbent upon the City Council to make sure that the public is aware of the potential significant problems that the Gann Initiative, if passed, will create in not only Dublin, but California in general . Among other things , Dublin would have a problem with remaining a contract City. This initiative would encourage mediocre government . Other initiatives pending could affect the City ' s garbage and cable television franchise fees . There is also legislation proposed that would, in effect, push all of us into the Social Security program. ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 9 : 45 p .m. Mayor ATTEST: City Clerk *************************************************************************** CM-5-134 Regular Meeting June 23, 1986 ADJOURNED REGULAR MEETING - June 26, 1986 An adjourned regular meeting of the City Council of the City of Dublin was held on Thursday, June 26 , 1986 in the east room of the Shannon Community Center . The meeting was called to order at 6 : 05 p.m. by Mayor Peter Snyder . ROLL CALL PRESENT: Councilmembers Jeffery, Vonheeder and Mayor Snyder. CONSENT CALENDAR On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent ) , the Council took the following actions : Adopted RESOLUTION NO. 57 - 86' LANDSCAPING & LIGHTING DISTRICT NO. 1983-2 (TRACT 4719) APPROVING PRELIMINARY ENGINEER' S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT and RESOLUTION NO. 58 - 86 LANDSCAPING & LIGHTING DISTRICT NO. 1983-2 (TRACT 4719 ) APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS (July 28, 1986 ) ABAG LIABILITY INSURANCE PROGRAM The City has been without liability insurance since March 1 , 1986 . During the past several months, Staff has been evaluating options available and has investigated participation in three risk-sharing pools : The California Municipal Insurance Authority (CMIA) , Alameda County Cities Pool and Association of Bay Area Governments (ABAG PLAN I ) . Staff determined that since the ABAG PLAN I is a deductible program, it clearly fits with Dublin ' s needs in that Dublin has always had either the insurance company or an independent firm handle claims administration . Staff ' s review indicated that ABAG offers the most cost effective approach to the provision of liability insurance . A lengthy Staff Report was distributed which addressed term, membership, coverage, organization, risk management services , premiums, premium adjustments , soundness , insurance coverage & exclusions, Alameda County contract services , adoption of documents and budget considerations . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-135 Adjourned Regular Meeting June 26, 1986 A Staff explained that the preliminary budget assumed that the liability insurance premium expense would be $152, 000 and claims expense would be $25, 000 . The maximum ABAG PLAN I premium expe►-se would be approximate= y $82 , 000 . This results in an excess appropriation of $70, 000 . Given the limited experience with a deductible program, Staff recommended that the claims expense account be increased frc.,m $25, 000 to $50, 000 . This will assure that adequate funds are available for any claims expense within the City' s deductible. It is also anticipated that the $4, 500 budgete6 for professional services would not be expended. This was included to provide: claims investigation services which will become a part of the City' s deductible costs . The remain.Jng excess appropriation of $49, 500 could be utilized to reduce the Appropriations from Reserves required to fund the proposed 1986-87 Budget . If these changes are made, the 1986-87 Insurance Activity Budget recommended expenditures would be : Proposed 1986-87 Adjusted Budget Professior;al Services -0- Insurance Premium:-.s $ 93; 200 Insurance Clair:.s Expense 50, 000 Total Services & Supplies $143 , 200 Total Activity Cost $143, 200 Staff explained that this would reduce the City' s Tnsurance Budget Account by $49 : 500 . The insurance premium expense :;hown ircludes anticipated property insurance, treasurer ' s bond and tenant insurance in addition to ABAG PLAN I pri:-miums . Mayor Sl,.yder questioned how this would affect the ;;t . Patrick' s events sponsored by the Lion' s Club. Staff responded that insurance coverage would be provided only if it is a solely City-sponsored event . Paul Rankin advised that the City will have more control over claims . The ABAG PLAN I also has an appeal process . Cm. Jeffery questioned what would happen to the pool if one of the cities has some type of catastrophic situation. Representative Gene Leong from ABAG explained that most r.-Iajor lasses take quite a bit of time to settle . A supplemental Flan adjustment i_s writ'-en into the agreement to cover catastrophic everts, should they occur and affect possibly several cities . If Dublin participates in this program, it would become member number 17 . On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vo'.e, (Cm. Hegarty & Cm. Moffatt absent ) , the Council adopted $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-136 Adjourned Regular Meeting June 26, 1986 RESOLUTION NO. 59 - 86 AUTHORIZING THE EXECUTION AND DELIVERY OF ABAG PLAN I DOCUMENTS and authorized the Mayor to execute the agreement. REPORT FROM CITY MANAGER RE COMMUNITY TELEVISION CORPORATION City Manager Ambrose reported that as a provision of the City ' s franchise agreement with Viacom Cablevision which became effective on January 1 , 1986, the cable company would provide to the City an annual grant of $1, 000 for the term of the franchise for maintenance and repair of local casting equipment and facilities . During the last month, the City Managers of Dublin, Livermore, Pleasanton and San Ramon met with representatives from the Community Television Corporation, as well as the Amador Valley Joint Union High School District to discuss the various options available to the cities in the provision of a local access cable television studio, as well as the operation -of that studio . Represen- tatives from the valley cities who sit as the Board of Directors of the Community Television Corporation also met to discuss these same issues . It was the conclusion of both groups that it would be desirable for the cities to request their $1 , 000 annual local access maintenance and repair grant from Viacom so that Community Television Corporation could continue providing services during the next couple of months . It was also agreed that no long- term decisions be made with respect to the permanent location of a studio and any long-term operating subsidies to Community Television Corporation until the bylaws could be amended to include the City of San Ramon . On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent) , the Council 1 ) directed Staff to request that Viacom Cabelevision pay the City the $1 , 000 maintenance and repair grant for 1986 ; and 2 ) approved an amendment to the bylaws to include the addition of the City of San Ramon to the Community Television Corporation . On motion of Cm. .Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Hegarty & Cm. Moffatt absent ) , the Council 1 ) approved an amendment to the bylaws to designate two representatives from each City to sit on the Board of Directors for the Community Television Corporation; and 2 ) approved an amendment to the bylaws to allow the Board to select three at-large members . The Council indicated by consensus that they have an individual in mind to fill the vacancy and will announce the appointment at a future meeting when full Council is in attendance . At 6 : 30 p .m. Cm. Hegarty arrived at the meeting. $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-137 Adjourned Regular Meeting June 26, 1986 PUBLIC HEARING FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM Mayor Snyder opened the public hearing . A new Five-Year Capital Improvement Program covering anticipated projects for the years 1986-1991 was reviewed by the City Council at a special study session on June 17, 1986 . A breakdown of the program areas included are : General $ 6 , 568, 550 Community Improvements 2 , 018, 100 Parks 4, 329, 100 Streets 9 , 952 , 100 Total $22, 867 , 850 At its meeting of June 2 , 1986, the City of Dublin Planning Commission found that the Five-Year Capital Improvement Program was in conformance with the General Plan. Also, the Park & Recreation Commission reviewed the proposed priorities for park projects at its meeting of April 8, 1986 . The proposed Capital Improvement Program reflects this input and the recently adopted City of Dublin Park Masterplan. In the first year of the proposed CIP, 9 projects which have not been formally acted on by the City Council are proposed to be undertaken . The total cost of these projects is $2 , 987 , 450 . These projects include : GENERAL 1 ) Word processing Work Station & High Speed Printer $ 16 , 000 COMMUNITY IMPROVEMENTS 1 ) Sidewalk Repair/Bus Stop Pads $ 50, 000 2 ) Sewage Facility Expansion 800, 000 PARKS 1 ) Kolb Park $817, 300 2 ) Dolan Park (Phase I ) 407, 020 3 ) Shannon Park Renovation (Phase I ) 456, 130 STREETS 1 ) Dublin Boulevard Improvements at Clark Avenue $161, 000 2 ) Traffic Signal Interconnect 150, 000 3 ) Annual Street Overlay 130, 000 Some of the projects have been discussed in reference to related studies; however, in most cases, this represents the initial presentation of costs associated with the project . At the study session on June 17 , 1986 , Staff presented the justification for the inclusion of these projects . Staff presented requests received related to Capital Projects . Mr . Olson has requested the construction of a traffic signal at Village Parkway and Lewis Avenue . This project has been combined with the proposed signal $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-138 Adjourned Regular Meeting June 26, 1986 9 installation at Amador Plaza Road and Amador Valley Boulevard. Also, street lights would be added in the commercial and industrial areas . The proposed CIP has programmed the construction of this project for the spring and summer of 1988 , thereby spanning both Fiscal Year 1987-88 and 1988-89 . There are several projects which have not been included in the proposed CIP. Among those projects are those presented in Mr . Parsons ' letters related to the provision of a soundwall at Arroyo Vista and sidewalks leading from the project boundary along Amador Valley Boulevard. The following list represents other potential projects which have not been included: - Cable TV for Arroyo Vista - Assistance with Renovation of Old Murray School - Funding to Assist with Development of a Cable TV Studio - Road Connection in the Vicinity of Southern Pacific Right-of-Way - Renovation of Shannon Community Center - Dublin Boulevard Easterly Extension - I-680 Ramps - Expansion of Dougherty Road from 4 to 6 Lanes - Additional Underground Utility Projects The exclusion of projects was based in part on the amount of discretionary revenue anticipated through 1991 . This would be revenues in excess of those anticipated to fund on-going operations and debt commitments . Brent Sorenson, a Dublin resident, addressed the Council regarding the rehabilitation of the fences backing onto Amador Valley Boulevard. The City has indicated they will be making these improvements in Fiscal Year 1988-89 , and Mr . Sorenson requested that this timeline be accelerated. He thought there were only some 5 houses affected. Staff clarified that the project also included fencing on Amador Valley Boulevard near Village Parkway and the total would be approximately 10 homes . Cm. Hegarty explained that the fences are actually the homeowners ' responsibility. Ever since the City undertook the major fence replacement along Village Parkway, the City has received numerous requests from homeowners asking that the City replace or repair their fences . Cm. Vonheeder questioned the timing of all of the other work on Amador Valley Boulevard if the fence project is moved up . Staff responded that the fence project could be done anytime after Spring and suggested possibly breaking the project into phases . The $10, 000 design & engineering costs could be split and designated for Fiscal Year 1986-87 and the actual project moved up to Fiscal Year 1987-88 . On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Moffatt absent) , the Council agreed to move the project up one year and separate the planning dollars out and put them into the 1986-87 budget . Mary Gibbert , a Dublin resident, indicated to the Council that it was now a pleasure to drive down Village Parkway and see the improvements . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-139 Adjourned Regular Meeting June 26, 1986 Mayor Snyder closed the public hearing. The sidewalk project around Arroyo Vista was discussed. The sidewalks will basically be done in stages and the developers eventually have to put in all the sidewalks . A portion will be done in conjunction with the development of the Villages @ Alamo Creek, and the southwest portion will be done in approximately 2 years . On motion of Cm. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Moffatt absent) the Council adopted RESOLUTION NO. 60 - 86 ADOPTING A FIVE-YEAR CAPITAL IMPROVEMENT PROGRAM 1986-91 PUBLIC HEARING 1986-87 BUDGET AND FINANCIAL PLAN Mayor Snyder opened the public hearing. On June 17 , 1986 , the City Council conducted a study session on the Preliminary 1986-87 Budget and Financial Plan . At that time, Staff recommended changes to the budgets for 3 program areas . It was recommended that the City Manager account be increased by $11, 275 to reflect the action taken by the City Council in May. Staff recommended an increase in the Building Management account of $4 , 500 . This is necessary to procure additional office space at the City ' s existing location . Due to an evaluation of the Police Services Agreement, Alameda County Staff indicated that the cost of off-site services would be less than was anticipated. This is the result of more functions being provided from the City ' s Police Services Office rather than at County Facilities . This resulted in a reduction of $15, 015 in the Police Services Account. The net effect of these changes was an increase in total appropriations of $760 . As Amended at Study Session June 17 , 1986 : Revenues $11, 894 , 178 Appropriations from Reserves 2, 338, 745 Total Funds Available $14 , 232, 923 Expenditures - Operating $ 5, 309 , 182 Expenditures - Debt Service 1 , 538, 641 Expenditures - Capital Improvements 7, 385 , 100 Total Appropriations $14 , 232 , 923 Rayme Meyer, Dublin Branch Librarian thanked the Council for their past funding for additional Monday and Thursday hours . She indicated they were now requesting that the issue be addressed of funding Sunday hours . $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-140 Adjourned Regular Meeting June 26, 1986 Ms . Meyer stated they had done research related to this and several surveys were considered. The Livermore Library is currently open on Sundays and they shared some survey information with Dublin . If opened on Sunday, the Dublin Branch would be the first in the Alameda County System. Cm. Hegarty reported that the Dublin Library stands second only to the main library. When you consider that Dublin is one of the smallest cities in Alameda County, and the fact that it provides so great a service, funding should be approved for Sunday hours . If it doesn't work out, we could always go back to closing on Sunday. On motion of Cm. Hegarty, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Moffatt absent) , the Council agreed to provide additional funding to allow the Library to open on Sundays . The Council requested that the Library Staff come back with a review in 9 months . Mayor Snyder closed the public hearing. Cm. Jeffery asked for clarification and the following changes were approved: Insurance Account reduced by $49 , 500 Library Account increased by $20, 300 Community Improvements increased by $10, 000 On motion of Cm.. Jeffery, seconded by Cm. Vonheeder, and by unanimous vote, the Council adopted RESOLUTION NO. 61 - 86 ADOPTING A BUDGET FOR THE CITY OF DUBLIN FOR FISCAL YEAR 1986-87 1986-87 APPROPRIATIONS LIMIT Staff explained the formula for determining the appropriations limit and how it was calculated. The City ' s 1986-87 Appropriations Limit is $7, 672, 746 . This limit only restricts those appropriations which are funded by Proceeds of Taxes as defined by Proposition 4 . For 1986-87 , those recommended appropriations funded by Proceeds of Taxes which are subject to limitation total $6, 782, 995 . On motion of Cm. Vonheeder, seconded by Cm. Jeffery, and by unanimous vote, (Cm. Moffatt absent ) , the Council adopted RESOLUTION NO. 62 - 86 ADOPTING THE APPROPRIATIONS LIMIT FOR FISCAL YEAR 1986-87 CM-5-141 Adjourned Regular Meeting June 26, 1986 0 OTHER BUSINESS Additional City Office Space Discussion was held with regard to the need for additional office space within the City ' s existing location . City Manager Ambrose explained that often times space becomes available and then it is leased right away, before .the City can act . There are currently two suites available on the second floor. On motion of Cm. Hegarty, seconded by Cm. Vonheeder, and by unanimous vote, (Cm. Moffatt absent) , the Council authorized the City Manager to negotiate for additional office space (not to exceed 1, 350 sq ft) . ADJOURNMENT There being no further business to come before the Council, the meeting was adjourned at 7 :10 p.m. Mayor ATTEST: City Clerk $$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$$ CM-5-142 Adjourned Regular Meeting June 26, 1986