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Home My WebLink About4.10 Award of Bid 97-04'~' ,,,~J '~ ~¢'~ AGENDA STATEMENT CITY COUNCIL MEETING DATE: CITY CLERK File # I~~l~-~ May 20, 1997 SUBJECT: Award of Bid - Contract No. 97-04 Annual Street Slurry Seal Program Report Prepared by: Public Works Director Lee Thompson EXHIBITS ATTACHED: 1) 2) 3) Resolution of Award Bid Results Budget Change Form RECOMMENDATION: ~,/1) Adopt Resolution awarding bid to Valley Slurry Seal and authorize Mayor to execute agreement Approve appropriation of $9,550 to this project from unallocated General Fund Reserves. FINANCIAL STATEMENT: The low bid was in excess of the funds budgeted for this work (see analysis under "Description"). Staffproposes to reduce the number of streets to be sealed in order to adjust the Slurry Seal Streets and Remove/Replace Pavement bid items to match the budget. There are sufficient funds in the Street Repair Striping Budget to cover the shortfall in the striping bid. Staff believes that the City should proceed with the repair and sealing of the Civic Center and Dublin Sports Grounds par'king lots, which will require an appropriation of $9,550 from General Fund Reserves. DESCRIPTION: At its meeting of April 15, 1997, the City Council authorized St~,':' to advertise for bids for Contract 9%04, Annual Street Slurry Seal Pro,am and the bids have now bee.'~ received. SlurO, Seal is a preventive maintenance technique used to prolong the life of asphalt surfacing. It consists ora sand/oil mixture which seals cracks and provides a new uniform wearing surface. The. City streets are slurried approximately every five to seven years, depending upon the level of wear. The repair of failed pavement is being performed prior to the slurry seal placement as part of this project. This year, the slurry sealing and striping of the Dublin Sports Grounds and Civic Center parking lots were combined with the Slurry Seal Street Program. COPIES TO: Bidders 4,10 ITEM NO. g:\mtceprqi\sl urry\agstawrd Four bids were received, the lowest of which was $147,527.45 from Valley Slurry Seal Company. An analysis of the low bid compared to the approved budget is made below. ITEM OF WORK BUDGET AMOUNT LOW BID AMOUNT OVER UNDER) BUDGET BUDGET FUND Remove/Replace failed pavement in sealed streets $ 55,000 $ 77,734.04 Slurry Seal Streets 40,000 38,925.03 Striping of slurried streets 2,000 9,970.82 Slux-ry/stripe DSG and Civic Ctr parking lots 12.400 20.897.56 $ 22,734.04 Street Repair (3020) Gas Tax (206) (1,O74.9_7) Street Repair (3020) Gas Tax (206) 7,970.82 Street Repair (3020) Gas Tax (206) ~3,497.~6 Park Maint. (8020) Gen. Fund (001) TOTAL: $109,400 $147.527.45 $,38.127.45 The Sports Grounds parking lot is badly in need of repair and sealing, and the Civic Center parking lot has never been sealed. In addition, the striping is quite worn in both parking lots. If the slurry seal of the parking lots is delayed for a year or more, the striping of the parking lots should still be done at this time, which would cost $3,545. If the slurry seal is delayed for a year or more, this same amount of money would be required to be spent again to re-stripe the parking lots. Staffis recommending that these two parking lots be sealed at this time and that a budget appropriation in the amount of $9,550 be approved (overage plus 5% contingency) to this project from unallocated General Fund Reserves. Staffhas reviewed the low bidder's proposal and is familiar with the tow bidder's work. Staff therefore recommends that the City Council adopt the Resolution awarding the bid to Valley Slurry Seal Company and authorize the appropriation of $9,550 from unallocated General Fund Reserves to this project to complete the pavement sealing of the Dublin Sports Grounds and Civic Center parking lots. RESOLUTION NO. -97 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT 97-04 ANNUAL STREET SLURRY SEAL PROGRAM TO VALLEY SLURRY SEAL COMPANY WHEREAS, the City of Dublin did, on May 13, 1997, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 97-04 ANNUAL STREET SLURRY SEAL PROGRAM authorized by the City Council on April 15, 1997, which Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dublin Contract 97-04 to the lowest responsible bidder therefor, to wit Valley Slurry Seal Company, at a bid of One Hundred Forty-Seven Thousand Five Hundred Twenty-Seven Dollars and Forty-Five Cents ($147,527.45), the particulars of which bid are on file in the Office of the City Engineer. PASSED, APPROVED AND ADOPTED this 20th day of May, 1997. AYES: NOES: ABSENT: ABSTAINING: ATTEST: Mayor City Clerk BID OPENING DATE - MAY 13, 1997 ---EN~IN~I~;§-I~§~iivi~E VA~_LEY~LiJlS.~;-§~:'.~L--'- GR.~,~iAM CONTRACTOR: BID UNIT UNIT ITEM ITEM DESCRIPTION MEASURE QTY PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE UNIT PRICE TOTAL PRICI 1 Street Slurry Seal Surfacing SF 838,189 $ 0.04 $ 36,042.13 $ 0.~- $ 35,623.03 $ 0.05 $ 40,233.0; ~ Remove_~il Deposits S~---- 1,500 $ 1.00 $ 1,500.00 $ 1.00 $ 1,500.(~- $ 0.50 $ 750.0( 3 S~- Remove/Replace 4"Asphalt-Streets SF--- 36,667 ' $ 1.~- $ 55,000.50 $ 2.17- ~ 77,~3~4- -$ ~{~" 4_~S_P_~ Grind Thermo Double CL Striping LF 2,~,~- $ 1.00 $ 2,750.00 $ 1.06 $ 2,915~0- -~ ..... ~-i~),~' $ 2,88715[ 5 SI:' G__r!nd Thermo "Stop" Legends EA 26 ! $ 30.00 $ 780.00 $ 33.92 $ 881.92 $ 33.60 $ 8736( 5 SP Grind Thermo Stop Bars EA 24 $ 30.00 $ 720.00 $ 3~.80 $ 763.20 $ 31.50 $ 7 SP ~rind Crosswalk (2-1_2" Stripes) EA 2 $ 100.00 $ 200.00 $ 95.40 $ 190.80 $ 94.50 $ 189.0( 8 SP Place Thermo Double CL Striping LF 2,750 $ 0.50 $ 1,375.00 $ 0.63 $ 1,732.50 ~ 0.63 $ 1,732~1 9 S~- Place Thermo "Stop" Legends EA 30 $ 50.0~- $ 1,~-~0.00 $ 53.00 $ 1,590.00 $ 52.5~- $ 10 SP Place Thermo Stop Bar 12" x 20' EA 28 ~' 38.00 $--1,064.00 $ 47.7'~- $ 1,335.60 ; $ 47.2~- $~ 1,3~)3~0~ 11 SP Place Thermo Crosswalks (2-12") EA 2 $ 152.00 $ 304.00 $ 280.90 $ 561.80 $ 27825 $ 556.5~ 12 Parking Lot Slurry Seal sF 185,107 $ 0.0~- $ 7,959.60 ; $ 0.08 $ 14,808.56 $ 0.0~- $ 12,9-57.--,~! 13 SP Remove/Replace 4"Asphalt-Pkg Lots SF 1,20-0- $ 1.50 $ 1,~.0~- $ 2.12 $ 2,544.00, $ 2.10 ~, 215200~ 1_4_S_P_ Paint Stripes & Legends - Pkg Lots LS 1 $ 2,600.00 ' $ 2,600.00 $ 3,545.00 $ 3,545.00 $ 3,512.00 $ 3,5120, 15 SP_ P_la_ce Asphalt Grindings on LF 3,400 $ 0.73 $ 2,482.~' $ ~).53 $ 1,802.00 $ 0.53 $ 1,8020 San Ramon Road Maintenance Rd _ T_O_TAL BID: $ 116,077.23 $147,527.45 $ 148,668.3 AMERICAN ASPHALT CPM BID UNIT UNIT ITEM ITEM DESCRIPTION MEASURE QTY PRICE TOTAL PRICE UNIT PRICE TOTAL PRICE Street Slurry Seal Surfacing SF 838,189 ! $ 0.07 $ 54,482.29 $ 0.07 $ 54,482.29 2 Remove Oil Deposits SF 1,500 $ 0.33 $ 495.00 $ 1.30 -~,~§~0.~0 .... 3 SP Remove/Replace 4"Asphalt-Streets SF 36,667 $ 1.85 $ ~7,833.95 $ 1.98 -,~ 72,600.66 4 SP ~rind Thermo Double CL Striping I LF 2,750 $ 1.05 $ 2,8~7.50 $ 1.05 ~ 2,887.50 5 SP Grind Thermo "Stop" Legends EA 26 $ 33.60 $ 873.60 $ 33.66 $ 875.16 -- 6 SI5 Grind Thermo Stop Bars EA 24 $ 31.50 $ 756.00 $ 3~.56 $ 757.44 ...... 6_ S~r!n_d_.C~'o_sswa~l_k.(_2_-_!_2"_St_r!l~e_~~ EA 2 $ 94.50 $ 189.00 $ 95.00 $ 190.00-, -- 8 SP Place Thermo Double CL Striping .... %~- .... -2,7~E-~,--- 0.~,- -~---- 1~32.-~- $ 6.-6~ ~,--1,7~8 ...... 9 SI5' Place Thermo"Stop" Legends EA 30 $ 52.50 $ 1,575.00 $ 52.60 $ 1,578.00 10 SP_ _Place Thermo Stop Bar 12" x 20' EA 28 $ 47.25 $ 1,323.00 $ 50.00 $ 1,400.00 ...... 11 SP Place Thermo Crosswalks (2-12") EA 2 $ 278.25 , $ 556.50 $ 278.00 $ 556.00 12 ,P~arki~ng Lot Slurry Seal SF 185,107 $ 0.0~' $ 12,031.96 $ 0.08 , $ 14,438.35 13_S~ Rem_ov_e/R_epl~ace_~'_'A~s.p_ha~l~-Pkg_L~o!_s_ ._ S~:_. 1,200 $ 2.10 $ 2,520.00 $ 2.10 $ 2,~.~8 14 SP PaintStripes&Legends~PkgLols LS -~ ~,-:~;8:i2::~8 $-'-3~8~--$~5,5287~j'',~--'§;~2~).00 Sal~ Ramon Road Maintenance Rd TOTAL BID: ;.. , $ 157,908.54 $ 163,567 89 CITY OF DUBLIN BUDGET CHANGE FORM CHANGEFORM# New Appropriations (City Council Approval Required): Budget Transfers: X From Unappropriated Reserves From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity From New Revenues Between Departments (City Council Approval Required) Other Name: Name: Civic Center and Dublin Sports Grounds Parking Lot Sealing $ 9,550 Account #: Account#: 8020-750-050-001 Name: Name: Account #: Account #: Name: Name: Account #: Account #: City Manager: Signature Date: REASON FOR BUDGET CHANGE ENTRY: The bids for the Pavement Failure Repair, Slurry Seal and Restriping bid items of the Civic Center and Dublin Sports Grounds parking lots came in over budget. Mayor: As APProved at the City CoUnCil Meeting on: Date: Date: Signature Posted By: Signature Date: