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Home My WebLink About4.10 MAD 97-1 Prel Eng Rpt CITY CLERK File # 16I - ZO : _ : , . AGENDA STATEMENT CITY COUNCIL MEETING DATE: July 7, 1998 SUBJECT: Landscaping Maintenance Assessment District 97-1 (Santa Rita Area)-Preliminary Engineer's Report Report Prepared by: Lee S.Thompson,Public Works Director EXHIBITS ATTACHED: 1) Resolution Approving Preliminary Engineer's Report 2) Resolution Appointing Time and Place of Hearing Protests of Proposed Assessments (July 21, 1998) 3) Preliminary Engineer's Report (Assessment Diagram to be posted at meeting) RECOMMENDATION: Adopt resolutions:approving preliminary engineer's report and setting hearing date and time,(July 21, 1998, 7:00 p.m.)for the 1998- 99 assessment. FINANCIAL STATEMENT: Although the 1997-98 assessment assumed that maintenance ,xpenses would occur in this District during 1997-98,the improvements were not completed and therefore the only expenditures were administrative. There is,therefore, a carryover balance in the amount of $25,890 for this District. Expenses for the 1998-99 fiscal year are estimated to be as follows: Street Landscape Maintenance (MCE) $10,200 Street Tree Maintenance (MCE) 1,920 Utilities: Electricity 300 Water 2,500 Subtotal -Maintenance Cost: $14,920 Engineer's Report and Administration $ 545 County Collection Cost @ 1.7% 0 Delinquency @ 3%. 0 Contingency/Reserve $10A25 Subtotal -Incidentals: $10,970 Total: $25,890 Since the existing balance ($25,890) exceeds the estimated maintenance and administration cost ($15,465), it is recommended that the assessment for the 1998-99 fiscal year be set at zero. COPIES TO: Alameda Co. Surplus Property Auth.; Ot-1 Kaufman&Broad; OPUS ITEM NO. 4.10 g:\assessdist\97-1\agstpre DESCRIPTION: This assessment district, which was formed in the fall of 1996, funds street landscape maintenance and utility costs for the Santa Rita development area. This area is bounded . by Arnold (Sebille)Road on the west, Gleason Drive on the north, Tassajara Road on the east, and Interstate 580 on the south. The scope of work includes maintenance of roadside landscaping for Dublin Boulevard, Hacienda Drive, the"transit spine" (now Central Parkway), a portion of Arnold (Sebille)Road, Tassajara Road (westerly portion), and a portion of Gleason Drive, plus the maintenance of the trail and landscaping along the Tassajara Creek,channel, as delineated in the scope ofwork on Page 2 and 3 of the Engineer's Report. It was anticipated that some of.the landscaped areas in this District would be installed and maintained by the City for most of 1997-98; however, due to the wet weather and other delays, the landscaping has not been installed, completed, and accepted by the City for maintenance. It is now anticipated that the City will begin maintaining improvements in this District about halfway through Fiscal Year 1998-99. Since only a minimal amount of the funds collected last fiscal year have been spent, it is recommended that the assessment for Fiscal Year 1998-99 be set at zero. Staff recommends that the City Council adopt the resolutions approving the Prelminary Engineer's Report and setting a time and date for the public hearing. • • Page 2 / i • RESOLUTION NO. -98 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING PRELIMINARY ENGINEER'S REPORT, LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) WHEREAS, by its Resolution No. 65-98, a Resolution Initiating Proceedings for Landscaping Maintenance.Assessment District No. 97-1 (Santa Rita Area) (the "District"), this Council designated the City Engineer;as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 65-98 and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and finds that each and every part of said report is sufficient; and.that said report neither requires nor should be modified in any respect; NOW, THEREFORE, BE IT RESOLVED - a) That the Engineer's estimate of the itemized and total costs and expenses of maintaining said improvements and of the incidental expenses in connection therewith, as contained in said report be, and each of them are hereby preliminarily approved and confirmed; b) That the diagram showing the assessment district, description of the improvements to be maintained, and the boundaries and dimensions of the respective lots and parcels of land within said District, as contained in said report be, and it is hereby preliminarily approved and confirmed; c) That the assessment of the total amount of the cost and expenses of the proposed maintenance of said improvements upon the several lots and parcels of land in said District in proportion to the estimated benefits to be received by such lots and parcels, respectively, from said maintenance, and of . ■ / � the expenses incidental thereto, as contained in said report be, and they are hereby preliminarily approved and confirmed. PASSED, APPROVED AND ADOPTED this 7th day of July, 1998. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g:(ad)197-11resopre is ✓ j RESOLUTION NO. -98 A RESOLUTION OF'111E CITY COUNCIL OF THE CITY OF DUBLIN APPOINTING TIME AND PLACE OF HEARING PROTESTS IN RELATION TO PROPOSED ASSESSMENTS LANDSCAPING MAINTENANCE ASSESSMENT DISTRICT 97-1 (SANTA RITA AREA) WHEREAS, by its Resolution No. 65-98,a resolution directing preparation of annual report for City of Dublin Landscaping and Lighting Maintenance Assessment District (the "District")this Council designated the City Engineer as Engineer of Work and ordered that Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said Engineer of Work has made and filed with the City Clerk a preliminary report in writing as called for in said Resolution No. 65-98, and under and pursuant to said Act, which report has been presented to this Council for consideration; and WHEREAS, said Council has duly considered said report and each and every part thereof, and finds that each and every part of said report is sufficient; NOW, THEREFORE, BE IT RESOLVED that a public hearing shall be held on July 21, 1998, at 7:00 p.m. at the Dublin Civic Center, 100 Civic Plaza,Dublin, California, at which the City Council will hear protests and will consider and finally act upon the Engineer's Report. BE IT FURTHER RESOLVED that the City Clerk is hereby directed to give notice of said hearing by the following means: publishing a notice once a week for two weeks in a local newspaper published and circulated in the City and conspicuously posting a notice at not less than three public locations; said noticing to be completed at least ten (10) days before the date herein set for hearing of protests. BE IT FURTHER RESOLVED that said notices shall contain the following information: the estimated assessment per parcel, the general description of the purpose or improvements the ,w F .' assessment will fund, the address to which a protest may be mailed, and the date, hour, and place set for the abovedescribed public hearings. PASSED, APPROVED, AND ADOPTED this 7th day of July, 1998. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk g:(ad)I97-1 resotime �`��" of /if t 19 — I — � 82 ENGINEER'S REPORT LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) (Pursuant to the Landscaping and Lighting Act of 1972) The undersigned respectfully submits the enclosed report as directed by the City Council. DATED: July 1, 1998 Engine-r of Work By: • ILL Page ENGINEER'S REPORT LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) (Pursuant to the Landscaping and Lighting Act of 1972) LEE THOMPSON, City Engineer of the City of Dublin and Engineer of Work for Landscape Maintenance Assessment District No. 97-1 (Santa Rita Area), City of Dublin, Alameda County, California, makes this report, as directed by the City Council, pursuant to Section 22585 of the Streets and Highways Code (Landscaping and Lighting Act of 1972). The total.assessment District area shall be 447.6 acres as shown in Part F (the Assessment Diagram) of this report. The Ultimate Improvements which are the subject of this report are briefly described as follows (hereinafter"Improvements"): The maintenance and repair of landscaped and open space areas, entry features, entry lighting, masonry soundwalls, wrought iron fences, publicly-owned drainage ditches, irrigation systems, trees and plantings,furnishing of water and power for irrigation systems, together with all appurtenant and incidental expenses for the following areas: 1. The northerly and southerly street frontages for Dublin _ Boulevard from Arnold Road (Sebille Road) to Tassajara Road. 2. The northerly and southerly street frontages for Central Parkway (the "transit spine") from Arnold Road (Sebille Road) to Tassajara Road excluding the future school frontage landscaping. 3. The southerly street frontage for Gleason Drive from Arnold Road (Sebille Road) to Tassajara Road and the'northerly street frontage for Gleason Drive from Tassajara Creek to Tassajara Road. 4. The easterly street frontage for Arnold Road (Sebille Road) from Dublin Boulevard to Gleason Drive. 5. The easterly and westerly street frontages for Hacienda Drive from the 1-580/Hacienda interchange to Gleason Drive. Page 2 6. The westerly street frontage of Tassajara Road 350 feet . southerly of theTassajara Road and Dublin Boulevard intersection to 450' northerly of the Gleason Drive and Tassajara Road intersection. 7. Tassajara Creek and trail from 1-580 to the northerly property boundary of the Alameda County Surplus Property Authority property (APN 986- 1-1-10). 8. Street median landscapings are not part of this District. This report consists of five parts, as follows: PART A An Estimate of the annual maintenance cost for FY 1998-99. PART.B An assessment of the estimated cost of the Improvement on each benefitted parcel of land within the assessment district. PART C -A statement of the method by which the undersigned has determined the amount proposed to be assessed against each parcel. PART D -.A list of the names and addresses of the owners of real property within this assessment district, as shown on the,last equalized assessment roll for taxes, or as known to the Clerk. PART E-A diagram showing all of the parcels of real property within this assessment district. Respectfully s itted, LEE THOMPSON Engineer of Work Page 3 • PART A AN ESTIMATE OF THE ANNUAL MAINTENANCE COST FOR FISCAL YEAR 1998-99 • LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) It is estimated that the budget for the fiscal year 1998-99 will be in the amount of $15,465. Street Landscape Maintenance (MCE) $10,200 Street Tree Maintenance (MCE) 1,920 Utilities: Electricity 300 Water 2,500 Subtotal - Maintenance Cost: $14,920 Engineer's Report and Administration $ 545 County Collection Cost 1.7% 0 Delinquency @ 3% 0 Reserve & Contingencies $10,425 Subtotal - Incidentals: $10,970 Total: $25,890 Estimated interest on reserve and Surplus from 1997-98 Fiscal Year: $25,890 Assessment: $ 0 Page 4 • • PART B ASSESSMENT ROLL LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA.RITA AREA) PROPERTY AMOUNT OF ASSESSMENT FOR ASSESSMENT AND LOT NUMBER OWNERS ACRES LOTS 1997-98 TAX YEAR` Per Acre Per Lot TOTAL 1 Remainder of Surplus Property 362 $0.00 $0.00 Undeveloped Parcel Authority of (MC) Alameda County 2-1 through Lots 1 -154(Single- Unknown Total Total Assess- Assess- Total 2-154 family) of Tract 6822 acreage lots ment per ment per Assessment =21.9 =154 acre=$0 . lot=$0 =$0 3-155 Lot 155 of Tract 6822 Unknown 6 3-156 Lot 156 of Tract 6822 Unknown 6 $0 3-157 Lot 157 of Tract 6822 Unknown 6 $0 3-158 Lot 158 of Tract 6822 Unknown 5 $0 3-159 Lot 159 of Tract 6822 Unknown 5 $0 3-160 'Lot 160 of Tract 6822 Unknown 5 $0 3-161 Lot 161 of Tract 6822 Unknown 5 $0 .3-162 Lot 162 of Tract 6822 Unknown 6 $0 3-163 Lot 163 of Tract 6822 Unknown 6 $0 3-164 Lot 164 of Tract 6822 Unknown 5 • $0 3-165 Lot 165 of Tract 6822 Unknown 5 $0 - 3-166 Lot 166 of Tract 6822 Unknown 5 $0 3-167 Lot 167 of Tract 6822 -Unknown 5 $0 "3-168 Lot 168 of Tract 6822 Unknown 4 • $0 3-169 Lot 169 of Tract 6822 •Unknown 4 $0 3-170 Lot 170 of Tract 6822 Unknown__ • 4 $0 3-171 Lot 171 of Tract 6822 Unknown 4 $0 3-172 Lot 172 of Tract 6822 Unknown 5 $0 3-173 Lot 173 of Tract 6822 Unknown 5 $0 3-174 Lot 174 of Tract 6822 Unknown 5 . $0 3-175 Lot 175 of Tract 6822 Unknown 4 $0 3-176 Lot 176 of Tract 6822 Unknown 4 $0 3-177 Lot 177 of Tract 6822 Unknown 3 $0 3-178 Lot 178 of Tract 6822 Unknown 3 $0 3-179 Lot 179 of Tract 6822 Unknown 4 $0 3-180 Lot 180 of Tract 6822 Unknown 4 $0 Assess- Totals of Lots 3-155 7.7 123 ment per thru 3-180 acre=$0 $0 • 4-1 Assess- Parcel 1 of Parcel Map Unknown 53.18 1 merit per 6879 acre=$0 $0 4-2 Assess- Parcel 2 of Parcel Map Unknown 25.78 1 merit per 6879 acre=$0 $0 I TOTAL: 108.56 $0 Page 5 PART C METHOD OF SPREAD OF ASSESSMENTS LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) The maximum developed acre assessment will be $710 per year, based on a total of 389,400 square footage of street improvements and a total of 957,000 square footage of creek improvements and 447.6 acres of developed property at.buildout of all property within the District. The cost of the Improvements will be divided equally among thelotal number of developed properties within the boundaries of the District on a per acre basis. "Developed acres" shall include property which has a recorded final map or parcel map as of July 1st of each year. Each year the City Council shall determine the assessment for that year based on the following: 1. Cost of maintenance of installed Improvements ("M"). 2. Total amount of developed acres ("A"). 3. The annual assessment for the developed acres for that year ("M") shall be spread on a per-acre basis ("M" - "A") based on the - following: A. Commercial developed area, per acre basis. B. Single-family residential area, per acre basis. C. Multi-family residential area, per acre basis. 4. The single-family and multi-family residential area per acre assessment will be further spread on a per lot basis based on the number of lots on the final map, parcel map, or condominium map for each particular development. 5. If the assessment in any year would exceed $710 per acre, the amount in excess of$710 shall be assessed to the remaining undeveloped acres on a per acre basis, subject to the maximum developed acre amount. Page 6 // fj 6. The maximum developed acre assessment of $710 per year will be increased annually by the percentage increase in the Bay Area Urban Wage Earner Price Index (applies to all costs except water and electricity), plus : any. actual. increase in the cost for water and electricity. 7. If the square footage cost of the Improvements will be less than the amount set forth herein (after adjustment in accordance with Paragraph 7), the assessment shall be reduced proportionately to reflect the reduced cost of Improvements in that year. Page 7 • PART D PROPERTY OWNERS'S LIST LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) Assessment No. Name of Property Owner 1 Surplus Property Authority of Alameda County 224 W. Winton Avenue, Rm 151 Hayward, CA 94544 2-1 through 2-154 Unknown 3-155 through 3-180 Unknown 4-1 Unknown 4-2 Unknown Page 8 v J LANDSCAPE MAINTENANCE ASSESSMENT DISTRICT NO. 97-1 (SANTA RITA AREA) CERTIFICATIONS 1, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Part B, with the diagram thereto attached, was filed with me on.July-1, 1998. I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment, and the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by.its Resolution No. ., duly adopted by said Council on July 7, 1998. ( I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, together with the Assessment, and the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. , duly adopted by said Council on July 21, 1998. - I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report with Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California on 1998. Page 9