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Home My WebLink About4.12 Award of Bid 98-11B CITY CLERK File # AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 20, 1999 SUBJECT: Award of Bid - Heritage Center Improvements, Phase II Contract 98-11B Report Prepared by: Lee S. Thompson, Public Works Director ATTACHMENTS: 1) Resolution of Award 2) Budget Change Form 3) Summary of Bid Results RECOMMENDATION: Adopt resolution awarding bid to DB Landscape Approve budget appropriation of $69,784 from Unallocated In Lieu Parkland Reserves FINANCIAL STATEMENT: General Fund monies are budgeted for constructing both phases of the project in the amount of $69,070. The approved budget for Phase I improvements (including a 10% contingency) was $50,380, which lef~ a balance of $18,690 for Phase II. The low bid submitted for Phase II was $73,976. A 10% construction contingency will bring the total to $81,374 which will require an additional budget appropriation from Unallocated In Lieu Parkland Reserves in the amount of $62,684 for construction, plus $7,100 for additional design and inspection services. DESCRIPTION: At the meeting of Februmy 2, 1999, the City Council authorized Staffto solicit bids for Contract 98-1 lB, Heritage Center Improvements, Phase II. This project was part of the scope of work originally put out to bid last Fall. Only one bid, in the amount of $239,230, was received at that time. Since the bid was significantly higher than the funds budgeted, the bid was rejected and the decision made to re-bid the project, breaking it into two projects with separate scopes of work. Phase I was awarded on February 16, 1999. Phase II of this project includes installation of irrigation, landscaping and construction of the wedding courtyard. The scope of work for Phase I, which is currently under construction, includes site clearing and demolition, grading, asphalt paving, pedestrian paths, miscellaneous steel work, and timber headers for the landscaping included in Phase II improvements. A total of 9 bids were received with the low bid of $73,976 being submitted by DB Landscape. COPIES TO: DB Landscape /t_ ~ ITEM NO. g:miscproj~herilagelI~agslawrd.do¢ The total budget for FY 1998-99 for this project is $83,620 including design and inspection. The total estimated project cost based upon the bid awarded by the City for Phase I and the recommended bid for Phase II is shown below. Adopted Budeet Phase I Phase II Total Construction $ 69,070 $ 50,380 $ 81,674 $131,754 Design/Inspection 14.550 11,150 10.500 21,650 TOTAL: $83,620 $ 61,530 $ 92,174 $153,404 Prior to approving the bid, it is recommended that the City Council approve an additional appropriation from the Unallocated In Lieu Parkland Reserves in the mount of $69,784. It is important to note that, although the project is in excess of the original budget due to the current economy, Public Works Staff has been able to save over $100,000 from the bid received last Fall by bidding the project in two phases. Staff has reviewed the bid results, checked with references, and recommends that the City Council adopt the resolution awarding the bid to DB Landscape. Page 2 RESOLUTION NO. -99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN AWARDING CONTRACT 98-11B HERITAGE CENTER IMPROVEMENTS, PHASE II TO DB LANDSCAPE WHEREAS, the City of Dublin did, on April 6, 1999, publicly open, examine, and declare all sealed bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract 98-1 lB, Heritage Center Improvements, Phase II, authorized by the City Council on February 2, 1999, wlfich Plans, Specifications, and Modifications are hereby expressly referred to for a description of said work and for all particulars relative to the proceedings under the request for bids; and WHEREAS, said bids were submitted to the City Engineer, who has recommended that the bid hereinafter mentioned is the lowest and best bid for doing said work. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby award City of Dublin Contract 98-1 IB to the lowest responsible bidder therefor, to wit DB Landscape, with a bid of Seventy-Three Thousand Nine Hundred Seventy Six Dollars ($73,976.00), the particulars of which bid are on file in the Office of the City Engineer. PASSED, APPROVED AND ADOPTED this 20th day of April, 1999. AYES: NOES: ABSENT: ABSTAINING: Mayor ATTEST: City Clerk g:Cni$cprojhtleritagell~re$oawrd CITY OF DUBLIN BUDGET CHANGE FORM New Appropriations (City Council Approval Required): X From Unappropriated Reserves From New Revenues Budget Transfers: CHANGEFORM# X From Budgeted Contingent Reserve (1080-799.000) Within Same Department Activity Between Departments (City Council Approval Required) Other StaffSalaries $ 3,850 Heritage Center Improvements, Phase II $ 62,684 Account#: 215-9554-701-001 Account#: 215-9554-750-050 Name: Name: Inspection $ 4,700 Account #: Account #: 215-9554-740-079 Name: I Name: Design $ 6.250 Account#: Account 8:215-9554-740-078 Name: Name: Account #: Account #: City Manager: Date: Signature REASON FORBUDGET CHANGE ENTRY: General Fund monies budgeted for constructing Phases I and II of the Heritage Center Improvements Project is $69,070. Approved budget for Phase I is $50,380, leaving a balance of $18,690 for Phase II. The low bid submitted for Phase II was $73,976. Including a 10% construction contingency, the total will be $81,374. This will require an additional appropriation of $62,684 fi.om General Fund. In addition, the design, inspection and miscellaneous costs have increased due to splitting the project into two contracts and rebidding. Mayor: Date: Posted By: g:misprojlheritagell~budgchng Signature Signature Date: BID RESULTS - IIERITAGE CENTER IMPROVEMENTS, PIIASE II,.COIHRACT NO, 08-1113 E]ID'OPENING ~ATE -APRIL B, 1999 ITEM DESCRIPTION (~learlng &_Gl?bbiny _ . . Earthwork irdgatl0n ~peclmen Oa~r~- ?4" aox Tr~s'- ' ~Ground ~Wr .1-~al ca~Fi~is: ~ Mafnlenance Period (2x4) Fines SuUace Planter dur~ (8 x 6) EDGINEER'S i TOTAL CHIT PRICE PRICE $.1,000, o0 $. 1,0000b $ 2,400.00 $ 2,490.00 $ . _1.60 $ 25160000 $. 600.00 $ . 600.00 $ 200.00 $ 8,440 SO $ 9000 $ ."3,960.00 $ 4000 $ 3.40000 $ 0.70 $ __9,800.00 $' ~0oi0o s ooo.oo $.'~_ '4.20 $---394180 $ 2.00 $ -~§,4oo.oo $ - ~0100' $ .3,360.00 $ 9160000 $ 9,60000 $12~400,00 $ .12,40000 . . 36,00 $ . 504,00 . . $ 05,254.80 DB LANDSCAPE CLEARY BROS. SYCAMORE LANDSCAPE TOTALS-' TOTAL ' TOTAL PRICE PRICE UNIT PRICE PRICE UNIT PRICE PRICE ~- $ 2,~77.60 ~- 2.677.6D $ 3.10000 $ 3,10000 $ 6.250,00 ~-' 6.250.~ ~00.00 $~ 50000 '$ 3~848oo $- 3~848:oo $" $~3~10~.0o $ '1~595.00 $ 1,59~.~o 2.06 $~o00.b6 $-' i~04 S-~6;040~d0' $ i~6~' S~6~5~0~00' $- i~25' $-~0:O00.O0' '~o.00 $~' 600}0~ '$-~d. O0 $' 550.00 ~---~;00' ~-- 393.00 $ ~60o' {"' '550.00 '20000 $--~,600.~d --' $ ~:353:~6 $--210.96 $~852~8' $--200.00 $-~,60000 -~OO00 ~--4,40000 ~- 5~9~0~00' S~- 87~65- S--~830.20' $-- 60~00 $_.~1flO0 $-- 05000 $' 2:720.00 ~'-' 16~47 $~1~3~9~95 $--'19.50 $-"1~657.50 ~.99 $-i~,860.~0 $' 7;~98.O0 $ ---'1.2~ $~;9~Q00 $-'~ 1.75 $ ~4,500`00 ~600o ~---500;06 ~ $~6;0o' S Loss.os ~ ~,ooo.oo ~- i~606.b0 S~O0 $ 47000 S Z.O0 { 65e.00 '~-" 5.06-~'--"~i6:6d- s.~,Loo S~.edd.bd s 2:3~' { 4,046,00 '$ .....0:7~-~,~58266' ~ 2,5o S--~,~50,00` ...700 $'-ijm06 ~ 25.00 {'-4,200.oo '$~---g.65 '$~6~}~ $ $-4:284~0~' $4.ooooo .$~,o0o.o0 sj,2ao.00 $' $'6,500.6o $--6,500.00 15,o0 $ 55~.o0 $ 66.34 ~454.~8 $ 43.5~ $ $ 5900 $ 2.183.00 .$~3,976.00 .~..74,~.~=~9 $ 77,310.75 $ 88,500.00 * ammmt aOjusted a[ler verificalion o~ calculations '-I ..... I1' Pagu 2. _TOTAL ROBERT G. SCllWi~n~- ' TOTAL - IINIT PRICE PRICE $ 1,65000 $' 1,050,00 $-2,5oo.oo I $ 21500.00 $ 1.125 J S 181000 O0 $ ~30.00 I $ '730.00 $-' 332,00 I $ -~ 638.00 $'~' 90.~O $.-. 3 990;80 ~ 23.89 $ 2.O3065 $ 1,500.00 $ 1,500.OO $ ' 851 $- 70994 $ 8.193.OO $ 8.193.00 $ 5,305.00 $~5,30500 $ 18300 * $ 0~2325 29 BOIJLBER ROCi~- ..... hM~-[ANDSCAPE ---UNIT ' TOTAL .... TOTAL 2,0ns.so i-- 2,ooo.b~ $ 2,020.00 2,020'.6~ PRICE PRICE UNIt PRICE PRICE o.ooo.oo $--~o0o~oo' ;-<00o.06~o0o~o0- res' s-~5,~6o.oo ;- i66 io~ooo:oo- _.350.00 ~$2090;66 -23566 '~.~0~;00 lO0.00 $-4A06;66" $-'125,00 -5,500`00 $ 23.800.00, $ 3.35o 46~900.00 S'~;666.0o $-'~.oo6~06 ' s~;~00.00 i;5o0.00 _ 2.oo $-5,4o06o s- '~.65 ~;e05.oo 2o.oo $-i360~60 s---SS0d -5;080.06 $4~50000 $ 4,500;d0 S 4,600.06' -i600.00 $..3o.o0 $~LH0.60 S 45.66 .2500 $ ~ 412.50 $-"45.00 ' '742.50 ' ' {- dB.7~zS~ ........ m3,0~ BLOSSOM VALLEY TOTAL~ UNIT PRICE[ _.PRICE _ _ $_~.89o.oo s_2,8oo.oo $ .2~000.00 $__2,000.00 S 2.00' s 40,00000 $~',~o6.b6 $- i~o0o0o $- '30o.6d 'S'-6:0oo0o ~i,oo.~o_ ~=4;~0o so $ .... 18.00 $__ 1,530.OO $ 3.50 $ 49,OOO00 d---5oo:oo $- 80000 S--- 5.09 $---470.00 $ 1.8o S 2,550.00 $-- ~0.0o S--51040100 $ 4,800.00 $ 4,800 OO $'- .... ' 5500 $~ 2,03500 $ 5000 $ 825.00 CONTRA COSTA LAND. ' TOTAL URIT PRICE PRICE $ 3,500.00 $ 3,500.00- $~7,508.0T $ ~7,508:07' $ 'I.35 $ 221000.00 $'- ~Oioo $ 54000 $'"-125 os $ -'~,875.o0 $-~332100 $ '102,608100' S 0 OO $ 765.00 $ ' '1.95 $'2~,39o:oo $-'12~31.11 $..1~031.!! - 4135 408.99 1.33 2,261.00 $ __ 14.(~8 ~_-2,36~.4~' $10,188,84 $ 10,18884 $10.80884 $'10,808.84' $ 4984 $ 1,844.08 $.' 57.39 $ . 04094 S 126,050 00. $ 207,8~ 22' · ~rnotmi aoju S{~il afler vedlicailon of cafc, llalion s