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Home My WebLink About4.12 E. Dougherty Hills Park 600 ,30 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE : May 27 , 1986 SUBJECT East Dougherty Hills Park EXHIBITS ATTACHED A. Proposal from Singer & Hodges , Inc . B . Summary of Proposals Received RECOMMENDATION 1 ) Approve hiring of Singer & Hodges , Inca 4 2 ) Authorize staff to prepare the documents necessary to execute the contract agreement based on the proposal dated May 15 , 1986 excluding #5 and #6 , construction inspection and administration FINANCIAL STATEMENT $21 ,000 DESCRIPTION At the April 28, 1986 meeting of the Dublin City Council , the Council approved the Request for Proposals for the East Dougherty Hills Park Site and authorized staff to advertise for consultants . Five firms submitted proposals to provide professional services for the design of the eight acre East Dougherty Hills Park . The proposals are summarized in Exhibit B . After a thorough review of the proposals , staff recommends that the firm of Singer and Hodges , Inc . be awarded the contract . This decision was based , in part , on the fact that Singer and Hodges have a thorough understanding of the site due to their involvement in the initial analysis - of the site done prior to acceptance of the land by the City and , more recently, the Park Masterplan Report . This will enable them to move rapidly on the design and construction in accordance with the developers request . The proposed fee of $21 ,000 will provide the City with the final design of the park as well as construction plans , cost estimates and bid documents . The contractor will also be responsible for assisting staff during the bid process . It is estimated that completion of the design and construction documents can 'be accomplished in 8- 10 weeks . Although the Request for Proposal also included cost estimates for construction inspection and administration , it is recommended that these services be negotiated separately. Staff has not yet determined the inspection process for, parks and whether it will be done by staff, the designer or some combination of both . As agreed upon at the City Council meeting of March 24 , 1986 , the Developer of the Villages at Alamo Creek will be responsible for construction of the Phase I Basic Park Improvements in accordance with the City ' s design and specifications . Although the City will be contracting with the park designer , the Developer will be responsible for reimbursing the City for the costs associated with the contract . Staff will have the City Attorney prepare an agreement between the City and . Rafanelli and Nahas for Council . approval at a subsequent meeting . ----------------------------------------------------------------- ITEM NO .� Copies to : Rafanelli & Nahas AGENDA STATEMENT - East Dougherty Hills Park May 27 , 1986 Page Two . It is staffs recommendation that the Council take the following action : 1 ) Approve hiring of Singer &- Hodges , Inc . 2 ) Authorize staff to prepare the documents necessary to execute the contract agreement based on the proposal dated May 15 , 1986 excluding #5 and #6 , construction inspection and administration . EXHIBIT A SINGER & HODGES, Inc. LANDSCAPE ARCHITECTURE 1512 FRANKLIN STREET OAKLAND, CA 94612 (415)891.9669 May 15, 1986 Ms. Diane Lowart Director of Recreation . City of Dublin Post Office Box 2340 Dublin, California 94568 RE: East Dougherty Hills Park Dear Diane: The firm of Singer & Hodges, Inc. , Landscape Architects, is pleased to submit our qualifications and proposal to provide landscape architectural services for the development of East Dougherty Hills Park. Singer & Hodges, Inc. has an extensive background in park and recreation planning, and related public works projects. The firm has developed special expertise in site planning and urban design, and has worked successfully with community groups, city staffs, public commissions and councils. Principals, Ronald Hodges and I have over twenty years of experience each in the profession of Landscape Architecture. Our asso- ciates and professional staff also have wide ranging experience in landscape planning and design. We are pleased to have been invited to submit the following proposal and hope that it provides a clear statement of our qualifications and consulting approach. We look forward to the possibility of working with you again. If you have any questions, please feel free to contact me. Sincerely, Philip 'nger SINGER & HODGES, INC. PS/bj s Enclosures PROPOSAL INFORMATION 1. FEE SCHEDULE Hourly Rates: Senior Principal $65.00 per hour Principal $55.00 per hour Associate $50.00 per hour Construction Inspector $40.00 per hour Draftsperson $40.00 per hour Clerical $25.00 per hour 2. FEE PROPOSAL AND TIME SCHEDULE The fee is based on a construction budget of $525,000.00 to $600,000.00. The proposed fee for the Services, Items 1 through 6, as described in the invitation for proposal , would be as follows: (1) Preliminary plans, cost estimate, and outline specification for review and approval . . . . . . . . . . $ 3,000.00 (2) Presentation of preliminary construction plans and coordination with city staff . . . . 500.00 (3) Preparation of bid documents, plans, speci- fications and cost estimate . . . . . . . . . . . . . . . 16,000.00 (4) Assistance to City during bid process . . . . . . . . . . 1,500.00 (5) Daily construction inspection on an hourly basis; assume 90 working days. Allow five hours per day (includes travel time) . . . . . . 19,000.00 to 24,000.00 (6) Construction administration; assumes one and one half days per week for construction inspector administration . . . . . . . . . 8,000.00 to 10,000.00 The total fee would range from $48,000.00 to $55,000.00, depending on the actual hours spent during the construction administration/inspection stage. The scope of work that you have outlined is realistic. Based on our experience, the proposed scope of services is critical to the successful realization of this project. At this stage, it is difficult to anticipate the exact amount of work required for, the construction inspection, administration and the bid process. Singer & Hodges, Inc. would be willing to provide these services based on a mutually agreeable lump sum fee or on an hourly, "not to exceed" , basis. Project Schedule: A. Preparation of preliminary plans, outline specifications, and cost estimates, including meetings with staff. 3 to 5 weeks B. Preparation of final working drawings, specifications and bid documents 8 to 10 weeks C. Bid Period/And Notice to Proceed 4 to 6 weeks D. Project construction 90 working days (aproximately 18 weeks) 3. PROPOSED PROJECT LEADER Philip Singer, Principal and President of Singer & Hodges, Inc., a registered Landscape Architect in California, will act as project leader. He received a Bachelor of Landscape Architecture degree from the University of California, Berkeley, in 1965. Mr.' Singer began his professional career with the nationally recognized firm of John Carl Warnecke, where he served as a designer on a number of campus and planning projects, including work on the University of California, Berkeley campus, the revitalization of the San Francisco downtown area, and Asilomar State Park. From 1966 to 1971, Mr. Singer was an Associate, Project Manager and Designer with the firm of Ribera & Sue Landscape Architects in Oakland. While associated with Ribera & Sue, he designed and managed numerous award winning park and recreation projects throughout California and Arizona. He has also been a guest lecturer on topography, grading and park design at the University of California, Berkeley, from 1975 through 1982; and he con- ducted seminars on park design for the California Park and Recreation Society in 1975 and 1980. Mr. Singer has been the coordinating principal for the majority of park work undertaken by Singer & Hodges, Inc. In 1983 Phil Singer served as president of the Northern California Chapter of the American Society of Landscape Architects. 4. ADDITIONAL PERSONNEL Ronald Hodges, Principal and Vice President of Singer & Hodges, Inc. will oversee the irrigation and planting design. Ronald Hodges graduated from the University of California, Berkeley, with a Bachelor of Landscape Architecture degree in 1968. Mr. Hodges has an extensive background in plant horticulture and is an accomplished sculptor. He was an Associate, Designer and Project Manager of several award winning park and environmen- tal planning projects while affiliated with the firm of Ribera and Sue from 1966 to 1972. Mr. Hodges is a registered Landscape Architect in California. John Montague, Principal of Singer & Hodges, Inc. is a graduate of Syracuse University, and the State University of New York, College of Environmental Science and Forestry, receiving a Bachelor of Science degree in 1976 and a Bachelor of Landscape Architecture degree in 1977. John is a registered Landscape Architect in the State of California and has practiced with the firm of Singer & Hodges, Inc. for the past five years. Prior to joining Singer & Hodges, Inc., he was associated with the landscape architectural firms of John Sue Associates and Melvin Lee Associates. John Montague has i l served as Project Manager and Designer on a number of park and recreation and commercial projects. An active member of the Northern California Chapter of the American Society of Landscape Architects' John Montague ser- ves as editor of the Chapter Quarterly Professional Journal . Since 1982, John has been lecturer for the Grading and Drainage portions of the state licensing exams seminars sponsored by the American Society of Landscape Architects. Tom Rogers, Engineering Consultant, will provide electrical engineering services as necessary. Mr. Rogers has a great deal of experience in the area of park and recreational lighting. Mr. Rogers has worked for a number of local communities, including Redwood City, Sunnyvale, Mountain View, Daly City, Walnut Creek, Oakland, etc. Recently, Tom Rogers collaborated with Singer & Hodges, Inc. on the lighting design for the Sellick Community Park in South San Francisco and the Downtown Park North project in Palo Alto. 5. FIRM BACKGROUND/FINANCIAL STABILITY Singer & Hodges, Inc. has considerable experience in park and recration planning and urban design. From the firm' s beginning in 1972, up to the present, Singer & Hodges, Inc. has provided professional services, including master planning, preliminary design, and the preparation of contract documents. In addition, the firm has developed specialized exper- tise in historical restoration, site development, urban design, recreational programing and environmental planning. Singer & Hodges, Inc.' s staff size, which includes three Principals, two Associates, four staff Landscape Architects and two Administrative Assistants is of adequate size to perform all of the necessary services in a timely and efficient manner. Recently, Singer & Hodges, Inc. has completed two interesting and complex city parks , the Hoover School Park in Redwood City, and Downtown Park North for the City of Palo Alto. Contractor bids for both projects were slightly below our estimate, allowing the City to com.pletely develop each site and add additional optional facilities. In addition to preparation of working drawings and specifications, Singer Hodges, Inc. provided complete construction inspection/administration ser- vices for the Downtown Park North project in Palo Alto. Please contact Mr. James Harrington, City of Palo Alto Engineering Project Manager, (415) 329-2693, and Mr. Peter Griffiths, Director of Parks and Recreation, (415) 364-6060, for reference. * Refer to accompanying Park and Recrea*t'ion Summary of Experience Singer & Hodges, Inc. has an excellent financial record. The firm was established in Oakland in 1972. Singer & Hodges, Inc. banks at Summit Bank, (2969 Broadway, Oakland, CA 94612, contact Ms. Shirley Nelson, President) , where the firm has a long and well established credit history. In addition, Singer & Hodges, Inc. has a line of credit available to use as necessary. Additional specific financial information will be furnished up9n request. I I 6. DETAILED EXPERIENCE It appears that this project is similar in complexity p y to a number of park design and working drawing projects that we have completed. Singer & Hodges, Inc. prepared masterplans working drawings, specifications and aided in the construction inspection on all of the following projects. Please feel free to contact city or project agency reference for recommendation or further information about our experience. Also refer to enclosed park and recreation Summary of Experience for additional details. PARK PROJECTS REFERENCES CITY OF SUNNYVALE Raynor Activity Center & Park Mr. John Williams 8 Acres Director of Parks & Morse, San Miguel & Ellis Mini Parks Recreation 1 to 3 Acres (408) 738-5501 Adair Senior Center, 4 Acres Serra Park Remodeling, 12 Acres REDWOOD CITY, CITY OF Mezes-Spinas Neighborhood Parks Mr. Peter Griffiths 8 Acres Director of Parks & Canyon Park, 8 Acres Recreation Hoover School Park, 10 Acres (415) 364-6060 Hetch Hetchy Right-of-Way Park Lands _ 3-1/2 Mile Development Community Park Picnic & Play Areas 5 Acres Jardin de Ninos Mini Park, 5 Acres Veterans Boulevard Landscaping 2 Miles E1 Camino Real Landscaping, 2 Miles SOUTH SAN FRANCISCO, CITY OF Sellick Park, 8 Acres Mr. Lyle Norton Brentwood Park, 1 Acre Director of Parks & Recreation (415) 877-8560 PALO ALTO, CITY OF Downtown Park North Mr. James Harrington 3 Acres City Engineer (415) 877-8560 OAKLAND, CITY OF Marston Campbell Park, 3 Acres Mr. Clyde Grimes 25th and Grove Mini Park, 5 Acres City Architect , Tyrone Carley Park, 1 Acre (415) 273-3868 East Oakland Regional Sports Center 12 Acres PARKS PROJECTS, CONT-D REFERENCE EAST BAY REGIONAL PARK DISTRICT Lafayette-Moraga Trail , 5 Acres Mr. Jerry Kent Assistant Director (415) 531-9300 DALY CITY, CITY OF Bayshore Heights Park, 6 Acres Mr. John Cannon Lincoln Park, 2 Acres Director of Parks & Recreation • (415) 991-8005 PETALUMA, CITY OF Lucchesi Park, 20 Acres Mr. Jim Raymond Westridge Park, 4 Acres Director of Parks & Recreation (707) 778-4380 WALNUT CREEK, CITY OF Heather Farm Park Revitalization Mr. Darrell Mortensen Program, 50 Acres Director of Masterplan Update for Larkey Park Recreation 10 Acres (415) 943-5858 Larkey Park Picnic Area, 1 Acre Treat Boulevard Landscaping, 1 Mile SAN JOSE, CITY OF Berryessa Creek Park, 9 Acres Mr. Robert Robertson Senior Landscape Architect MORAGA Moraga Common Park, 15 Acres Mr. James Grassi Director of Parks & Recreation (415) 376-2520 In addition to the completed parks projects listed above, Singer and Hodges, Inc. has recently completed the City Parks development masterplan for the City of Dublin. See accompanying working drawing examples. 7. PROFESSIONAL LIABILITY INSURANCE Singer & Hodges, Inc. has professional liability coverage provided by Continental Casualty (C.N.A. ) . A certificate of insurance will be provided upon request. EXHIBIT B EAST DOUGHERTY HILLS PARK SUMMARY OF PROPOSALS AKA Landscape Architects 236 Himilton Avenue Palo Alto , CA Scope -of Work 1 . Final preliminary plans , cost estimates and outline specifications 2 . Construction documents ; preliminary and final specifications and cost estimates 3 . Assist in bids and pre-construction organization 4 . Provide twice a week construction inspection 5 . Provide construction administration Costs 6-8% of construction costs *$31 , 500-$48,000 *Based on preliminary Phase I budget of $525,000-$600,000 Hourly Rates Principal $60 . 00 Associate $45 . 00 Drafter $35 . 00 Clerical $25 . 00 Reimbursables Did not specify. Project Leader Ken Arutunian Timeline Did not specify. Consultants Electrical - Ackerman Engineers , Palo Alto Structural & Civil - Ruth & Going , San Jose Liability Insurance Professional Coverage - $500 , 000 Summary of Proposals - East Dougherty Hills Park Page Two References Cities of Pleasanton , Fairfield , and San Jose ----------------------------------------------------------------- David L . Gates & Associates 2440 Tassajara Lane Danville , CA 94526 Scope of Work Fee Timeline Orientation Meeting $750 1 -Week Preliminary Landscape Plans $ 2 , 500-$ 3 ,000 3-Weeks Construction Documents $ 14, 500-$17, 500 6-Weeks Bid Process $ 1 ,000-$ 1 ,500 2-Weeks Construction Administration- $ 2 ,000-$ 3,000 Varies Periodic Site Visits Optional - Creek Stablization $ 2 ,500-$ 4,800 and Enhancement TOTAL $20 , 750-$25, 750 TOTAL W/Option $23 , 350-$30 ,590 Hourly Rates Principal $65 . 00 Project Manager $45 . 00 Sr . Draftsperson $35 . 00 Jr. Draftsperson $25 . 00 Clerical $15 . 00 Reimbursables *Consultants - based on approximate hourly rates as noted above Travel - $ . 205/mile Printing and Reproduction Costs Long Distance Phone Rental of special equipment and supplies *Did not include in proposal , but would recommend a civil and electrical engineer. Project Leader ' Did not specify. Timeline Preliminary Work - 3 months Construction - did not specify Summary of Proposals - East Dougherty Hills Park Page Three Consultants Did not specify, but indicates that the job would require a civil engineer and an electrical engineer . Liability Insurance Possess General Liability, Auto Liability, Workers Compensation and Professional Liability. References Cities of Danville, San Ramon , Walnut Creek ----------------------------------------------------------------- Anthony M. Guzzardo & Associates 836 Montgomery Street San Francisco, CA 94133 Scope of Work 1 . Prepare preliminary landscape design development plan 2 . Prepare preliminary cost estimate 3 . Assist at pre-bid and pre-construction meetings 4. Prepare contract documents 5 . Provide visits three times per week during construction Exclusions - does not include design of underground utilities except irrigation . It also specifically excludes circuit layout of proposed lighting and electrical specifications , structural engineering of landscape structures , rough grading and balancing of on-site cut and fill . Costs $54, 300 . 00 Hourly Rates Mr . Guzzardo $88 .00 Principals .$56 .00 Sr . Associate $48 . 00 Associate $46 .00 Sr . Staff $36 . 00 Staff $30 . 00 Reimbursables Printing , special renderings , presentation models and travel Summary of Proposals - East Dougherty Hills Park Page Four Project Leader Rick Connett Timeline Preliminary Work - 8 weeks Construction - 3 months Consultants *Irrigation - Russ Mitchell & Associates , Walnut Creek *Architecture - Baken , Arigoni & Ross , San Francisco Civil - Tetrad Engineering , Dublin *Services included in proposal . Liability Insurance Errors and Ommissions of $ 1 ,000 ,000 ( if available at commercially reasonable rates ) Workers Compensation Liability - $1 ,000 ,000 References See Handout ----------------------------------------------------------------- Singer & Hodges , Inc . 1512 Franklin Street Oakland , CA 94612 Scop,� of Work E-U Timeline 1 . Preliminary plans , cost estimates $ 3 ,000 and outline specifications 3-5 Weeks 2 . Presentation of preliminary con- $ 500 struction plans and coordination with City Staff 3 . Preparation of bid documents , plans , $16,000 8- 10 Wks specifications and cost estimates 4 . Assistance to City during bid process $ 1 ,500 4-6 Weeks 5 . Daily construction inspection ( based $19,000- on 90 working days-includes trans- 24,000 portation ) 18-Weeks 6 . Construction Administration ( 1 - 1 /2 $ 8,000- days per week for construction 10,000 inspector administration ) TOTAL $48,000-55 ,000 Summary of Proposals - East Dougherty Hills Park Page Five Hourly Rates Sr . Principal $65 . 00 Principal $55 . 00 Associate $50 . 00 Construction $40 .00 Inspector Draftsperson $40 . 00 Clerical $25 . 00 Reimbursables Did not specify. Project Leader Philip Singer Timeline Preliminary Work - 15-21 Weeks Construction - 18 Weeks Consultants Tom Rogers , Electrical Engineer Liability Insurance Provided upon request . References Cities of Sunnyvale, Redwood City, and Palo Alto ---------------------------------------------- Wilsey & Ham 6377 Clark Avenue , Suite 100 Dublin , CA 94568 Scope of Work egg Timeline I . Project Initiation $ 3 ,904 1-Week 2 . Prepare preliminary construction $25, 142 4-Weeks documents 3 . Plan review and final plans , $ 5 , 510 2-Weeks specifications , cost estimates 4 . Bidding Assistance $ 2 , 106 2-4 Wks 5 . Construction Administration - $ 13, 212 8-9 Wks Pre-construction meeting and daily construction administration 6 . Construction Staking $ 3 ,800 TOTAL $53 ,674 Summary of Proposals - East Dougherty Hills Park Page Six Hourly Rates CEO/Chairman $95 . 00 Project $43-78 Professionals Draftsman $27-48 Clerical $20-37 Reimbursables Travel - . 35 per mile Invoice cost of materials , supplies , reproduction and other services including communication expenses , procurred from outside sources , plus a 10% service charge . Project Leader Randy Anderson Timeline 18-20 weeks Total Consultants Abililty to do total project " in-house" Liability Insurance Professional Coverage $50 ,000 References Cities of Pleasanton and Palo Alto , Monterey County