HomeMy WebLinkAbout4.19 Award of Bid 98-02 CITY CLERK
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AGENDA STATEMENT
CITY COUNCIL MEETING DATE: May 19, 1998
SUBJECT:
Award of Bid - Contract 98-02, Two-Year Sidewalk Grinding
Contract
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS ATTACHED: Resolution of Award
/
RECOMMENDATION: ff'Q~P[?/ Adopt resolution awarding bid to Central Coast Surface Grinding
FINANCIAL STATEMENT:
1997-98 1997-98 1998-99
Budgeted Estimated Estimated
Design, Inspection,
& Misc. $7,300 $7,300
Construction $42,000 Remove/Replace $32,200
Grinding (2-yr. contract) $10,500 $12,000
Total: $50,000 $50,000
The low bid by negotiation is $8,091.90 (see bid results in Description below). This project is budgeted
in the City's General Fund.
DESCRIPTION: On March 3, 1998, the City Council authorized Staff to solicit bids
for both the remove and replace and grinding portions o£ the armual sidewalk repair' The Annual
Sidewalk Safety Repair Pro,am has been using two different processes to repair sidewalk that is offset
3/4" or more and may pose a tripping hazard. The first process, Remove and Replace, is used in instances
where the offset is more significant or where tree roots are causing tt~e problem. The remove and replace
project was awarded previously and is under construction.
The second process is to grind concrete to match the adjoining grade for less severe offsets. This process
is essentially more o£a maintenance-type procedure, as opposed to the construction element o£removal
and replacement of sidewalk. For this reason, the sidewalk grinding contract is recommended as a two-
year contract similar to the Annual Str/ping contract, except that the City Council needs to approve the
COPIES TO: Bidders
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funding each fiscal ),ear. The specifications for th/s contract include notification to the prospective
contractor of the necessity for annual authorization of funding.
Following is a summary of bids received for tbJs project:
CONTRACTOR UNIT TOTAL PRICE NEGOTIATED
PRICE (Original Bid) TOTAL PRICE
CENTRAL COAST SURFACE
GRINDING 19.99 $8,095.95 $8,091.90
CONCRETE GRINDING CO. 19.99 $8,095.95 N/A
GATOR CONCRETE
GRINDING 21.50 $8,707.50 N/A
As noted above, equal low bids were received from two bidders, both of whom submitted the proper
paperwork and sufficient evidence of ability to perform the work. The Muncipal Code provides that in
such cases, the tie is to be resolved by negotiation. Staff arranged to meet with representatives of both
fwms on Thursday, May 14th; however, the representative of Concrete Grinding Co. later called to say
that they were not willing to negotiate a lower price. The representative of Central Coast Surface
Grinding agreed to lower their unit price to 519.98, for a total bid of $8,091.90.
Staff has reviewed the bids and is familiar with the low bidder's work and recommends that the City
Council award the contract for this project to the low bidder.
Page 2
RESOLUTION NO. 68 - 98
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
AWARDING CONTRACT 98-02,
1998 ANNUAL SIDEWALK SAFETY REPAIR PROGRAM
(TWO-YEAR GRINDING CONTRACT)
TO CENTRAL COAST SURFACE GRINDING
WItEREAS, the City of Dublin did on May 12, 1998, publicly open, examine, and declare all sealed
bids for doing the work described in the approved Plans, Specifications, and Modifications for Contract
98-02, 1998 Aunual Sidewalk Safety Repair Program (Two-Year Grinding Contract), authorized by the
City Council on March 3, 1998, which Plans, Specifications, and Modifications are hereby expressly
referred to for a description of said work and for all particulars relative to the proceedings under the
request for bids; and
WHEREAS, said bids were submitted to the City Engineer, who has reviewed the bids to
determine the lowest bid which was responsive to the requirements of the bid documents; and
WHEREAS, two equal low bids were received; and
WHEREAS, the City's Municipal Code provides that tie bids may be resolved by negotiation; and
WHEREAS, Concrete Grinding Company determined not to negotiate below its original bid and
Central Coast Surface Grinding agreed during the negotiation process to reduce its bid;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby
award Contract 98-02 to the lowest responsible bidder therefor, to wit, Central Coast Surface Grinding, at
a bid of Eight Thousand Ninety One Dollars and Ninety Cents ($8,091.90), the particulars of which bid are
on file in the office oftbe City Engineer.
PASSED, APPROVED AND ADOPTED this 19th day of May, 1998.
AYES: Councilmembers Burton, Howard, Lockhart and Mayor Houston
NOES: None
ABSENT:
ABSTAIN:
Councilmember Barnes
None
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