HomeMy WebLinkAbout4.2 Rejection of Bid 91-03 CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: July 22, 1991
SUBJECT:
EXHIBITS ATTACHED:
Rejection of Bid - Contract No. 91-03
Construction of Irrigation Well at Shannon Park
And Authorization to Rebid the Project
Report by Public Works Director Lee Thompson
Resolution Rejecting Bid
RECOMMENDATION:
FINANCIAL STATEMENT:
Adopt Resolution Rejecting Bid
Authorize Staff to rebid the project
Bid Received from A.S.E. Drilling:
$ 47,995.00
Engineer's Estimate for Construction:
$ 27,700.00
Funds Budgeted:
Design and Inspection
Construction
$ 2,500.00
60,000.00
$ 62,500.00
The $60,000 construction budget includes funding
pump and to connect the well to the Shannon Park
separate contract at a later date. Following is
budget by item:
to purchase and install a
irrigation system under a
a breakdown of the $60,000
Well Development $
Pump, Riser, Elec. Panel
Water and Elec. Hookups
40,000.00
15,000.00
5,000.00
60,000.00
Staff anticipates that the well, if successful, would pay for itself in
approximately six years from the savings in potable water costs. Additional
savings may be realized in the form of landscaping which would not otherwise
survive under drought restrictions.
DESCRIPTION: At its meeting of May 13, 1991, the City Council
authorized Staff to advertise for bids for Contract 91-03, Construction of
an Irrigation Well at Shannon Park. At the time Staff was authorized to
solicit bids, it was not known whether the City could obtain water rights
for the park property itself. Staff is now proposing to install the well in
the street right-of-way adjacent to the park; so the water rights are no
longer an issue.
The project would construct a well which will be hooked directly into the
existing irrigation main line at Shannon Park and to the existing irrigation
master controller. Because Staff does not know how deep the well will be,
it is not possible to specify the size of the pump at this time. The well
pump is proposed to be obtained and installed at a later date under a
separate contract. Once the pump has been installed and hooked up to the
park system, the park could be irrigated with well water.
Although a number of contractors obtained sets of specifications for the
project, only one bid was received. This bid is within the overall funds
budgeted; however, based on the estimated cost of the pump and hookups that
were not included in Contract 90-03, it is possible that the final cost of
the well could exceed the budget. Additionally, Staff's estimate of the
project cost was $20,000 less than the bid.
Staff contacted the planholders who did not bid the project and was informed
that if the project were re-advertised, some of these contractors would bid,
providing there was no charge for a set of specifications.
Staff therefore recommends that the City Council adopt the resolution
rejecting the bid received and authorize Staff to re-advertise the project.
ITEM NO. ,~~ COPIES TO: A.S.E. Drilling
RESOLUTION NO. -91
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
REJECTING BID SUBMITTED BY A.S.E. CONSTRUCTION FOR CONTRACT 91-03
CONSTRUCTION OF IRRIGATION WEI~L AT SHANNON PARK
W]{EREAS, the City of Dublin did, on June 25, 1991, publicly
open, examine, and declare one sealed bid for doing the work described in the
approved Plans, Specifications, and Modifications for Contract 91-03
Construction of Irrigation Well at Shannon Park, authorized by the City
Council on May 13, 1991, which Plans, Specifications, and Modifications are
hereby expressly referred to for a description of said work and for all
particulars relative to the proceedings under the request for bids; and
WHEREAS, said bid exceeds the Engineer's Estimate and the funds
budgeted for this project; and
WHEREAS, the City Engineer has recommended that the bid be
rejected and the project be re-bid;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City
of Dublin does hereby reject the bid received from A.S.E. Drilling, Inc., and
authorizes Staff to re-advertise Contract 91-03 for bids.
PASSED, APPROVED, AND ADOPTED this 22nd day of July, 1991.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk