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HomeMy WebLinkAbout4.7 Injury & Illness Prevention Program v ' CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 12 , 1991 SUBJECT: The Injury and Illness Prevention Program - SB 198 Compliance ( Prepared by Bo Barker, Management Assistant) EXHIBITS ATTACHED: Resolution approving the Injury and Illness Prevention Program. The Injury and Illness Prevention Program. RECOMMENDATION:-bo Adopt the resolution approving the Injury and Illness Prevention Program and authorize staff to implement. FINANCIAL STATEMENT: The Program will take approximately 12 days of staff time to complete the requirements. This equates to an estimated range of $1300 to $1700 per year of staff time. Additional training costs may be incurred in the event consultants are needed to provide adequate training. DESCRIPTION: According to SB 198, every employer is required to "establish, implement and maintain an effective injury prevention program (IPP) . " Every employer in California regardless of size must establish an IPP. Cal-OSHA enforces the requirements and, according to the League of Cities Conference, they have begun inspecting some cities for compliance. SB 198 specifies that every IPP contain six specific components. The IPP must be in writing, and the employer must keep appropriate records of steps taken to implement and maintain its IPP. The required six components of SB 198 are: 1. Implementation. Designate an individual responsible for implementing the IPP. 2 . Hazard Identification. Employers must establish a system for inspecting the workplace. 3 . Hazard Correction. Employers must adopt methods and procedures for correcting unsafe or unhealthy conditions or work practices. hazards. 4 . Hazard Commi-nication. Employers must establish a system for communicating health and safety information to employees and encourage employees to report perceived hazards "without fear of reprisal. " 5. Employee Compliance. Employers must establish a system or ensuring that employees comply with safe and healthy work practices, and the system may include discipline. 6. Health and Safety Training. Employers must train; (a) all new employees (b) existing employees who are given new job assignments (c) existing employees whenever a new substance or process is introduced (d) existing employees whenever the employer learns of a new unrecognized hazard. The plan will be distributed at department meetings which will be attended by the Management Assistant. The plan only covers City employees. Contract employees should have their own plans through their agency. Administration of the Plan will cost approximately 12 days of staff time to inspect facilities, train employees, and ---------------------------------------------- _ COPIES TO: CITY C L E R K ITEM NO. 17 FILE Q 9 O document compliance. Additional training costs may be incurred in the event consultants are needed to provide adequate training. The attached Injury and Illness Prevention Program complies with the SB 198 requirements. The plan also gives the City the ability to modify sections of the program or create new sections to provide a practical and effective program. Information presented at the League of California Cities conference indicated that Cal-OSHA may look for verification that the program was approved by the City Council. Therefore, staff has prepared a Resolution adopting a, Program for the City. Staff recommends the City Council review the Draft Injury and Illness Prevention Program and adopt the resolution. RESOLUTION NO. - 91 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN ADOPTING AN INJURY AND ILLNESS PREVENTION PROGRAM IN ACCORDANCE WITH SB 198 WHEREAS, the City of Dublin recognizes the importance of providing a safe working environment and complying with SB 198; and WHEREAS, the State of California has mandated that every employer with 25 or more employees provide an Injury and Illness Prevention Program; and WHEREAS, in order to comply with the State Mandate, the City must incorporate certain criteria in the Injury and Illness Prevention Plan including an implementation plan, hazard identification, hazard correction, hazard communication, documenting compliance and safety training; and WHEREAS, the Dublin City Council strongly believes in a safe and hazard free work environment and wishes to formally adopt the Injury and Illness Prevention Program. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby adopts the Injury and Illness Prevention Plan attached as Exhibit A, and by reference made a part hereof. PASSED, APPROVED AND ADOPTED this 12th day of November, 1991. AYES: NOES: ABSENT: ABSTAIN: Mayor ATTEST: City Clerk City of Dublin of D 19 C � " IF Injury and Illness Prevention Program -EXHIMIT City of Dublin Injury and Illness Prevention Program Policy It is the policy of the City of Dublin to provide a safe and healthy work environment for all employees and to comply with the State and Federal laws governing workplace health and safety. The City's Injury and Illness Prevention Program (IIPP) contains many components that work together in making the City's worksites safe places of employment. Each employee plays a critical role in implementing the program and in ensuring its success. The main components of the program are as follows. a. The program document that outlines specific employee safety responsibilities. b. An individual from the City Manager's office will be designated at the Program Administrator and will administer the program outlined herein. C. A system of scheduled safety inspections and evaluations. d. Safety training of new or transferred employees will be conducted by the Program Administrator. e. Implementing a means of communication allowing employees to report hazardous conditions. It is the policy of the City that reporting hazardous conditions is encouraged and no employee will be disciplined for reporting such a condition. f. Posters displayed at each worksite to convey safety information. g. Distribution of the Injury and Illness Prevention Program to all departments and should be readily available to all employees. Through this policy and an active role played by all employees, the City's goal is to provide the safest and healthiest environment possible. Safety Rules and Practices It is the responsibility of all employees to follow safe work practices in carrying out their job assignments. Specific safety practices for each position will be the responsibility of the on-site supervisors and managers as it would be impractical to detail safety rules for each position. The general safety rules and practices listed below shall apply to all employees, regardless of their position. a. Employees must immediately report unsafe condition, work practices or hazard by completing the Hazardous Condition Report Form (attached) or calling the Program Administrator as designated on the Hazardous Condition Report Form. (attached) b. All employees may refuse to perform an assignment under potentially unsafe conditions. C. All employees should utilize proper safety techniques when lifting, moving or stacking objects. d. All employees should immediately report damaged or broken machinery to their supervisor. e. Employees should utilize proper care when using stairs or walking on potentially slippery surfaces. f. Employees should not stand on furniture or other items not designated for standing. g. No employee should attempt to move heavy furniture or other large items. h. No employee should engage in "horseplay" while at work. To ensure that all employees practice the safety guidelines published in this IIPP, the following policies have been established: 1. Supervisors and manager shall be responsible and accountable for the safety of all employees under their direction. This includes reminding employees to work safely. 2 . Appropriate disciplinary action may be taken against individuals who are not following the IIPP guidelines. Disciplinary action shall also be initiated against individuals who retaliate against an employee who has made a report about an unsafe condition or practice. 3 . The program administrator may give appropriate recognition to employees whose performance consistently demonstrates compliance with the IIPP. 4 . The Program Administrator may propose additional policies or amendments to ensure compliance with IIPP guidelines. Inspections The program administrator, a designee from the City Manager's Office, shall conduct regular quarterly inspections of City Facilities. Employees are encouraged to be proactive when inspections are conducted and point out any potential hazards. Inspections will be conducted within the first two weeks starting with: 1st Quarter - January 1 2nd Quarter - April 1 3rd Quarter - July 1 4th Quarter - October 1 Safety hazards will be documented on the attached "Safety Correction Schedule" and will be tracked until the hazard is corrected Hazard communication During the year, hazards may periodically arise. Therefore, employees will be encouraged to complete a "Hazardous Condition Report" form in the event they come across a potential safety hazard. (attached) The form should be completed and returned to the Program Administrator in the City Manager's Office. The hazard will be investigated and acted upon accordingly. New Employee Training All new employee's, as part of their initial orientation will be trained on safety and other IIPP guidelines by the Program Administrator. Each part of the program will be covered and the employee will be required to acknowledge said training. To assist in this process, a "New Employee Safety Training Checklist" (attached) has been developed. The checklist will provide an outline of safety issues and both the trainer and the new employee will sign the checklist verifing the issues have been covered. The checklist will then be placed in the IIPP training folder maintained by the Program Administrator. 4 Emergency Procedures The following information is provided to assist employees with general, common sense approaches to emergency situations. It would be impossible to document every possible emergency scenario, yet the chances of injury or illness will decrease by following these guidelines. FIRE ALARM Evacuate Immediately stop what you are doing and proceed to the nearest exit. Each City facility will have a designated area or escape routes which will be covered in the initial training. Do not use elevators and exit cautiously. Use alternate routes if smoke flames, or hot doors block the closest exit. Aid employees or building occupants with special needs or disabilities. Remain calm, assess the situation and act quickly. EARTHQUAKE During an Earthquake If you are inside, stay there. DO NOT RUN OUTSIDE. Take cover under a desk or in a door way and stay away from overhead glass. Stay there until the earthquake subsides. If you are outside, stay there. Go to an open area away from trees, building walls or power lines. If you are driving, pull over to the side of the road and stop. Avoid overpasses and power lines. Stay inside the car until the shaking is over. After an Earthquake Remain calm. If necessary and when it is safe to do so, evacuate the building and go to an open area away from building walls, trees or power lines. Assist co-workers if necessary. Check for fires. Do not smoke, use matches or lighters. ONLY USE THE TELEPHONE FOR EMERGENCY CALLS. BOMB THREAT General Procedures: If a bomb threat is received by phone, the employee should remain calm and get as much information as possible. Try to document the following information. - Exact time call was received. - When is the bomb going to explode? - Where is the bomb? - What kind of bomb is it? - What does the bomb look like? - Whom do you represent? - Why did you place the bomb? - Try to record the exact words of the individual. - Document a description of the caller. Male/Female, accent, slang, emotional state, background noises. - CALL 911 for assistance. Do not alarm anyone. PROPER LIFTING PROCEDURES Most back injuries result from improper lifting. Listed below are proper back lifting techniques. 1. Get a firm footing. Keep your feet apart for a stable base; point toes out. 2 . Bend your knees. Don't bend at the waist. Keep the principles of leverage in mind at all times. Don't do more than nebessary. 3 . Tighten stomach muscles. Abdominal muscles support your spine when you lift, offsetting the force of the load. 4 . Lift with your legs. Let your powerful leg muscles do the work of lifting, not you weaker back muscles. 5. Keep the load close. Don't hold the load away from your body. The closer it is to you spine, the less force it exerts on your back. 6. Keep your back upright. Whether lifting or putting down the load, don't add the weight of your body to the load. Avoid twisting. Date Location Corrections Needed Date Corrected 0 : :. Route to: Bo Barker,Management Assistant Name: (Optional) Directions: Please fill out the following information when encountering a hazardous condition in or around your department or location. Your assistance in creating a safe environment is greatly appreciated. Please return the completed form to the City Manager's Office. Date: Location (Please be specific): Description of Hazard: What is the cause of the Hazard: Has an injury resulted from this hazard? Yes ❑ No ❑ Has an illness resulted from this hazard? Yes ❑ No ❑ If so, describe: Suggestion for improving safety: 10/21/91 City of Dublin Employee Safety Training Checklist Employee Name: Date: Job Title: Date of Hire: General Safety Guidelines: 1. Review of Safety Policies and Procedures 2. Organizational Structure of City 3. Familiarization of Working Area F] 4. Location and Use of Safety Communications 5. Location of Restroom Facility 6. Posted areas, signs and other Information 7. First Aid Supplies F] 8. Injury Reporting El I have been instructed on the safety information above: Employee: Date: Trained by- Date: