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HomeMy WebLinkAbout4.8 Emergency Response Plan Consult Svc 600 - so CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: February 10, 1986 SUBJECT Emergency Response Plan Consultant Services EXHIBITS ATTACHED Outline of Multihazard Functional Plan Proposed Agreement including proposal Outline of DCI personnel and affiliates Proposal submitted by Alameda County Office of Emergency Services RECOMMENDATION Authorize the Mayor to execute the agreement FINANCIAL STATEMENT: Cost to develop plan - $2 , 000. Sufficient funds are budgeted. DESCRIPTION The City is responsible for the health, safety and welfare of the residents during a disaster. The State has recently changed the format required in disaster plans. The City is required to have an approved plan in place by October 1986. The City currently uses the plans developed by Alameda County . However, as the organizational structure has changed , it is important to have a plan which reflects existing responsibilities . The County workload is such that a plan would not be developed in the time frame allowed by law. The new State format requires each responsible agency to assess potential hazards . The response plan must then designate potential responses to each hazard by key areas of responsibility. For example , Fire , Law Enforcement , Care & Shelter, etc . This is shown in the attached outline under the heading of "Functional Annexes" . It should also be noted that an approved plan is a prerequisite to any application for grant funds related to the provision of emergency services . Representatives of the City Staff , Dublin Police Services and DSRSD Fire Department have met with Mr. Robert Nickelson of Disaster Consultants , Inc . The use of an outside consultant will allow for the coordination of information related to this project . Mr. Nickelson is familiar with the State of California Office of Emergency Services requirements for approval . Also , the use of contract services and provision of safety services by more than one entity make the City of Dublin' s situation unique . The plan must reflect these differences in order to be useful upon completion. The Fire Department representative has indicated their willingness to cooperate with the development of the City' s plan. This process will also require some Staff time of the City' s contractors and in-house staff . Although DCI will be preparing the plan, the provision of the necessary information does require resources . Given the ability to obtain contract services for the development of a plan in a cost effective manner, Staff recommends that the City Council authorize the Mayor to execute the proposed agreement . --------------------------------------- COPIES TO : ITEM NO. .08 i MULTIHAZARD FUNCTIONAL PLAN _ k STRUCTURE, CONTENTS, AND USE ! : ;ff l BASIC PLAN AND FUNCTIONAL ANNEXES OPERATIONAL DATA State Prepared (Generic Materials) Basic Plan Functional Annexes Enclosures - Format and Basic - Structure - Managing Emergency Operations (Suggested Contents) ` Content - Concepts - Fire - Care and Shelter Staff Assignments - Planning Guidance - Policies - Law - Movement Resources - Model Plan - Principles - Medical - Search and Rescue Special Facilities PREPARED- - Statewide System - Health - Const. and Eng. NESS 4 Description - Coroner - Resources & Support PLAN Focally Prepared IF PLANNING. GUIDANCE Material modified - Organization - Functional primary & secondary - Specific Resource Lists to make specific - Ordinances mission assignments - Facility Locations (Hospitals, BASIS to local needs - System Descriptions - Hazard-Specific Checklists Shelters, etc.) FOR - Policies for each function - Call Lists TRAINING - Procedures EMERGENCY OPERATIONS MANUAL (EOM) Op _Characteristics: l MEDICAL - Pocket Size 1 LA W - 3 ring notebook Field FIRE 1 FIELD - Tabbed by function EOM MGMT MANUAL E/@ FLOOD HAZMAT AGREEMENT FOR DISASTER PREPAREDNESS SERVICES This agreement , made and entered into by and between the City of Dublin hereinafter referred to as "CITY" and Disaster Consultants , Inc . , a California corporation hereinafter referred to as "DCI" . WHEREAS , the City desires to obtain the services of DCI to assist in the field of emergency and disaster preparedness planning. WHEREAS , DCI desires to aid the City by performing such services (hereinafter sometimes referred to as "Services" ) in the capacity of an independent contractor and not as an employee of the City; NOW, THEREFORE, in consideration of the premises and mutual covenants of the parties , it is agreed as follows : SECTION I . STATEMENT OF SERVICES A. DCI shall provide services as outlined in the proposal dated December 17 , 1985 (Exhibit A) attached hereto and a part of this agreement . The overall intent is to have an approved Multihazard Functional Disaster Response Plan completed by October 1 , 1986. B. . DCI shall consolidate information provided by the City, its contractors , and various public and private agencies into an acceptable format as defined by the State of California Office of Emergency Services Multihazard Functional Planning Guide ( 1985 ) • C . DCI agrees that they will periodically during the term of this Agreement , keep City advised as to DCI ' s progress in performing the services hereunder, and that DCI will , as requested by the City Manager or his/her designee , prepare written reports within 20 days of City ' s request therefor. SECTION II . TERM A. The term of this agreement shall be for one year beginning February 10, 1986 and ending February 9, 1987. The agreement may be terminated by either party provided that written notice of not less than thirty days is provided to the other party. Notices shall be addressed as follows : CITY: City Manager DCI : Disaster consultants , Inc . City of Dublin 430-C Cola Ballena P. 0. Box 2340 Alameda, CA 94501 Dublin, CA 94568 Page 1 B. This agreement may be renewed on an annual basis provided that both parties agree to the extension. Following the first year of the agreement , the scope of services and fees shall be as outlined in Exhibit A. Any modification to the agreement shall be in writing. SECTION III . COMPENSATION A. City agrees to pay DCI , as consideration for services rendered according to the following schedule : FIRST YEAR OF AGREEMENT $1 , 000 paid after agreement is executed $1 , 000 paid on completion of Multihazard Functional Plan for City of Dublin, as approved by Regional Office , Governor' s Office of Emer- gency Services SECOND AND SUBSEQUENT YEARS $1 , 000 paid annually upon renewal of contract SECTION IV. NONDELEGATION OF DUTIES A. DCI shall not delegate , subcontract , or transfer the completion of its duties pertaining to this agreement without the prior written consent of City except as provided in Exhibit A. SECTION V. OWNERSHIP OF MATERIALS A. The originals of any and all notes , records and drawings made or kept by DCI in connection with the services performed under this agreement shall be and are the exclusive property of the City. B. DCI agrees that upon the termination of this agreement , DCI shall be authorized to retain copies of any of the materials . Said copies shall be prepared at DCI ' s expense . SECTION VI . INSURANCE AND INDEMNIFICATION A. It is understood and agreed that DCI , in the performance .of this contract , is an independent contractor and not an employee of the City. B. DCI further agrees to assume all hazards and risks which DCI may incur in the course of performing the outlined services and agrees to indemnify and hold the City of Dublin harmless and release the City, its officers , employees , agents and participants , from any and all liability for any injury arising out of, or in any way connected with performance of the services . Page 2 C . Both parties recognize that in the event of a disaster it is impossible to predict human behavior. SECTION VII . SEVERABILITY A. If any provision of this agreement is found illegal by a court of competent jurisdiction, the remaining portion thereof will remain valid and effective for the term. IN WITNESS WHEREOF, the parties have executed this agreement as of this 10th day of February, 1986. CITY OF DUBLIN: DCI : By By Mayor Title ATTEST: City Clerk Page 3 D/SASTAIR CONSULTAN16, INC. 430-C Cola Ballena Alameda, California 94501 Tel. (415) 521-2741 December 17, 1985 PROPOSAL Disaster Consultants, Inc. does hereby propose that the City of Dublin use their services for the following: A. Development and Completion of the Multihazard Functional Plan for the city as mandated by the State of California under the Emergency Services Act, Section 8568. B. Provide scenario, planning sessions, observers and monitors for a scheduled exercise in response after the City Multihazard Funct- ional Plan has been approved by the Regional Office, Governor's Office of Emergency Services. C. Ongoing consultation services, which include revisions in plan when necessary and assistance in application for Federal Financial Assistance when needed in a declared disaster. D. Consultation services to provide total community disaster prepared- ness planning involving business, industry, volunteer groups, and .other governmental agencies. Time Frame For Completion of Multihazard Functional Plan; assuming the City approves of the proposal during January, 1986: February, 1986 - Required City Resolution Action, Appointing a City Emergency Council and Director of Emergency Services (usually the City Manager, Mayor or an assistant), requiring one meeting with the City Council. Review and Clarification of existing Contracts for Fire, Water, Sewer, Public Works, Building Inspection, Engineering and County Sheriff; requiring a meeting with the designated representative by our consultant. Completion of Matrix of Emergency Management. March/April" - Preparation of Draft of the Basic Plan, Annex A and Response Plan for Annex A. Presentation to the City Director of Emergency Services for approval to for- ward to the State Office for approval. May-July, 1986 - Completion of Draft for Annexes B thru K and their appropriate Response Plans and submitted to the City Director of Emergency Services and after appr- oval, forwarded to the State Office for approval. - 1 - - UHIBIT Specialists in Safety and Survival DISAST CONSULTANIN, INC. 430-C Cola Ballena Alameda, California 94501 Tel. (415) 521-2741 December 12, 1985 Time Frame, etc.(continued) August 1986 - Collation of necessary Attachment and Appendices Documents to the Multihazard Functional Plan. Review initial Capability Assessment as applicable to the plan. September, 1986- Prepare and Publish the City of Dublin Multi- hazard Functional Plan. Finalize distribution procedures. October, 1986 - Plan for exercise of response teams in a planned scenario of disaster. To provide the Services as outlined on Page 1, subparagraphs A thru D, our firm would require a a contract with the City of Dublin, approving our fees for the First Calendar Year for all services described at a total of: $ 29000.00, one-half or $ 1,000.00 payable on signing of contract and balance payable immediately on completion of the Multihazard Functional Plan for the City of Dublin as approved by the Region- al Office, Governdr's Office of Emergency Services. Disaster Consultants, Inc. is agreeable to enter into an annual renewable contract to render services as described on Page 1, subparagraphs B thru D for a fee of $ 1000.00 paid annually upon renewal of service contract. Although the prime consultant would be the undersigned, there will be a need for the services of a fire expert and law enforcement consultant on our staff to be involved. If there any questions on this proposal, we. are available for interfacing. Res jp�ect �lly Y LZIII , Robert U. Nickelson, Consultant RUN/mo Specialists in Safety and Survival D/SASTOR CONSULTANIM, INC. 430-C Cola Ballena Alameda, California 94501 December 17, 1985 Tel. (415) 521-2741 Mr. Paul S. Rankin Assistant to the City Manager City of Dublin P.O. Box 2340 Dublin, CA 94568 Dear Mr. Rankin: In response to your letter of November 25, 1985 please find enclosed a proposal for our firm to develop the mandated Multihazard Functional Plan for the City of Dublin and other related services. Included in the pro- posal is a rather brief outline of planning and the expected time frame involved. We will be most happy to meet with the City Council if necessary and if the proposal is approved will provide meetings with your privately contracted service agencies and reduce wherever possible the time involve- ment of city staff. As a point of interest, four other cities are considering our services at this time, and we anticipate that number to increase because of the new requirements by the State. We would appreciate your response as soon as it is possible. Thank you. Sincerely, �n Robert U. Nickelson, Consultant RUN/mo Eaclosure Specialists in Safety and Survival D/SAS7*R CONSULTANft, /NC. 430-C Cola Ballena Alameda, California 94501 Tel. (415) 521-2741 STAFF CONSULTANTS JACK A. ROSANO - Retired Fire Captain, City of Berkeley, CA after 28 years service in hazard response and emergency management. Licensed Instructor in First Aid. Primary Consultant in Fire Safety, Response and Conducting Exercises of Emergency Preparedness. (President of Disaster Consultants, Inc.) ROBERT U. NICKELSON - Emergency Services Coordinator, formerly with the Alameda County Office of Emergency Services and City and County of San Francisco. Crises Response Planner for U.S. Army Medical Department. Former President of Chamber of Commerce, Alameda, CA. Consultant in Emergency Management and Response. PATRICIA ROSANO - Nursing Supervisor of Major Hospital. 25 Years as Chief Nurse in Hospital Emergency Department. Consultant on Emergency Medical Care and Health Facilities. EVELYN NICKELSON - Extensive background and experience in Insurance Field, especially in employee safety. Consultant in Risk Analysis and OSHA regulations affecting Employee Safety. ASSOCIATE CONSULTANTS SAM BASS - Retired from Alameda County Sheriffs Department after 33 years service. Governor's appointed liason to Los Angeles Sheriffs Department for Security Responsibility - Los Angeles Olympic Games. Consultant for law Enforcement, Traffic Control and Security Systems. CHARLES P. COLLINS - Colonel, USAF(Retired). Previous experience in Federal Aviation Agency. Currently Regional Director of Civil Air Patrol. Consultant in Air- port Disaster Planning and Response. KEN CUNNINGHAM - Developer and Manufacturer of Communications and Security Devices. Consultant on "State of the Art" Equipment recommended in Planning and Response. MIKE FONTES - Regional Vendor of Siren Warning Devices. Acts as our consultant for Emergency Warning Devices, their activation and effect. GORDON LAVERTY - Retired Chief Engineer for East Bay Municipal Utility District and an expert in mater Distri- bution and Sewage Management. Owner of own consulting firm and acts as our consultant on Emergency Drinking Water Supply and Environ- mental Health. Our International Representat- ive as he has clientsldeveloping nations. - 1 - Specialists in Safety and Survival r D/SA S TAR CONSULTAN , INC. 430-C Cola Ballena Alameda, California 94501 Tel. (415) 521-2741 ASSOCIATE CONSULTANTS -(Cont'd.) KIRK SCHNOOR, III - Planning Engineer of Radio Communications for a major corporation. Our consultant of emergency communications equipment and systems. IRA SIMMONS - Fortner Safety Inspector in Fire Division, Ind- ustry and Maritime Department, Federal OSHA. Our Consultant on specific emergency hazard control, response equipment and Federal Regul- ations related to same. - 2 - Specialists in Safety and Survival � priff ar # mcn # COURTHOUSE. 1225 FALLON STREET, ROOM 100. OAKLAND,CALIFORNIA 94612.4381 I O I 1 Reply to: Office of Emergency Services , 2000 - 150th Avenue : C E: I Y E San Leandro, CA 94578-1369 (415) 577-1332 N1AY 171 85 GLENN DYER .11Y 0.-- Di3Um SHERIFF May 14, 1985 Paul S. Rankin Administrative Assistant City of Dublin P. 0. Box 2340 Dublin, CA 94568 SUBJECT: Preparation of Dublin Hazard Response Plan This is in response to your letter dated April 19, 1985, subject as above. Alameda County Office of Emergency Services currently performs emergency management administration on a contract basis with seven cities of the county. Annual cost to client cities is approximately Four Thousand Five Hundred Dollars ($4,500) . By resolution of the Board of Supervisors, the amount paid by client cities is reviewed and recomputed each year. To formulate a multi-year emergency management development plan involving city service chiefs and personnel of this office is estimated to require a minimum of four years for coordination, review and completion. Attached is a proposed City Emergency management ,Mork Plan for the years 1036 through 1989. Should you require further information, please do not hesitate to contact me. GLENN DYER Sheriff/Director J Raymond F. Souz Chief . Assistant Director RFS:MCH:b Enclosure CITY OF DUBLIN EMERGENCY MANAGEMENT PROGRAM WORK PLAN Year uarter Work Unit/Activity 1986 First Establish emergency management committee, program and budget. Review legal authorities relating to emergency management. Identify training requirements for city emergency program manager and staff. Develop a comprehensive hazard analysis . Second Establish emergency management organization. Enact ordinances on emergency management and prepare basic plan and structure functional support documents to be written. Outlined below are typical multi-hazard functional support documents to be developed in formulating a multi-year response plan. Third Emergency communication development plan Fourth Emergency communications, alerting and warning 1987 First Damage assessment and reporting Second Emergency public information Third Radiological defense Fourth Fire and rescue operations 1988 First Law enforcement and traffic control operations Second Medical- operations Third Public health operations and coroner operations Fourth Care and shelter operations 1989 First Search and rescue Second Movement operations Third Construction and engineering operations Fourth Resources and support operations