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Home My WebLink About5.1 Monday Library Service CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: March 12, 1984 SUBJECT Written Communication from County Librarian re Monday k } e Library Service "" s My r�5 �' t� ��"t�a�'��'A.i� �` Yt Y ..€" , C• � z +,,� .ir$ 'I ,fir' S'Trk�+4v°ysi.,ix'f�je}w'.,.:J^H -y r+4 s +s. f =} SwF" sA�.rte': ? 1• r_ �..[ ,ra - .dam-. ys...EXHIBITS 'ATTACHED Memorandum from •County -Li.brarian dated Marc h '6;��>1984 ; - Contract -Agreement ' .RECOMMENDATION Receive report z FINANCIAL STATEMENT: - :No additional funds over the contract amount are :. ....-` needed at this time . DESCRIPTION In October of 1983 the City Council entered into an agreement with the County of Alameda for the City to finance the cost of opening the Dublin Library on Mondays . The cost to the City for providing this service for the 9 month period is $29 , 600 . As indicated in the County Librarian' s report (see attached) Dublin Library ciculation has increased by 7 . 7 percent overall and is steadily increasing Reference information .requests have increased by 24 percent. It is apparent that the Monday service has been quite beneficial for Library users . The City ' s agreement with the County provided for a mid-year adjustment if the volume warranted such an adjustment. The County Librarian does not believe , such an adjustment is warranted at this time. The County Librarian will be present at Monday night!s .meeting to answer any questions . _ ———————————————————————————————————————————————————————————————————————————— COPIES TO: Ginnie Cooper , . Eleanor Tandowsky ITEM NO. r ,4 O F 44q J �tor, ALAMEDA COUNTY LIBRARY SYSTEM * * GINNIE COOPER 3121 DIABLO AVE COUNTY LIBRARIAN HAYWARD CALIFORNIA 94545-2787 C, Q• 14151 881.6337 qt/FOIR DATE: MARCH 6, 1984 TO: MEMBERS, CITY COUNCIL CITY OF DUBLIN FROM: GINNIE COOPER, COUNTY LIBRARIAN, COUNTY LIBRARY SYSTEM ELEANOR TANDOWSKY, BRANCH MANAGER, DUBLIN LIBRARY L ` SUBJECT: REVIEW OF DUBLIN LIBRARY ACTIVITY SINCE OPENING ON MONDAYS The Dublin City Council began funding library service on Mondays in October of 1983. Since that time, circulation of library materials and the number of reference questions asked have increased. Circulation during the period since the Library opened Mondays is 7.7% higher than for a similar period the preceding year. Reference and information questions have increased 24%. Attached is a breakdown of circulation/reference activity and gate count (number of people exiting the building) for each Monday. Note especially the gate count. The number of people using the Library continues to increase! The statistical review indicates a consistent, steady increase in usage rather than a flattening out of usage from five to six days a week. Average daily circulation is slightly lower on Tuesdays but remains the same or higher during the remainder of the week. There has been a substantial increase in the number of reference questions answered, both by telephone and in person at the information desks. We have had eight class visits to the Library on Mondays. This is an added service to public, private, and nursery schools which we could not offer pre- viously. It is difficult to quantify positive comments from our users like, "This is a godsend! " and "Only a city like Dublin would do this for the community. " Our only negative feedback is that we aren't open Monday evenings--or more hours overall . GC:ET:st Attachment cc: Tanya Clark, President, Friends of the Dublin Library Alice Pitchford, Member, Alameda County Library Advisory Commission Richard Ambrose, City Manager, City of Dublin MEMBER OF THE BAY AREA LIBRARY AND INFORMATION SYSTEM ALAMEDA COUNTY LIBRARY SYSTEM DUBLIN LIBRARY MONDAY STATISTICS DATE CIRCULATION REFERENCE GATE COUNT October 17 800 97 372 October 24 540 201 372 October 31 487 132 378 November 7 711 185 428 November 14 856 206 476 November 21 628 194 434 November 28 803 216 460 December 5 683 202 450 December 12 571 139 400 December 19 604 147 374 December 26 ********HOLIDAY!****************************** January 2 ********HOLIDAY!****************************** January 9 758 259 545 January 16 ********HOLIDAY!****************************** January 23 729 216 524 January 30 875 249 519 February 6 700 181 521 = February 13 February 20 ********HOLIDAY!****************************** February 27 920 215 554 ET:st 3/6/84 Jr�j p F 41 q; i r i u v ✓� O CI op '� FpPM - OFFICE OF THE DATE: September 20, 1983 CLERK, 80AR0 OF SUPERVISORS �1 City Manager City of Dublin 6500 Dublin Blvd. Dublin, CA 94568 RE: CONTRACT # C-83-277 :FILE # 0573 Gentlemen: The Board of Supervisors, County of Alameda, State of California approved and executed the above numbered Contract on the above date. [X) We retained the original Contract for the Board's file and forwarded copies to the Auditor-Controller and the applicable county department. [ ) We retained the original Contract for the Board's file and forwarded one copy to the Auditor-Controller. All remaining copies are herewith returned to your Department for distribution. [ ] We retained the original Contract and are returning all remaining copies to you for distribution. [ ] We are returning all copies of the unsigned Contract to you. When the Contract is fully executed, please send the original to the Clerk, Board of Supervisors and one copy to the Alameda County Auditor-Controller. Very truly yours, ' WILLIAM MEHRWEIN, Clerk ; WM/yfc /dg Enclosure(s) cc: County Auditor-Controller Department - County Library 0959B 1221 OAK STREET• SUITE 616 0 OAKLAND. CALIFORNIA 94612• (416) 674-6761 CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN AND THE COUNTY OF ALAMEDA at FOR ADDITIONAL LIBRARY SERVICES INTENT WHEREAS, current funding level for County Library Services prevent increasing the number of open hours per week at the Dublin Branch of the Alameda County Library System, and. WHEREAS , the citizens of Dublin wish to have the Dublin Branch Library open more than the current 37 hours per week , and WHEREAS,. the members of the Dublin City Council have authorized funding for the increases in staffing and utility costs required to open the Dublin Branch seven ( 7 ) additional hours for a total of 44 open hours per week ; therefore, The City of Dublin and the County of Alameda agree to provide seven ( 7 ) additional hours per week of Library Services at the Dublin Branch of the Alameda County Library- System subject to the following terms and conditions : TERMS AND CONDITIONS 1 ) Effective Dates : This contract will be -in effect from October 1 , 1983 to June 30 , 1984 . 2 ) Services Described : The County of Alameda agrees to provide seven ( 7 ) additional hours of Library Services at the Dublin Branch Library each Monday, excluding County observed holidays , from 10 . 00 a .m. to 5 : 00 o:m. 3 ) Payments : The City of Dublin agrees to pay the County of Alameda $29 , 600 in 3 quarterly installments as follows : December 31 , 1983 - $9 , 867 . 00 March 31 , 1984 - $9 , 867 . 00 June 30 , 1984 - $9 , 866 . 00 4 ) Extension : All terms and conditions of this contract may be extended, by- mutual agreement , on a year-to-year basis, provided the amount paid by the City of Dublin to the County of Alameda is adjusted annually to reflect increases/decreases to the costs connected with providing the services . 5 ) Mid-Year Adjustment : The cost of providing seven ( 7 ) additional hours of Library Services is based on a projected volume of activity. Should the volume be higher than anticipated, the County Librarian may return to the Dublin City Council in February 1984 to negotiate a mid-year funding adjustment to pay for additional staff . 6 ) Quarterly Activity Reports : Quarterly Activity Reports will be provided by the County Librarian to the Dublin City Council . 7 ) Option to Terminate or Renegotiate Contract : This contract is predicated on the assumption that Library Service levels will remain constant . Should any circumstance arise which changes both County Library funding levels and levels of service , either party shall have the right to terminate or renegotiate this agreement by giving at least thirty ( 130 ) days written notice . 8 ) Liability: a ) All persons employed in the performance of such services and functions for City of Dublin shall be County employees, and no City employees as such shall be taken over by the County and no person hereunder shall have any City pension , Civil Service, or other status or right . - 1 - I b ) The City shall not be called upon to assume any liability for the direct payment of any salary, wages, or other compensation to any County personnel performing services hereunder for the City, or any liability other than that provided for in this agreement . Except as herein otherwise specified, the. City shall not be liable for compensation or indemnity to any County employee for injury or sickness arising out of his/her employment . c) The County will assume liability and pay cost of defense and hold the. City harmless from loss , costs or expenses caused by the negligent or wrongful act or omission of County officers , agents and employees occurring in the performance of agreements between the parties hereto to the extent that such liability is imposed on the City by the provisions of Section 895 . 2 of the Government Code of the State of California . In addition, when liability arises pursuant to Section 830 et seq. , of the Government Code, by reasons of a dangerous condition of public property of the County, the County shall assume liability and pay cost of defense and hold the City harmless from loss , costs or expenses caused by the negligent or wrongful act or omission of County officers, agents and employees, whether or not arising in the performance of an agreement between the parties hereto . CITY. COUNTY: City Manager Chairman, Board of Supevisors CITY OF Dublin COUNTY OF ALAMEDA 6500 Dublin Boulevard Administration Building Dublin, CA 94568 1221 Oak Street Oakland, CA 94612 IN WITNESS WHEREOF : The parties hereto have executed this agreement the day and year first above written , and County has hereunto caused its corporate name to be signed by its Chairman of the Board of Supervisors , who is hereunto duly authorized the day and year . first above written . CITY OF DUBL N COU Y OF ALAMEDA By. ` B ayor hairman of the o/ard `of Super — ors { City of Dublin County of Alameda State of California State of California ATTE L By. By: WILLIAM .MEHRWEIN City Clerk Clerk of the Board of Supervisors Approved as to Form RlCHAVi tTPRE,County Counsel By I hereby certify under Per.Zlty the Board o1 perivn""'It the Chairman of of Supert.:o � •:•::� �. ,, .. document on beha., ,}� "' � '=er' -� oxecute this vote of the Board on �r �(�r��O�-''lameda by a majority been delivered to the Chfi n,!�a o Vand that a copy has Code Section 25103. Attest: Government WILLIAM IN. Clerk, Alameda, .state of Ca r { Board of pe rs, County of a By 2 -