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Home My WebLink About5.2 Camp Parks Refuse Service Agreement / T CITY OF DUBLIN 600'3 0 AGENDA STATEMENT CITY COUNCIL' MEETING DATE: April 14, 1986 SUBJECT Request By Dublin San Ramon Services District To Provide Free Trash Service and A Proposed Agreement To Provide Refuse Service To The Camp Parks Area. EXHIBITS ATTACHED Letter Dated March 19 , 1986 from the President of DSRSD Board of Directors ; Proposed Agreement for Provision of Trash Services by City RECOMMENDATION K Approve and authorize Mayor to execute Agreement and authorize Staff to make arrangements with Oakland Scavenger Company for the continued service to Camp Parks . Provide direction to Staff on continued service to DSRSD facilities at no cost. FINANCIAL STATEMENT: Estimated Franchise Fees City would receive : $400 - $1, 690 Value of services provided to DSRSD estimated at $1, 350 DESCRIPTION ADMINISTRATION OF CAMP PARKS AREA - Dublin San Ramon Services District currently is the agency responsible for the provision of trash service in the Camp Parks area. The Board of Directors has voted to request that the City of Dublin exercise its option with Oakland Scavenger Company to service this area, . on behalf of the District. DSRSD is the legal entity having jurisdiction for the adoption of legislation affecting the area in question. The City of Dublin cannot impose its ordinances on territory which is not within its corporate limits . However, the Government Code allows a responsible agency to contract with another public agency for the provision of refuse collection and disposal services . Staff would propose that in order to have continuity the District should be required to adopt an ordinance which is materially the same as the City ' s . It may be possible for DSRSD to adopt the City' s ordinance by reference . Some inconsistencies currently exist and would have to be addressed if the City is responsible for administering the refuse franchise . First, the County Jail facility has made arrangements to haul their own refuse for security purposes . The current DSRSD ordinance and the City ' s ordinance only allow a single residential property owner to haul refuse from their property. Therefore, it would be recommended that the ordinance adopted by DSRSD contain language which allowed removal by public agencies operating a jail or correctional facility. The ordinance would limit removal to solid waste generated by that facility. The City' s ordinance would need to be amended prior to the completion of the annexation. Oakland Scavenger and District representatives have indicated that this arrangement corresponds with the way this is now being handled. The City Council should also be aware that portions of the Camp Parks area are now being serviced in violation of the existing franchise . DSRSD Legal Counsel has formally noticed the Army and requested that they initiate steps to have service provided by Oakland Scavenger Company. Portions of Camp Parks are receiving service from Pleasanton Garbage Service . This has two impacts on the City of Dublin if the City elects to administer refuse service to Camp Parks . ---------------------------------------------------------------------------- COPIES 'TO: DSRSD ITEM NO. �® AGENDA STATEMENT - Request By .Dublin San Ramon Services District To Provide Free Trash Service and A Proposed Agreement To Provide Refuse Service To The Camp Parks Area. PAGE TWO The hauling by Pleasanton Garbage Service results in the loss of franchise fees . The representatives of Oakland Scavenger Company estimate that a total annual cost of the services to this area is approximately $38, 975 . They are only servicing approximately $8, 328 of the estimated accounts for this area. These estimates are based on current rates which do not reflect the rate structure implemented by the City Council for the existing City franchise . A rough estimate of the potential annual franchise fees for this area is $1, 690, if all of the estimated accounts are serviced. If only the current accounts are maintained, the City would receive an estimated $400 . The second impact would be the resources required to be expended in order to enforce provisions of the ordinance . It is important to note that these efforts would be required now if the City had completed the annexation and was responsible for these services . The primary efforts would be legal counsel . DSRSD has begun the process and they are awaiting a response from the U.S . Army . Staff recommends that the City Council proceed with the administration of these services despite the drawbacks which have been noted. The City anticipates that it will complete the annexation of the entire area in question and a consistent method of providing services in the entire area which may become part of the City of Dublin, is desirable . FREE TRASH SERVICE - The DSRSD Board of Directors has also requested that the City continue to provide trash service to District facilities at no charge . This provision is included in the City' s agreement with Oakland Scavenger Company, however, the inclusion of District facilities is at the discretion of the City. The provision of these services is included as an operating expense for rate-setting purposes . This results in these costs being spread across the entire rate base and they are not paid through the operators profit. The City will be receiving service at no cost at the City Corporation Yard and Shannon Center . DSRSD has service at the following locations : District Offices , Dublin Sports Grounds , Community Swim Center, and Fire Station #1 . If the rates, as adopted by the City Council , were paid for these services , the annual cost to the District is estimated at $1, 350 . Staff recommends that the City Council approve and authorize the Mayor to execute the agreement for the City to Administer Refuse services in Dublin San Ramon Services District territory. The City Council should also authorize the City Manager to execute an extension of Oakland Scavenger Company services to the area covered by the agreement between the City and Dublin San Ramon Services District . Staff requests that the City Council consider the continued service to District facilities at no charge and direct a response as is deemed appropriate . ®U.B LIN SAN RAID ® ON SERVICES ®I S TR" 1C General Offices: 7051 Dublin Boulevard • Dublin, California 94568 e (415) 828-0515 March 19 , 1986 N 1 City Council City of Dublin P . 0 . Box 2340 Dublin, CA 94568 Dear Council Members : The City 's Request for Proposals for Refuse Service included a provision for our District to receive free refuse service within the District 's boundaries in the City of Dublin . The City ' s RFP also contained an alter- nate for the City to assume our District 's refuse service responsibility for the Camp Parks area . On March 18 , our Board of Directors voted to request that the City implement both these alternates , effective April 1 , 1986. Continued free refuse service to the District ' s Dublin facilities will benefit all of the District 's residents, and the City 's administration of refuse service to the Camp Parks area will negate the District 's need to continue as an active participant in refuse collection and disposal . Very tru y yours, Gtr � WD: rj WALLY DUNCAN, President Board of Directors A POLITICAL SUBDIVISION OF THE STATE OF CALIFORNIA•PROVIDES MUNICIPAL TYPE SERVICES TO CITIZENS OF AMADOR•LIVERMORE AND SAN RAMON VALLEYS AN AGR_EEMENT BETWEEN THE CITY OF DUBLIN . AND THE DUBLIN SAN RAMON SERVICES DISTRICT TO ADMINISTER REFUSE COLLECTION AND DISPOSAL SERVICES WHEREAS , the Dublin San Ramon Services District is the agency responsible for the refuse- collection franchise covering Camp Parks Reserve Forces Training Area and surroundings ; and WHEREAS, the City of Dublin has submitted an application for annexation of the subject area to the Alameda County .Local Agency Formation Commission (LAFCO) ; and WHEREAS, the Camp Parks refuse contractor also provides services under an exclusive franchise for customers within the City Limits of the City of Dublin; and WHEREAS, a consolidated administration of the provision of refuse collection services is the most efficient method of providing service; and WHEREAS, Section 66756 (b) of the Government Code authorizes the furnishing of services by another local agency . NOW, THEREFORE, BE IT RESOLVED that the Dublin San Ramon Services District, hereinafter DISTRICT -and the City of Dublin, hereinafter CITY, do agree as follows : I . Area Serviced The area to be serviced shall include any property within the jurisdiction of the District, which is within Alameda County and is not within the corporate limits of the City. II . Jurisdiction The District shall consider adoption of ordinances which are consistent with the Solid Waste Management Ordinance of the City and as otherwise may be requested by the City . The City shall arrange for the provision of collection services with Oakland Scavenger Company . The terms of said agreement shall be the same as those contained in the City' s agreement with Oakland Scavenger . This shall include the establishment of rates and fees . III . Scope of Agreement The District shall assign to the City all rights of administering the contract for the collection and disposal of solid waste in the area defined in Section I . The City shall represent the District at the Joint Refuse Rate Review Committee and shall administer all aspects of the franchise process for the term of this agreement . The District Page 1 shall designate all duties of Director as defined in adopted ordinances to the City representative. The City shall apply all rates , fees, and charges pursuant to this agreement, in a manner which is consistent with those enacted for the City . IV. Consideration In consideration of the time and effort involved with the administration, the City shall retain all franchise fees collected pursuant to the agreement . The District may be requested to adopt specific documents which will assist with the administration by the City. V. Term This agreement shall terminate at such time as the area described in Section I is formally included within the City Limits of the City of Dublin, at which time the City ' s franchise agreement would have jurisdiction over the provision of garbage service. VI . Indemnification City shall assume liability and pay all costs of defense, including legal fees and court costs , and hold the District harmless from loss , damages, costs or expenses caused by any negligent or wrongful acts , errors, or omissions of City ' s employees, agents and subcontractors which may occur in the performance of the terms , duties and obligations of this Agreement . District shall assume liability and pay all costs of defense, including legal fees and court costs , and hold City harmless from loss, damages , costs or expenses caused by any negligent or wrongful acts , errors , or omission of District ' s employees , agents and subcontractors which may occur in the performance of the terms , duties and obligations of this Agreement. DUBLIN SAN RAMON SERVICES DISTRICT CITY OF DUBLIN President Mayor Attest : Attest : City Clerk Date Date Page 2