HomeMy WebLinkAbout5.6 1984-85 Budget Modifications CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: November 12, 1985
SUBJECT 1984-85 Budget Modifications
EXHIBITS ATTACHED Budget Change Forms
RECOMMENDATION Approve Budget transfers and additional appropriations
FINANCIAL STATEMENT: See Below
DESCRIPTION The City presently accounts for expenditures and
revenues on a modified accrual basis . This means that the City incurs
expense during the fiscal year based on the criteria of delivery of goods or
the provision of service within that fiscal year, even if the billing is not
received until after the close of the fiscal year . This makes it difficult
to anticipate some budget modifications until all of the accrued expenses
have been accounted for .
During the process of closing the books for Fiscal Year 1984-85, Staff has
identified several accounts that will exceed the previously approved 1984-85
budget. These overruns cannot be taken care of at an administrative level
because it would either require a transfer from another activity account, or
exceeds the $2 , 500 limit the City Manager can presently transfer within any
individual activity account.
As indicated in the attached budget change forms, there are in some cases
sufficient funds within an activity ' s budget to transfer to those sub-
accounts which may be lacking sufficient funds . For example, in the Police
Contract Services Personnel Account adequate unexpended funds are available
to cover the budget overrun in the Dispatch Account. Those activity budgets
which will require transfers of this kind include the City Manager ' s budget,
Legal Services budget, Police Services budget, Animal Control budget, Street
Maintenance budget, Recreation budget, and the Planning budget.
There are other activity budgets that do not have sufficient funds budgeted
to cover anticipated expenditures incurred during 1984-85 . These include
the Finance budget, Beautification budget, Engineering Services budget, and
the Traffic Signals & Street Lighting budget. These budgets will either
require a transfer from another activity account, or a transfer from a
reserve account. The most significant transfer of this type which is
required occurs in the Engineering budget . As indicated on the budget
change form, the increased cost of Engineering Services budget was primarily
due to the increased level of development activity which is covered by fees,
and the overall additional demand for general engineering services from the
public, City Council and City Manager ' s office.
In addition to the need to transfer funds to cover cost overruns , there is
also a need for additional appropriations in capital project accounts . The
budgets for these capital projects were overrun for a variety of reasons .
An explanation for each overrun is indicated on each project ' s respective
budget change form. The San Ramon Road Specific Plan Assessment District
and Landscape Maintenance District 83-2 (Stagecoach Road) both had budget
overruns . The cost of these expenditures will be paid by assessments levied
on the specific properties . The budget overrun will require an
appropriation from the fund balance .
It is recommended that the City Council review the Budget change forms and
authorize the Mayor to execute the Budget transfers and additional
appropriations .
----------------------------------------------------------------------------
COPIES TO:
ITEM NO. �. P
2
c
i
CITY OF DUBLIN
BUDGET CHANCE FOFT1
FROM I TO
APPROPRIATION
/,7— TRANSFER ACCOUNT Pt�OL'i ACCOU�►
t 0`�— x-05".a �
1-7 AjmENCm NT _ - j i` O --+fl 1, 69 43 0
JUSTIFICATION FOR CHMCE
1}- p 1
1�,Q.1\�Q.Yrte,.fit c.{�PQrs to C�
` GL� ��lLe tti S e-
�n
0vurv � , �1�e �cG�i e r a .zizP 'Pfi�' o�
l 1
1 1 , rP e
se(-Ns
4
,e. CO tiT v� e
1— dE COSIS .S�-`1 �}� � ��
o�c �eS
o�
3y3o -
TO I AL
L=.it
CITY tACEER AFFROVAL
� I,A. tt '
CITv COUI4Cjt iWFRGVAL
1
�r
CITY OF DUBLIN
BUDGET CHPINCE FORM
FRCM TO
APPRCPR I AT I CN Af' Ui IT
ACCOt;``T
_ TRANSFER P------- _ _
r7 Pr'FUlri!ENT
JUSTIFICATION FOR CPANGE ccset\j er A,c CC)o�" ro�
�}� yf� �Q � 1� b co•rec-e� `�
1.
1 .
ITv lI 7 COSTS n i fT
TOTAL
CITY h'Ar cR AFFROVAL
DATE
CI T`; COl!IvCIt�/Pr, RO/AL
CITY OF DUBLIN
BUDGET CMICE FORM
FRCM I 'TO
APPRCPRIAiICN -
�cco�rri ar���rrr accoUtirr ArJ;��►�
_ VSFER
JUSTIFIC4TICN FOR CPANGE 1 secJlLe5
0
- of C'o S��q i�ne I C 3 9 bopi�.5,
r2 IS�11 � (R� ��e '0 4-ri ,ncfease ,v\.
p. S pA �o w..ce- aUVV�;T �2(�octA 'YOt -�-fo.ns,ef`� OCGJ�aV�`l.U,
I-FE-112E. COSTS
TOTAL
CITY FAMOER F OVAL
LATE -
CIlY CGl!I�C��Pr, RG/P.L
C 2—
CITY OF DUBLIN
BUDGET CHANGE FORM
FRCM I TO
APPRCPRIATICN .
TRAINSFER
ACCOUNT AFGUNi i ACCOUtiT Pf'i�l iii
J
JUSTIFICATION FOR CN�Pi`ICE
� \e
es . lke- Volvyv"e wa-5 're.Je-c-
-�1�°�.
c.
e
CZ Co .-�- SecJices
ITv II iE COSTS
s cLS p °°
fi
T071 AL
CITY MACER AFFROVAL 0..'3[� �� . . ... -
2�
-
CITY, COUNCjriAFFROVA.L
c
CITY OF DUBLIN
BUDGET CNANCE FORM
FROM I TO
/-I A°PRCPRIATICN pfIrl:t�
ACCOUNT AI�QUi r ACCGL',
TRANSFER o0 0 6 . D I 3 f5$
�. .
JUST IFIC4TION FOR CPANGE ^
o e- -rr o C
C. Z n,A al• �1 v��
j r�,t�ct?,c�S Cc►� cL s re.SO
p�„d � 'vim n7 �� „�1� � ���`"1��2 S �c.G�u.N �- �-s Go vt... •-
4A",�s
jz,lj% COSTS
�o
T071 AL I zi
LA►c
CJY AAGER AFFROVAL -
(7,&
CI►Y COUNC Ir,ArFRGVA.L
DAit. -
CITY OF DUBLIN
BInG-c CNANICE FORi'1
FRCM TO
APPRCPRIATICN ACCOUlf a,`00�r ACCOUNT
/-7 AmENDMENI T s
t-1— o
. 1—
30
JUSTIFI MON FOR CPANCEI � 2, exce- JeJ 4j Laic
�l;l� � P 1:.>>�r w�.. � s P��.. w e eo` a��'e r�,�,�" !�o��r�e� 't�. � ��Y . •
ct c'cave"'
I °lIL COSTS IQ�on-
i
TM AL I Li
I
CITY i�Ar GER AFFROVAL D '
C� �6
� � DAIS
CI T`; C0U.I CICAp Rio 1A.L
CITY OF DUBLIN
BUDGET CNANGE FOR•1
FROM I TO
.�7 APPRCPRIATICN
TRANSFER 00
Al�OU►T I A.CCGL`I Pf'irLifl
00 �) o
�7 A-f-NOrLNT
JUSTIFICATION FOR CHANGE
C,��S ro�r.,c�� 0.�P C o �Ec�
19 ��v ��t.e G- 1 y
cv��
a�,,,o ��2.0�' oS O�.�n �,r��ec�w�, �ecCea�� r`.���ec�fl I', k?�e ► °
ITv°lI%` COSTS
1 ray°SSo►.¢� <ecJ
TG AL
FF�iOVA.L DATE .
CITY LACER A
CITv COUNCjt�7APFROVAL
CITY OF DUBLIN
BUDGET CHANGE FORM
FRCrt TO
/-7 APPROPRIATION
� TRANSFER ACCOUNT AVOUNT ACCOUN Pf'I✓U«-1
f7 ar E - b 2 o I)
� a o �otq IOET '
JUST IFICATION FOR CRANGE b l
a.�no vv`�� ptv� -�-o �r,�.,�'.c� P o�e.� ����?• -���.rn �a ,c. f?c�,�e S,
3 yl \Pp-(e� rY• 4 e t'°sans b!A
I-lIL COSTS °
no
CITY r,P:VACER AFFROVFL b 3
-� 'fJ CYr/AF°RGVAL DAit l
CIt , COLS
coy 1
CITY OF DUBLIN
BUDGET CNA`iCE FORM
FRCM I TO
j pPPRCPRIATICN _
ACCOUNT pr�QU(`�i ACCOUNT PrI✓Lr�i
TRAi`ISFER o0
. of ` 9i Doo o �_�_qo3- x-05. 05 �joo) 1q1 o�
1-►- aoi-�lo 0
/7 p,"IENL�`'�VT �-`-.901– x-05, 05 y�� `T 85 — cto 3_ i5 4
-�- go► -7'OI , 01 a �f0q °=
JUSTIFICATION FOR UNGE
- ►xc level c,4 -
` �evQ�
J � k5p, oo b I
Cox� ,n..� 1 ,
4 < 1 Ls of
�, �;��re -Fo r P I,,r,sc' tea
S4or -
COSTS
O j l9l 0 p
��o�esS�o Serv�e5 � 0
0
T��ALIno a
�'� r F�F�OVAL Y,t
C i►Y � tp'c_ R P , b ' 3
D E CITv c0U(JCt'AFFROVAL
CITY OF DUBLIN
BUDGET CHANCE FORM
FRCM I TO
7 APPRCPR I AT I CN Af'ivUfCl
7 TRANSFER ACCOIii`ff
AMON
1-.3 -020 -900- 7aS 0
. s
JSTIFIG4TION FOR C�'�AN%E
-1�e, eS�G�R o-na �`�ta �' Q` A ��o+ d-�*`L :tvt�t.•,..rfi_
o_c4A( was
IS
r,�re�'S
l lIL COSTS
07 p 't-D�.0 JectCfS
I
CITY WlAGER AFFROVAL
Dais .
CI-i,, COl!NCYj�7AFFR0VA.L ,
CITY OF DUBLIN
BUDGET CHANCE FORM
FRCM TO
rI APPRCPRIATICN ACCOUff
TNSFER ACACCOUNT RA
5 770
f7 A"'oI mENI T
JUSTIFICATION FOR CPANGE n � t �� ,� �,�r,��- �K ���►� 4�
0.'-i L
l Ce�w2 OD RI
b�d�•e�� ��� �n 0.� �ncce,aSe �• E U�- j :-
`
V;llO-Ce�a.rk
a
.� � / co����- W�.S c-e. �� � �o b e fe(�la�•e.o�� Q.h.o� ..
re�2G�" Sarver o� -fie � �
Mote- ce.JP-V-t JP �,u,,,� �z o���� +��- wca a.�,�, P
I IIZ` COST S -
i I. Tu►AL
DATE
C i T Y r"AMPIGER PF,
CITY COLI4Q7APCMOVA.L
DA Ht c
CITY OF DUBLIN
BUDGET CHA`iCE FORM
FROM I TO
/-I APPRCPRIATICN
TRANSrER ACCOUNT
A�-OUNT ACCOUNT
TJ arIsNaENT a_,y Dos.VS—
JUSTIFICMON FOR CHANCE 3- I
L o-. j
y n t v c f ec� rri��� l eX�e n ci ��Ire- f� � CA c O'S
`a r u1�Ef -
n o r m o a
I�►4`
17ENIL COSTS
TGCAL -? 7. I
DA.i
CITY �?AmcER AFMOVAL
I;A ATE
CITy COUI4CIt�7AFFROVA.L
.
CITY OF DUBLIN
BUDGET CPANCE FON l
FROM I TO
�7 APPRCPRIASICN
ACCOUNT P��QU►r ACCGU\T 14�4'�.' 3oo
y 3 — I — 55 4-0 o 5 .
l a -
R CN�Pt C
J�1 TIFIaTIOiV
FOR
APPro o.�'��n 'S eca•�;� C � Pco.��-S -
R�s�F�J2, -To Q 11 rr
...r�' Rea-`-O+� \ ' '� n.�c�►ce�' ed
e
.. \ M.O�►•.S'.c:J�n�.c� were.(•ec�wc o
' {tcld �:. .�dc✓�Wa s ���nC
ci� fs COT, C-
T
evY+�1P
S ,1 `` was mVl,red+e r�a.r� car e�ecoc�e�.h,e,�T (aaa4` Teo . �o�.
ST, �aMC A �Da w, or �;1:C1• C
`� ',�> -ire p�e�eo woo�c� \.e eo.,?1� 4,c c
c o
e
A LA �+.a n
R\j 6 co �:;�. �� lie ►55
°1 CO sis °1 Y�o j� G-�� p�t)Lit
0 00
` 6 i-
Tti,AL
I
Vii C D�
C i T Y i �-NAC�R PF, ROVAL
CITY COI;NCjt/WFROVAL
DA it
CITY OF DUBLIN
BUDGET CNAINCE FORM
FROM I TO
�7 A°PROPRIATION .
ACCOUNT Ai�OU►fi RCCGL'ti I Pr'�:Lfff
-7 ar�,ui✓����T 3 -oo��- -V-30 S�2-0 3- 2`t �s►
- os Saoo
0o �
o
0 t� T.f D rte. e A e r u
IUSTIFIC4TION FOR CHANGE
7F,"I,
Ae. 0(�.O o.a P q�� A l O� Q.t J� �' '�epp C.l C. �1 11 1
V hC CO IA DT ?D[e�Io�t 5�-�eS o.
I
Ic I
"J i n , rneakc•v��SMS , cLi eve. djCt n�,
'_cJ:eeS �JeCe cttu.,C
17L
NEE COSTS
o0
10AL I lt Sj ADO
LATE b, �o� $�
CITY ��ArIAGE,R AFFROVAL -1 71
CIS COU«CfriAPFROVAL.
�i. �� af�GD��•�-�'�-1 �(i%tee- ,