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HomeMy WebLinkAbout6.1 MAD 83-1 Hear DateCITY OF DUBLIN AGENDA STATEMENT City Council Meeting Date: June 8, 1992 SUBJECT: Public Hearing: Citywide Street Lighting Maintenance Assessment District 83-1 Report by: Public Works Director Lee Thompson EXHIBITS ATTACHED: RECOMMENDATION: 1) 2) 3) 4) 2) 3) 4) 5) History of Assessment District Costs Engineer's Report Resolution Approvtng Engineer's Report, Confirming Diagram and Assessment, and Ordering Levy of Assessment Assessment Diagram Open public hearing Receive Staff presentation and public comment Question Staff and the public Close public hearing and deliberate Adopt resolution FINANCIAL STATEMENT: The proposed District cost estimate for Fiscal Year 1992-93 is $328,489, including an accumulated reserve for future pole replacement. An estimated $136,450 will be carried over from 1991-92 in the form of reserves. $180,739 is proposed to be assessed to property owners for the 1992-93 street lighting costs. DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting Assessment District to replace the County of Alameda Lighting Service Area. On August 13, 1984, the City Council approved the annual Engineer's Report and ordered levy of assessments for the first time. The District expenditures for the last three years and the budget for 1992-93 are detailed on Exhibit 1. Although it is anticipated that the costs will increase slightly (including energy), the 1992-93 District assessment is proposed to decrease by approximately $1,198 compared to Fiscal Year 1991-92 due to an attempt to hold the reserve constant rather than to have it increase. A reserve fund has been built into previous budgets for future pole replacement at the economic life of the pole and for unexpected costs to the District. For Fiscal Year 1992-93, no change is recommended with respect to the method of determining the assessments. The District boundary will change to include recent annexations of the Hansen Ranch and Donlan Canyon project areas, which Will be assessed as vacant land until such time as construction takes place. Last year's assessment for a single-family house was $18.80. The estimated single- family assessment for 1992-93 is expected to be slightly less. The actual assessments will be calculated once Staff has received the updated tax rolls from the Assessor's Office. Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving the Engineer's Report, confirming the diagram and assessment, and ordering levy of assessment for 1992-93. a: (ad) \ 83 - I \ ags tph HISTORY OF ASSESSMENT DISTRICT COSTS ENERGY ENGR'S REPORT & CALIF. ST. LIGHT ASSN. COST TO REPAIR POLE KNOCKDOWNS TOTAL EXPENDITURES: ACTUAL ACTUAL ESTIMATED Bb~GET 89-90 90-91 91-92 92-93 $ 138,835 $150,071 $162,000 $169,100 4,905 5,087 5,106- 5,450 6,526 1,986 7,576 9,340~ $ 150,811 $157,213 $174,663 $183,546 ASSESSMENTS, INCLUDING COUNTY COLLECTION & DELINQUENCIES: $ 170,632 $170,632 $181,940 $180,739 ACTUAL COLLECTIONS TO THE CITY: INTEREST: REIMBURSEMENT FOR POLE KNOCKDOWNS: TOTAL INCOME: YEAR-END INCREASE IN RESERVES: ESTIMATED RESERVES: ASSESSMENT FOR A SINGLE-FAMILY LOT: $ 166,754 $171,006 $169,750 $172,246 7,215 7,426 7,400 7,300 0 3,969 3,361 4,000 $ 173,969 $I82,~01 $I80,511 $I83,5~6 $ 23,158 $ 105,~I~ $ 25,188 $ 5,848 $ 0 $130,602 $136,450 $136,~50 $17.82 $18.24 $18.80 $18.68 CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 FISCAL YEAR 1992-93 ENGINEER'S REPORT CONTENTS Assessment: Including Estimate of Costs, and Method of Apportioning_(Assessment Roll Under Separate Cover) Assessment Diagram ASSESSMENT WHEREAS, on April 13, 1992, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the maintenance of improvements more particularly therein described; and '~ WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of the maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Filed As Preliminarily As Finally Approved Approved Cost of Maintenance Incidental Expenses 179,190 $ 179,190 $ 149,299 $ 149,299 $ TOTAL COST: $ 328,489 $ 328,489 $ Estimated 1992-93 Interest Income Applied to 1992-93 Operating Costs: $ 7,300 '- $ 7,300 $ Reimbursement from Pole Knockdowns $ 4,0.00 $ 4,000 $ Est. Surplus from 1991-92 Fiscal Year $ 136,450 $ 136,450 $ NET TO BE ASSESSED FOR FISCAL YEAR 1992-93 $ 180,739 $ 180,739 $ As required by said Act, a diagram is hereto attached showing the exterior boundaries of said landscaping maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of March 1, 1992, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said landscaping maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the maintenance of said improvements, and more particularly set forth in the"'list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said landscaping maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1991- 92 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel of land assessed, the amount assessed thereon, and the number of the assessment. Dated: May 27, 1992 .... i[~~ 3 ENGINEER' S COST ESTIMATE FISCAL YEAR 1992-93 ~The estimated cost for the maintenance of improvements described in .this Report for Fiscal Year 1992-93 is as follows: Maintenance 1. Electric Energy (PG and E) $168,800 2. Contract with Caltrans 300 3. Replacement of Pole Knockdowns 5,900 4. California Street Light Association 750 5. Operating Supplies/Replacement Parts 3,440 $179,190 Incidentals 1. Engineer's Report and proceedings: $ 4,356 2. Cost of Collection (County of Alameda): 3,073 3. Delinquencies: 5,420 4. Contingencies/ReServe: 136,450 $149,299 TOTAL: $328,489 4 METHOD OF APPORTIONMENT OF ASSESSMENT The assessments shall be spread using a method of "factor rates" assigned to different land uses. The establishment of the apportionment of a factor rate of "1" will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: '- Use Factor Rate (x 1/2 if vacant) Ox ix & 73 2x 3x 4x 5x Exempt Single Family Residential & Condo Small Multiples (2 - 4 units) Commercial Industrial Rural 6x (except 65) Institutional 7x (except 73) Apartments 8x Commercial 9x Commercial 65 Cemeteries xx9 Common Open Space 0 1 3 5.5/ac. 5.5/ac. 0.5 5.5/ac. 6 5.5/ac. 5.5/ac. 0 0 The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the apportionment for a factor rate of 1. 5 CITY OF DUBS,IN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 CERTIFICATIONS FISCAL YEAR 1992-93 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth in Column (1), with the diagram thereto attached, I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No. 56-92 duly adopted by said Council I, the City Clerk of the City of Dublin, ornia, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -92, duly adopted by said Council on June 8, 1992. I, the City Clerk of the City of Dublin, California, hereby certify that a certified copy of the Assessment and diagram was filed in the office of the County Auditor of the County of Alameda, California, on , 1992. RESOLUTION NO. -92 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEaf OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 32-92, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant fto the aforesaid Resolution and that June 8, 1992, at 7:30 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, were appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was published and posted; and WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the cost and expenses thereof; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approved that: (a) The property owners owning more than fifty percent of the area of assessable land within the District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenses thereof: (b) levy be made; The public interest, convenience, and necessity require that said (c) The District benefited by said improvements and to be assessed to pay .the costs and expenses thereof, and the exterior boundaries thereof, are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. PAssED~ APPROVED AND ADOPTED this 8th day of June, 1992. AYES: ~ NOES: Mayor ATTEST: City Clerk a: (ad) \83 - l\resoph