HomeMy WebLinkAbout6.2 AnnualBudget(Attach)
. Preliminary Budget and Financial. Plan
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FOR INFORMATION ONLY
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PLEASE DO NOT REMOVE
FROM COUNCIL CH~MBERS
..'FiscalYear 1998~99."
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PRELIMINARY BUDGET AND
FINANCIAL PLAN
1998-99
cITY OF DUBLIN
CALIFORNIA
June 1998
Guy S. Houston, Mayor
David C. Burton, Vice Mayor
Valerie A. Barnes, Council member
Lisbeth Howard, Councilmember
Janet Lockhart, Council member
SUBMITTED BY
Richard C. Ambrose
City Manager
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Preliminary Budget and Financial Plan
CITY OF DUBLIN
California
Fiscal Year 1998 - 1999
TABLE OF CONfENTS
PAGE
INfRODUCTION
Budget Message
Budget Summary by mnd................................................. ......................... ............... i
Historical Comparison of Revenues by Source ...................................................... ii
Historical Comparison of Expenditures by Program............................................ xi
Summary 1998-99 Higher Service Level Options .............................................xiii
Summary 1998-99 Community Group/Organizational Budget Request.......xiv
Position Allocation Plan ..... .................... ........................................ ...... .................. xv
"" L"" "
ApproprIations ImIt .............. ...... ....................... .................................................. XIX
City of Dublin Organizational Chart..................................................................xxii
GENERAL GOVERNMENT
City Council ........................................................................................................".... 1
City Manager / Clerk................................................................................................ 6
Legal Services............................................................ ................................... ............ 9
Administrative Services ............................. .................. ................................. ... .... ... 12
Building Management ..................................................... ................... ... ..... .... ....... 1 7
Insurance................................................. .............................. .................................. 1 9
Elections.................................................................................................... ...............21
Non - Departmental ................................................................................................. 2 3
PUBLIC SAFElY
Police Services......................................................................................................... 2 5
Crossing Guards ....................... ...... ............................. ...........................................28
Animal Control............................................. ...................................................... ....30
Traffic Signals & Street Lighting.................................................. ............. .............32
Disaster Preparedness ............................................................................................ 34
Fire Services............................................................................................................. 36
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TABLE OF CONTENTS
(Continued)
TRANSPORTATION
Public Works Administration ... ........................... ............ ....... ......... ......................39
Street Maintenance ......... ...... ....... ........ ................ .... .................. ....... ............... ....... 4 2
Street Sweeping....................................................................................................... 44
Street Tree Maintenance....................... ................................................................. 4 6
Street Landscape Maintenance....... ...... ........ ............... ..........................................48
HEALTH & WELFARE
Waste Management................................................................................................ 50
Child Care ............................................................................................................... 53
Senior Support Care ............................................................................................... 56
CULTURE & LEISURE SERVICES
Library Services........................................................................................ ............... 58
Cultural Activities................................................................................................... 60
Heritage Center........................................................................................... ............65
Dublin Cemetery .......................................................... .............. ................ ............67
Park Maintenance................................................................................................... 6 9
Community Cable Television.............................................. ...................................72
Parks & Community Services .................................................................................74
COMMUNI1Y DEVELOPMENT
Community Development.......... ..... ....................................................................... 92
Engineering ...... .................................... ............................................ ....... ............. 113
Economic Development ...................................................................................... 118
ENTERPRISE FUND
Dublin Information Inc............ ........................................................................... 125
CAPITAL IMPROVEMENT BUDGET
General Improvements............................................................................... ... ...... 127
Community Improvement Projects .................................................................... 128
Parks ................. ..... .......... ...... ............................................ ................. .................. 129
Street Projects ........ ........ ....... ............................... .............................. ....... ...... ...... 130
INTERNAL SERVICES .......... .................................................. .............................. ............ 131
IMPROVEMENT ASSESSMENT DISTRICTS................................................................... 133
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CITY OF DUBLIN
PO Box 2340, Dublin, California 94568
City Offices, 100 Civic Plaza, Dublin, California 94568
.
June 15, 1998
Honorable Mayor and Members of the City Council:
Presented herewith is the Fiscal Year 1998-99 Preliminary Budget and Financial Plan for City
Council review and consideration.
1998-99 RECOMMENDED BUDGET OVERVIEW
In keeping with the City's practice to live within its means, Staff has prepared a Preliminary
Budget which relies only on anticipated General Fund income for Fiscal Year 1998-99. No
General Fund Reserves are proposed to be used for Fiscal Year 1998-99 Operating Expenses.
A contribution in the amount of $154,609 from General Fund Reserves is proposed for the
purchase of a new fire truck. This amount represents cash transferred to the City as a result of
the closeout of the Dougherty Regional Fire Authority. The City has the opportunity to achieve
long term savings through the purchase of a new truck at this time, and the sharing of a reserve
fire truck as discussed in the Capital Improvement Program. The recommended budget for
Fiscal Year 1998-99 includes sufficient funding to enable the City to keep pace with the current
level of development activity in the City. It should be noted, however, that the Fiscal Year
1998-99 Budget is based on the use of approximately $775,000 in one-time General Fund
revenues.
Total recommended appropriations for all funds for Fiscal Year 1998-99 are $38,691,486. Total
recommended net expenditures for Fiscal Year 1998-99 are $35,826,688. The difference
between total appropriations and net expenditures is due to the following factors: 1) The City is
legally required to budget both the Civic Center Lease payment to Dublin Information, Inc. and
the Dublin Information, Inc. Debt Service payment; 2) Internal Service Fund expenditures which
are funded by charges to the City's operating departments are already reflected in each
department's operating budget; and 3) Anticipated appropriations to reserves for all funds in
the amount of $417,290.
As shown in the comparison below, Fiscal Year 1998-99 recommended net expenditures reflect
an increase of $14,357,768, or 66.9% compared to estimated net expenditures for Fiscal Year
1997-98.
Administration (510) 833-6650 . City Council (510) 833-6605 . Finance (510) 833-6640 . Building Inspection (510) 833~6620
Code Enforcement (510) 833-6620 . Engineering (510) 833-6630 . Parks & Community Services (510) 833-6645
Economic Development (510) 833-6650 . Police (510) 833-6670 . Public Works (510) 833-6630
Community Development (510) 833-6610 . Fire Prevention Bureau (510) 833-6606
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NET EXPENDITURE COMPARISON
Operating*
Debt Service
Capital
TOTAL
Fiscal Year
1997 -98
$ 17,155,511
1,608,279
2.705.130
$ 21,468,920
Fiscal Year
1998-99
Percentage
Difference
Difference
$ 19,463,475
1,719,374
14.643.839
$ 35,826,688
$ 2,307,964
111,095
11.938.709
$14,357,768
13.5%
6.9%
441.3%
66.9%
. Excludes Civic Center lease payment
The Fiscal Year 1998-99 Recommended Budget is funded by approximately $35,888,212 in net
revenues and $276,373 from reserves, of which $154,609 are from General Fund Reserves and
$121,764 are from restricted reserves.
ASSESSMENTS AND FEES
No~' increases are proposed in assessments for the property owner-based Landscape;:
Assessment Districts or the Storm Water Pollution (NPDES) Fees.
OPERATING BUDGET
The recommended Net Operating Budget for Fiscal Year 1998-99 totals $19,463,475. Of this
amount, $19,029,546 is required to maintain the Current Service Level for all City programs,
and $433,929 is recommended to fund Higher Service Levels (see page xiii). These totals vary
from the totals shown on the Historical Comparison of Expenditures (pages xi and xii) because
of the deduction of the Civic Center Lease Payment from the Operating Budget, since it is also
shown as Debt Service.
The recommended 1998-99 Operating Budget (adjusted to exclude debt service) exceeds
1997-98 Estimated Operating Expenditures by $2,307,964, or 13.5%. The major factors
contributing to this growth are discussed below.
GENERAL GOVERNMENT
The total recommended net expenditures for General Government (adjusted to exclude the
Civic Center Debt Service) are $2,167,230 for Fiscal Year 1998-99. This represents an
increase of $385,929, or 21.7% over estimated expenditures for Fiscal Year 1997-98.
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Significant cha~ges in General Government for Fiscal Year 1998-99 include the following:
1. The addition of a Finance Technician in Administrative Services to keep pace with the
increasing workload resulting from growth.
2. The inclusion of an Internal Service Fund charge to the Building Management Activity for
the purpose of establishing reserves to replace major building systems at the Civic
Center and Shannon Center.
3. Increased contract labor costs associated with maintaining and cleaning the City's
facilities.
4. Minor building repair and maintenance projects.
5. Funding for the 1998 Municipal Election.
6. Inclusion of a budgeted Contingent Reserve of $50,000 for unanticipated expenses.
PUBLIC SAFETY
The total recommended expenditures for Public Safety are $9,334,674 for Fiscal Year 1998-99.
This represents an increase of $1,328,048, or 15.4% over estimated expenditures for Fiscal
Year 1997-98.
Significant changes in Public Safety for 1998-99 include the following:
1. Increased Police Dispatch charges.
2. Full-year funding of the Dublin Elementary School Crossing Guard position.
3. Increased Traffic Signal and Street Lighting operational costs due to the addition of
signals and street lights in the City.
4. Full-year funding of the part-time Management Assistant position in the Disaster
Preparedness Activity.
5. Improvements to the City's Emergency Operations Center.
6. Increased Workers' Compensation costs associated with former DRFA personnel.
7. The inclusion of an Internal Service Fund Charge to Fire Services for the purpose of
establishing reserves to replace major fire apparatus and equipment.
8. Increased contract fire personnel salary and benefit costs.
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9. Increased fire prevention staffing to keep pace with development.
10. Increased County Fire Indirect Charges.
TRANSPORTATION
The total recommended expenditures for Transportation are $1,272,129 for Fiscal Year
1998-99. This represents an increase of $140,159, or 11 % over estimated expenditures for
Fiscal Year 1997-98.
Significant changes in Transportation for 1998-99 include the following:
1. Increased Public Works Office Assistant hours from .5 FTE to .75 FTE to keep pace with
the workload generated by development.
2. Increased funding for street repair and striping to major roadways as a result of
deterioration due to weather.
3. Increased sign repair to replaced faded and worn signs.
4. Increased Street Sweeping costs due to contract labor increases and the addition of
streets associated with new development.
5. Increased contract labor costs associated with Street Tree and Street Landscape
Maintenance.
6. Maintenance costs associated with the newly formed Santa Rita Landscape and Lighting
District.
HEALTH & WELFARE
The total recommended expenditures for Health and Welfare are $884,703 for Fiscal Year
1998-99. This represents an increase of $ 119,708, or 15.6% over estimated expenditures for
Fiscal Year 1997-98.
Significant changes for 1998-99 include the following:
1. Increased rates for residential basic garbage service. The cost of this service is collected
from property owners on the property tax bill.
2. Increased support for commercial recycling services utilizing Measure D funds which
have a restricted use.
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CULTURE & LEISURE SERVICES
The total recommended net expenditures for Culture & Leisure Services are $2,505,006 for
Fiscal Year 1998-99. This represents an increase of $290,888, or 13.1 % over estimated
expenditures for Fiscal Year 1997-98.
Significant changes in Culture & Leisure Services include the following:
1. Increased contract Library costs associated with Library hours funded by the City.
2. A proposed matching contribution to the Dublin Fine Arts Foundation "Art in the Parks"
program.
3. Increased contract labor costs associated with Park Maintenance and the addition of the
Martin Canyon Creek Trail to the City's park inventory.
4. Increased operational subsidy to CTV.
5. The City of Dublin's share of replacing CTV studio and field equipment.
6. Funding associated with negotiating the City's cable franchise agreement.
7. The full-year funding of the Shannon Center Office Assistant positi.on which was vacant
during a portion of Fiscal Year 1997-98.
8. Increased part-time Recreation salary costs due to the new Federal Minimum Wage law.
9. Full-year funding of a part-time Recreation position to support the Youth Advisory
Committee.
10. Increased contract services for Teen Activities and Youth Sports.
11. Increased capital and equipment costs associated with the Swim Center, Playgrounds,
Senior Center and Sports Grounds.
12. The City's share of the operational costs associated with the new Community
Gymnasium at Valley High School.
13. The replacement of three part-time Recreation positions with two full-time positions to
implement a Parks & Community Services Department reorganization in order to keep
pace with the increased level of programs desired by the City Council and growth of
many of the Recreation programs.
14. Funding of an enhanced Quarterly Recreation Activity Guide.
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15. Funding of promotional brochures for the Senior Center, Heritage Center and Dublin Fine
Arts Foundation.
16. The addition of 2 days per week to the Senior lunch program and the addition of evening
or weekend events at the Senior Center.
COMMUNITY DEVELOPMENT
The total recommended expenditures for Community Development are $3,299,733 for Fiscal
Year 1998-99. This represents an increase of $643,232, or 24.2% over estimated expenditures
for Fiscal Year 1997-98.
Significant changes in Community Development include the following:
1. Increased Contract Building Official, Plan Check and Inspection costs to keep pace with
development.
2. Increased planning consultant services to supplement Staff time needed to keep pace
with development applications.
3.. Consultant services associated with the completion of a Telecommunications Policy.
4. Increased Zoning Enforcement Official hours to review the Sign O~dinance with respect
to vehicle advertisements and balloons.
5. Replacement of the part-time (.40) Contract Building Clerk with a full-time Building Clerk
to keep pace with increased building permit activity.
6. Inclusion of a temporary part-time position to enter data into the City's new Automated
Permit Tracking System.
7. Increased Zoning Enforcement Officer hours from .5 FTE to 1.0 FTE to increase the level
of zoning enforcement.
8. Increased contract Engineering plan check and inspection costs associated with
development.
9. Full-year funding of a Senior Civil Engineer and Engineering Aide position.
10. The proposed addition of an Associate Civil Engineer in the Traffic Engineering area in
order for the City to keep pace with capital projects, traffic complaints and development.
11. Funding of consultant services to undertake a redevelopment feasibility study.
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DEBT SERVICE
The only debt outstanding related to City activities is the 1993 Certificate of Participation (COP)
issue for the Civic Center project. In accordance with the financing documents, the total Debt
Service for the Civic Center for Fiscal Year 1998-99 is $1,719,374. The City is legally required
to budget the full lease payment to Dublin Information Inc.. In turn, Dublin Information Inc.
makes the required Debt Service payment to the Trustee. It is anticipated that in Fiscal Year
1998-99 the Debt Service payment will be offset by $ 104,468, which is the unrestricted portion
of interest earnings in the Civic Center Reserve Fund. This income will offset a portion of the
City Lease Payment, resulting in a net Debt Service payment of $ 1,614,906.
Proposed Retirement of Outstanding Civic Center Certificates of Participation
The City financed the original construction of the Civic Center with a Certificate of Participation
(COP) lease financing. Over the years the original issue has been refinanced. In June of 1993
the City issued $18,525,000 COP's, which refinanced an earlier issue generating interest
savings of approximately $600,000. Following the scheduled principal payment on February 1,
1999, the amount outstanding will be $13,850,000. (The February 1,1999 payment is included
in the Fiscal Year 1998-99 Operating Budget as required by the financing documents.)
The City Council has established a policy regarding goals and the proper use of General Fund
Assets (Reserves). The policy identifies the importance of reserves to protect against
unforeseen or unplanned changes affecting City operations. Furthermore, the maintenance of
reserves provides the City with an independent discretionary revenue source in the form of
interest revenue. The policy identifies one of the highest priorities for the use of reserves as the
reduction or elimination of both current and future debt service payments. Based upon this
goal, Staff has conducted a preliminary analysis of the ability to utilize City General Fund
Reserves in Fiscal Year 1998-99 to fully retire the outstanding COP's. The following chart
summarizes the calculation of reserves required in Fiscal Year 1998-99 to retire the outstanding
COP's:
Balance Outstanding After February 1, 1999 Payment
Credit of Reserve Fund Held By Trustee
GENERAL FUND RESERVES REQUIRED
$ 13,850,000
($ 1.717.219)
$ 12,132,781
The Fiscal Year 1998-99 Budget has been structured assuming that the City will retire all
outstanding COP's on February 1, 1999. The original offering authorized the early call of
outstanding certificates at their face amount beginning on that date. The Draft Resolution
Adopting a Fiscal Year 1998-99 Budget will contain authorization for an Operating Transfer of
$12,132,781 from the General Fund Reserves to the Dublin Information Inc. fund. This entity
was used to issue the debt, and activities related to this debt service are accounted for in this
fund. The monies will be used by the Trustee to call all outstanding certificates. Although this
transaction does not appear as a line item in the Budget, it will also impact interest revenue for
the current Fiscal Year as discussed in the analysis of revenues.
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The City also has one 1915 Act Public Improvement District (Dublin Boulevard Extension
Assessment District), which currently has outstanding improvement bonds; however, no City
funds are at risk and the City merely acts as a conduit for monies collected on the property tax
bills of properties benefiting from the District. The funds are transferred to a Trustee which
makes payments to the bond holders; therefore, all debt service associated with this
Improvement District has been excluded from the Annual Budget. A section on Improvement
District Activities has been included near the end of the Budget document for information only.
CAPITAL IMPROVEMENTS
For Fiscal Year 1998-99, Staff has prepared a New Five-Year Capital Improvement Program
covering the period of 1998-2003.
The Capital Budget for Fiscal Year 1998-99 consists of a total of 38 projects at a recommended
cost of $14,643,839. This represents an increase of $11,938,709 over Fiscal Year 1997-98
estimated expenditures.
The financing of the Fiscal Year 1998-99 Capital Budget is comprised of the following revenue
sources:
General Fund Revenues
Intergovernmental Revenues
Fees & Assessments
TOTAL
$ 2,598,052
. 1,311,345
10.734.442
$ 14,643,839
As indicated above, $2,598,052 of the proposed Capital Budget for Fiscal Year 1998-99 comes
from the General Fund. With the exception of the Dublin Swim Center Deck Replacement
Project and the Camp Parks Park Project, the General Fund is the only available source of
funding for these projects. With respect to the Swim Center and Camp Parks Project, Park
Dedication In Lieu Fees could be used, but it is proposed that these restricted funds be
reserved for the renovation of the Dublin Sports Grounds.
REVENUES
Estimated Revenues (all funds net of adjustments for Civic Center Debt Service and Internal
Service Fund Equipment Charges) for Fiscal Year 1998-99 total $35,888,212, if the City Council
adopts the recommended Higher Service Level Budget. This represents an increase of
$11,807,367, or 49.0% compared to estimated revenues for Fiscal Year 1997-98.
General Fund Revenues for Fiscal Year 1998-99 are estimated at $21,692,133. This
represents an increase of $1,219,348 or 6.0% over estimated General Fund Revenues for
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Fiscal Year 1997-98. The most significant factors responsible for increased City General Fund
Revenues are as follows:
1. Increased Property Taxes due to the recovery in the real estate market in the region, as
well as new development which adds to the property tax base. In Fiscal Year 1998-99
the City only receives regular secured property tax for the value placed on improvements
installed as of January 1, 1998. Likewise, the 1999-2000 tax roll will be based upon
January 1, 1999 values. Supplemental property taxes are distributed on a statewide
formula, which does not relate directly to the jurisdiction where the new construction is
located. This creates a lag between when the development occurs and when Property
Tax Revenue is generated to the City.
2. Increased revenue from Sales Taxes based upon the strong economic recovery affecting
retail sales.
3. Increased Hotel Transient Occupancy Tax due to the addition of hotel rooms in the City
and the anticipated continued high demand from business related travel in the region.
4. Increased franchise taxes due to the increase in the population served, as well as
changes in the rate structure.
5. Increased Building Permit Fees associated with major new construction projects.
6. Revenues related to rentals of Sports Facilities have increased,. with the anticipated
opening of the Community Gymnasium at Valley High School.
7. Increased revenue associated with development related processing for both the Fire and
Engineering activities.
8. Increased Recreation program revenue from the expansion of program offerings and
increased fees.
9. One time revenue of approximately $775,000.
The increases outlined above are also offset by at least one major decrease in General Fund
Revenues. As is discussed in a separate section, the City is preparing to prepay all outstanding
Civic Center Certificates of Participation (COP) in February of 1999. This will have a negative
impact on interest revenue. General Fund Interest Revenue will decrease by approximately
$336,800. This reflects a reduced portfolio from February 1999 through June 1999 as a result
of using approximately $12.1 million of General Fund Reserves to prepay all outstanding
COP's. The Fiscal Year 1999-2000 impact will be even larger, as it will cover a full 12 months;
however, the loss of Interest Revenue will be more than offset by the elimination of the Civic
Center Debt Service expense.
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Special Revenue Funds represent the most significant Increase In revenues. I nese are
restricted funds which can only be used for authorized expenditures. The most significant
factors responsible for increased City Special Fund Revenues are as follows:
1. Based upon State legislation enacted in 1997, the City will begin receiving a larger
portion of fines and forfeitures related to moving traffic violations.
2. A Pedestrian/Bicycle grant from the Transportation Development Act (TDA) will be
received for portions of two projects: 1) Construction of a bridge connection to the San
Ramon Road pedestrian path from Mape Memorial Park; and 2) Design of improvements
along the Iron Horse Trail south of Amador Valley Boulevard to the Northerly City Limit.
3. Receipt of a State Transportation Improvement Program (STIP) grant which will allow the
construction of a widening project on Dublin Boulevard from Sierra Court to Village
Parkway to proceed with initial right-of way procurement and design.
4. Increased residential garbage fees due to a change in the rates charged by the Garbage
Company as well as the addition of new residential units subject to the fees.
6. An increase of approximately $6.45 million in Traffic Impact Fees used for projects
planned to be undertaken during the Fiscal Year.
7. An increase of $3.59 million in Public Facility Impact Fees used for projects planned to
be undertaken during the Fiscal Year.
8. An increase of $111,445 in Affordable Housing Fees used for projects planned to be
undertaken during the Fiscal Year.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1998-99 is $48,700,693. Those recommended
appropriations which are funded by Proceeds of Taxes are approximately $33,424,888 less
than the City's limit. The proposed limit is included in the Budget document as required by
State Law.
STAFFING
Included in this year's recommended Preliminary Budget for Fiscal Year 1998-99 is the
proposed Position Allocation Plan (see pages xv to xvii). As indicated in the Position Allocation
Plan, the 1998-99 staffing required to support the Current Service Level is 128.82 positions.
This represents an increase of 3.15 positions when compared to Fiscal Year 1997-98. For
Fiscal Year 1998-99, Staff is recommending an additional 5.91 positions associated with
Page 10
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recommended Higher Service Levels, which would increase the total City and Contract
personnel to 131.58 positions.
These additions are described in more detail in the Higher Service Levels for each affected
activity .
1998.99 BUDGET ISSUES
For Fiscal Year 1998-99, the following issues have been identified for City Council
consideration during the annual Budget Hearing process:
1. Vehicle License Fee Loss
The issue which has the potential to have the greatest impact on the City's budget is the
future repeal of the Vehicle License Fee by the State. For Fiscal year 1998-99, the City
estimates that it will receive $1,172,000 from Vehicle License Fees, which represents
approximately 6% of this year's General Fund Revenue.
There are several competing proposals in the State legislature to implement the repeal at
this time, which would replace the lost revenue to local government from State funds.
The State Legislative Analyst has indicated that even the phased in reduction of the
Vehicle License Fee proposed by the Governor would result in a $419 million State
deficit in Fiscal Year 1999-2000. If this occurs, it is unlikely that local government will be
able to count on a replacement revenue in the future.
The loss of the Vehicle License Fee to local government presents a greater problem for
rapidly growing cities like the City of Dublin. Since Vehicle License Fee distribution is
based upon population, the City of Dublin will not be able to count on an increased
Vehicle License Fee allocations to support the services necessary to serve a larger
population.
2. Non-Point Discharge Elimination System (NPDES)/Storm Water Fees
As part of the City Council Budget Study Session, the City Council requested that Staff
report on the impact of eliminating this fee. The recommended Budget includes the
continued collection of property related fees associated with Street Sweeping and Storm
Drain cleaning. These refuse-related activities are mandatory, pursuant to the current
Federal Clean Water Permit allowing the City storm water system to allow untreated
water to flow into open wateIWays.
The estimated fees collected in Fiscal Year 1998-99 ($90,000) are projected to be
approximately 47% J.gu than the actual amount collected in Fiscal Year 1996.97. In
Fiscal Year 1997-98, the City Council implemented a rate change which reduced the
Page 11
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amount paid by property owners by approximately 50% and paid for the remainder of the
Engineering portion of the program with General Fund revenues and revenues collected
in prior years.
Although subsequent amendments to the laws implementing Proposition 218 would not
have required the City to notice each property owner of a reduction in the fee, the City
did so in the Spring of 1997. At that time, owners of 7,856 parcels in the City were
provided with the Notice of the proposed fee and the procedure to protest the fee. Under
the State law, if a majority of parcel owners protested, the City would be required to
cancel the fee. At the time of the public hearing following the 45 day notice, only two
property owners representing four individual parcels protested the fee. The 1998-1999
budget does not include any adjustment to this fee. It is proposed to be retained at the
current rate.
This revenue source will grow in the future as the number of parcels increase with
development. This revenue source will enable the City to keep pace with future
increased costs of street sweeping and catch basin cleaning.
The reduced fee has become an important independent revenue source for visible
services received by all property owners. At a time when the State of California is
considering taking local City revenues, it would not be financially prudent to eliminate this
local fee. The City has already assumed a significant portion of the Storm Water
Program Operating cost at the time that the fee was reduced. Without this revenue in
Fiscal Year 1998-99, the City may need to consider eliminations or reductions in other
programs, projects or services unless additional General Fund reserves are used to
balance the budget.
3.
Establishment of Major Building Equipment and Apparatus Reserves
The Fiscal Year 1998-99 Budget includes an annual allocation (approximately $456,000)
to replace major building components at the Civic Center and Shannon Community
Center, and fire apparatus and equipment. This allocation has been developed after a
thorough analysis of the life expectancylreplacement cost of these major building and
equipment items. By developing such a reserve, the City will be assured that it will be
able to replace these items when they fail or can no longer function. This will also avoid
the problem of utilizing operating revenues for large lump sum future capital expenditures
when those revenues may not be available.
4.
Which Higher Service levels should be funded? (See page xiii)
5.
Which community groups/organization requests should be funded? (See page xiv)
6.
Review and prioritize those Capital Projects proposed for Fiscal Year 1998-99 (see
1998-2003 Five Year Capital Improvement Program).
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CONCLUSION
Depending upon the outcome of the Vehicle License Fee deliberations in Sacramento, the City
mayor may not be on solid financial ground in the next year.
In the event that the Vehicle License Fee is repealed without a full guarantee of replacement
revenue as part of the State Budget process, I will be prepared to present a strategy to the City
Council to deal with any resulting shortfall to the City's General Fund Budget.
If the City does not lose any revenues from the State, I believe the City's financial picture will
continue to improve and enable the City to continue to provide quality services to the
Community as it expands.
No budget message would be complete without expressing my appreciation to City Staff, City
Commission and Committee members and the City Council for their concern and effort to make
Dublin a great Community.
Respectfully submitted,
?~(.4T--
Richard C. Ambrose
City Manager
Page 13
1998-99 SUMMARY BY FUND I
PROPOSED BUDGET I
CURRENT SERVICE LEVEL PLUS RECOMMENDED HIGHER SERVICE LEVELS I
CURRENT REVENUE
Property Taxes
Taxes Other Than Property
Licenses & Permits
fines & Forfellures
Use of Money & Property
IlI\1lrgowmmental RIMtf1"'"
Cherges for SeMce
Other Revenues
Spec;a1 Assessments
TOTAL CURRENT REVENUE
ApprOpriations from R_s
Fund Transrers In
Fund Transrers Out
Other Sources of Cash
TOTAL FUNDS AVAILABLE
OPERATING EXPENDITURES
WITH HIGHER SERVICE LEVELS
General GovM1menl
Public Safety
T l3I1SpClItBtian
HeaIlh end ......""..
Culture & Leisure SeMceS
Community DewlopmenI
TOTAL OPERATING
EXPENDITURES
TOTAL DEBT SERVICE
CAPITAL PROJECTS
General
CommunIty In'ljll'OWI1llln
P-
S1nlets
TOTAL CAPITAL PROJECTS
.
INTERNAL SERVICE
EXPENDITURES
TDTALANTIClPATED
EXPENDITURES
AppnlpIiaIiona III RlIHMIS
TOTAL APPROPRIATIONS
o.te _: eI121l1e .:$0 PM
Supp. Fed....1 State I
CrIminal Vehlcla LaW COPS T","c GIla Park
o.n_1 ActvIty Abatamnt Enfon:a. G...nt Safety To: CDBG ISTEA TDA FEMA Ded. I
Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund
TOTAL 001 ZOO 201 202 203 205 205 20t 210 211 212 215
..731.100 4.731,1001
9,539,180 9.287.000
1.826.755 1.826.755
88.350 45,950 42,400
3,200.008 1,225.530 2.200 53,575 29,075
2.993.547 1.258.420 11.000 61,394 514,200 71,255 36.949 120.330
4.100,361 2,576,276
11,882,112 741,100 2,000 137,810
253.G80
I
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276.373
132.71.
(132.714)
I
154.809
132.714
1.326 14,356
(6.600)
(8,230)
I
I
3,886,604 3.883,149
9,334,674 8,939,348 768 62,720 14.356 40.450 64.300 I
1,272.129 794,440 239.920
884.703 18,160 7.044
2,505,006 2.505,006
3.299.733 3,240,627 6.000 I
21.182,8491 19.380.7301 7681 62.720~ 310,2201~ C=I :.
1.719.3741 1 c=r=J c::J CJ
2.243.933 1.269,049 I
224,629 72,994 57,611
3.829.657 901.409 47.000 126,120
8.345,620 354,600 8.300 36,948 51.463 126.12011
14,843,8391 2.598,0521 c=r=J 8.3OO~ 36,9491 98.463c::::::::J
728.1341 c=r=J I=:J c::::::::J II
I
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Pullllc -
........ - Facility H~"ll DublIn UlIhl
...... SIMa 5B D Gartlage EMS Impact bnpacl HolM InfO. -. ....-IM .-.-- IntamlII
B ,.,..,. 300 HPDES RKycIIng s.w:. Tu F.. F.. MlIlgatIon .. Dlat. DIaUIct Funda SlIme.
Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund Fund
217 Z1. 220 ZZZ 2U Z2I 230 300 310 * 801 710 711 713 71. aD
I
I
175.500 76.880
11.880 600 1.827,244 5.500 1,600 3.200 39.604
7<40.000 <40,000 1<40,000
90.900 695,280 737,923
5,065 6.922,809 3,717.809 123.719 2.000 30,000
144,900 54,640 54,1<40
I
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~ m '~I ,...~ I 1 ,,-I
~
(104,415)
I
I
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3,455
81.745 130,987
95.170 3.914 53.785 69,875 15,025
146,835 712,664
32,900 16.226 2,110 660 770 440
I
I
c=r=1
CJ
1,719,374=
c=J
I
~I ,~..~ ,~I ~I <=J .::1
-'1 ~I
I
~ 7<40.ooo~
12.4031
c=J 6.922,8091 3.717,6091
94.0241
=
I
c=J
c:::r=:::J
I==:J
= 728,1341
I
I
15.3891
1.7951
79,3931
Dato Pmlod: 1II12/M 4:SO PM
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998-99
I GENERAL FUND #001
PROPERTY TAXES
Current Year Secured $ 3,341,321 $ 3,605,000 $ 3,675,300 $ 4,010,000 $ 4,010,000
I Current Year Unsecured 325,521 346,800 379,000 382,000 382,000
Prior Year Secured 103,790 135,900 110,250 120,000 120,000
Prior Year Unsecured 1,046 17,300 18,500 19,100 19,100
I Supplemental Property Tax 61,887 100,000 103,000 112,000 112,000
Pilot Tax 40,508 42,000 42,649 44,000 44,000
Property Tax Penalties 46,825 39,000 41,000 44,000 44,000
I Sub-Total $ 3,920,898 $ 4,286,000 $ 4,369,699 $ 4,731,100 $ 4,731,100
TAXES OTHER THAN PROPERTY
I Sales & Use Tax $ 7,108,598 $ 7,150,000 $ 7,700,000 $ 7,900,000 $ 7,900,000
Real Property Transfer Tax 138,062 196,700 220,000 235,000 235,000
Hotel Transient Occupancy Tax 267,007 281,000 305,000 370,000 370,000
Franchise Taxes 723,385 746,000 757,032 782,000 782,000
I Sub-Total $ 8,237,052 $ 8,373,700 $ 8,982,032 $ 9,287,000 $ 9,287,000
LICENSES & PERMITS
I Building Permits $ 994,639 $ 915,000 $ 1,373,755 $ 1,669,155 $ 1,669,155
Fire Permits 0 24,250 17,000 30,000 30,000
Animal Licenses 4,445 4,500 4,500 4,600 4,600
I Encroachment Permits 13,178 17,000 27,650 42,000 42,000
Business License 79,921 82,600 80,350 81,000 81,000
Sub-Total $ 1,092,183 $ 1,043,350 $ 1,503,255 $ 1,826,755 $ 1,826,755
I FINES & FORFEITURES
Parking Fines $ 18,462 $ 22,000 $ 27,000 $ 30,000 $ 30,000
Other Court Fines 9,416 9,500 14,000 14,000 14,000
I Other Fines & Penalties 10,614 1,700 1,950 1,950 1,950
Sub-Total $ 38,492 $ 33,200 $ 42,950 $ 45,950 $ 45,950
I REVENUE FROM USE OF MONEY & PROPERTY
Interest 1,313,852 1,340,000 1,457,800 1,121,000 1,121,000
Rents & Concession
I Sports Facilities 24,607 24,000 26,920 26,800 42,660
Building 45,734 49,350 46,710 47,350 47,350
Pool 3,555 10,100 10,225 7,740 7,740
I Heritage Center 1,200 5,000 4,170 6,780 6,780
Sub-Total $ 1,388,948 $ 1 ,428,450 $ 1,545,825 $ 1,209,670 $ 1,225,530
I INTER-GOVERNMENTAL REVENUES - STATE
Motor Vehicle In-Lieu Tax $ 1,069,171 $ 1,079,000 $ 1,137,000 $ 1,172,000 $ 1,172,000
Off Highway Vehicle In-Lieu Fee 418 420 416 420 420
I Homeowner's Property Tax Relief 81,686 81,200 81,425 86,000 86,000
Sub-Total $ 1,151,275 $ 1,160,620 $ 1,218,841 $ 1,258,420 $ 1,258,420
I Date Printed: 6/12/964:10 PM -ii-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996.97 1997-98 1997-98 1998-99 1998-99
I CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 215,475 $ 456,500 $ 466,000 $ 462,000 $ 462,000
Plan Check & Inspection Fees 466,163 986,379 930,000 1,000,000 1,000,000
I Fire Plan Chk & Insp Fees 64,000 28,000 102,000 102,000
Sale of Maps & Documents 10,318 8,000 11,000 11,000 11,000
Special Police Services 14,487 14,000 22,000 17,700 17,700
I Fire Service Charges 71,125 93,500 151,112 177,325 177,325
Park & Recreation Fees
Recreation Instruction 109,425 120,000 125,500 125,500 125,500
I Preschool 46,087 46,500 48,020 55,200 55,200
Special Events 10,961 47,890 46,515 65,000 69,000
Playgrounds 78,968 110,750 95,375 110,800 110,800
Teens 4,698 11,000 6,760 7,560 13,360
I Adult Sports 52,495 57,500 49,400 57,240 57,240
Aquatics 93,778 97,400 100,000 103,200 103,200
Seniors 22,939 30,800 23,000 31,900 39,980
I Youth Sports 29,522 45,660 35,325 49,600 49,600
Heritage Center 2,616 3,000 1,340 1,200 1,200
Building Use Insurance 2,688 3,428 3,236 4,108 4,108
I Zone 7 Drainage Fees 1,537 3,400 4,500 9,400 9,400
DUI Program 809 2,500 1,750 2,000 2,000
Booking Fees Recovery 4,065 5,000 6,125 6,125 6,125
I Solid Waste Fee 63,920 60,000 61,500 64,500 64,500
Interment Fees 6,485 5,430 5,540 5,540 5,540
Annexation Services 77,857 62,100 61,191 89,500 89,500
I Sub-Total $ 1,386,418 $ 2,334,737 $ 2,283,189 $ 2,558,398 $ 2,576,278
OTHER REVENUES
Sale of Real & Personal Property $ 5,318 $ 264,000 $ 276,098 $ 412,300 $ 412,300
I Contributions 8,872 10,869 19,600 142,200 ~44,700
Miscellaneous 78,708 123,285 138,485 43,600 43,600
PERS Surplus 105,998 0 0 0 0
I Reimbursement 6,505 50,135 86,811 134,500 134,500
Reimbursement-Public Damage 17,808 5,700 6,000 6,000 6,000
Sub-Total $ 223,209 $ 453,989 $ 526,994 $ 738,600 $ 741,100
I TOTAL GENERAL FUND $ 17,438,475 $ 19,114,046 $ 20,472,785 $ 21,655,893 $ 21,692,133
I CRIMINAL ACTIVITY FUND #200
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 4 $ 100 $ 183 $ 0 $ 0
Sub-Total $ 4 $ 100 $ 183 $ 0 $ 0
I
I -iii-
Date Printed: 6112/984:10 PM
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998-99
I OTHER REVENUES
Sale of Property $ 0 $ 0 $ 0 $ 2,000 $ 2,000
I Miscellaneous 0 2,000 0 0 0
Sub-Total $ 0 $ 2,000 $ 0 $ 2,000 $ 2,000
I TOTAL - CRIMINAL ACTIVITY FUND $ 4 $ 2,100 $ 183 $ 2,000 $ 2,000
I VEHICLE ABATEMENT FUND #201
REVENUE FROM USE OF MONEY & PROPERlY
Interest $ 2,212 $ 1,700 $ 2,193 $ 2,200 $ 2,200
Sub-Total $ 2,212 $ 1,700 $ 2,193 $ 2,200 $ 2,200
I
INTERGOVERNMENTAL REVENUE - STATE
Vehicle Abatement Subvention $ 5,478 $ 7,000 $ 6,325 $ 11,000 $ 11,000
I Sub.Total $ 5,478 $ 7,000 $ 6,325 $ 11,000 $ 11,000
TOTAL - VEHICLE
I ABATEMENT FUND $ 7,690 $ 8,700 $ 8,518 $ 13,200 $ 13,200
I SUPPLEMENTAL LAW ENFORCEMENT FUND (#202)
INTER.GOVERNMENTAL REVENUE. STATE
State Police COPS grant $ 61,219 $ 61,219 $ 61,394 $ 61,394 $ 61,394
I Sub-Total $ 61,219 $ 61,219 $ 61,394 $ 61,394 $ 61,394
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,104 $ 1,750 $ 2,742 $ 0 $ 0
I Sub-Total $ 2,104 $ 1,750 $ 2,742 $ 0 $ 0
TOTAL. SUP. LAW ENFORCEMENT FUND $ 63,323 $ 62,969 $ 64,136 $ 61,394 $ 61,394
I
FEDERAL POLICE GRANT FUND (#203)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 295 $ 0 $ 366 $ 0 $ 0
I Sub-Total $ 295 $ 0 $ 366 $ 0 $ 0
INTER-GOVERNMENTAL REVENUE - FEDERAL
I Federal Police COPS grant $ 13,999 $ 14,356 $ 14,356 $ 0 $ 0
Sub-Total $ 13,999 $ 14,356 $ 14,356 $ 0 $ 0
TOTAL - FEDERAL COPS GRANT FUND $ 14,294 $ 14,356 $ 14,722 $ 0 $ 0
I
I Date Printed: 6/12/984:10 PM -iv-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998.99
I TRAFFIC SAFETY FUND #205
FINES & FORFEITURES
Vehicle Code Fines $ 22,507 $ 25,000 $ 24,200 $ 42,400 $ 42,400
I Sub-Total $ 22,507 $ 25,000 $ 24,200 $ 42,400 $ 42,400
$ $ $ $
TOTAL-TRAFFIC SAFElY FUND $ 22,507 25,000 24,200 42,400 42,400
I STATE GAS TAX FUND (#206)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 52,349 $ 41,380 $ 54,648 $ 53,575 $ 53,575
Sub-Total $ 52,349 $ 41,380 $ 54,648 $ 53,575 $ 53,575
I INTER-GOVERNMENTAL REVENUE - STATE
State Gas Tax (2105) $ 156,236 $ 156,900 $ 158,400 $ 164,000 $ 164,000
State Gas Tax (2106) 113,317 113,600 117,300 120,200 120,200
I State Gas Tax (2107) 219,266 221,300 216,000 224,000 224,000
State Gas Tax (2107.5) 6,000 6,000 6,000 6,000 6,000
Sub-Total $ 494,819 $ 497,800 $ 497,700 $ 514,200 $ 514,200
I TOTAL. GAS TAX FUND $ 547,168 $ 539,180 $ 552,348 $ 567,775 $ 567,775
I COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
INTER-GOVERNMENTAL REVENUE - FEDERAL
I CDBG Grant $ 83,772 $ 87,233 $ 87,232 $ 71,255 $ 71 ,255
Sub-Total $ 83,772 $ 87,233 $ 87,232 $ 71,255 $ 71 ,255
I TOTAL - CDBG FUND $ 83,772 $ 87,233 $ 87,232 $ 71,255 $ 71,255
INTERMODAL SURFACE TRANSPORA TION ACT (ISTEA) FUND (#210)
I INTER-GOVERNMENTAL REVENUE - FEDERAL
ISTEA Funds $ 62,787 $ 351,300 $ 323,198 $ 36,948 $ 36,948
Sub-Total $ 62,787 $ 351,300 $ 323,198 $ 36,948 $ 36,948
I TOTAL -ISTEA FUND $ 62,787 $ 351,300 $ 323,198 $ 36,948 $ 36,948
I TRANSPORTATION DEVELOPMENT ACT (lOA) FUND (#211)
INTER-GOVERNMENTAL REVENUE - STATE
Article 3 Grant (Bicycle/Pedestrian) $ 0 $ 114,840 $ 0 $ 120,330 $ 120,330
I Sub-Total $ 0 $ 114,840 $ 0 $ 120,330 $ 120,330
TOTAL - TDA FUND $ 0 $ 114,840 $ 0 $ 120,330 $ 120,330
I
I Date Printed: 6/12/984:10 PM -V-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998-99
I FEDERAL EMERGENCY MANAGEMENT AGENCY (#212)
INTER-GOVERNMENTAL REVENUE - FEDERAL
Disaster Assistance $ 30,225 $ 12,000 $ 16,011 $ 0 $ 0
I Sub-Total $ 30,225 $ 12,000 $ 16,011 $ 0 $ 0
TOTAL - FEMA FUND $ 30,225 $ 12,000 $ 16,011 $ 0 $ 0
I PARK DEDICATION (#215)
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 21,677 $ 20,950 $ 18,094 $ 29,075 $ 29,075
Sub-Total $ 21,677 $ 20,950 $ 18,094 $ 29,075 $ 29,075
I OTHER REVENUE
Park Dedication In-Lieu Fees $ 286,050 $ 216,000 $ 230,620 $ 137,810 $ 137,810
Sub-Total $ 286,050 $ 216,000 $ 230,620 $ 137,810 $ 137,810
I TOTAL. PARK DEDICATION FUND $ 307,727 $ 236,950 $ 248,714 $ 166,885 $ 166,885
I MEASURE 8 FUND (#217)
TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 152,122 $ 159,300 $ 167,000 $ 175,500 $ 175,500
Sub-Total $ 152,122 $ 159,300 $ 167,000 $ 175,500 $ 175,500
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 0 $ 0 $ 6,397 $ 0 $ 0
I Sub-Total $ 0 $ 0 $ 6,397 $ 0 $ 0
TOTAL. MEASURE 8 FUND $ 152,122 $ 159,300 $ 173,397 $ 175,500 $ 175,500
I
STATE TRANSPORTATION IMPROVEMENT FUND (219)
I INTER-GOVERNMENTAL REVENUE - STATE
State Grant $ 0 $ 0 $ 0 $ 740,000 $ 740,000
Sub-Total $ 0 $ 0 $ 0 $ 740,000 $ 740,000
I TOTAL - STATE TRANSPORTATION FUND $ 0 $ 0 $ 0 $ 740,000 $ 740,000
,.
I S8 300 GRANT FUND (#220)
INTER-GOVERNMENTAL REVENUE - STATE
5B 300 Grant $ 44,500 $ 60,000 $ 98,160 $ 40,000 $ 40,000
I Sub-Total $ 44,500 $ 60,000 $ 98,160 $ 40,000 $ 40,000
TOTAL. S8 300 FUND $ 44,500 $ 60,000 $ 98,160 $ 40,000 $ 40,000
I
I Date Printed: 6/12/984:10 PM -vi-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I lEVEL SERVICE lEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998-99
I NATIONAL POLLUTION DISCHARGE & ELIMINATION SYSTEM (#222)
USE OF MONEY & PROPERTY
Interest $ 4,654 $ 3,000 $ 4,021 $ 0 $ 0
I Sub-Total $ 4,654 $ 3,000 $ 4,021 $ 0 $ 0
CHARGES FOR SERVICE
I Property Fees $ 171,176 $ 85,665 $ 86,900 $ 90,000 $ 90,000
Penalties 1,028 475 900 900 900
Sub-Total $ 172,204 $ 86,140 $ 87,800 $ 90,900 $ 90,900
I TOTAL - NPDES FUND $ 176,858 $ 89,140 $ 91,821 $ 90,900 $ 90,900
I MEASURE D RECYCLING FUND (#224)
USE OF MONEY & PROPERTY
Interest $ 6,931 $ 8,080 $ 10,601 $ 11 ,880 $ 11,880
I Sub-Total $ 6,931 $ 8,080 $ 10,601 $ 11,880 $ 11 ,880
INTERGOVERNMENTAL - REVENUE COUNTY
I Recycling Fees. County $ 143,136 $ 137,000 $ 139,975 $ 140,000 $ 140,000
Sub-Total $ 143,136 $ 137,000 $ 139,975 $ 140,000 $ 140,000
I OTHER REVENUE
Contribution $ 12,655 $ 0 $ 12,403 $ 0 $ 0
Sub-Total $ 12,655 $ 0 $ 12,403 $ 0 $ 0
I TOTAL - MEASURE D FUND $ 162,722 $ 145,080 $ 162,979 $ 151,880 $ 151,880
I GARBAGE SERVICE FUND (#225)
USE OF MONEY & PROPERTY
Interest $ 7,819 $ 1,600 $ 4,021 $ 600 $ 600
I Sub-Total $ 7,819 $ 1,600 $ 4,021 $ 600 $ 600
CHARGES FOR SERVICE
I Garbage Service Fees $ 612,353 $ 649,860 $ 632,565 $ 691,780 $ 691,780
Penalties 3,710 3,000 3,500 3,500 3,500
Sub-Total $ 616,063 $ 652,860 $ 636,065 $ 695,280 $ 695,280
I OTHER REVENUE
Miscellaneous $ 12,500 $ 0 $ 0 $ 0 $ 0
I Sub.Total $ 12,500 $ 0 $ 0 $ 0 $ 0
TOTAL - GARBAGE SERVICE FUND $ 636,382 $ 654,460 $ 640,086 $ 695,880 $ 695,880
I
I Date Printed: 6/12/984:10 PM -v ii-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996.97 1997-98 1997.98 1998-99 1998.99
I EMS FUND (FUND 230)
TAXES OTHER THAN PROPERTY
EMS Excise Tax $ 0 $ 71,500 $ 74,365 $ 76,680 $ 76,680
I Sub-Total $ 0 $ 71,500 $ 74,365 $ 76,680 $ 76,680
OTHER REVENUES
I EMS District Reimbursement $ 0 $ 4,460 $ 4,860 $ 5,065 $ 5,065
Sub-Total $ 0 $ 4,460 $ 4,860 $ 5,065 $ 5,065
I TOTAL. EMS FUND $ 0 $ 75,960 $ 79,225 $ 81,745 $ 81,745
I TRAFFIC IMPACT FEE FUND (#300)
OTHER REVENUES
Reimbursements $ 298,850 $ 2,674,167 $ 473,181 $ 6,922,809 $ 6,922,809
Sub-Total $ 298,850 $ 2,674,167 $ 473,181 $ 6,922,809 $ 6,922,809
I TOTAL. TRAFFIC IMPACT FEE FUND $ 298,850 $ 2,674,167 $ 473,181 $ 6,922,809 $ 6,922,809
I PUBLIC FACILITY FEE FUND (#310)
OTHER REVENUES
I Reimbursements $ 27,965 $ 264,460 $ 125,688 $ 3,717,609 $ 3,717,609
.
Sub.Total $ 27,965 $ 264,460 $ 125,688 $ 3,717,609 $ 3,717,609
I TOTAL. PUBLIC FACILITY FEE FUND $ 27,965 $ 264,460 $ 125,688 $ 3,717,609 $ 3,717,609
I FIRE IMPACT FEE FUND (#320)
OTHER REVENUES
Reimbursements $ 0 $ 10,785 $ 10,785 $ 0 $ 0
I Sub-Total $ 0 $ 10,785 $ 10,785 $ 0 $ 0
TOTAL- FIRE IMPACT FEE FUND $ 0 $ 10,785 $ 10,785 $ 0 $ 0
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HOUSING I NOISE MIT. FUND (#380)
I OTHER REVENUES
Reimbursements $ 1,683 $ 5,000 $ 12,274 $ 123,719 $ 123,719
Sub-Total $ 1,683 $ 5,000 $ 12,274 $ 123,719 $ 123,719
I TOTAL - HOUSING I NOISE MIT. FUND $ 1,683 $ 5,000 $ 12,274 $ 123,719 $ 123,719
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I Date Printed: 6/12/98 4: 1 0 PM -viii-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998.99
I DUBLIN INFORMATION INC. FUND (#601)
REVENUE FROM USE OF MONEY & PROPERTY
Interest - Reserve Fund $ 108,276 $ 108,345 $ 107,735 $ 107,870 $ 107,870
I Rents & Concessions 1,496,712 1,599,919 1,493,244 1,719,374 1,719,374
Sub-Total $ 1,604,988 $ 1,708,264 $ 1,600,979 $ 1,827,244 $ 1,827,244
I TOTAL - DUBLIN INFO. INC FUND $ 1,604,988 $ 1,708,264 $ 1,600,979 $ 1,827,244 $ 1,827,244
... . 'I.:,.,:...... :;~ "; r ". ,;. /~. :,;.
.. ";;:,
I STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 132,877 $ 136,594 $ 139,300 $ 144,900 $ 144,900
I Penalties 1,055 900 900 900 900
Sub-Total $ 132,877 $ 136,594 $ 139,300 $ 144,900 $ 144,900
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 8,186 $ 5,750 $ 6,580 $ 5,500 $ 5,500
Sub-Total $ 8,186 $ 5,750 $ 6,580 $ 5,500 $ 5,500
I OTHER REVENUES
Reimbursement-Public Damage $ 0 $ 2,000 $ 3,775 $ 2,000 $ 2,000
Sub-Total $ 0 $ 2,000 $ 3,775 $ 2,000 $ 2,000
I TOTAL-STREET LIGHTING
ASSESSMENT DISTRICT FUND (#710) $ 141,063 $ 144,344 $ 149,655 $ 152,400 $ 152,400
, ' ..du.' , .,...
I LANDSCAPE ASSESSMENT DISTRICT (#711)
I SPECIAL BENEFIT ASSESSMENT
Special Assessments $ 55,530 $ 56,620 $ 54,490 $ 54,490 $ 54,490
Penalties 381 289 150 150 150
Sub-Total $ 55,911 $ 56,909 $ 54,640 $ 54,640 $ 54,640
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REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 2,430 $ 1,600 $ 1,645 $ 1,600 $ 1,600
I Sub-Total $ 2,430 $ 1,600 $ 1,645 $ 1,600 $ 1,600
TOTAL.LANDSCAPE ASSESSMENT
I DISTRICT FUND $ 58,341 $ 58,509 $ 56,285 $ 56,240 $ 56,240
I SAN RAMON RD. SPECIFIC PLAN ASSESSMENT DISTRICT (#712)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 442 $ 295 $ 366 $ 0 $ 0
I Sub-Total $ 442 $ 295 $ 366 $ 0 $ 0
TOTAL SAN RAMON RD FUND $ 442 $ 295 $ 366 $ 0 $ 0
I Date Printed: 6/12/984:10 PM -ix-
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
CURRENT RECOMMENDED
SERVICE HIGHER
I LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1996-97 1997-98 1997-98 1998-99 1998-99
I LANDSCAPE ASSESSMENT DISTRICT (#713)
SPECIAL BENEFIT ASSESSMENTS
I Special Assessments $ 54,061 $ 54,039 $ 54,060 $ 54,060 $ 54,060
Penalties 83 25 80 80 80
Sub-Total $ 54,144 $ 54,064 $ 54,140 $ 54,140 $ 54,140
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 7,737 $ 5,750 $ 6,031 $ 3,200 $ 3,200
I Sub-Total $ 7,737 $ 5,750 $ 6,031 $ 3,200 $ 3,200
TOTAL.LANDSCAPE ASSESSMENT
I DISTRICT FUND $ 61,881 $ 59,814 $ 60,171 $ 57,340 $ 57,340
'.N, .>:~~~<< , "
. >:,
I SANTA RITA ASSESSMENT DISTRICT (#716)
SPECIAL BENEFIT ASSESSMENTS
Special Assessments $ 0 $ 25,940 $ 26,990 $ 0 $ 0
Sub-Total $ 0 $ 25,940 $ 26,990 $ 0 $ 0
I TOTAL-$ANTA RITA ASSESSMENT
DISTRICT FUND $ 0 $ 25,940 $ 26,990 $ 0 $ 0
I :;,: .. ,.
" ':. : :. ,: :: ". ,~:
INTERNAL SERVICE FUND (#830)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 18,138 $ 13,750 $ 26,867 $ 39,604 $ 39,604
Sub-Total $ 18,138 $ 13,750 $ 26,867 $ 39,604 $ 39,604
I CHARGES FOR SERVICE
Equipment Usages $ 211,050 $ 243.411 $ 242,324 $ 737,923 $ 737,923
Sub-Total $ 211,050 $ 243.411 $ 242,324 $ 737,923 $ 737,923
I
OTHER REVENUES
Sale of Real & Personal Property $ 15,875 $ 500 $ 2.410 $ 27,000 $ 27,000
I Reimbursement- Public Damage $ 6,027 $ 0 $ 6,700 $ 3,000 $ 3,000
Sub-Total $ 21,902 $ 500 $ 9,110 $ 30,000 $ 30,000
I TOTAL -INTERNAL SERVICE FUND $ 251,090 $ 257,661 $ 278,301 $ 807,527 $ 807,527
I TOTAL REVENUE-ALL FUNDS $ 22,196,859 $ 26,961,853 $ 25,852,390 $ 38,378,873 $ 38,415,113
LESS LEASE INCOME TO 011 $ (1,496,712) $ (1,599,919) $ (1.493,244) $ (1,719,374) $ (1,719,374)
I LESS EQUIPMENT USAGE ISF (211,050) (257,661) (278,301 ) (807,527) (807,527)
TOTAL AVAILABLE REVENUE* $ 20,489,097 $ 25,104,273 $ 24,080,845 $ 35,851,972 $ 35,888,212
* Does not include Interfund Transfers, or use of Reserves
I -x-
Date Printed: 6/12/984:10 PM
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HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
CURRENT HIGHER RECOMMENDED
SERVICE LEVEL SERVICE HIGHER SERVICE
ACTUAL BUDGET ESTIMATED BUDGET LEVELS LEVEL BUDGET
1996-97 1997-98 1997-98 1998-99 1998-99 1998-99
GENERAL GOVERNMENT
City Council $ 127,473 $ 140,601 $ 126,842 $ 129,263 $ 11,110 $ 140,373
City Manager/Clerk 291,095 334,487 319,158 350,365 350,365
Legal Services 201,719 234,794 252,749 199,140 4,200 203,340
Administrative Services 573,441 651,935 619,272 687,452 48,948 736,400
Building Management 1 ,828,334 1,915,874 1,816,813 2,256,644 2,256,644
Insurance 122,778 146,803 139,042 143,047 143,047
Elections 20,512 766 651 6,415 6,415
Non-Departmental 17 8,268 18 50,020 50,020
TOTAL-General Government $ 3,165,369 $ 3,433,528 $ 3,274,545 $ 3,822,346 $ 64,258 $ 3,886,604
PUBLIC SAFETY
Police Services $ 3,857,772 $ 4,377,120 $ 4,415,083 $ 4,534,707 $ 4,534,707
Crossing Guards 40,926 49,048 48,163 52,887 52,887
Animal Control 110,514 200,124 188,287 180,700 180,700
Traffic Signal & Street Lighting 181,912 229,855 210,522 235,737 235,737
Disaster Preparedness 25,992 34,030 22,133 38,544 38,544
Fire 2,751,796 3,674,913 3,722,438 4,292,099 4,292,099
TOTAL-Public Safety $ 6,968,912 $ 8,565,090 $ 8,606,626 $ 9,334,674 $ 0 $ 9,334,674
TRANSPORTATION
Public Works Administration $ 323,425 $ 368,032 $ 363,915 $ 385,466 $ 11,893 $ 397,359
Street Maintenance 244,941 270,824 320,556 386,740 386,740
Street Sweeping 67,675 80,600 78,859 90,D70 90,D70
Street Tree Maintenance 54,073 59,110 50,980 54,590 54,590
Street Landscape Maintenance 369,158 336,590 317,660 343,370 343,370
TOT AL- Transportation $ 1,059,272 $ 1,115,156 $ 1,131,970 $ 1,260,236 $ 11,893 $ 1,272,129
HEALTH & WELFARE
Waste Management $ 722,423 $ 813,486 $ 745,951 $ 865,659 $ 865,659
Child Care 12,000 12,000 12,000 0 12,000 12,000
Senior Support Care 0 7,045 7,044 7,044 7,044
TOTAL-Health & Welfare $ 734,423 $ 832,531 $ 764,995 $ 872,703 $ 12,000 $ 884,703
CULTURE & LEISURE SERVICES
Library Service $ 205,874 $ 216,994 $ 216,994 $ 224,247 $ 224,247
Cultural Activities 12,500 10,000 10,000 0 15,000 15,000
Heritage Center 54,291 58,030 57,471 55,272 55,272
Dublin Cemetery 15,787 16,690 19,270 21,624 21,624
Park Maintenance 601,273 594,255 601,097 619,429 619,429
Community Cable TV 34,257 37,051 36,649 61,566 61,566
Parks & Community Services 1,083,770 1,290,250 1,272,637 1,378,071 129,797 1,507,868
TOTAL-Culture & Leisure Services $ 2,007,752 $ 2,223,270 $ 2,214,118 $ 2,360,209 $ 144,797 $ 2,505,006
COMMUNITY DEVELOPMENT
Comm Dev (Planning & Bldg/Safety $ 1,045,490 $ 1 ,465,507 $ 1,389,490 $ 1,733,761 $ 85,900 $ 1,819,661
Engineering 777,079 1,201 ,848 1,115,559 1,242,450 53,591 1,296,041
Economic Development 108,155 152,213 151,452 122,541 61,490 184,031
TOTAL-Community Development $ 1,930,724 $ 2,819,568 $ 2,656,501 $ 3,098,752 $ 200,981 $ 3,299,733
DEBT SERVICE
Civic Center $ 1,606,195
~t1titiJilitf1tj;:;1~t~t~~Mm;:;rm@rrriitit);:;m)t;:;il;~~[~~;t~iim~i*1~r
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$ 1,604,199 $ 1,608,279 $ 1,719,374 $ 1,719,374
$ 1,604,199 $ 1,608,279 $ 1,719,374 $ 1,719,374
_ . . . _ : : . . _. -If IIf ~ [~~ ~ ~ ~~~~~~mm~~m~m~~ j ~j~~ ~~ ~~~j~~~r::~:~ :~:~:~; ~:~: ~:~: ~:~:;: ~ ~;j ~~~~~m~m ~~ j~ ~ Ir~ ~ ~~ ~j~r~j~ ~ ~ ~~t:~ ~~~ mrr ~~~~~~~ ~ ~~It fmI~mmm~~~ ~ ~~mmi~1~ljj1~~jjj~j1~[r~~~~1~jjj~j~~~ijj~j~[~j~~~~~~jj~~1l~11j11r:[
CAPITAL IMPROVEMENT BUDGET
Generallmprovements $ 103,748 $ 710,750 $ 460,149 $ 2,243,933 $ 2,243,933
Community Improve, Projects 190,708 385,533 326,243 224,629 224,629
Parks 941,359 658,701 332,548 3,829,657 3,829,657
Street Projects 1,257,856 3,998,952 1,586,190 8,345,620 8,345,620
:I:9:T:~;;;~g~~~,~~,~:\~W~~n;,T;m~:,:,:,:,:,:,:,:,:,:::,:~,:~,:,:3:r:~~;:1:~I,~,,:,:,:,:,:,:::.:~::.:::.,:;~:::~::~.~".:.:.:.:.,.:~.:.::.::?:~:.:.~~~.::.:.:.:.:.,,~.:.:1:~.:~:~::~.:::.::.:.:.:.:.,:.,:,:,:,:,,:,:.,:,:,.':""::'::,'.:.:.,.", ".'.','...:'.'.'.'.'.'.'.'.'.' ,~".,.",.""~,1,:",'~:1",1".1".~,::",:,,..,:,::.1.~.1,':1",1,?:~,':1",~,::~,':1,~.,,1,~::,::,~::'1"
::::;:::::::::::::::;::::: :::::: ::: :::::;:::::: :::: :;:::::::::::::::;:::;:;:::;=::::;:;:;:::::::;:::;:;::::::::::~:::::::::::::::::::::::::::::::::::::::::::::::::::::::::::::?::::::::::::::::::~:::::::~:::::::::~:::::::::::::::::~::;;::;::;;;;::::;:;;;:;:::::;;::::::;:;:::;:;:::;::::::::::::::::::=;::::;:;:;;:::;:;:::::::;::;::::;;:::::::;:;::::::;:::::::::::::::::;:;;;:;:::;:::::::::::;:;:::: .... .-..... ".-...... .-.' .'.
Date Printed: 6/15198 4:37 PM
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HISTORICAL COMPARISON OF EXPENDITURES BY PROGRAM
ACTUAL
1996-97
BUDGET
1997-98
CURRENT
SERVICE LEVEL
ESTIMATED BUDGET
1997-98 1998-99
HIGHER
SERVICE
LEVELS
1998-99
RECOMMENDED
HIGHER SERVICE
LEVEL BUDGET
1998-99
INTERNAL SERVICE FUND BUDGET
:t(~~~:::::i~~m~:I;:~~:)ffi~:~0:1:illl;t::::::::U:?t:U::;:;:;~:;'r'::::tj:~:::*:J:j:::l:::::::::j:~j:(::::~;t~;:;i]'f":""':::':::':'i:::~:~:~:j~:;:0:j;~:;;;;;;;:::;;,,;;~,;,;,;:;,:j:t~ji:~::m::::?::::}t}(::;::':m:::m:::::::}j::m::::::::t:::::;:::Jtf;~;:J,:~;,
TOTAL EXPENDITURES-
ALL FUNDS $ 20,228,332 $ 26,631,028 $ 23,235,095 $ 37,840,267 $ 433,929 $ 38,274,196
Less Civic Center Rent Payment (1,496,816) (1,599,919) (1,493,244) (1,719,374) (1,719,374)
Less Internal Service Fund (262,014) (283,750) (272,931) (728,134) (728,134)
NET TOTAL EXPENDITURES
ALL FUNDS $ 18,469,502 $ 24,747,359 $ 21,468,920 $ 35,392,759 $ 433,929 $ 35,826,688
Date Printed: 6/15/984:37 PM
-xii-
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SUMMARY
I 1998.99 HIGHER SERVICE LEVEL OPTIONS
Amount Associated Net
I Cost Recommended Revenue Cost
FUNDED BY GENERAL FUND
I City Council
a. Red Ribbon Week I Dry Grad Night 5,500 5,500 0 5,500
b. Parent Education Program 5,610 5,610 0 5,610
c. Emergency Services Network of Alameda County 1,000 0 0 0
I 2 Legal Services
a. Development ofTelecommunications Policy 4,200 4,200 0 4,200
I 3 Administrative Services
a. Addition of Finance Technician I 48,948 48,948 0 48,948
I 4 Public Works Administration
a. Provide additional clerical staffing hours 11,893 11,893 0 11,893
5 Child Care
I a. Contribution to Child Care Links 12,000 12,000 0 12,000
6 Cultural Activities
a. Contribution to Dublin Fine Arts Foundation 10,000 10,000 0 10,000
I b. Commissioned Art for Kolb and Mapa Memorial Parks 5,000 5,000 0 5,000
c. Additional subsidy for Dublin Fine Arts Foundation 5,000 0 0 0
I 7 Parks & Community Services
a. Maintenance at Valley High School for six months 29,719 29,719 15,860 13,859
b. Addition of Recreation Coordinator and Aquatics Director 71,206 71,206 6,500 64,706
c. Expanded teen programming for middle school
I and high school youth 6,717 6,717 5,800 917
d. Upgrades to Quarterly Activity Guide 4,450 4,450 0 4,450
e. Senior Center and Heritage Center program brochures 4.500 4,500 0 4.500
I f. Expand lunch program and provide monthly special events
at the Senior Center 13,205 13,205 8,080 5,125
8 Community Development
I a. Undertake Phase II of a City Telecommunication Policy 31,020 31,020 0 31,020
b. Fund additional hours for City's Zoning Enforcement Officer
to assist in development of Sign Ordinance Changes 2.558 2,558 0 2,558
I c. Provide for full-time Building Office Assistant II 13,559 13,559 0 13,559
d. Data entry assistance for Automated Permit Tracking System 4,322 4.322 0 4,322
e. Expand Zoning Enforcement Officer position to full time 34,441 34,441 0 34,441
I 9 Engineering
a. Addition of Associate Civil Engineer for Traffic 53,591 53.591 0 53,591
I 10 Economic Development
a. Contribution to Tri Valley Convention and Visitor's Bureau 26,285 26,285 0 26,285
b. Undertake a Redevelopment Feasibility Study 25,205 25,205 0 25,205
c. Contribution to Dublin Partners in Education (DPIE) 10,000 10.000 0 10,000
I d. Additional Contribution to DPIE 10,000 0 0 0
TOTAL COSTS FOR HIGHER SERVICE LEVELS 449,929 433,929 36,240 397,689
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I Dale Prinled: fJ15/9810:19 1M
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SUMMARY
1998-99 COMMUNITY GROUP/ORGANIZA TIONAL
BUDGET REQUESTS
AMOUNT AMOUNT BUDGET
GROUP REQUEST REQUESTED RECOMMENDED LOCATION
Dublin Substance Abuse Dry Grad Night $ 3,000 $ 3,000 City Council
Council Red Ribbon Week 2,500 2,500
Dublin Unified Schools/ Contribution to Parent 5,610 5,610 City Council
Parent Education Program Education Program
Emergency Services 1,000 0 City Council
Network of Alameda County
Child Care Links Child Care Support 12,000 12,000 Child Care
Dublin Fine Arts Foundation Operational Contribution 15,000 10,000 Cultural Activities
Art in the Parks Projects 5,000 5,000
Tri-Valley Community Community Television 28,444 28,444 Community
Television Programming Television
Tri-Valley Convention & Convention/Area 26,285 26,285 Economic
Visitors Bureau Marketing Development
Dublin Partners in Coordinator/Director 20,000 10,000 Economic
Education Position Development
TOTAL AMOUNT REQUESTED $118,839 $102,839
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FISCAL YEAR 1998-99 POSITION ALLOCATION PLAN
I 1998-99 1998-99 Total 1998-99
Allocated Allocated Allocation Difference
I City Contract Current Compared
DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1997-98
City Manager City Manager 1.00 1.00 0.00
I City Clerk 1.00 1.00 0.00
Secretary 1.00 1.00 0.00
Office Assistant II Q&Q MQ !LQQ
I Sub-Total 3.50 0.00 3.50 0.00
Administrative Asst City Mgr/ 1.00 1.00 0.00
I Services Admin Ser Dir
Asst to the 1.00 1.00 0.00
City Manager
I Finance Manager 1.00 1.00 0.00
Computer Systems Specialist 1.00 1.00 0.00
Fin Tech II 2.00 2.00 0.00
I Off Assistant II 1....@ ~ !LQQ
Sub-Total 7.50 0.00 7.50 0.00
Police Services Captain 1.00 1.00 0.00
I Lieutenant 1.00 1.00 0.00
Patrol Sergeant 5.00 5.00 0.00
Detective Sergeant 4.00 4.00 0.00
I Patrol Officer 21.00 21.00 0.00
Traffic Officer 2.00 2.00 0.00
Sheriff's Technician 1.00 1.00 0.00
I Specialist Clerk 2.00 2.00 0.00
Secretary 1.00 1.00 0.00
Admin Asst 1.00 1.00 0.00
I Comm Safety Asst 1.00 1..Q.Q Q..QQ
Sub-Total 2.00 38.00 40.00 0.00
I Disaster Mgmt Asst MQ !LQQ MQ Q..QQ
Preparedness Sub-Total 0.50 0.00 0.50 0.00
Fire Services Landscape Leadman (MCE) 0.01 0.01 0.00
I Landscape Laborer I (MCE) 0.06 0.06 0.04
Landscape Laborer II (MCE) 0.08 0.08 0.04
Landscape Laborer III (MCE) 0.01 0.01 0.00
I Firefighter 2.00 2.00 0.00
Firefighter/Paramedic 7.00 7.00 0.00
Fire Engineer 9.00 9.00 0.00
I Fire Captain 9.00 9.00 0.00
Deputy Fire Marshal 1.00 1.00 1.00
Fire Inspector 1.QQ 1..Q.Q !Q...5.01
I Sub-Total 0.00 29.16 29.16 0.58
Public Works Public Works Dir/ 1.00 1.00 0.00
Administration City Engineer 0.00
I Mgmt Asst 1.00 1.00 0.00
Office Asst II 1.50 1.50 0.00
Maintenance Super (MCE) 1..Q.Q .i.QQ Q..QQ
I Sub-Total 3.50 1.00 4.50 0.00
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I 1998-99 1998-99 Total 1998-99
Allocated Allocated Allocation Difference
City Contract Current Compared
I DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1997-98
Street Maint Landscape Foreman 0.15 0.15 0.00
I (MCE) Landscape Leadman 0.15 0.15 0.00
Landscape Laborer II 0.20 0.20 0.00
Landscape Laborer III .M.a ~ Q,1Q
Sub-Total 0.00 1.38 1.38 0.10
I Bldg Maint Landscape Laborer I 0.94 0.94 (0.04)
(MCE) Landscape Laborer I) Q.M Q.M 1Q...QID
I Sub-Total 0.00 1.08 1.08 (0.10)
Street Tree Landscape Foreman 0.06 0.06 0.00
I Maintenance Landscape Leadman 0.06 0.06 0.00
(MCE) Landscape Laborer I) 0.30 0.30 0.00
Landscape Laborer III Q.21 0.21 Q,.Q2
Sub-Total 0.00 0.63 0.63 0.02
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Street Landscape Landscape Foreman 0.28 0.28 0.00
Maintenance Landscape Leadman 0.28 0.28 0.00
I (MCE) Landscape Laborer I 0.40 0.40 0.00
Landscape Laborer II 0.69 0.69 0.01
Landscape Laborer III 1..33 1.33 !.M.ll
I Sub-Total 0.00 2.98 2.98 (0.00)
Heritage Center Heritage Center Director (PT) 0.50 0.50 0.00
I Landscape Laborer II (MCE) om 0.09 !.M.ll
Sub-Total 0.50 0.09 0.59 (0.01 )
Park Maintenance Landscape Foreman 0.49 0.49 0.00
I (MCE) Landscape Leadman 0.48 0.48 0.00
Landscape Laborer I 0.60 0.60 0.00
Landscape Laborer II 1.41 1.41 0.00
I Landscape Laborer III 1..8..Q 1..8..Q ~
Sub-Total 0.00 4.78 4.78 0.19
I Dublin Cemetery Landscape Foreman 0.02 0.02 0.00
(MCE) Landscape Leadman 0.02 0.02 0.00
Landscape Laborer II 0.09 0.09 0.02
I Landscape Laborer III QJm o.m Q.QQ
Sub-Total 0.00 0.22 0.22 0.02
Parks & Parks & Community Serv Dir 1.00 1.00 0.00
I Community Recreation Supervisor 1.50 1.50 0.00
Services Recreation Coordinator 3.00 3.00 0.00
Pre-School Instructor (PT) 0.75 0.75 0.00
I Admin Secretary 1.00 1.00 0.00
Office Asst II 1..QQ 1..QQ Q.QQ
Sub.Total 8.25 0.00 8.25 0.00
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1998.99 1998-99 Total 1998-99
Allocated Allocated Allocation Difference
City Contract Current Compared
DEPARTMENT CLASSIFICATION Positions Positions Service Level To 1997-98
Community Community Develop Director 1.00 1.00 0.00
Development Associate/Senior Planner 4.00 4.00 0.00
Assistant Planner/ 1.50 1.50 0.00
Zoning Investigator 0.00
Admin Secretary 2.00 2.00 0.00
Secretary 1.00 1.00 0.00
Office Asst II 1.00 1.00 0.00
Building & Safety Building Manager 0.10 0.10 0.10
Chief Building Official 0.75 0.75 0.25
Sr. Plans Examiner 1.00 1.00 1.00
Building Inspector 4.00 4.00 1.00
Clerical 0.40 040 Q.QQ
Sub-Total 10.50 6.25 16.75 2.35
Engineering Sr Civil Engineer 2.00 2.00 0.00
Public Works Inspector 2.00 2.00 0.00
Assistant Civil Engineer 1.00 1.00 0.00
Engineering Technician .LQQ 1J1Q Q.QQ
Sub.Total 6.00 0.00 6.00 0.00
Economic Dev Economic Dev Director .LQQ 1J1Q Q.QQ
Sub-Total 1.00 0.00 1.00 0.00
TOTAL 43.25 85.57 128.82 3.15
SUMMARY (CURRENT SERVICE LEVEL)
City Employees
Contract Employees
TOTAL
1997-98 1998-99 Difference
43.25 43.25 0.00
~ ~ ~
125.67 128.82 3.15
RECOMMENDED HIGHER SERVICE LEVEL PERSONNEL CHANGES
Office Assistant II (Public Works)
Finance Technician I
Recreation Coordinator
Aquatics Director
Asst PlannerlZoning Investigator
Office Assistant II (Community Development)
Office Assistant I (Community Development)
Associate Civil Engineer
0.25
1.00
1.00
1.00
0.50
1.00
0.16
1J1Q
TOTAL HIGHER SERVICE LEVEL CHANGES
5.91
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SUMMARY (HIGHER SERVICE LEVEL)
1997 -98
1998-99
Recommended
(Higher)
Total
Difference
City Employees
Contract Employees
TOTAL
43.25
~
125.67
49.16
~
131.58
5.91
QJlQ
5.91
NOTE: All of the designated personnel perform duties directly from City facilities. This listing does not
account for the temporary part-time Parks & Community Services Department Staff which varies between 30-
75 additional employees. It also does not include all contract personnel who perform work under contract to
the City of Dublin at offsite locations including Contract Engineering, MCE Corporation (Public Works);
Alameda County employees performing Police, Fire and traffic signal maintenance services; or legal services
provided by Meyers Nave Riback Silver & Wilson.
It should also be noted that the 1997-98 Approved Positions shown above includes those positions approved
as part of the Final Fiscal Year 1997-98 Budget and subsequent position allocations changes approved
throughout the fiscal year.
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1998-99 - CITY OF DUBLIN
APPROPRIATIONS LIMIT .
(Including A Revision To The Fiscal Year 1997-98 Base)
In accordance with Chapter 1025 of the statutes of 1987, as amended, each government entity is
required to include the Appropriations Limit in the annual budget. This limit may also be referred to as
the Gann Limit or the Proposition 4 Limit. The City of Dublin has calculated both a Revised Fiscal Year
1997-98 limit and a Fiscal Year 1998-99 limit in accordance with Article XIII B of the California
Constitution and the recognized methodology for calculating adjustments. The details of both
calculations are shown on the fOllowing pages.
The formula used to calculate the limit provides the City with optional factors to be used in making any
adjustment. The first option is based on changes in population. The City may either select the change
in City of Dublin population or the change in the County Population. The Revised Fiscal Year 1997-98
calculation includes a minor modification to the January 1, 1997 population figures as reported by the
State Department of Finance in 1998. Once per year the Department of Finance updates the population
estimate calculated for the previous year. For both Fiscal Years 1997-98 and 1998-99, the changes in
the City of Dublin population were larger on a percentage basis than the population growth in the County
of Alameda.
The second option allows the City to use either the increase in the State Per Capita Income; or, the
change in local Assessed Valuation, due to MNon-Residential Construction". The approved formula for
calculating the change in the assessed valuation compares the total change in assessed valuation to the
amount related strictly to non-residential improvements.
When the 1997-98 Appropriations Limit was adopted by the City Council, the data necessary to calculate
the change in Assessed Valuation due to Non-Residential Construction was not available. Therefore,
the City automatically used the change in State Per Capita Income. In May of 1998 the County
Assessor provided the necessary data based upon the final 1997-98 property t~x roll. The use of this
factor will make a material difference in the calculated 1997-98 Appropriations Limit. Based upon this
information the factor used in the Fiscal Year 1997-98 Revision is the 9.104% related to non-residential
construction, instead of the State Per Capita Income Factor, which was only 4.67%.
The Assessor has also provided preliminary data related to Fiscal Year 1998-99 changes in Assessed
Valuation attributable to non-residential construction. Based upon the preliminary information available,
this factor is significantly larger than the growth in the State Per Capita Income.(8.736% vs. 4.15%
respectively) In the event that the final data from the Assessor suggests a material difference from the
preliminary figures, Staff will propose the adoption of an adjustment once the information is available.
Based upon the revised data the Revised Fiscal Year 1997-98 Appropriations Limit is $43,075,087 as
shown on the following page. This figure becomes the base limit, which is then adjusted by the Fiscal
Year 1998-99 adjustment factor in accordance with the applicable statutes and regulations.
The Appropriations Limit does not apply to all funds appropriated by the City Council. The law only limits
the total appropriations that are funded by MProceeds of Taxes." Proceeds of Taxes are narrowly
defined by State Law. Interpretations from judicial rulings have also influenced the methodology used to
calculate the application of the Limit.
The recommended Preliminary Budget (including recommended Higher Service Levels), includes
appropriations of $ $15,275,805 which would be categorized as funded by Proceeds of Taxes. The
proposed 1998-99 Appropriations Limit would authorize adoption of a budget including appropriation of
taxes up to $ 48,700,693. Therefore, the appropriations subject to the Appropriations Limit and
contained in the recommended Preliminary Budget are $ 33,424,888 below the allowed amount
calculated for Fiscal Year 1998-99.
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CALCULATION OF REVISED FISCAL YEAR 1997-98
APPROPRIATIONS LIMIT
A. SELECTION OF OPTIONAL FACTORS
1. Population - City vs. County
(% Decrease)
~ 1/1/97 % Increase
25,544 2.246%
City of Dublin 24,983 2a;44& 1.8<19%
QB 1,371,793 2.175%
Alameda County 1,342,598 1,365,936 1.738%
FACTOR #1 REVISED BASED ON State of California Population Report - California Dept. of Finance
State Income vs. City Non-Residential Building
Change in State Per Capita Income = 4.67%
Change in Non-Residential Assessed Valuation = (Not N:ailable June 1997)*
*(Based on Fiscal Year 1997-98 final tax roll information available from the Alameda
County Assessor May 15,1998, the change for the City of Dublin was 9.104%. )
11r~I~t.tl~11~~IIII'lfllr.il.lil_1ItW..._ji1Blill~lllllli11)111!111111111
B. CALCULATION OF GROWTH LIMIT ADJUSTMENT
2.
QB
The formula for calculating the adjustment is as follows:
Selected Factor 1 + 100
100
=
x
Selected Factor 2 + 100
100
=
Y
(X) x (Y) = Fiscal Year 1997~98 Appropriations Limit Adjustment Factor
2.246 1.02246
~+100 = 1.01849
100
9.104
4,67+100
100
=
1.09104
1.Q<167Q
1.02246 x 1.09104 = 1.1155 = Revised 1997/98 Adjustment Factor
1.018<19x 1.Q<1670-1.10661 = 1997/98 Adjustment Factor
C. CALCULATION OF APPROPRIATIONS LIMIT
Fiscal Year 1996-97 Adopted Appropriations Limit =
Fiscal Year 1997-98 Adjustment Factor x
$ 38,615,049
1.08611.1155
lll~~lli~I[II=:.fillljl"I.'.II.{"III~llljl~i'ljj_.~ill.I'.lt~jIJ~illl~~
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CALCULATION OF FISCAL YEAR 1998-99
APPROPRIATIONS LIMIT
(Based On Adoption Of A Revision To The Adopted Fiscal Year 1997-98 Limit)
A. SELECTION OF OPTIONAL FACTORS
1. Population - City vs. County
(% Decrease)
1LUSZ .1.l1Laa % Increase
City of Dublin 25,544 26,560 3.977%
QB 1,401,227 2.146%
Alameda County 1,371,793
lHl%nmll$1HlMf4WMqMr1!l$.ill.iB:EII1.t,jl'liJflnW~ifiQUJBlfiJJ_JUQIf!:G'"J.l.11:if4Hn;;@:riW::m:M:!&::mlWr
State Income vs. City Non-Residential Building
Change in State Per Capita Income ;::: 4.150%
Change in Non-Residential Assessed Valuation ;::: 8.736%*
*(Based on preliminary tax roll information available from the Alameda County Assessor
May 15,1998. The final tax roll figure may be different. )
mMEHfuEri;lWf.g...,ii.If....)@;1.._J_iill.l.ifiJiil1iSqnd_D~..Wf.tftfriMmU:mi:::@@W:rni
2.
QB
B. CALCULATION OF GROWTH LIMIT ADJUSTMENT
The formula for calculating the adjustment is as follows:
Selected Factor 1 + 100
100
;:::
x
Selected Factor 2 + 100
100
;:::
Y
(X) x (Y);::: Fiscal Year 1998-99 Appropriations Limit Adjustment Factor
3.977+100
100
;:::
1.03977
8.736+100
100
=
1.08736
1.03977 x 1.08736 = 1.1306 = 1998/99 Adjustment Factor
c. CALCULATION OF APPROPRIATIONS LIMIT
REVISED Fiscal Year 1997-98 Adopted Appropriations Limit =
Fiscal Year 1998-99 Adjustment Factor
$ 43,075,087
x 1.1306
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CITY COUNCIL
The City Council consists of five members elected at large by the voters of Dublin. The City Council is
responsible for enacting legislation, establishing policies, and providing guidance and direction for
actions which affect the quality of life in the City. Local elected officials also represent the City at a
variety of forums at the County, Regional, State and National levels, in order to make certain that the
interests of the City of Dublin and cities in general are promoted.
The budget for City Council activities for Fiscal Year 1997-98 was $140,601. It is estimated that the City
Council will spend approximately $126,842 in Fiscal Year 1997-98.
The budget necessary to provide the Current Service Level for City Council activities for Fiscal Year
1998-99 is $129,263. This budget includes Councilmember salaries and fringe benefits; the City's
independent financial audit; Council member attendance at various meetings and conferences on behalf
of the City; necessary supplies, postage, cellular phone, printing/binding, books and publications, legal
notices, and office equipment for the Council to effectively perform its responsibilities. In addition, the
Fiscal Year 1998-99 budget includes funding for a number of community promotion activities including
Dublin Pride Week and participation on Dublin Day at the Alameda County Fair.
The proposed budget includes memberships and dues for the following organizations:
Alameda County Mayors' Conference
League of California Cities
East Bay Division - League of California Cities
Association of Bay Area Governments
U. S. Conference of Mayors
Dublin Sister City Association
The Current Service Level budget for City Council activities for Fiscal Year 1997-98 is approximately
3% more than what was budgeted for in Fiscal Year 1997-98. It should be noted that the Fiscal Year
1997-98 City Council budget included funding for the Dublin Substance Abuse Council, and the Parent
Education Program (PEP).
In addition to the Current Service Level, it is recommended that the City Council fund Higher Service
Levels 1 and 2. Higher Service Level 1 includes funding for the Dublin Substance Abuse Council. The
cost associated with this increment is $5,500 (Red Ribbon Week - $2,500 and Dry Grad Night ~ $3,000).
Higher Service Level 2 includes funding for the Parent Education Program (P.E.P.). The cost associated
with this increment is $5,610. Higher Service Level 3 includes funding for Emergency Services Network
of Alameda County, Coalition to Prevent and Eliminate Homelessness and Hunger. The cost associated
with this increment is $1,000. Higher Service Level 3 is not recommended.
The total recommended budget for Fiscal Year 1998-99 is $140,373.
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
19980099 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL -1010
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL S RY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General Fund (001) $ 129,263 $ 129,263 Councilmembers 5.0 5.0
TOTAL ' ...;;;:' $ \.129~263' $ :L129:263 TOJT;J(L'" ".>\ :..r ' .":4..510' "":", f ,\. ,:.: 5.0
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997-98 1998-99
PERSONNEL SERVICES
Salaries P.T. $ 25,526 $ 25,320 $ 25,320 $ 25,320
Retirement 3,256 3,258 3,258 3,258
Group Insurance 36,791 39,513 38,714 45,402
Workers Compensation 132 131 121 131
F.I.C.A. 340 367 367 367
TOTAL PERSONNEL SERVICES $ 66,045 $ 68,589 $ 67,780 $ 74,478
SERVICES & SUPPLIES
Office Supplies $ 310 $ 260 $ 260 $ 440
Postage 131 175 75 125
Operating Supplies 12 0 0 0
Communications 598 1,800 900 1,000
Advertising 559 700 660 1 ,400
Printing & Binding 450 650 350 500
Book & Publications 0 50 0 220
Memberships & Dues 10,421 10,650 10,546 11,000
Travel, Conferences & Meetings 7,601 10,610 7,828 12,000
Training 0 5,000 0 1,000
Legal Notices 1,159 1,400 1,300 1,000
Professional Services 17,790 21,620 19,400 19,950
Community Promotion 22,325 19,097 17,743 6,150
TOTAL SERVICES & SUPPLIES $ 61,356 $ 72,012 $ 59,062 $ 54,785
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
CAPITAL OUTLAY
Machinery & Equipment $ 72 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 72 $ 0 $ 0 $ 0
TP1"~I:'AC11VlfY'~QSI. $. .A~~7;~73 . :~.. '" )r~4(f~601 .....t..~ ..~~6,842.::.;...:.;:.::. :E$:'.'" ... 129 '263
.' .L...".
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL -1010
PROGRAM
GENERAL
GOVERNMENT
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General Fund (001) $
5,500 $
134,763
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
Councilmembers
5
:~~~~~I~~~~_C :.;'i:;~,:r ,.. .~A~~&~:
The Dublin Substance Abuse Council is requesting $5,500 to partially fund Red Ribbon Week ($2,500) and Dry
Grad Night ($3,000) activities. DSAC's request is $500 more than the City has contributed in previous years.
The reasons for the increase are due to more schools and students participating in the programs, and an
increase in costs associated with activity supplies and items. This budget increment would fund those activities
for the 1998-99 School Year.
DESCRIPTION
PERSONNEL SERVICES
Salaries P.T.
Retirement
Group Insurance
Workers Compensation
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Communications
Advertising
Printing & Binding
Book & Publications
Memberships & Dues
Travel, Conferences & Meetings
Training
Legal Notices
Professional Services
'Community Promotion
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
HIGHER
SERVICE
LEVEL 1
1998-99
$
o
o
o
o
o
o
CUMULATIVE
TOTAL
1998-99
$
25,320
3,258
45,402
131
367
74,478
$
$
o
o
o
o
o
o
o
o
o
o
o
5,500
$
$
440
125
1,000
1 ,400
500
220
11,000
12,000
1,000
1,000
19,950
11,650
$
$
$
5,500
o
o
$
$
$
60,285
o
o
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CITI OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CITI COUNCIL -1010
PROGRAM
GENERAL
GOVERNMENT
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General Fund (001) $
5,610 $
140,373
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
Council members
5
;,' ~ iO', .
This budget increment would fund a request in the amount of $5,610 to support the Parent Education Program
(P.E.P.) in the Dublin Unified School District fourth and fifth grade classes. The City's contribution in 1997-98
was $4,830. The requested increase is primarily attributable to increases in supplies and recognition activities.
DESCRIPTION
PERSONNEL SERVICES
Salaries P.T.
Retirement
Group Insurance
Workers Compensation
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Communications
Advertising
Printing & Binding
Book & Publications
Memberships & Dues
Travel, Conferences & Meetings
Training
Legal Notices
Professional Services
Community Promotion
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
HIGHER
SERVICE
LEVEL 2
1998-99
$
o
o
o
o
o
o
CUMULATIVE
TOTAL
1998-99
$
25,320
3,258
45,402
131
367
74,478
$
$
o
o
o
o
o
o
o
o
o
o
o
5,610
5,610
$
$
440
125
1,000
1,400
500
220
11,000
12,000
1,000
1,000
19,950
17,260
65,895
$
$
$
o
o
$
$
$
o
o
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET
ACTIVITY
CITY COUNCIL .1010
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 3
(NOT RECOMMENDED
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
General Fund (001) $
1,000 $
Council members
5
141,373
f ,I,' ,
L
This budget increment would fund a request in the amount of $1,000 to support the Emergency Services
Network of Alameda County for a coalition to prevent and eliminate homelessness and hunger.
HIGHER
SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 1998-99 1998.99
PERSONNEL SERVICES
Salaries P.T. $ 0 $ 25,320
Retirement 0 3,258
Group Insurance 0 45,402
Workers Compensation 0 131
F.I.CA 0 367
TOTAL PERSONNEL SERVICES $ 0 $ 74,478
SERVICES & SUPPLIES
Office Supplies $ 0 $ 440
Postage 0 125
Communications 0 1,000
Advertising 0 1 ,400
Printing & Binding 0 500
Book & Publications 0 220
Memberships & Dues 0 11 ,000
Travel, Conferences & Meetings 0 12,000
Training 0 1,000
Legal Notices 0 1,000
Professional Services 0 19.950
Community Promotion 1,000 18,260
TOTAL SERVICES & SUPPLIES $ 1,000 $ 66,895
TOTAL CONTRACT SERVICES $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0
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CITY MANAGER/CITY CLERK
The City Manager is appointed by the City Council as the Chief Executive Officer. This includes the
responsibility for overseeing the day-to-day operations and implementing all policies adopted by the City
Council. This office provides support to all areas of City operations including: assuring the enforcement
of City Ordinances; supervision and evaluation of employees; evaluation of all contract services;
recommendation to the City Council of ordinances and policies which address the effective operation of
the City; provision of advisory recommendations for the City Council; preparation and administration of
the City's Budget and Five Year Capital Improvement Program as approved by the City Council; and
representation of the City before intergovernmental bodies and organizations.
In addition to those responsibilities described above, the City Manager's Office will continue to provide
support services in the areas of Contract Administration and Economic Development. The City Manager
activity also includes the City Clerk function. This position has the responsibility for: administering
municipal elections; maintaining conflict of interest and financial disclosure records submitted by public
officials; preparing and maintaining minutes of City Council meetings; coordinating City Commission
appointments; and maintaining the official records of the City. The budget required for the provision of
the Current Service Level for Fiscal Year 1998-99 is $350,365.
This is approximately $28,460 or 9% more than estimated expenditures for Fiscal Year 1997-98. This
increase is primarily attributable to the full year funding of the part-time Office Assistant II position, merit
pay increases and associated personnel costs, maintenance costs for the City Clerk's Indexing System
computer program, and increased service and supply cost associated with supporting the function and
participation in the Countywide StUdy on Emergency Medical Services.
The total recommended budget for Fiscal Year 1998-99 is $350,365.
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CITY MANAGER/CITY CLERK - 1020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General {001} $ 350,365 $ 350,365 City Manager 1.0 1.0
City Clerk 1.0 1.0
Secretary 1.0 1.0
Office Assistant II 0.5 0.5
:IOTAL"i 'L<, :iri::< >(" . <$ i,:",::':'350,365ii' :':$( 3,50:365 TOJA!::' ' ,'.,;::' ::": 1'1:; , , :::3';;5::' :<:;, 3$""
This budget provides funding to maintain the current level of service of those programs included in the City
Manager/City Clerk Department, including the day-to-day operations of the City, supervision and evaluation
of City employees, City Council support, administration of the City's Budget and Five Year Capital
Improvement Program, representation of the City before intergovernmental bodies and organizations,
contract administration, some Economic Development support, and City Clerk functions. This is
accomplished by funding the City Manager, City Clerk, Secretary and Office Assistant II positions, services
and supplies necessary to support the City Manager's Office, maintenance of the City's Law Library, the City
Manager and City Clerk's participation in their respective professional associations including the City
Manager's attendance at the International City Manager's Association Conference, contract services
associated with codification services and management support functions, and the City's share of a
Countywide EMS Study.
In addition to providing administrative and City Council support services, and oversight of completion of all
Citywide goals for 1998, this budget will allow completion or substantial progress on the following specific
goals:
City Council Priority
1998 GOALS
High
High
High
High
1. Renegotiate Cable Television Franchise Agreement.
2. Update Performance Evaluation Process.
3. Identify and select the most appropriate records retention technology.
4. Evaluate the feasibility and desirability of establishing an
infrastructure financing district in Eastern Dublin.
5. Evaluate the elimination of the Storm Water Fee.
High
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I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997 -98 1998~99
PERSONNEL SERVICES
I Salaries F.T. $ 215,770 $ 226,563 $ 224,167 $ 241,613
Salaries P.T. 0 14,485 12,921 17,204
Salaries O.T. 1,272 1,900 500 525
I Retirement 25,901 29,484 28,711 30,793
Group Insurance 14,595 20,718 18,220 19,076
Workers Compensation 2,664 2,959 2,561 2,973
F.I.C.A. 541 831 770 881
I TOTAL PERSONNEL SERVICES $ 260,743 $ 296,940 $ 287,850 $ 313,065
SERVICES & SUPPLIES
I Office Supplies $ 1,647 $ 2,250 $ 2,340 $ 2,550
Postage 1,094 1,100 1,025 1,070
Copier Supplies 2,312 2,310 2,200 2,310
I Printing & Binding 315 300 290 305
Repairs & Maintenance 0 390 361 660
Book & Publications 1,114 1,170 1,180 1,280
Memberships & Dues 1,066 1,450 1,380 1,415
I Mileage & Auto Allowance 5,535 5,980 6,060 6,140
Travel, Conferences & Meetings 2,415 3,720 1,905 4,595
Training 232 500 225 700
I Internal Service Charge 7,032 7,167 7,167 8,560
TOTAL SERVICES & SUPPLIES $ 22,762 $ 26,337 $ 24,133 $ 29,585
CONTRACT SERVICES
I General $ 4,620 $ 8,000 $ 4,465 $ 6,850
TOTAL CONTRACT SERVICES $ 4,620 $ 8,000 $ 4,465 $ 6,850
I CAPITAL OUTLAY
Improvements $ 2,883 $ 150 $ 0 $ 0
Furniture & Fixtures 0 3,060 0 0
I Machinery & Equipment 87 0 2,710 865
TOTAL CAPITAL OUTLAY $ 2,970 $ 3,210 $ 2,710 $ 865
TOt~'''~~'fiViJY,,:iC9St;, ;;~:';$' . 291 :O95!' ':;,$ ',..' ';:,',?~3i~487' $" , 319.1$8'7E.. > )i~$)[~(; '~: '.( 350~365' ,
I .. . ,<<'", '. '. < !, '.
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LEGAL SERVICES
The City contracts with the law firm of Meyers, Nave, Riback, Silver & Wilson. In addition to having
individual partners who are specifically designated as City Attorney and Assistant City Attorney, the firm
has several practicing attorneys who specialize in specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions related to City business; drafts
and reviews proposed ordinances, resolutions, and contracts; represents the City in certain litigation;
provides legal counsel on development review issues; and provides employee relations legal services on
residual issues relating to the Dougherty Regional Fire Authority.
The total estimated expenditures for Fiscal Year 1997-98 are $252,749. This is approximately $17,955
(7.6%) more than the 1997-98 budget. The primary factors which contributed to the increased
expenditures include: 1) Legal services associated with the development of the Tri-Valley Transportation
Development Fee; 2) Additional time expended on development projects; and 3) Increased litigation
costs.
The costs of Legal Services associated with processing various development applications are
reimbursed by the project applicant. Fiscal Year 1997-98 legal services costs are estimated to be offset
by approximately $113,440 in Zoning and Subdivision Fees. This results in a net legal services cost for
Fiscal Year 1997-98 of $137,809.
The budget required to fund the Current Service Level for Fiscal Year 1998-99 totals $199,140. This
amount will be offset by approximately $90,200 in Zoning and Subdivision Fees, for a total net legal
services cost of $108,940 for Fiscal Year 1998-99.
Staff has also evaluated and is recommending a Higher Service Level associated with developing a
Telecommunications policy to be coordinated with the Planning Division.
The recommended budget for this activity for Fiscal Year 1998-99 is $203,340 and includes Higher
Service Level 1.
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
LEGAL SERVICES - 1030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
CUMULATIVE
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
General (001)
$
199,140 $
199,140
No City Personnel are included in this activity.
TOTAL
",:.$ "",." '199"140' )$ '"'199"140'
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996~97 1997 ~98 1997-98 1998-99
PERSONNEL SERVICES
Retirement $ 5,881 $ 5,922 $ 5,922 $ 6,100
TOTAL PERSONNEL SERVICES $ 5,881 $ 5,922 $ 5,922 $ 6,100
SERVICES & SUPPLIES
General $ 104,874 $ 95,000 $ 117,500 $ 89,500
Litigation 32,205 15,000 31,300 20,000
Fire Authority (DRF A) 1,291 1,400 277 0
Development Services 46,022 110,472 91,750 78,540
Eastern DUblin Plan Implementation 11,446 7,000 6,000 5,000
TOTAL SERVICES & SUPPLIES $ 195,838 $ 228,872 $ 246,827 $ 193,040
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
iOTALM~;icq~i:',' ;lIS ":";20~:~719:,:' )"$ ""2~;7,~' "'~Aj(>!?$ :<lf~~l::?), ;252':749'" :X'7;'~', ... ml1j99~~~ L
"" " , ..
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998~99 PRELIMINARY BUDGET
ACTIVITY
LEGAL SERVICES -1030
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
General (001)
$
No City Personnel are included in this activity.
4,200 $
203,340
mr.~ '" .~..~
.,Itl~i!*,l ' OQ~.
This budget increment would fund anticipated legal expenses associated with the development of a
Telecommunications Policy to be coordinated with the Planning Division. The estimated cost of this Higher
Service Level is $4,200.
DESCRIPTION
HIGHER
SERVICE
LEVEL 1
1998-99
CUMULATIVE
TOTAL
1998-99
PERSONNEL SERVICES
Retirement
TOTAL PERSONNEL SERVICES
$
$
$
$
o
o
6,100
6,100
PROFESSIONAL SERVICES
General
Litigation
Development Services
Eastern Dublin Plan Implementation
TOTAL PROFESSIONAL SERVICES
$
4,200
o
o
o
4,200
$
93,700
20,000
78,540
5,000
197,240
$
$
TOTAL CONTRACT SERVICES
$
$
$
$
o
o
TOTAL CAPITAL OUTLAY
o
o
_'~m~-''''''"~''"1i''''''''"'''~''''='''-
, ''', , iii,' "I@I,' l',' 'I"'''".," """,,,,,,,,",,,,->~,,,,,
~ ~ ,~o < >) ~ <' >,,~~~:' I ;. !j!:' ; ~1lli121ii;ii~:~i~~:)~~r",!j~~~~~~;.
~
> \~~~Jj~~
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ADMINISTRATIVE SERVICES
The Administrative Services Department includes the following three operating divisions: 1) Finance
Division - Performs all finance related functions including: accounts payable, accounts receivable, treasury,
payroll, business license administration, parking citation administration, purchasing, management of the
collection of Development related fees, and maintenance of other related City financial records; 2) Central
Services Division - Provides support for the following program areas and activities: personnel
administration and labor relations, waste management, data processing, public information, risk
management/insurance, legislative analysis, cable television, supervision of disaster preparedness
programs, and special projects; and 3) Administration Division - Provides oversight of all activities covered
by the Department and also provides support to the City Manager on administrative projects such as
contract reviews and negotiations, and supervision of contract services.
The addition and full-year funding of Internet Website and communication lines has contributed to
increased operating costs in Fiscal Year 1998-99 compared to Fiscal Year 1997-98. The proposed Budget
also accommodates contract assistance within the Central Services Department in the event that project
aS3istance is required with duties not related to data processing.
The Department activities have also changed as the level of activity associated with the dissolution of the
Dougherty Regional Fire Authority (DRFA) is implemented. In prior years, approximately 30% of the
Assistant to the City Manager position was dedicated to DRFA personnel support. The level of support
required in Fiscal Year 1997/98 declined to approximately 10%. There will continue to be some carryover
activities, including personnel activities related to DRFA retirees, and the handling of workers'
compensation claims associated with the JPA operations. The amount of time required is expected to
decrease further to approximately 5%. The budget necessary to provide the Current Service Level for the
Administrative Services Department in Fiscal Year 1998-99 is $687,452. A breakdown by division is shown
below:
ADMINISTRATIVE SERVICES DEPARTMENT
Current Service Level (All Funds) - By Division
CENTRAL
SERVICES
hlfA) ADMINISTRATION
TOTAL
ADMIN
SERVICES
CENTRAL
FINANCE SERVICES
Personnel Services
Services & Supplies
Contract Services
Capital
GRAND TOTAL
$ 336,803
31,316
36,685
1.000
$ 405,804
$ 155,623
30,013
12,700
o
$ 198,336
$ 4,679
o
o
o
$ 4,679
$ 71,648
6,985
o
o
$ 78,633
$ 568,753
68,314
49,385
1.uOO
$ 687,452
This budget is partially offset by $145,000 in estimated revenue for Fiscal Year 1998-99. This includes
$81,000 in City Business License revenue and $64,000 in Solid Waste Fees. This results in a Current
Service Level net cost of $542,452.
One Higher Service Level is presented for City Council consideration. Higher Service Level 1 is
recommended to be included in the adopted budget. Higher Service Level 1 increases the total
Administrative Services expenditures by $48,948. The Higher Service Level includes the cost of providing
a Finance Technician I for twelve months in Fiscal Year 1998-99. The current staffing level and range of
projects handled by the Department require additional assistance. There has been increased activity in
nearly all areas served by the Finance Department including: accounts payable. payroll, collection of fees
and deposits, ete.. In addition, the implementation of a new computerized financial system in Fiscal Year
1998-99 will require additional staff time to enter data and test parallel systems. The Finance function has
also experienced an increased workload with the change in Fire Service providers, since fees and charges
are now collected directly by the City.
The total recommended Fiscal Year 1998-99 Budget including Higher Service Level 1 is $736,400.
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY'
ADMINISTRATIVE sERVICEs~ 1040-1043
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 679,338 $ 679,338 Asst City Mgrl 1.0 1.0
Admin Serv Dir
Fire JPA (001) $ 4,679 $ 4,679 Asst to the City Mgr 1.0 1.0
Finance Manager 1.0 1.0
Dublin Info Inc. $ 3,435 $ 3,435 Computer Systems 1.0 1.0
(601 ) Specialist
Finance Tech II 2.0 2.0
Office Asst II (FfT) 1.0 1.0
Office Asst II (PfT) 0.5 0.5
TOTALd $ 687:;452: "'$ 687,452 " .,' TOTAL 7.5 7.5
This budget provides funding to maintain the current level of support to the Administrative Services Department.
The total cost of funding this level is $687,452. This is a total of $68,180 more than estimated 1997-98
expenses, or a 11.0% increase. The factors affecting the increased cost include: 1) Full year funding of the
Computer Systems Specialist position which was vacant for 1.5 months in 1997-98; 2) Full Year costs
associated with providing Internet access and maintaining the City Website; 3) Increased postage and printing
costs associated with the production of a City Newsletter which was not produced in Fiscal Year 1997/98; 4)
Additional training costs associated with maintaining Staff skill levels on computer systems; 5) Increased
Internal Service Fund charges due to the replacement of computer related systems; and 6) Increased
professional contract consultant services to allow for the completion of high priority objectives.
In addition to providing Financial, Central Services, and Administrative support to the City, this budget will allow
for completion of or substantial progress on the following goals:
City Council Priority
High
High
1998 GOALS
1. Renegotiate Cable Television Franchise Agreement.
2. Report on all systems utilizing data processors to determine that the
systems are Year 2000 compliant and that systems will function (alarm
systems; data processing hardware/software; door access systems;
telephone systems, etc.).
3. Develop an Internet Use Policy.
4. Update Performance Evaluation Process.
5. Develop Implementation Guidelines for Public Facility and Traffic
impact Fees.
6. Select and install a new Financial Accounting System.
7. Report to Council on Civic Center Certificate of Participation Defeasance.
8. Update process for property related fees pursuant to legislative revisions
to Proposition 218.
9. PUblish one City Newsletter.
10. Coordinate the production of one video newsletter.
11. Develop an Information Systems Disaster Recovery Program.
12. Prepare revisions to Parking Citation Program to comply with current law.
(Revisions effective 1/1196).
13. Report on cost effective alternatives for processing small purchases
(Cal Card Program - sponsored by the State of California).
14. Update the Purchasing Ordinance (incorporate policy related to the
purchase of recycled products).
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High
High
High
High
High
High
High
High
Medium
Medium
Medium
Medium
I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997~98 1997-98 1998-99
I PERSONNEL SERVICES
Salaries F.T. $ 333,208 $ 398,542 $ 388,902 $ 428,990
Salaries FT (JPA) 21,501 10,886 7,024 3,724
I Salaries P.T. 19,158 19,692 19,232 20,614
Salaries O.T. 588 426 1,226 1,231
Retirement 42,767 51,200 49,950 55,038
Retirement (JPA) 2,626 1,340 865 458
I Group Insurance 43,237 46,891 48,459 50,756
Group Insurance (JPA) 2,854 1,123 825 423
Workers Compensation 1,828 2,187 1,967 2,353
I Workers Compensation (JPA) 112 58 34 20
F.I.C.A. 3,779 4,674 4,490 5,092
F.I.C.A. (JPA) 312 158 103 54
TOTAL PERSONNEL SERVICES $ 471,970 $ 537,177 $ 523,077 $ 568,753
I SERVICES & SUPPLIES
Office Supplies $ 2,482 $ 2,870 $ 2,780 $ 3,125
I Office Supplies (JPA) 11 25 10 0
Postage 5,052 5,085 4,920 6,285
Postage (JPA) 62 25 20 0
Copier Supplies 950 925 1,045 1,075
I Copier Supplies (JPA) 153 50 35 0
Operating Supplies 7,258 3,000 2,800 3,400
Communications 0 7,620 8,000 8,400
I Advertising 1,915 1,200 1,752 1,730
Printing & Binding 6,971 7,220 7,410 10,270
Repairs & Maintenance 19 335 229 125
Book & Publications 505 800 900 1,000
I Memberships & Dues 505 910 750 1,035
Memberships & Dues (JPA) 216 0 0 0
Mileage & Auto Allowance 2,721 3,060 2,770 3,130
I Mileage & Auto Allowance (JPA) 24 0 0 0
Travel, Conferences & Mtgs. 1,729 3,690 3,050 4,185
Travel, Conferences & Mtgs. (JPA) 22 0 0 0
I Training 4,307 9,125 6,285 9,100
Training (JPA) 551 0 0 0
Small Tools 0 100 0 0
Legal Notices 54 0 0 0
I Filing Fees 1,536 1,920 1,600 1,600
Internal Service Charge 8,244 9,538 10,029 13,854
TOTAL SERVICES & SUPPLIES $ 45,287 $ 57,498 $ 54,385 $ 68,314
I CONTRACT SERVICES
General $ 44,428 $ 50,300 $ 35,000 $ 45,950
I Trustee/Arbitrage Report (011) 4,194 4,260 4,415 3,435
TOTAL CONTRACT SERVICES $ 48,622 $ 54,560 $ 39,415 $ 49,385
CAPITAL OUTLAY
I Improvements $ 753 $ 0 $ 0 $ 0
Furniture & Fixtures 3,714 200 449 1,000
Machinery & Equipment 3,095 2,500 1,946 0
I TOTAL CAPITAL OUTLAY $ 7,562 $ 2,700 $ 2,395 $ 1,000
::rQfA'[~~11Vmr:i!i;b~t::: '$ ",<1:::':'57~;44, ..~t 'J\F 6$1\'~5' ;!~~!~' -< '$,: , ',i1:!~~~". "" ~~:.~~~;S(~ : n7i45~"
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ADMINISTRATIVE SERVICES -1040-1043
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
FUND
COST BY FUND
INCREMENT
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
General (001)
$
1.0
48,948 $
728,286
Asst City Mgrl
Admin Serv Dir
Asst to the City Mgr
Finance Manager
Computer Systems
Specialist
Finance Tech I
Finance Tech II
Office Asst II (FIT)
Office Asst II (PIT)
1.0
1.0
2.0
1.0
0.5
Fire JPA (001)
4,679
1.0
1.0
1.0
Dublin Info Inc.
(601 )
3,435
TOTAL
$ ... ./4~4~h
8.5
This Higher Service Level will add an entry level Finance Technician I position to assist with the growth of
activities handled by the Finance Department. As a support function, the increase of activities in all other
Departments eventually impacts the provision of services provided by Finance. Over the past 3 years the
Department has encountered the following increases in workloads: 1) Number of Full-Time Employees
increased by 11.6%; 2) Number of W-2 Wage reports issued for both full-time and part-time employees
increased by 18.6%; 3) Number of checks deposited into City accounts increased by 14.6%; and 4) Number of
checks prepared for vendor payments increased by 14.8%. It is foreseeable that the continued growth of the
City will continue to have an impact on these types of activities.
In addition to the workload indicators identified above, the Finance Department has also experienced an
increase in the workload caused by the more direct billing and collection of Fire Department related fees and
charges. Prior to July 1, 1997, all financial aspects of the Dougherty Regional Fire Authority J.P.A. financial
reporting were handled by another entity. Also, in Fiscal Year 1998-99 the City will be implementing new
computer financial reporting systems. In this type of conversion there will be a need for Staff to complete
additional data entry to set-up the new system and conduct parallel testing.
The cumulative impacts of growth in the City organization necessitate the additional Finance support personnel
at this time.
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I HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1998-99 1998-99
I PERSONNEL SERVICES
Salaries F.T. $ 30,732 $ 459,722
I Salaries F.T. (JPA) 0 3,724
Salaries P.T. 0 20,614
Salaries O.T. 0 1,231
Retirement 3,768 58,806
I Retirement (JPA) 0 458
Group Insurance 8,277 59,033
Group Insurance (JPA) 0 423
I Workers Compensation 160 2,513
Workers Compensation (JPA) 0 20
Workers Compensation (JPA) 0 0
F.I.C.A. 446 5,538
I F.I.C.A. (JPA) 0 54
TOTAL PERSONNEL SERVICES $ 43,383 $ 612,136
SERVICES & SUPPLIES
I Office Supplies $ 250 $ 3,375
Postage 0 6,285
Copier Supplies 0 1,075
I Operating Supplies 0 3,400
Communications 0 8,400
Advertising 0 1,730
Printing & Binding 100 10,370
I Repairs & Maintenance 0 125
Book & Publications 0 1,000
Memberships & Dues 0 1,035
Mileage & Auto Allowance 0 3,130
I Travel, Conferences & Meetings 0 4,185
Training 200 9,300
Filing Fees 0 1,600
I Intemal Service Charge 0 13,854
TOTAL SERVICES & SUPPLIES $ 550 $ 68,864
CONTRACT SERVICES
I General $ 0 $ 45,950
COP Trustee/Arbitrage Report 0 3,435
TOTAL CONTRACT SERVICES $ 0 $ 49,385
I CAPITAL OUTLAY
Improvements $ 500 $ 500
Fumiture & Fixtures 1,195 2,195
I Machinery & Equipment 3,320 3,320
TOTAL CAPITAL OUTLAY $ 5,015 $ 6,015
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BUILDING MANAGEMENT
This budget funds the maintenance and operation of the Dublin Civic Center and the City's Public Works
Corporation Yard, including supply, utility, telephone, contract service, and repair costs associated with
both buildings. This pudget also funds the lease payment to Dublin Information, Inc., for rental of the
Civic Center as well as contract service costs from MCE Corporation for all five of the City's buildings.
The current budget for Fiscal Year 1997-98 is $1,915,874. Estimated expenditures for Fiscal Year
1997-98 are approximately $98,886 (5%) less than the adopted budget. This difference is primarily
attributable to the difference between the actual lease payment and the budgeted lease payment for the
Civic Center. If the lease payment line item is removed from the total, estimated expenditures for
1997-98 are projected to exceed the budget by approximately $7,789. This overrun is primarily
attributable to unplanned expenditures for replacement of security video equipment in the Police Wing
and increased utility usage due to the additional staff handling the development workload.
The proposed budget for Fiscal Year 1998-99 based on the Current Level of Service is $2,256,644. This
budget represents an approximate $439,656 or 24% increase over the previous fiscal year's
expenditures. This increase is primarily attributable to the following: 1) the City is legally required to
budget the entire amount of the lease payment, which is $1,719,374, although a portion of the payment
will be offset by interest on the 1993 Certificate of Participation Reserve Fund. The actual payment for
Fiscal Year 1998-99 is estimated to be $1,614,906, which is approximately $121,662 higher than the
estimated payment for Fiscal Year 1997-98; and 2) for Fiscal Year 1998-99, Staff proposes establishing
an annual internal service fund charge for future funding of major building, electrical and mechanical
systems replacement at the Civic Center and the Shannon Community Center. The proposed charge for
Fiscal Year 1998-99 is $190,408.
The budget request for line items other than the lease payment is approximately $23,118 higher than
anticipated expenditures for 1997-98. This increase is due in part to anticipated cost of living increases
from MCE Corporation and Tri-Valley Janitorial, as well as a number of building improvement items such
as required leak detection testing and replacement for the fuel tanks, repair of the card key system for
the fuel pump, painting of the kiosk and roll-up doors, and applying sun control to windows in the
Finance Department.
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
BUILDING MANAGEMENT -1050
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CONTRACT
General (001 ) $ 2,256,644 $ 2,256,644 Landscape Laborer I 0.94 0.94
Landscape Laborer II 0.14 0.14
;',$ '..'m2i256;6R\# ;~$ ..'12t1256;6IiI...;,,;.: 'i TOTAL,. ... ....... 1.08 'm g
This budget finances one full-time Contract Building Leadman who is responsible for the maintenance, security,
minor improvement, and contract supervision related to the Civic Center, Corporation Yard, Shannon Center,
Senior Center, Heritage Center, and Dublin Swim Center. In addition, this increment provides for a part-time
assistant for the Leadman and also for supplies, utilities and contract services associated with the operation
and maintenance of the Civic Center and Corporation Yard.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997 -98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 608 $ 700 $ 900 $ 900
Operating Supplies 8,090 8,360 7,302 8,400
Printing & Binding 34 0 0 0
Repairs & Maintenance 2,191 1,000 200 1,500
Rentals & Leases 1,496,816 1,599,919 1,493,244 1,719,374
Gas/Electric 114,585 115,000 119,240 122,000
Water/Sewer 8,053 3,600 8,000 8,500
Telephone 29,900 29,400 32,000 33,000
Filing Fees 907 920 907 950
Intemal Svc Charge - Building 0 0 0 190,408
TOTAL SERVICES & SUPPLIES $ 1,661,184 $ 1,758,899 $ 1,661,793 $ 2,085,032
CONTRACT SERVICES
General $ 164,104 $ 155,450 $ 151,585 $ 159,021
TOTAL CONTRACT SERVICES $ 164,104 $ 155,450 $ 151,585 $ 159,021
CAPITAL OUTLAY
Improvements $ 1,472 $ 1,525 $ 3,610 $ 12,591
Machinery & Equipment 1,574 0 0 0
TOTAL CAPITAL OUTLAY $ 3,046 $ 1,525 $ 3,610 $ 12,591
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INSURANCE
The City's insurance budget includes several components. The City obtains General Liability Insurance
through a pooled risk sharing arrangement offered by ABAG PLAN Corporation. This group currently
includes 29 cities in the Greater Bay Area, and offers coverage to the limit of $7 million per occurrence.
In addition to General Liability coverage, the policy also includes Property and Errors and Omissions
Coverage for the City.
The Insurance budget for Fiscal Year 1997-98 was $146,803. Estimated expenditures for Fiscal Year
1997-98 will be $139,042, approximately $7,761 (5%) less than the adopted budget. This can be
attributed to lower than expected payments for insurance claims.
The budget necessary to provide the Current Level of coverage for Fiscal Year 1998-99 is $143,047.
This represents a 2.9% increase over estimated expenditures for Fiscal Year 1997-98 and is attributable
to the following: 1) Increases in the County contract services surcharge and the ABAG Property and
Bond insurance premiums; and 2) A projected increase in potential insurance claims expenses. The
County's increase is due to a new insurance premium allocation system effective July 1, 1998. The
ABAG Plan premium increases, which are minimal, are based on the rate of inflation and property
appreciation variables. It should be noted that the City's loss experience has been stable; consequently,
the City realized a decrease in its General Liability insurance premium for Fiscal Year 1998-99.
The proposed insurance budget for Fiscal Year 1998-99 is comprised of the following components:
General Liability Insurance - The City's General Liability Insurance coverage as noted above is
provided through a risk sharing pool. The total premium estimated for 1998-99 is $65,372. In addition,
ABAG PLAN will return an equity dividend based on the performance of the pool and the City of Dublin's
loss history. In Fiscal Year 1996-97 the City received a dividend of $49,775. In Fiscal Year 1997-98, the
City received a dividend of $109,070. In Fiscal Year 1998-99, it is projected that the City will receive a
dividend of approximately $85,197. The City's Fiscal Year 1998-99 dividend of $37,061 is reflected in
the General Fund as a Miscellaneous Revenue. The ABAG Plan Board of Directors recently voted to
fund an increase in the Limit of Coverage using a portion of equity disbursement funds. Effective July 1,
1998, the Limit of Coverage will increase from $5 million to $7 million. This adjustment is due to the
increase in risk exposure (financial severity of losses) and market trends.
Claims Expense - The City has a $50,000 deductible for general liability claims. Included in this
deductible as a claims cost is any expense related to legal counsel. Based on outstanding claims, loss
reserves, and loss history, Staff recommends a budget of $20,000 for Fiscal Year 1998-99.
Property Insurance - This coverage covers all City owned facilities, including the Civic Center, Parks,
Corporation Yard, Swim Center, Shannon Community Center, the Heritage Center, the Dublin fire
station and related equipment and vehicles. The estimated cost for 1998-99 is $13,856.
County Contract Services - Previously, the City paid a separate surcharge on all County contract
services for liability insurance. In accordance with the County's new insurance premium allocation
system effective July 1, 1998, this surcharge will cover Police Services only. The estimated surcharge
for Fiscal Year 1998-99 is $39,051. Insurance premiums associated with Animal Control and Traffic
Signal Maintenance services are now included in overhead charges for each respective service. In
addition, the Alameda County Fire Department will charge the City directly for insurance costs
associated with the contract for fire services.
Tenant Insurance - This insurance is offered as a service to individuals or groups who utilize City
facilities. The user pays the City for the cost of the premium and the City absorbs the taxes and all
administrative costs. It is projected that $4,108 in expenses associated with this program will be offset
by revenue generated from user fees.
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PROGRAM
GENERAL
GOVERNMENT
FUND
COST BY FUND
INCREMENT
TOTAL
General (001)
$
143,047 $
$ ... . 143047:
DESCRIPTION
TOTAL PERSONNEL SERVICES $
SERVICES & SUPPLIES
Insurance Premiums $
Insurance Claims Expense
TOTAL SERVICES & SUPPLIES $
TOTAL CONTRACT SERVICES $
TOTAL CAPITAL OUTLAY $
lE~J1~~..~e'fIVI"'l!~~~'[......
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
INSURANCE -1060
CUMULATIVE
TOTAL
143,047
ACTUAL
1996-97
115,393
7,385
122,778
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
No personnel are included in this activity.
BUDGET
1997-98
o
$
o
o
$
$
$
$
o
128,803
18,000
146,803
o
o
-20-
ESTIMATED
1997-98
$
o
$
$
$
$
129,070
9,972
139,042
o
o
CURRENT
SERVICE
LEVEL
1998-99
$
o
$
$
$
$
123,047
20,000
143,047
o
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ELECTIONS
This budget finances the administration of municipal elections. The cost of personnel associated with
this task is identified in the City Manager/City Clerk (Department #1020) budget.
During Fiscal Year 1997-98, no elections were held. Training costs were included for the City Clerk's
attendance at the annual Election/New Law Seminar. Estimated expenditures for Fiscal Year 1997-98
were $651 (15% lower than the adopted budget).
The 1998-99 budget includes funding for the City's General Municipal Election to be held in November,
1998, at which time citizens will elect a Mayor for a 2-year term, and two Councilmembers for 4-year
terms. City Clerk training expenses are also included.
The total recommended budget for Fiscal Year 1998-99 is $6,415.
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PROGRAM
GENERAL
GOVERNMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ELECTIONS -1070
SERVICE LEVEL
CURRENT
(RECOMMENDeD)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
FUND
COST BY FUND
INCREMENT
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
General (001)
$ 6,415 $
6,415 Personnel associated with this activity are funded in
City Manager/City Clerk
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997-98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies 41 0 0 50
Printing & Binding 5,218 0 0 1,400
Mileage & Auto Allowance 33 131 70 165
Travel, Conferences & Meetings 15 0 0 50
Training 0 635 581 650
TOTAL SERVICES & SUPPLIES $ 5,307 $ 766 $ 651 $ 2,315
CONTRACT SERVICES
General $ 15,205 $ 0 $ 0 $ 4,100
TOTAL CONTRACT SERVICES $ 15,205 $ 0 $ 0 $ 4,100
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
mr:Qjt[~b~~~ttlJil~$jf
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NON-DEPARTMENTAL
The Non-Departmental Budget has historically funded items which are not allocated to another Budget
Activity. For Fiscal Year 1998-99 this budget includes: property tax payments for Zone 7 Bonded
Indebtedness on the Civic Center property; filing fees associated with Dublin Information, Inc; and a
Contingent Reserve to cover unanticipated expenses which may occur during Fiscal Year 1998-99.
The recommended budget for the Non-Departmental Activity for Fiscal Year 1998-99 totals $50,020.
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PROGRAM
GENERAL
GOVERNMENT
FUND
General (001)
DII (601)
$
$
50,000 $
20 $
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Filing Fees
Property Tax
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
MISCELLANEOUS
Contingent Reserve
TOTAL MISCELLANEOUS
T'~~I!'~lmI:rr;~I:~lm.:m.
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
NON-DEPARTMENTAL -1080
SERVICE LEVEL
CURRENT
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
50,000
20
150"020
No personnel are included in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1996-97 1997-98 1997-98 1998-99
$ 0 $ 0 $ 0 $ 0
$ 10 $ 10 $ 10 $ 10
7 10 8 10
$ 17 $ 20 $ 18 $ 20
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 0 $ 8,248 $ 0 $ 50,000
$ 0 $ 8,248 $ 0 $ 50,000
-24-
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POLICE SERVICES
Police Services for the City of Dublin are performed under a contract with the Alameda County Sheriff's
Office. The County Sheriff, under consultation with the City, designates the Commanding Officer who
functions and is empowered to act as the City's Police Chief. Patrol, criminal investigation, crime
prevention and business office functions are performed from the Dublin Civic Center location. Dispatch
and some data processing functions are handled at the Alameda County Sheriff's Office located at the
Eden Township Substation (San Leandro). In addition to Sheriff's Office Personnel, two full-time civilian
City employees are assigned to Police Services. One employee assists with Crime Prevention
Programs, and the other serves as an Administrative Assistant and manages support services for the
Department.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $4,534,707. This
represents an increase of $119,624 or 2.7% over the estimated expenditures for Fiscal Year 1997-98.
This increase is primarily attributable to the following: 1) Increased salary and benefit costs pursuant to
the County's collective bargaining agreements; 2) Increased rental fees for vehicles used by the Special
Enforcement Team; 3) Increased Internal Service Fund Charges for Police vehicles due to increased
vehicle acquisition cost; and 4) Increased contract costs associated with CAL-ID and Dispatch.
The following comparison identifies workload indicators from calendar years 1996 and 1997:
WORKLOAD INDICATORS
INDICATOR
ACTUAL 1997
39,116
3,447
7,211
1,224
5,131
20,229
137
91
97
153
51
$ 134,279
403
995
897
727
1,150
ACTUAL 1996
38,236
3,205
6,235
1,076
4,867
22,451
163
70
83
152
49
$ 48,917
393
1,258
708
770
1,045
Calls for Service
Reports Written
Citations Issued
Arrests
Citizen Inquiry/Person
Citizen InquiryfTelephone
School Presentations
Group Talks & Service Organizations
Neighborhood Watch Groups
Merchant Alert Members
Narcotic Arrests
Narcotic Seizures
Accidents Investigated
Cases Assigned to Investigations
Investigation/Complaints Filed
Total Major Part I Crimes
Total Major Part II Crimes
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PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
POLICE SERVICE - 2010
SERVICE LEVEL
CURRENT
(RECOMMENDEQ)
PERSONNEL SUMMARY
COST BY FUND
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001 ) $ 4,456,863 $ 4,456,863 CITY
Community Safety 1 1
Criminal Asst
Activities 768 768 Administrative Asst 1 1
(200)
CONTRACT
Supplemental 62,720 62,720 Captain 1 1
Law Lieutenant 1 1
Enforcement Patrol Sergeant 5 5
(202) Detective Sergeant 4 4
Patrol Officer 21 21
Federal COPS 14,356 14,356 Secretary 1 1
Grant (203) Traffic Officer 2 2
Specialist Clerk 2 2
Sheriffs Tech 1 1
::rriti.lIt'=:r=!r:!r:IIII::!:; :I::$.I'i$.ttl1f:t:::~r::~I :::!~:~$.I'i.l'Qt:::r:!::::::~:rr =rr.":!:I::!:!:::!:::!r:!::::r::~:rrr:m~I:rrr """"""""""";';"""IQ"';"';""""""".,.,.,.,.,.,.,.;.,.,.;.;.,.; ...............................4.Il".................................
................ ......................... ~Iffmmff~~mtm;.: ,'.. )ttrmfrIrff~rr
................ .........................
.;:;:;:;:;:;:;:;:;:;:;:;:;:;:;:;.:........:;:;:;:;:;:;:;:::;:;:;:::::;:;:;:::;:::::;:::::::;
This budget finances the Current Staffing Level. In addition to the personnel costs identified above, the City
also pays its prorated share of personnel costs associated with the Alameda County Eden Township
Substation and Headquarters as follows: .08 - FTE - Undersheriff and Prorated share of Dispatch Center.
This budget increment also finances: 1) The cost of operating ten (10) patrol vehicles and ten (10)
unmarked and undercover vehicles; 2) Necessary services and supplies to support the operations of the
Police Department; 3) Additional equipment to improve the overall operation of Police programs and the
Police facility; and 4) County contract overhead charges. It is important to note that this budget includes
the grant-funded Bicycle Patrol Officer which was added during Fiscal Year 1996-97. It is anticipated that
the City will fund this position in Fiscal Year 1998-99, due to continued State funding of the COPS grant
program.
With the current staff level, the Police Department can accomplish or make substantial progress on the
following goals:
City Council Priority
1998 GOALS
High
High
1. Develop and implement a "Community to Cop Connection" Program.
2. Explore feasibility/desirability of developing a juvenile offenders
diversion program.
3. Explore feasibility/desirability of a citizens volunteer program for
Dublin Police Services.
4. Explore the feasibility of a Police Youth Academy.
High
Medium
-26-
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CURRENT
I SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997-98 1998-99
I PERSONNEL SERVICES
Salaries F.T. $ 48,250 $ 101,487 $ 99,344 $ 107,003
Retirement 5,796 12,427 12,163 13,099
I Group Insurance 3,232 9,945 11,327 11,539
Workers Compensation 875 1,229 1,024 1,195
F.I.C.A. 687 1,472 1,441 1,552
I TOTAL PERSONNEL SERVICES $ 58,840 $ 126,560 $ 125,299 $ 134,388
SERVICES & SUPPLIES
I Office Supplies $ 4,625 $ 4,450 $ 4,450 $ 4,670
Postage 1 ,498 1,525 1,680 2,424
Copier Supplies 1,863 3,932 3,460 3,500
I Operating Supplies 13,081 16,510 15,250 18,230
Communications 3,523 4,500 2,810 3,800
Advertising 0 200 210 200
Printing & Binding 3,610 3,058 3,280 4,155
I Repairs & Maintenance 1,793 1,700 1,450 1,400
Rentals & Leases 13,728 16,870 15,435 20,335
Book & Publications 322 1,160 1,110 1,655
I Memberships & Dues 277 360 360 410
Mileage & Auto Allowance 289 400 400 500
Travel, Conferences & Meetings 1,648 4,780 4,500 4,535
Training 1,054 1,080 1,050 1,265
I Telephone 3,409 3,500 3,025 3,400
Internal Service Charge 16,044 21,081 23,603 28,292
Internal Svc Charge - Vehicles 136,218 156,403 150,338 158,140
I TOTAL SERVICES & SUPPLIES $ 202,982 $ 241,509 $ 232,411 $ 256,911
CONTRACT SERVICES
I General $ 29,252 $ 15,466 $ 16,829 $ 20,370
Personnel 2,900,950 3,215,853 3,270,131 3,288,915
Vehicles 12,347 11,464 13,000 14,061
I Indirect 192,190 212,991 216,141 218,411
Dispatch 317,308 380,771 380,772 456,425
Administration - Financial Services 17,090 16,312 18,021 20,581
Services & Supplies 40,099 47,769 39,520 52,190
I Booking Fees 53,572 60,000 53,444 60,000
TOTAL CONTRACT SERVICES $ 3,562,808 $ 3,960,626 $ 4,007,858 $ 4,130,953
I CAPITAL OUTLAY
Improvements $ 0 $ 0 $ 0 $ 350
Furniture & Fixtures 9,247 1,920 3,390 660
I Machinery & Equipment 23,895 46,505 46,125 11,445
TOTAL CAPITAL OUTLAY $ 33,142 $ 48,425 $ 49,515 $ 12,455
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CROSSING GUARDS
The City of Dublin currently provides six adult crossing guards to assist elementary students in crossing
heavily traveled streets on their way to and from school. In November of 1997, the City and the Dublin
Unified School District (DUSD) jointly funded the addition of one crossing guard to serve the reopened
Dublin Elementary School.
Crossing guard services are provided through a contract with All City Management Services, Inc.. The
agency provides the recruitment, training, supervision, and substitute personnel associated with this
program. .
The budget for Crossing Guard activities for Fiscal Year 1997-98 was $49,048. Estimated expenditures
for Fiscal Year 1997-98 will be approximately $48,163, (1.8%) less than the adopted budget This can
be attributed to a slight reduction in the number of service hours needed to staff the six locations due to
minimum school days. In addition, the Fiscal Year 1997-98 budget will be offset by an estimated $3,432
in revenue. This amount represents the contribution to be received from the DUSD to partially fund the
new crossing guard at Dublin Elementary School.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $52,887. This
amount represents a 9.8% increase over the estimated expenditures for Fiscal Year 1997-98. The
increase is due to funding the additional crossing guard at Dublin Elementary School for a full school
year. The City anticipates no revenues from the Dublin Unified School District for Fiscal Year 1998-99.
The Fiscal Year 1998-99 budget provides for a total of 4,680 hours of adult crossing guard services.
This estimate is based on providing services on an average of 4.3 hours per day in accordance with the
DUSD schedule for School Year 1998-99. Also, the service provider proposes no increase to the
current hourly rate of $11.29. The service provider has secured several contracts with a number of Bay
Area communities and allocates the cost of one site supervisor position to several contract agencies.
This results in a cost savings to the City of Dublin.
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PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CROSSING GUARDS - 2020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB I INCREMENT I CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 52,887 $ 52,887 No City personnel are included in this activity.
" ::, :: '52:887 '" '" """<..' ''i. 'I.'. ,',", .<".' T'
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997 -98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 50 $ 0 $ 50
TOTAL SERVICES & SUPPLIES $ 0 $ 50 $ 0 $ 50
CONTRACT SERVICES
General $ 40,926 $ 48,998 $ 48,163 $ 52,837
TOTAL CONTRACT SERVICES $ 40,926 $ 48,998 $ 48,163 $ 52,837
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
-29-
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ANIMAL CONTROL
The City contracts with the Alameda County Sheriff's Department for Animal Control Services provided
within the boundaries of the City. This includes: patrol, enforcement of animal related laws and
ordinances, investigation of dog bites and attacks, collection of stray animals, and Shelter services. The
Administrative Services Department is responsible for the oversight and evaluation of services rendered.
In addition, personnel from this office have direct responsibility for conducting Vicious Dog Hearings and
serving as a liaison with Sheriff's Department Personnel. The City Staff participate on a Management
Committee which oversees the Animal Shelter operation.
The budget for Animal Control Activities for Fiscal Year 1997-98 was $200,124. It is estimated that
approximately $188,287 will be expended in Fiscal Year 1997-98. The reduction in expenses compared
to the Budget is due primarily to the following factors: 1) Field Service costs are approximately $10,000
less than the budget. This is due to a decrease in indirect costs and a reduction in the City's prorated
share of costs; and 2) Capital costs are slightly less than the amount budgeted due to a reduction in the
City's prorated share of costs.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $180,700. This
represents a decrease of approximately 4%, and is primarily due to a decrease in the City of Dublin's
proportionate share of the usage of the Animal Shelter, affecting both the amount paid for operations
and the amount paid for debt service.
Each year the cost of debt service, as well as the Animal Shelter operational cost, will fluctuate based on
the percentage of live animals handled from each of the participating jurisdictions. Historically, the City
of Dublin's share of the Shelter's operating cost has fluctuated as shown below:
SHARE OF SHELTER OPERATING COSTS
1994-95
14.3%
1997-98
21.63%
1998-99
17.39%
1995-96
14.8%
1996-97
15.4%
The Animal Control costs are partially offset by revenues generated from City of Dublin animal licenses.
The following table identifies revenues generated and the number of licenses issued:
Revenue
# of Licenses Issued
Actual 1995-96
$3,953
391
Actual 1996-97
$4,445
433
Estimated 1997-98
$4,500
433
Projected 1998-99
$4,600
442
The following workload indicators identify statistics calculated on a fiscal year basis:
ANIMAL CONTROL WORKLOAD INDICA TORS
Impounded
Bites
Complaints
Citations
Injured
Total Dead Pick Up
Vet Dead Pick Up
Vicious Dog Hearings
Actual 1995-96
606
39
103
85
6
912
583
12
Actual 1996-97
862
25
80
77
9
722
455
14
Estimated 1997-98
539
32
87
66
8
612
380
18
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PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ANIMAL CONTROL - 2030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB I INCREMENT I CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 180,700 $ 180,700 No City personnel are included in this activity. This activity
is administered by the Administrative Services Department.
mOTAL; T::, ::;$.;; .80.7.00) . $::' 180;70Q
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Shelter Services
Field Services
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Building
Machinery & Equipment
TOTAL CAPITAL OUTLAY
l'OTALACTI\IrrYm<;~sm
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1996-97 1997 -98 1997-98 1998-99
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 61,706 $ 92,450 $ 92,785 $ 86,000
24,659 39,000 29,000 39,500
$ 86,365 $ 131,450 $ 121,785 $ 125,500
$ 22,996 $ 68,674 $ 66,502 $ 0
1,153 0 0 0
$ 24,149 $ 68,674 $ 66,502 $ 55,200
l'~g~rt(fo
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TRAFFIC SIGNALS AND STREET LIGHTING
This budget finances the maintenance, repair, and energy costs associated with the operation of traffic
signals and commercial and residential street lighting throughout the City. Traffic signal maintenance
services are provided to the City by Alameda County.
The street lighting costs proposed for Fiscal Year 1998-99 for the Current Service Level total $130,987.
These costs will be funded by the Dublin Street Light Maintenance Assessment District No. 83-1. Those
lighting costs funded by the District and shown in this budget represent the major costs associated with
the District. Expenditures for 1997-98 are estimated to be $4,053 less than budgeted. This decrease is
due in part to the fact that some new development street lighting was not installed as planned. For
Fiscal Year 1998-99, the budget includes the addition of new development lighting for the Hansen Hill
Phase I development and California Creekside/Brookside for a full year, as well as other development
for part of the year.
Traffic signal maintenance and energy costs proposed for Fiscal Year 1998-99 total $104,750. Signal
costs are proposed to increase by approximately 3.5%. The City acquired four new traffic signals during
Fiscal Year 1997-98 which will be in operation for a full year. Further, the City anticipates acquiring an
additional five signals during Fiscal Year 1998-99. It is anticipated that the energy usage decrease from
the installation of red LED's in 16 of the older intersections will offset the cost of the new intersections.
All new intersections are being constructed with red LED's.
The cost of both traffic signal and street lighting maintenance is partially offset by reimbursements for
accident damage repairs. In addition, one quarter of the cost of maintenance of the Dublin
Boulevard/San Ramon Road intersection signal is reimbursed to the City by Caltrans.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
ACTUAL
1996-97
BUDGET
1997-98
ESTIMATED
1997-98
ESTIMATED
1998-99
Traffic Signals
Street Lights (City Owned)
Street Lights (Caltrans Owned)
Total Street Lights
23
1,794
3
1,797
28
1,976
3
1,979
27
1,794
3
1,797
32
2,063
3
2,066
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY TRAFFIC SIGNALS & STREET LIGHTING - 2040 CURRENT
(RECOMMENDEP)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Traffic Safety (205) $
Gas Tax (206)
Street Light (710)
40,450 $
64,300
130,987
40,450
64,300
130,987
.TOTAL...".
.$. . 235'737.$ .235737
ACTUAL
DESCRIPTION 1996-97
TOTAL PERSONNEL SERVICES $ 0
SERVICES & SUPPLIES
Memberships & Dues
Travel, Conferences & Meetings
Gas/Electric
TOTAL SERVICES & SUPPLIES
$
1,000
95
104,204
1 05,299
$
CONTRACT SERVICES
General
TOTAL CONTRACT SERVICES
$
$
76,613
76,613
CAPITAL OUTLAY
Improvements
$
$
TOTAL CAPITAL OUTLAY
No City personnel are included in this activity.
BUDGET
1997-98
$ 0
$
1,000
95
128,700
129,795
$
$
$
100,060
100,060
o
$
$
o
o
o
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ESTIMATED
1997-98
$ 0
$
1,000
125
115,285
116,410
$
$
$
94,112
94,112
$
$
CURRENT
SERVICE
LEVEL
1998-99
$ 0
$
1,000
125
119,342
120,467
$
$
$
111,170
111,170
o
$
4,100
o
$
4,100
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DISASTER PREPAREDNESS
This budget identifies funding for a variety of activities related to disaster preparedness and emergency
response. Major activities include: a part-time Management Assistant position to address preparedness
issues, public information and neighborhood preparedness, and specialized training.
The budget for Disaster Preparedness activities for Fiscal Year 1997-98 was $34,030. Estimated
expenditures for Fiscal Year 1997-98 are $22,133, which is approximately 54% less than the adopted
budget. The primary reason for this difference is that the Management As~istant position was vacant for
approximately four months during the Fiscal Year.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $38,544. This
represents an increase over the estimated 1997-98 expenditures of $16,411. The primary reasons for
the proposed increase include funding of the Management Assistant position for a full year; and capital
improvements to the City's Emergency Operations Center (EOC), including the installation of emergency
power to all circuits which serve the EOC and networking for a computer.
During Fiscal Year 1998-99, Staff anticipates that the following goal will be accomplished under the
Current Service Level:
City Council Priority
1998 GOALS
High
Undertake a tabletop disaster exercise.
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FIRE SERVICES
On July 1, 1997, the City of Dublin entered into a contract with Alameda County Fire District (ACFD) for
the provision of fire and emergency response services. Consequently, these services are no longer
provided by the Dougherty Regional Fire Authority (DRFA). DRFA continues to exist as a joint powers
authority for the purposes of distributing the outstanding liabilities and assets to the Cities of Dublin and
San Ramon. Staff estimates that the City of Dublin's share of the DRFA liabilities for Fiscal Year 1998-
99 will be approximately $162,981.
Fire Services are provided through a contract for service with the ACFD. The estimated cost of this
contract for Fiscal Year 1998-99 is $3,796,684. The ACFD provides Dublin with 27 line personnel which
are assigned to the City on two engine companies and one truck company. One engine company and
one truck company are located at Dublin Fire Station No. 16 and one engine company is located at the
Santa Rita Fire Station. The Fire District also provides first responder/paramedic service on the two
engine companies; in addition to Fire Prevention services through the allocation of a Deputy Fire
Marshal and one Fire Inspector to the City, and all other necessary fire and emergency medical support
services.
The City of Dublin is directly responsible for maintenance of Dublin Fire Station No. 16. The cost
associated with maintenance and operation of this fire station for Fiscal Year 1998-99 is estimated at
$47,944. For Fiscal Year 1998-99, Staff proposes establishing an annual internal service fund charge
for future funding of major fire apparatus and equipment. The proposed charge for Fiscal Year 1998-99
is $276,591.
As indicated on the following pages, the estimated cost to provide Fire Services to the City during Fiscal
Year 1997-98 was $3,722,438, approximately $47,525 (1.3%) over the amount budgeted. The proposed
budget for Fiscal Year 1998-99 is $4,292,099. This is approximately $569,661 or 15.3% more than the
estimated expenditures for Fiscal Year 1997-98. This increase is attributable to the following: a
significant increase in DRFA liability expenses; the establishment of an internal service fund charge for
the replacement of fire apparatus and equipment; increased contract fire personnel salary & benefit
costs; increased contract fire prevention staffing to keep pace with development; increased indirect
charges; increased dispatch costs; and increased fire station maintenance and operation costs.
The cost for fire services will be offset by approximately $408,380 in fire related revenues resulting in a
total net cost to the City of $3,883,719.
The total recommended budget for this activity for Fiscal Year 1998-99 is $4,292,099.
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PROGRAM
PUBLIC SAFETY
CITY OF DUBLIN
1998-99 PRELIMINARY BUD~ET
ACTIVITY
FIRE SERVICES - 2060
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
General (001) $ 4,210,354 $ 4,210,354
Emergency Medical
Services (230) $ 81,745 $ 81 f 745
,$ 4292099. i$ . ., 4292ID99,u '
SERVICE LEVEL
CURRENT
(RECOMMENDeD)
PERSONNEL SUMMARY
INCREMENT
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
CONTRACT
Fire Captain 9.00 9.00
Fire Engineer 9.00 9.00
Firefighter/ 7.00 7.00
Paramedic
Firefighter 2.00 2.00
Deputy Fire Marshal 1.00 1.00
Fire Inspector .1.QQ 1.00
Subtotal Fire 29.00 . 29.00
Landscape Leadman 0.01 0.01
Landscape Laborer I 0.06 0.06
Landscape Laborer II 0.08 0.08
Landscape Laborer III .Q..Q1 0.01
Subtotal Maint 0.16 0.16
29:!l6
This budget increment funds contract fire and emergency response and fire prevention services with Alameda
County Fire District; operation and maintenance costs associated with the City's Fire Station No. 16; and the
City of Dublin's share of Dougherty Regional Fire Authority's (DRFA) outstanding liabilities.
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I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997 -98 1997-98 1998-99
I PERSONNEL SERVICES
Group Insurance $ 0 $ 28,993 $ 34,900 $ 35,944
Workers Compensation 0 47,089 33,260 123,598
I S.U.I. 0 0 2,844 3,439
TOTAL PERSONNEL SERVICES $ 0 $ 76,082 $ 71,004 $ 162,981
SERVICES & SUPPLIES
I Office Supplies $ 0 $ 0 $ 250 $ 300
Postage 0 0 400 425
Copier Supplies 0 0 50 50
I Operating Supplies 0 0 600 750
Printing & Binding 0 0 10 10
Insurance 360 0 0 0
Repairs & Maintenance 0 0 200 0
I Gas/Electric 580 11,000 9,500 9,500
Water/Sewer 0 2,700 3,100 3,100
Telephone 0 0 860 860
I Professional Services 8,336 6,720 8,570 4,000
Internal Service Charge 0 0 0 2,089
Internal Svc Charge - Vehicles 0 0 0 276,591
I TOTAL SERVICES & SUPPLIES $ 9,276 $ 20,420 $ 23,540 $ 297,675
CONTRACT SERVICES
General $ 2,736,712 1,900 $ 6,898 $ 6,975
I Alameda County Fire District
Personnel 0 3,184,100 3,205,461 3,385,484
Vehicles 0 63,955 87,097 76,250
I Indirect 0 62,740 71,828 103,176
Dispatch 0 63,586 71,652 72,782
Service & Supplies 0 145,310 129,623 124,992
Emergency Medical Services 0 34,000 33,980 34,000
I Building Maintenance 0 13,220 12,352 11,778
Grounds Maintenance 0 4,800 4,203 4,944
TOTAL CONTRACT SERVICES $ 2,736,712 $ 3,573,611 $ 3,623,094 $ 3,820,381
I CAPITAL OUTLAY
Improvements $ 5,700 $ 4,800 $ 4,800 $ 5,262
I Fumiture & Fixtures 0 0 0 5,800
Machinery & Equipment 108 0 0 0
TOTAL CAPITAL OUTLAY $ 5,808 $ 4,800 $ 4,800 $ 11,062
I ,3l~1'.tl9i*i~ $." ~,?~~~8 , \~~~J~~09'~
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PUBLIC WORKS ADMINISTRATION
This budget provides for a full-time Public Works Director/City Engineer who is responsible for the
administration of Engineering, Public Works Inspection, General and Traffic Engineering Services,
Capital Project Design and Implementation, Street Sweeping, Traffic Signal and Street Lighting
Maintenance, Public Works Maintenance Services, and Building Management. The budget also
provides the full-time services of a contract Maintenance Supervisor who directly supervises Street
Maintenance, Landscape Maintenance, Street Tree Maintenance, Park Maintenance, and Building
Maintenance performed by MCE Corporation and various subcontractors. Support services of a
Management Assistant and an Office Assistant II are also a part of this budget.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $385,466. This
represents an increase of $21,551 or 5.9% over estimated expenditures for Fiscal Year 1997-98. This
increase is primarily due to higher personnel cost.
With the current staffing level, the following 1998 City goals can be accomplished.
City Council Priority
1998 GOALS
High
1. Perform contract evaluation for Alameda County Signal and Lighting
Maintenance.
2. Work with East Bay Regional Park District and Alameda County to
complete development of unbuilt portion of Iron Horse Trail.
3. Implement five new community volunteer projects.
4. Monitor Caltrans and ACTA on the right-of-way acquisition and
construction of the 1-580/1-680 interchange improvements and
downtown hook ramps.
5. Undertake update to Eastern Dublin Traffic Impact Fee.
6. Work with Tri-Valley Transportation Council to develop and adopt a
Regional Traffic Impact Fee.
7. Work with BART to develop additional parking.
8. Work with Contra Costa County to establish a fee in Contra Costa
County to pay for needed roadway improvements in Dublin.
9. Complete alignment studies for eastern Dublin major arterials
(Tassajara Road and Fallon Road).
10. Report to Council on Downtown Traffic Impact Fee.
11. Update and expand Standard Street Improvement Details (street lights,
decorative paving, medians, landscaping).
12. Report to Council on Underground Utility Project priorities.
13. Study options for replacing the Civic Center fountain pumps in order to
provide more hours at a lower cost.
High
High
High
High
High
High
High
High
High
Medium
Medium
Medium
One Higher Service Level is also presented in the Fiscal Year 1998-99 budget. The Higher Service
Level recommends increasing the .5 FTE Office Assistant II position to .75 FTE. The cost associated
with this increment is $11,893. This increase is recommended in order to provide adequate support to
Engineering Staff due to the increase in development activity.
The total recommended budget for Fiscal Year 1998-99 is $397,359.
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
PROGRAM
TRANSPORTATION
FUND
COST BY FUND
INCREMENT
TOTAL
General (001)
Assessment Dist 710
Assessment Dist 711
Assessment Dist 713
Assessment Dist 716
TOTAL
$
381,237 $
3,914
105
105
105
466" $
CUMULATIVE
TOTAL
SERVICE LEVEL
CURRENT
(RECOMMENDeD)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
CITY
Public Wks Director
Management Asst.
Office Asst. II
CONTRACT
Maintenance Supt.
'!faTAl..
381,237
3,914
105
105
105
. ,385466
1.0
1.0
1.5
1.0
4~5
1.0
1.0
1.5
1.0
This budget increment finances the current level of service and includes the Public Works Director,
Contract Public Works Maintenance Superintendent, Management Assistant and Office Assistants II. It
also includes the necessary services and supplies, training, and equipment to support this activity.
CURRENT
SERVICE
LEVEL
1998-99
DESCRIPTION
PERSONNEL SERVICES
Salaries F.T.
Salaries P. T.
Salaries O.T.
Retirement
Group Insurance
Workers Compensation
F.I.C.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Legal Notices
Intemal Svc Charge
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
Maintenance Supervision
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
ACTUAL
1996-97
$
181,102 $
o
3,542
21,932
15,501
2,260
1,946
226,283 $
$
$
1,595 $
2,377
835
7
498
o
90
2,569
728
115
344
4,584
13,742 $
$
$
148 $
83,252
83,400 $
$
$
o $
o
o $
$
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BUDGET
1997-98
202,614
o
2,425
24,835
22,087
2,480
2,241
256,682
1,650
2,500
850
50
700
50
260
2,540
1,000
500
o
7,200
17,300
o
88,450
88,450
2,400
3,200
5,600
ESTIMATED
1997-98
$
183,500
13,975
4,465
24,124
22,163
2,060
2,177
252,464
$
$
1,700
2,525
850
50
600
o
250
2,640
950
o
o
7,197
16,762
$
$
1,100
88,410
89,510
$
$
1,857
3,322
5,179
$
$
200,253
15,038
4,465
26,311
24,079
2,451
2,372
274,969
$
$
1,800
2,650
900
50
700
50
100
2,695
1,050
500
o
8,482
18,977
$
$
o
91,520
91,520
$
$
o
o
o
$
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PROGRAM
TRANSPORTATION
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CITY
General (001) $ 11,893 $ 393,130 Public Wks Director 1.00
Assessment Dist 710 0 3,914 Management Asst. 1.00
Assessment Dist 711 0 105 Office Asst. II 0.25 1.75
Assessment Dist 713 0 105 CONTRACT
Assessment Dist 716 0 105 Maintenance Supt. 1.00
TOTAL :::'h ." $ '1"1':893, ;;;,S..,'>. .39'7';'359': TOTAl:'.:,i/;....,.' .">"> n<"'~ ., ..i. '': 4~75 ~
This higher service level would fund the increase of a .5 FTE Office Assistant position to a .75 FTE
position. The additional clerical staffing hours are needed to keep pace with increased development
activity.
DESCRIPTION
PERSONNEL SERVICES
Salaries F.T.
Salaries P.T.
Salaries O.T.
Retirement
Group Insurance
Workers Compensation
F.I.C.A.
TOTAL PERSONNEL SERVICES
HIGHER
SERVICE
LEVEL 1
1998-99
$ 0
9,318
0
1,144
1,248
48
135
$ 11,893
$ 0
0
0
0
0
0
0
0
0
0
0
$ 0
$ 0
$ 0
$ 0
;~Jf'~i$~
$ ..397,359
CUMULATIVE
TOTAL
1998-99
$ 200,253
24,356
4,465
27,455
25,327
2,499
2,507
$ 286,862
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Printing & Binding
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Internal Service Charge
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Maintenance Supervision
TOTAL CONTRACT SERVICES
$
1,800
2,650
900
50
700
50
100
2,695
1,050
500
8,482
18,977
$
$
$
91,520
91,520
$
o
TOTAL CAPITAL OUTLAY
1"OTAUACllV1f'(CO.S~m"..'...'
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STREET MAINTENANCE
Street Maintenance Services include street repair; drainage maintenance; storm patrol and clean-up;
emergency and temporary curb, gutter and sidewalk repair; traffic, street and Neighborhood Watch sign
repair and installation; striping and marking; guardrail repair; weed control; bike path maintenance; and
the City's annual slurry seal program.
The Street Maintenance Services are provided by a variety of contractors. MCE Corporation provides a
number of the services identified above, with the exception of 1) The major annual street patching
project and associated striping which is done with the annual overlay contract; 2) The slurry seal project
which is bid separately; and 3) The bi-annual striping and marking contract. The estimated expenditure
for Fiscal Year 1997-98 is $320,556.
The budget necessary to fund the Current Service Level for Fiscal Year 1998-99 totals $386,740. This
represents a net increase of $66,184, or about 20.6%, over Fiscal Year 1997-98 estimated expenditures.
This increase. is primarily due to increased street repair and striping and marking major roadways which
have experienced significant deterioration due to weather.
A portion of the 1997-98 Storm Patrol costs ($16,855) are being reimbursed by FEMA funds due to the
winter 1998 Storm Disaster.
The proposed increase in the street sign repair line item from 1997-98 to 1998-99 is due to the sign
replacements needed for the required 5-year reflectivity survey and sign replacement for the City's
regulatory signs.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1996-97 1997-98 1997 -98 1998-99
Emergency pothole patching 91 hrs 113 hrs 70 hrs 95 hrs
Catch basins inspected 770 ea 1,033 ea 911 ea 1,033 ea
Catch basins cleaned 246 ea 248 ea 243 ea 243 ea
Storm patrol & cleanup 356 hrs 417 hrs 707 hrs 456 hrs
Install new signs 55 ea 49 ea 58 ea 72 ea
Signs repaired 222 ea 255 ea 169 ea 172 ea
Bike path mai!;ltenance 112 hrs 132 hrs 145 hrs 160 hrs
Curb painting 9,297 If 6,306 If 3,018 If 6,306 If
Roadside spraying 49 ac 49 ac 73 ac 61 ac
Remove & replace asphalt 65,000 sf 73,000 sf 100,900 sf 133,000 sf
Slurry seal 93,100 sy 82,000 sy 85,660 sy 89,600 sy
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PROGRAM
TRANS PO RTA TION
FUND
COST BY FUND
INCREMENT
TOTAL
General Fund (001) $
Gas Tax (206)
NPDES (222)
141,720 $
239,920
5,100
TOTAL.
386140$
This activity funds the Current Service Level for all street maintenance activities.
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Street Repair
Drainage Maintenance
Storm Patrol
Curbs/Gutters
Sign Repair
Striping/Marking
Guardrail Repair
Weed Control
Bike Path Maintenance
Spill Cleanup
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
TOTAL CAPITAL OUTLAY
jr:Q:r~b/~e~~.,gOS1F.
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
STREET MAINTENANCE - 3020
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
141,720
239,920
5,100
CONTRACT
Landscape Foreman
Landscape Leadman
Landscape Laborer II
Landscape Laborer III
;386740 ... TOTAL
ACTUAL
1996-97
BUDGET
1997-98
$
$
o $
o $
$
98,336 $
15,626
11,313
2,426
15,873
28,293
o
26,307
3,316
6,328
207,818 $
124,500
7,180
13,740
2,940
17,720
33,144
200
21,000
4,140
6,260
230,824
$
$
$
37,123
37,123
$
$
40,000
40,000
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0.15
0.15
0.20
0.88
o
ESTIMATED
1997-98
$ 0
$ 0
$ 148,916
9,800
24,270
830
16,810
41,290
0
24,430
4,510
4,460
$ 275,316
o
$
$
45,240 $
45,240 $
0.15
0.15
0.20
0.78
CURRENT
SERVICE
LEVEL
1998-99
$
$
o
o
$
196,350
9,230
16,940
730
22,430
65,180
210
26,400
4,990
4,280
346,740
$
40,000
40,000
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STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private contract with A-1
Enterprises. This is the second year of a new five-year contract.
Street Sweeping Services are provided to commercial streets once a week and to residential streets
twice a month. During the heavy leaf fall months, additional street sweeping is performed as needed.
The National Pollution Discharge Elimination System (NPDES) permit application work, which began
three years ago, requires monthly reports from the sweeper in terms of quantity of debris picked up and
obstacles to the sweeping effort, such as parked cars. The Urban Runoff Committee's Best
Management Practices (BMP) publication recommends specific street cleaning frequencies and
methods. Dublin's current level of service is consistent with the NPDES recommendations.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $90,070. This
represents an increase of $11,211 over estimated expenses for Fiscal Year 1997-98. This increase is
attributable to the following: 1) An estimated 3% rate increase for the contractor (based on the
Consumer Price Index), which is allowed according to the terms of the contract; 2) Additional curb miles
for the California Creekside and Hansen Ranch Phase I developments for a full year; and 3) Other new
development streets for a portion of the year. The number of callout hours actually utilized in 1997-98
was less than forecasted; however, it is not recommended to reduce the budget for callout hours at this
time, as the need in succeeding years may return to the previous level.
This activity is funded entirely by the NPDES Storm Water Fee, which must be approved annually by the
City Council. No reduction in service is recommended, because the current service level assists the City
in meeting its obligations under the Federal Clean Water Act, and the service is not a General Fund
Activity.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
ACTUAL
1996-97
BUDGET
1997-98
ESTIMATED
1997-98
ESTIMATED
1998-99
Curb Miles Swept
Major Intersections Swept
Callouts (Hours)
4,027
624
48
4,080
676
60
4,026
624
54
4,470
676
60
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PROGRAM
TRANSPORTATION
FUND
COST BY FUND
INCREMENT
TOTAL
NPDES (222)
TOrAt:,;
$
90,070 $
'90nO;ZO'm$ .
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Street Sweeping
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
:J:DTA'E'Ae)'tj~,jP(;casi"fc,m ....
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
STREET SWEEPING - 3030
CUMULATIVE
TOTAL
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
90,070
90,070' . .
No City personnel are included in this activity.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1996-97 1997-98 1997-98 1998-99
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 67,675 $ 80,600 $ 78,859 $ 90,070
$ 67,675 $ 80,600 $ 78,859 $ 90,070
$ 0 $ 0 $ 0 $ 0
'90":070\:
. , ,,;!;
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STREET TREE MAINTENANCE
This budget funds Street Tree Maintenance Services which are provided to the City under contract with
MCE Corporation. Services provided by MCE include comprehensive maintenance of City trees planted
in the public right-of-way; trimming of residential street trees which impede street repair and street
sweeping activities; trimming of trees obstructing traffic signs and sidewalks; and limited tree spraying
and removal.
Expenditures in street tree maintenance are projected to be under budget for Fiscal Year 1997-98 by
approximately 13%, spread throughout a number of activities. The major reason for the
underexpenditure is that the Santa Rita development area was included in the maintenance budget for
the current fiscal year; however, the improvements were not completed. In addition, funds budgeted for
tree fertilizing were not utilized, and costs were reduced in areas of tree pruning and tree staking.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $54,590, which is
approximately 7% higher than the projected expenditures for 1997-98. This increase is primarily due to
a labor rate increase from MCE Corporation, a planned tree replacement in the Stagecoach Assessment
District, and the addition of the Santa Rita Assessment District trees, which are now expected to come
on line during Fiscal Year 1998-99. Approximately 17.6% ($9,600) of the total activity is funded by the
City's three landscape assessment districts.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR ACTUAL BUDGET ESTIMATED ESTIMATED
1996-97 1997-98 1997-98 1998-99
City Owned Street Trees 2,927 ea 2,927 ea 2,927 ea 3,227 ea
Residential Street Trees 5,025 ea 5,025 ea 5,025 ea 5,025 ea
Tree Brush Cutting 207 hrs 152 hrs 151 hrs 152 hrs
Tree Replacement 39 ea 59 ea 59 ea 59 ea
Tree Staking 171 ea 504 ea 219 ea 300 ea
Tree Pruning 1,063 ea 1,253 ea 1,284 ea 1,227 ea
Tree Fertilizing 378 ea 537 ea 156 ea 156 ea
Tree Trimming (Subcontractor) 15 ea 30 ea 30 ea 30 ea
Tree Watering 326 ea 287 ea 330 ea 376 ea
Tree Removal 30 ea 30 ea 27 ea 27 ea
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PROGRAM
TRANSPORTATION
FUND
COST BY FUND
INCREMENT
TOTAL
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT
TOTAL
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
STREET TREE MAINTENANCE - 3040
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
General (001 ) $ 44,990 $ 44,990 Landscape Foreman 0.06 0.06
Assessment Dist 711 2,160 2,160 Landscape Leadman 0.06 0.06
Assessment Dist 713 5,520 5,520 Landscape Laborer II 0.30 0.30
Assessment Dist 716 1,920 1,920 Landscape Laborer III 0.21 0.21
TOTAL '",,$ '.>54590:) ;;$ 'iUi54;59D D~63
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund
Assessment District 711
Assessment District 713
Assessment District 716
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
TotAL ACTlVfrY COST
ACTUAL
1996-97
BUDGET
1997-98
$
$
o $
o
o $
o
$
48,376 $
850
4,847
o
54,073 $
o $
47,700
2,080
5,980
3,350
59,110
$
$
o
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ESTIMATED
1997-98
$ 0
$ 0
$ 42,310
3,010
5,660
0
$ 50,980
$ 0
CURRENT
SERVICE
LEVEL
1998-99
$
$
o
o
$
44,990
2,160
5,520
1,920
54,590
$
$
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STREET LANDSCAPE MAINTENANCE
This budget funds maintenance and irrigation of City parkways and street medians (exclusive of street
trees). Street Landscape Maintenance is provided to the City under contract with MCE Corporation.
Collection of trash from City street-side receptacles is provided by Livermore Dublin Disposal at no
charge under the City's franchise agreement. Services provided by MCE include landscape
maintenance, turf care, irrigation and drainage maintenance, weed control, litter pick-up and sign
removal.
Expenditures in 1997-138 are projected to be under budget by approximately 5.6%. This
underexpenditure is attributable to reductions in irrigation maintenance line items and water usage
(primarily due to weather) and because the Santa Rita Assessment District landscaping was not installed
as planned. Increases occurred in line items related to weed control and shrub pruning, as well as in the
Community Events cateQory.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $343,370.
Approximately 37.5% ($128,770) of the total activity is funded by special assessments to property
owners in the vicinity of Stagecoach Road, Dougherty Road, and the Santa Rita development area.
These Assessment Districts were formed to fund maintenance activities normally performed by
homeowners association$ at the request of the developers.
The Fiscal Year 1998-99 budget is approximately $25,700 (8%) higher than the projected expenditures
for 1997-98. This increas~ is primarily due to adding the Santa Rita Assessment District back into the
total and to increases in shrub pruning and bedding plants.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1996-97 1997 -98 1997-98 1998-99
Landscaped areas 20.70 ac 20.70 ac 20.70 ac 22.32 ac
Irrigation Stations 535 ea 535 ea 535 ea 612 ea
Irrigation Heads 9,079 ea 9,079 ea 9,079 ea 10.834 ea
Shrubs 13,734 ea 18,120 ea 13,734 ea 18,427 ea
Litter Pickup 550 hrs 587 hrs 456 hrs 502 hrs
Mow Median Turf 109 ac 125 ac 125 ac 125 ac
Edge Median Turf 94 mlf 271 mlf 208 mlf 271 mlf
Leaf Cleanup 399 hrs 464 hrs 399 hrs 434 hrs
Prune Bedding Plants 433 hrs 455 hrs 614 hrs 496 hrs
Prune Shrubs 6.256 ea 8,583 ea 10,258 ea 10,770 ea
Irrigation Insp. & Programming 12,101 sta 15.414 sta 14,584 sta 15,023 sta
Irrigation Head Repair 1,529 ea 1,550 ea 1,164 ea 1,250 ea
Other Irrig. Sys. Repairs 421 hrs 474 hrs 366 hrs 374 hrs
Illegal Signs/Hazards 338 hrs 356 hrs 312 hrs 336 hrs
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED ESTIMATED
ACTIVITY 1996-97 1997-98 1997 -98 1998-99
Litter Pick-up monthly monthly monthly monthly
Manual Weed Removal monthly monthly monthly monthly
Mowing Turf (times/year) 39 39 39 39
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PROGRAM
TRANS PORTA TION
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
STREET LANDSCAPE MAINTENANCE - 3050
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CONTRACT
General (001) $ 214,600 $ 214,600 Landscape Foreman 0.28 0.28
Assessment Dist 711 51,520 51,520 Landscape Leadman 0.28 0.28
Assessment Dist 713 64,250 64,250 Landscape Laborer I 0.40 0.40
Assessment Dist 716 13,000 13,000 Landscape Laborer II 0.69 0.69
Landscape Laborer III 1.33 1.33
C" ....... .... L.~ 343;370 i:,~,c".343~370 uu[OTA .... .................... .,2.98.c ... .,..
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997-98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Gas/Electric $ 3,136 $ 3,520 $ 3,040 $ 3,370
Water/Sewer 129,624 98,200 95,400 100,120
Community Promotion 7,638 7,630 7,730 8,000
TOTAL SERVICES & SUPPLIES $ 140,398 $ 109,350 $ 106,170 $ 111,490
CONTRACT SERVICES
General $ 213,169 $ 227,240 $ 211,490 $ 231,880
TOTAL CONTRACT SERVICES $ 213,169 $ 227,240 $ 211,490 $ 231,880
CAPITAL OUTLAY
Improvements $ 15,591 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 15,591 $ 0 $ 0 $ 0
lr~;1tI~'I~~'~n~l;i,. ~;3tOi:;
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WASTE MANAGEMENT
This budget reflects costs associated with basic garbage service, including the first can of residential
garbage service, curbside recycling, and periodic special garbage clean-ups. In Fiscal Year 1997-98,
the City provided support to a subsidized Commercial Recycling Program, as well as funding special
clean-up activities at Arroyo Vista, which is owned and operated by the Dublin Housing Authority.
Further, this budget funds costs associated with the support required to monitor waste management
activities and implementation of programs, as identified in the City's adopted Source Reduction and
Recycling Element (SRRE). All staffing related to this activity is included in the Administrative Services
Department budget.
The estimated expenditures for Fiscal Year 1997-98 are $745,951. The estimated expenses are
approximately $67,535 (8%) less than the approved budget for Fiscal Year 1997-98. The decreased
expenditures are primarily the result of two factors:
· A less than anticipated amount of Measure D funds were spent on commercial recycling (Staff is
currently working on an expanded commercial program with Livermore Dublin Disposal (LDD), so it
is anticipated that those funds will be spent in the next fiscal year); and
· 189 units that were projected to be on the tax rolls were not completed as early as anticipated.
Thus, rather than being billed through tax assessments, these units were billed directly by LDD.
The budget necessary to fund Waste Management activities in Fiscal Year 1998-99 is $865,659. This
represents an increase of $119,708 (16%) over estimated expenditures for Fiscal Year 1997-98. This
increase is primarily attributable to the following factors: 1) Additional Measure D funds being
contributed towards the operating cost associated with the Residential Recycling Program; 2) Expansion
of the Commercial Recycling Program (Measure D Funds) to provide on-going subsidies to large
commercial users; 3) Increased rates (Garbage Fund) for the basic minimum residential garbage
collection and recycling program; and 4) Increased costs associated with the Residential Programs due
to an increase in the number of housing units served.
An estimated $712,664 will be used for basic residential garbage service, including curbside recycling
and special garbage clean-ups. These services will be funded by an estimated $691,780 in garbage
fees collected on the residential property tax bill.
In Fiscal Year 1998-99, residential recycling services will be subsidized by the City through the use of
Measure D monies in the amount of $89,000. The City has also received restricted funds from the
Alameda County Waste Management Authority which can only be used for non-residential recycling
programs. Program efforts in Fiscal Year 1998-99 anticipate using these funds to expand the
commercial recycling program to collect a wider range of recyclable material. Staff is currently working
with representatives from LDD to finalize details of the program, and will determine the level of funding
from these grant funds. It is anticipated that some of the funds will also be used to target recycling of
construction debris.
The 1998-99 recommended budget includes funds to accomplish the Goals and Objectives listed below:
City Council Priority
1998 GOALS
High
1. Complete annual review of AS 939 diversion rates and current
programs and assess recommendations required to meet year 2000
diversion requirements.
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City Council Priority
High
High
Medium
1998 GOALS
2. Review and design improvements to the Commercial Recycling
Program to address poor participation in existing pilot program and to
address expenditure of unanticipated Alameda County Waste
Management Authority grant.
3. Work with School District through the Liaison Committee to reduce
waste stream.
4. Conduct a survey related to participation in the curbside/multifamily
recycling programs.
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
PROGRAM ACTIVITY
HEALTH & WELFARE WASTE MANAGEMENT - 5020
COST BY FUND
FUND INCREMENT CUMULATIVE JOB
TOTAL TOTAL CLASSIFICATION
General (001) $ 6,160 $ 6,160 Personnel support for this activity is included in the
Measure D (224) 146,835 146,835 Administrative Services Department
Garbage (225) 712,664 712,664
TOTAL :$ 865'659' ,. . 865 659 . "0;":
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997.98 1997-98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Postage (001) $ 1,521 $ 1,700 $ 2,006 $ 2,065
Postage (224) 0 100 100 0
Printing & Binding (001) 174 1,450 1,805 1,860
Printing & Binding (224) 0 300 300 0
Mileage & Auto Allowance (224) 32 0 0 135
Mileage & Auto Allowance (225) 0 50 150 0
Travel, Conferences & Mtgs (224) 0 200 50 200
Legal Notices (001) 0 100 50 55
Legal Notices (225) 36 0 0 0
TOTAL SERVICES & SUPPLIES $ 1,763 $ 3,900 $ 4,461 $ 4,315
CONTRACT SERVICES
General Fund (001) $ 1,901 $ 2,070 $ 1,380 $ 2,180
Measure 0 (224) 85,512 126,000 80,895 146,500
Garbage Fund (225) 633,247 681,516 659,215 712,664
TOTAL CONTRACT SERVICES $ 720,660 $ 809,586 $ 741,490 $ 861,344
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL'ltcTiVIT:'(.COST :: .$ ,;:". 7221~23" '..~" ::..:'813;48$' m$,. . ..,.'745,951 '$.'.' .. ;865,659
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CHILD CARE
This budget funds the City's contribution to Child Care Links (formerly Resources for Family
Development). During Fiscal Year 1997-98, the City provided funding in the amount of $12,000 to cover
salary, benefits and operational costs in order that the following services could be provided:
Increase Quality of Child Care: Offer bi-monthly training in Dublin to new and experienced providers;
provide pre-licensing visits and informational assistance to help potential providers through the licensing
process; promote and assist with the accreditation process to increase professionalism; allow access to
Child Care Registry at a reduced cost which provides screened, trained substitutes; distribute child care
informational materials through real estate offices, pediatricians, libraries and schools; and distribute
RFD's "Employers' Quarterly" to businesses with more than 25 employees.
Increase Availability of Child Care: Compile data on supply, demand and costs for child care services;
identify gaps in child care services and distribute information to interested businesses; and recruit age
specific child care services as appropriate.
For Fiscal Year 1998-99, Child Care Links is again requesting a contribution of $12,000 to be used to
increase the availability and the quality of child care to Dublin residents.
The recommended budget for Fiscal Year 1998-99 is $12,000.
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PROGRAM
HEALTH & WELFARE
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CHILD CARE - 5030
SERVICE LEVEL
CURRENT
RECOMMENDED
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
FUND
COST BY FUND
INCREMENT
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
General (001)
o $
Personnel support for this activity is included in the
Parks & Community Services Department
$
o
TOTAL
$
10.
.. .;.::0.: :$::;
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997.98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 12,000 $ 12,000 $ 12,000 $ 0
TOTAL CONTRACT SERVICES $ 12,000 $ 12,000 $ 12,000 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL:ACTlVITY COST .... .. \. ", '$ .... .. n;009 . $. 1:2;000 . . $ .. 12,000.:' '$ ()
",., ",. "
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PROGRAM
HEALTH & WELFARE
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CHILD CARE - 5030
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
General (001)
Personnel support for this activity is included in the
Parks & Community Services Department
$
12,000 $
12,000
TOTAL
$
12 000
: ',.:.
. . C :,;
12000 $
Funding of this Higher Service Level will provide a contribution to Child Care Links in order to accomplish the
following goals: 1) Maintain an ongoing supply of quality child care services; 2) Provide statistical information
to help the community plan for child care needs; and 3) Promote quality child care as an employer concern and
encourage action leading to improvements in quality.
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1998-99 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES
General $ 12,000 $ 12,000
TOTAL CONTRACT SERVICES $ 12,000 $ 12,000
TOTAL CAPITAL OUTLAY $ 0 $ 0
TOTAL ACTIVITY COST.. .$., .. .. 12,000 ,.. .'$ 12,000
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SENIOR SUPPORT CARE
This budget funds the City's contribution for the Valley Community Health Center (VCHC) Senior
Support Program, which is funded by Alameda County through the receipt of Community Development
Block Grant (CDBG) monies. During Fiscal Year 1997-98, the City Council approved CDBG funding in
the amount of $7,045. The Fiscal Year 1998-99 budget once again includes funding for this program in
the amount of $7,044 for services for seniors throughout Dublin. VCHC expects to serve a total of 15
seniors in Dublin. Services will include health screening, case management, elder abuse prevention, in-
home reassurance (friendly visiting), choreworker registry services, in-home counseling, and
informational and referral services.
The goal of this program is to prevent or postpone the institutionalization of local seniors through the
provision of services which enables seniors to live independently and safely in their own homes.
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PROGRAM
HEALTH & WELFARE
FUND
COST BY FUNO
INCREMENT
TOTAL
CDBG (209)
$
7,044 $
TOTAL
, $ ",
,,1~044' "$
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
TC5tALACnvITYCqst '.' '"
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
SENIOR SUPPORT CARE - 5040
CUMULATIVE
TOTAL
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
JOB I INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
7,044 Personnel support for this activity is included in the
Parks & Community Services Department.
7;044'
. ;i
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CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1996.97 1997-98 1997.98 1998-99
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 0 $ 7,045 $ 7,044 $ 7,044
$ 0 $ 7,045 $ 7,044 $ 7,044
$ 0 $ 0 $ 0 $ 0
l '0 .$' .' . m 7,045 $' , 7;044 .., ~ .. . $""';' ~.... 7,044 '
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LIBRARY SERVICES
This budget funds the contract agreement with the Alameda County Library System for additional hours
of library service at the Dublin Library.
For Fiscal Year 1997-98, the Library was open to the public for 34 hours per week. Of this total, the City
funded an average of 14 hours per week as follows: seven (7) additional hours each Monday, excluding
County observed holidays, from 1:00 p.m. to 8:00 p.m., five (5) additional hours each Wednesday,
excluding County observed holidays, from 1 :00 p.m. to 6:00 p.m., and four (4) additional hours alternate
Saturdays, excluding County observed holidays, from 12 noon to 4:00 p.m.. The total estimated cost to
the City for Fiscal Year 1997-98 was $216,994.
The proposed contract agreement for Fiscal Year 1998-99 based on the current level of service is
$224,247. This represents an increase of $7,253 or 3.3% over Fiscal Year 1997-98. This increase is
primarily attributable to the cost of negotiated salary and benefit increases for County Library
employees. The indirect cost rate, which is recalculated annually based on prior year actual costs, has
been reduced from 13.67% in Fiscal Year 1997-98 to 11.92% for Fiscal Year 1998-99.
The total recommended budget for the Current Service Level of Library Services is $224,247.
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET.
ACTIVITY
LIBRARY SERVICES - 8010
SERVICE LEVEL
CURRENT
(RECOMMENDED
PERSONNEL UMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
General (001) $ 224,247 $ 224,247
TOTAL' .ii$ $ ,224 247 .
JOB
CLASSIFICATION
Personnel support for this activity is included in
the Parks & Community Services Department.
This budget increment funds the current level of service and provides funding for 14 additional hours of library
service per week at the Dublin Library
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997.98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
General $ 205,874 $ 216,994 $ 216,994 $ 224,247
TOTAL CONTRACT SERVICES $ 205,874 $ 216,994 $ 216,994 $ 224,247
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL Ac11VitvcOST.. $ 205;81.(:.' .. :';:.$'" ... w2,1:~,9~4 $ 216,994 $ 224,247 .
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CULTURAL ACTIVITIES
This budget funds City contributions to cultural activities. During Fiscal Year 1997-98, the City provided
funding in the amount of $10,000 to the Dublin Fine Arts Foundation. These funds were used to offset
the operating costs of the Foundation.
During the past year, the Foundation accomplished the following:
. Presented an installation at the Stoneridge Shopping Mall entitled "People in Real Life" attended by
over 13,000 people.
. Worked with City Staff on the development of a Public Art Policy to encourage art in new
development projects.
. Continued a partnership with Dublin Unified School District to use capital bond money to create
permanent works of art in all of the schools in the District using professional artists and students.
· Created rotating exhibitions in the Dublin Civic Center lobby.
. Offered the opportunity to commemorate individuals, businesses and organizations with engraved
tiles on the Living History Wall.
For Fiscal Year 1998-99, the Dublin Fine Arts Foundation is requesting a contribution to general
operations of $15,000 which is an increase of $5,000 over the previous year. The additional funds are
requested to cover the increased operating costs of the foundation. The City's contribution to the
Foundation was last increased in Fiscal Year 1994-95.
In addition, the Foundation is requesting $5,000 for two additional Art in the Park projects. Of this
amount, $2,500 is requested for Kolb Park (to augment the $2,500 previously granted by the City) and
$2,500 is requested for Mape Memorial Park.
The total recommended budget for Fiscal Year 1998-99 is $15,000 and includes Higher Service Levels 1
and 2.
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CULTURAL ACTIVITIES - 8011
FUND
COST BY FUND
INCREMENT CUMULATIVE
TOTAL TOTAL
JOB
CLASSIFICATION
General (001)
$
TOTAL
$'
DESCRIPTION
TOTAL PERSONNEL SERVICES $
TOTAL SERVICES & SUPPLIES $
CONTRACT SERVICES
General
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
TOTAL AC:;TiVltt'cOST.
o $
Personnel support for this activity is included in
the Parks & Community Services Department.
o
.0: :::$:"
""0
..
CURRENT
SERVICE
ESTIMATED LEVEL
1997-98 1998-99
$ 0 $ 0
$ 0 $ 0
ACTUAL
1996-97
BUDGET
1997.98
o
$
o
o
$
o
$ 12,500 $ 10,000 $ 10,000 $ 0
$ 12,500 $ 10,000 $ 10,000 $ 0
$ 0 $ 0 $ 0 $ 0
H ,$ ': "12i~00 $ ::~O~9bO,\ .... $ . i10;boo $ 0
. .....n... ",.
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CULTURAL ACTIVITIES - 8011
PROGRAM
CULTURE & LEISURE
SERVICES
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
General (001) $ 10,000 $ 10,000
TOTAL: " $ 10 000 $ 10':000:1: :
JOB
CLASSIFICATION
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
Personnel support for this activity is included in
the Parks & Community Services Department.
Funding of this Higher Service Level will accomplish the following medium priority goal "Work with Dublin Fine
Arts Foundation on 1998 projects".
DESCRIPTION
TOTAL PERSONNEL SERVICES
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contribution to Dublin Fine Arts
Foundation
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
1998-99 1998-99
$ 0 $ 0
$ 0 $ 0
$ 10,000 $ 10,000
$ 10,000 $ 10,000
$ 0 $ 0
'$ .' 10",000 '>$,,; 10000
;, i'i.).'" .. ", ".;:!... "..:
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
PERSONNEL SUMMARY
JOB T INCREMENT I CUMULATIVE
CLASSIFICATION TOTAL TOTAL
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
General (001) $ 5,000 $ 15,000
TOTAL" . $ "i. ,;,,;,.;5.000 $ ..... 15.000..
Personnel support for this activity is included in
the Parks & Community Services Department.
This Higher Service Level will fund two additional commissions for Art in the Park. The first commission of
$2,500 will be for Kolb Park and will be in addition to the $2,500 that the City previously granted towards Kolb
Park. The second commission of $2,500 will be for Mape Memorial Park. The proposed budget for this Higher
Service Level is $5,000.
HIGHER
SERVICE CUMULATIVE
LEVEL 2 TOTAL
DESCRIPTION 1998.99 1998.99
TOTAL PERSONNEL SERVICES $ 0 $ 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES
Contribution to Dublin Fine Arts Foundation $ 0 $ 10,000
Art in the Parks Matching Grant 5.000 5,000
TOTAL CONTRACT SERVICES $ 5,000 $ 15,000
TOTAL CAPITAL OUTLAY $ 0 $ 0
TOTAL;,ACTlViTY COST .' ;.i '$ 5,000 $ m 15,Oocf
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PROGRAM
CULTURE & LEISURE
SERVICES
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE LEVEL
HIGHER 3
(NOT RECOMMENDED
PERSONNEL SUMMA
INCREMENT
TOTAL
COST BY FUND
FUND INCREMENT CUMULATIVE
TOTAL TOTAL
General (001). $ 5,000 $ 20,000
TOTAL $ ;. .. 5000 $ ,20 000,
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
Personnel support for this activity is included in
the Parks & Community Services Department.
This Higher Service Level will allocate an additional $5,000 towards the operating subsidy of the Dublin Fine
Arts Foundation. This additional allocation will help to offset the increasing costs of the Foundation including
an increase in compensation for the Consulting Director. The funds received from the City provide the
Foundation with matching dollars for grants and working capital. The Foundation has received $10,000
annually from the City since Fiscal Year 1994-95; prior to that time, the Foundation received $8,000 annually.
DESCRIPTION
HIGHER
SERVICE
LEVEL 3
1998-99
CUMULATIVE
TOTAL
1998-99
$ 0
$ 0
$ 15,000
5,000
$ 20,000
$ 0
;$ 20,000
TOTAL PERSONNEL SERVICES $
o
TOTAL SERVICES & SUPPLIES $
CONTRACT SERVICES
Additional Contribution to Dublin Fine Arts Foundation $
Art in the Parks Matching Grant
TOTAL CONTRACT SERVICES $
TOTAL CAPITAL OUTLAY $
,if,OTALcACTWITY:COST"' ;, l'
o
5,000
o
5,000
o
5;000 '
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HERITAGE CENTER
This budget funds the maintenance and operation of the buildings located at the Heritage Center,
including the Original Murray Schoolhouse and the Old St. Raymond's Church.
The estimated cost to the City for Fiscal Year 1997-98 was $57,471. This amount is within one percent
of the adopted Fiscal Year 1997-98 budget.
The proposed budget for Fiscal Year 1998-99 based on the current level of service is $55,272. It is
anticipated that $7,980 in revenue will be generated through program fees and building rentals. Thus,
the net cost to the City for operation of the Heritage Center for Fiscal Year 1998-99 is $47,292. This
represents an approximate 4.8% decrease from the net cost for Fiscal Year 1997-98. This decrease can
be attributed to the shift of the Heritage Fall Festival expenses to a Higher Service Level of the Special
Events program budget and to reduced capital costs in the schoolhouse and church.
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
ACTUAL
1996-97
BUDGET
1997-98
ESTIMATED
1997-98
BUDGET
1998-99
Museum Visitors
Church Rentals
V olunteer Hours
Special Events
580
6
250
450
873
20
305
580
900
24
400
200
650
18
400
600
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I CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
I CULTURE & LEISURE SERVICES HERITAGE CENTER - 8012 CURRENT
COST BY FUND PERSONNEL SUM A Y
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
I TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CITY
General (001) $ 55,272 $ 55,272 Heritage Ctr Director 0.50 0.50
I (Recreation Supervisr)
CONTRACT
Landscape Laborer II 0.09 0.09
I TOTAL' $ ,. '55~272: $ 55''1272'* .' :, ~r~~~~~:::.. :0.59 0;59
:, i(~. J,m~{;lj~F 264 hours . '.
, ..
I This budget increment funds the Current Level of Service at the Dublin Heritage Center and provides funding for
museum operation, one special event, and attendant coverage for facility rentals. CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
I DESCRIPTION 1996-97 1997-98 1997-98 1998-99
PERSONNEL SERVICES
I Salaries F.T. $ 26,279 $ 25,515 $ 24,842 $ 27,275
Salaries PT. 1,137 1,918 1,919 1,980
Salaries O.T. 405 0 0 0
Retirement 2,467 3,123 3,041 3,338
I Group Insurance 1,842 1,655 2,223 2,587
Workers Compensation 403 507 422 482
F.I.C.A. 311 398 119 425
I F.I.C.A. OASDI 54 119 0 123
TOTAL PERSONNEL SERVICES $ 32,898 $ 33,235 $ 32,954 $ 36,210
SERVICES & SUPPLIES
I Office Supplies $ 105 $ 95 $ 95 $ 120
Postage 116 160 60 65
Copier Supplies 28 60 31 35
I Operating Supplies 534 1,115 995 780
Advertising 109 110 161 0
Printing & Binding 11 325 120 0
I Repairs & Maintenance 398 250 0 0
Rentals & Leases 2,796 2,890 3,153 1,090
Book & Publications 0 25 25 25
Memberships & Dues 0 65 60 60
I Mileage & Auto Allowance 0 120 0 0
Travel, Conferences & Meetings 0 50 0 0
Gas/Electric 1,132 1,320 1,670 1,700
I Water/Sewer 154 160 160 170
Telephone 470 450 530 550
TOTAL SERVICES & SUPPLIES $ 5,853 $ 7,195 $ 7,060 $ 4,595
I CONTRACT SERVICES
General $ 10,738 $ 13,775 $ 13,633 $ 13,406
TOTAL CONTRACT SERVICES $ 10,738 $ 13,775 $ 13,633 $ 13,406
I CAPITAL OUTLAY
Improvements 4,027 2,825 2,722 0
I Furniture & Fixtures 775 1,000 941 1,061
Machinery & Equipment 0 0 161 0
TOTAL CAPITAL OUTLAY $ 4,802 $ 3,825 $ 3,824 $ 1,061
I TOtAL ACTIVITY COST ',' :$' . ::,!~[[54;~9r ....>$ . "5J;~30;," ... $ . .:.' '~,471 $ . 55,21~:
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DUBLIN CEMETERY
This budget funds grounds maintenance for the Heritage Center, as well as burial expenses for the
Dublin Cemetery.
The estimated cost to the City for Fiscal Year 1997-98 was $19,270, approximately 15% over the
approved budget for Fiscal Year 1997-98. This increase is mainly attributable to increased costs
associated with the Heritage Fall Festival and additional clean-up of the Heritage Center grounds
associated with use of Old St. Raymond's Church.
The proposed budget for Fiscal Year 1998-99 is $21,624 which represents an approximate 12%
increase over the estimated Fiscal Year 1997-98 budget. The recommended budget allocates $16,866
for utilities and grounds maintenance and $4,758 for burial expenses. This budget will be offset with
$5,540 from internment fees and $3,300 in interest from the Cemetery Endowment Fund. Thus, the net
cost to the City for the Current Level of Service is $12,784.
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PROGRAM
CULTURE & LEISURE
CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET
ACTIVITY
DUBLIN CEMETERY. 8013
SERVICE LEVEL
CURRENT
SERVICES (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CONTRACT
General (001) $ 21,624 $ 21,624 Landscape Foreman 0.02 0.02
Landscape Leadman 0.02 0.02
Landscape Laborer II 0.09 0.09
Landscape Laborer III 0.09 0.09
:TOTAL:,.;; , '>$ . "21 ,624 .$....... .::2~;~624. . TOliAL:,.. .............y... ?~,:: . 0.22 "';' '0.22
"A
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997.98 1997.98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Operating Supplies $ 0 $ 0 $ 0 $ 330
Water/Sewer 386 420 610 1,550
TOTAL SERVICES & SUPPLIES $ 386 $ 420 $ 610 $ 1,880
CONTRACT SERVICES
Grounds Maintenance and Burials $ 15,401 $ 16,270 $ 18,660 $ 19,744
TOTAL CONTRACT SERVICES $ 15,401 $ 16,270 $ 18,660 $ 19,744
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
tOTALACtwitv CQST:" ,., l' ;';15'J:87.:', '$ 1~,690 ';.$:; .. 1,9!i270 . ,$, :: 21 ,624
l..,..., ...... .............. , . .. .. .' ,... '" . ".'. ,...."j~..
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PARK MAINTENANCE
This Budget funds Park Maintenance Services for the following parks and recreational facilities:
Alamo Creek Park
Dolan Park
Dublin Sports Grounds
Mape Memorial Park
Shannon Park
Stagecoach Park
Swim Center Grounds
Martin Canyon Creek Trail
Civic Center Grounds
Dougherty Hills Open Space
Kolb Park
Senior Center Grounds
Park Maintenance Services are provided to the City under contract with MCE Corporation. Services are
provided either directly by MCE or through a subcontract administered by MCE and include: turf care,
irrigation and drainage maintenance; weed control, tree and shrub maintenance, litter pick-up, park
equipment maintenance and facility maintenance. Parking lot sweeping is performed under a separate
contract with A-1 Sweeping.
The Adopted budget for Fiscal Year 1997-98 was $594,255. Estimated expenditures for Fiscal Year
1997-98 are $601,097 (or 1.1%) higher than the adopted budget. This is primarily attributed to the
following factors: 1) Replacement of Shannon Park backflow due to vandalism; 2) Increased storm
patrol due to extended rainy season; 3) Increased ballfield maintenance at Dublin Sports Grounds; 4)
Increased capital costs due to an unanticipated change order for the Mape Memorial Park Renovation
project that was received after the project was accepted, and higher costs for painting the wrought iron
fence at Alamo Creek Park.
The budget required to fund the Current Level of Service for Fiscal Year 1998-99 is $619,429. This
represents an increase of approximately 3% over the previous fiscal year. The main factors contributing
to the increase are 1) Labor rate adjustments for MCE; and 2) Six months of trail maintenance on the
Martin Canyon Creek trail which is anticipated for completion this Fiscal Year.
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED BUDGET
ACTIVITY/FREQUENCY 1996-97 1997-98 1997 -98 1998-99
Mowing TimeslYear 36 39 38 38
Edging TimeslYear 7 9 8 12
Fertilize TimeslYear 3 3 3 3
Manual Weed Beds TimeslYear Monthly Monthly Monthly Monthly
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WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1996-97 1997 ~98 1997 ~98 1998~99
Turf (Acres) 37.94 37.68 37.68 37.68
Bedding (Acres) 6.36 6.29 6.29 6.29
Shrubs 6,590 6,887 6,887 6,887
Trees 1,728 1,790 1,790 1,790
Irrigation Stations 351 372 372 372
Irrigation Heads 5,185 5,454 5,454 5,454
Open Space (J1cres) * 107.42 107.42 107.42 107.42
Total Park (Acres) 167.55 167.55 167.55 167.55
Litter Pickup 901 hrs 778 hrs 970 hrs 1005 hrs
Tree Pruning 491 ea 592 ea 590 ea 598 ea
Shrub Pruning 2,919 ea 3,126 ea 3,169 ea 3,108 ea
Mow Turf 1,342 ac 1 ,481 ac 1,450 ac 1,481 ac
Edge Turf 236 mlf 337 mlf 267 mlf 337 mlf
Irrigation Inspection / Programming 16,948 sta 16,253 sta 16,922 sta 16,871 sta
Irrigation Head Repair 1,041 ea 944 ea 1,037 ea 991 ea
Other Irrigation System Repairs 284 hrs 291 hrs 318 hrs 248 hrs
Restroom Maintenance 962 hrs 1,240 hrs 1,142 hrs 1,142 hrs
Playcourt Maintenance 98 hrs 222 hrs 153 hrs 154 hrs
Playground Maintenance 756 hrs 816 hrs 739 hrs 742 hrs
Fountain Maintenance 245 hrs 242 hrs 263 hrs 263 hrs
Ballfield Preparation / Games 255 hrs 564 hrs 498 hrs 498 hrs
Ballfield Maintenance 347 hrs 392 hrs 436 hrs 550 hrs
Storm Patrol/ Cleanup 261 hrs 351 hrs 486 hrs 520 hrs
* The open space acreage shown in 1998-99 does not reflect the acreage associated with the Martin Canyon Creek
Trail. The final acreage number will be determined upon completion of the improvements, at which time the
property will be transferred to the City.
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I CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
I CUL TURE & LEISURE PARK MAINTENANCE - 8020 CURRENT
SERVICES (RECOMMENDED)
COST BY FUNt PERSONNEL SUMMARY
I FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I CONTRACT
General (001) $ 619,429 $ 619,429 Landscape Foreman 0.49 0.49
Landscape Leadman 0.48 0.48
Landscape Laborer I 0.60 0.60
I Landscape Laborer II 1.41 1.41
Landscape Laborer III 1.80 1.80
I TOTAL $ 619.429< $ 619.429 TOTAL 4.78 ' ,.: 4.78>. : ' '"
This budget increment represents the current level of service and provides funding for park maintenance
I services at the following City facilities: Alamo Creek Park; Civic Center Grounds; Dolan Park; Dougherty Hills
Open Space; Dublin Sports Grounds; Kolb Park; Mape Memorial Park; Senior Center Grounds; Shannon
Park; Stagecoach Park; Swim Center Grounds; and Martin Canyon Creek Trail (6 months). This budget
I increment also includes the sweeping of the parking lots at the Dublin Civic Center, Dublin Sports Grounds,
Alamo Creek Park, and Shannon Park.
I CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996.97 1997-98 1997 -98 1998-99
I TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
I SERVICES & SUPPLIES
Operating Supplies $ 333 $ 450 $ 450 $ 450
Gas & Electric 18,704 19,700 18,200 18,500
I Water & Sewer 196,724 129,100 127,401 140,000
TOTAL SERVICES & SUPPLIES $ 215.761 $ 149.250 $ 146.051 $ 158.950
I CONTRACT SERVICES
1. MCE $ 348,363 $ 419,280 $ 427,455 $ 442,939
2. A-1 Sweeping 4,595 4,825 4,825 4,970
I TOTAL CONTRACT SERVICES $ 352,958 $ 424,105 $ 432,280 $ 447,909
CAPITAL OUTLAY
I Improvements $ 32,554 $ 20,900 $ 22,766 $ 12,570
TOTAL CAPITAL OUTLAY $ 32,554 $ 20,900 $ 22,766 $ 12,570
I TOt~LA~~'C~~T . ';:$ : 601,273 $ ,.'594,255 $ 601,Off7 $, " " 619,4~9'
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COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation (TVCTC) is a non-profit entity which provides public,
educational, and government cable television access. The TVCTC Board of Directors is comprised of
representatives from the cities of Dublin, Livermore, Pleasanton and San Ramon.
This budget includes funding for the following: 1) The City of Dublin's share of operational and capital
costs associated with operating CTV; 2) The televising of City Council meetings; and 3) Consulting
services associated with rate review and franchise negotiations.
The budget for Community TV activities for Fiscal Year 1997-98 was $37,051. Estimated expenditures
for Fiscal Year 1997-98 will be approximately $36,649 (1%) less than the adopted budget.
The budget necessary to provide funding for the Current Service Level for Fiscal Year 1998-99 is
$61,566. This represents an increase over the estimated 1997-98 expenditures of $24,917 (68%). The
primary reasons for the increase are due to the following: 1) The City of Dublin has assumed the role of
Secretary to the Board of Directors; consequently, there are costs associated with coordinating, printing
and mailing the meeting agenda packets; 2) The TVCTC proposes an 18% increase in its operating
budget for Fiscal Year 1998-99. This is primarily due to the replacement of a long-time staff member
who recently retired; 3) The TVCTC has developed a three-year Capital Improvement Program to
replace a significant portion of studio and field equipment. The City of Dublin is asked to fund its pro-
rated share for Fiscal Year 1998-99 of $13,750. It is proposed that the capital equipment costs be
divided equally among the four cities; and 4) The proposed Fiscal Year 1998-99 budget also includes
funding ($5,000) associated with negotiating the City's cable franchise agreement. Costs associated
with franchise negotiations are estimated between $5,000 and $10,000. The negotiation proceedings
typically take between 30 and 36 months to complete.
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CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
CULTURE & LEISURE COMMUNITY CABLE TV - 8030 CURRENT
SERVICES RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 61,566 $ 61,566 No City personnel are included in this activity.
TOTAL $ .' 61 566 . $ ,<:61 66' ! ):..:: ;}~. ~< :: , ~.< ";.
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997 -98 1998-99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Postage $ 0 $ 0 $ 0 $ 325
Mileage & Auto Allowance 0 0 0 75
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 400
CONTRACT SERVICES
ClV Operational Subsidy $ 22,006 $ 23,611 $ 23,611 $ 28,444
Televising Council Meetings 8,951 10,440 10,038 10,972
Franchise Renewal/Rate Review 2,300 2,000 2,000 7,000
Maintenance Grant 1,000 1,000 1,000 1,000
TOTAL CONTRACT SERVICES $ 34,257 $ 37,051 $ 36,649 $ 47,416
CAPITAL OUTLAY
Machinery & Equipment $ 0 $ 0 $ 0 $ 13,750
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 13,750
t9jtl~P:C't~tbST $: ":~,257 $ ':i~~7'~~5,1 :' $ .. 3f?~~9 :$ ,61}~~6 ..
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PARKS AND COMMUNITY SERVICES
The Parks and Community Services Department is responsible for planning and implementing a
comprehensive program of recreational opportunities for all ages. The Department is also responsible
for the management of the Shannon Community Center, the Dublin Senior Center, the Dublin Swim
Center and, in addition, schedules the use of the Dublin Sports Grounds and the Dublin Unified School
District athletic fields and gymnasiums.
During Fiscal Year 1998-99, it is anticipated that the following high priority goals can be accomplished
within the Current Service Level:
City Council Priority
1998 GOALS
High
1. Develop a Master Plan and Phasing Plan for the City Park on the Santa
Rita property and determine size and access to Sports Complex.
2. Work with U.S. Army to secure conveyance/lease for a 20-acre sports
park at Camp Parks.
3. Prepare an update to the Library Task Force Report including site
identification for new Library/Community Activity Center.
4. Develop a Parks Implementation Plan for eastern Dublin.
5. Update Public Facilities Fee Study to incorporate development not
included in original study; and to update community park and
neighborhood park land fees.
6. Develop a Facility Use Policy and Fee Schedule for the Community
Gymnasium at Valley High School.
7. Evaluate Dublin Library for use as a Senior Center.
8. Establish a Liaison Committee to work with DHPA regarding DHPA
parcel.
9. Update the Agreement between City & School District regarding use of
school facilities.
High
High
High
High
High
High
High
High
The net cost to the City for Fiscal Year 1997-98 is estimated to be $646,637. This represents an
increase of approximately 1.7% over the net cost of the adopted budget. This increase is due to overly
optimistic enrollment projections for the new afterschool recreation site at Dublin Elementary,
cancellation of the new Teen Basketball program due to low enrollment, reduced participation in Adult
Softball programs, and increased repair and chemical costs at the Dublin Swim Center.
The proposed budget for Fiscal Year 1998-99 based on the current level of service is $1,378,071. It is
anticipated that $701,590 will be generated in revenue resulting in a net cost to the City of $676,481.
This represents an increase of approximately 4.6% over the estimated net cost for Fiscal Year 1997-98.
This increase is a result of the following: 1) increased personnel costs due to full year funding of an
Office Assistant II which was vacant for a portion of 1997-98, new minimum wage requirements and full
year funding of a part-time Teen Recreation Specialist to support the Youth Advisory Committee; 2)
increased contract services for Teen activities and Youth Sports; and 3) increased capital costs for
playground and pool equipment, as well as improvements to the Senior Center janitorial closet and
scorebooths at the Dublin Sports Grounds.
In addition to the Current Service Level, it is recommended that the City Council fund Higher Service
Levels 1-6. The Higher Service Levels have been developed in response to high priority goals identified
by the City Council. The net cost for each Higher Service Level is shown in parentheses. Higher
Service Level #1 would fund the City's share of the operational cost for the Community Gymnasium at
Valley High School which is scheduled for completion in late Fall of 1998 ($13,859). Higher Service
Level #2 would provide for two full-time positions which are proposed as part of a department re-
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I organization to handle the increased level of programming desired by the City Council and community
I ($64,706). Higher Service Level #3 would fund expanded teen programming for middle and high school
youth based on recommendations from the Youth Advisory Committee ($917). Higher Service Level #4
would provide for upgrades to the Quarterly Activity Guide including full color cover, additional pages
I and higher quality paper ($4,450). Higher Service Level #5 would fund the design and printing of
promotional brochures for the Senior Center, Heritage Center and Dublin Fine Arts Foundation ($4,500).
Higher Service Level #6 would fund two additional days per week of the senior lunch program and add
I monthly evening or weekend events at the Senior Center ($5,125).
The total recommended Fiscal Year 1998-99 Budget is $1,507,868 and the net cost to the City is
I $770,038.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
I INDICA TOR 1996.97 1997 -98 1997.98 1998-99
PROGRAM PARTICIPANTS
I Playgrounds
Summer 127/day 130/day 134/day 135/day
Afterschool 81/day 106/day 108/day 11 O/day
I Camp Shannon 23/day 24/day 21/day 22/day
Winter Wonderland 23/day 28/day 18/day 20/day
Spring Break Camp n/a 25/day 17/day 20/day
Preschool
I Classes 176 180 180 180
Day Camp 120 120 120 120
Teens
I Wells, noontime 57/day 70/day 200/day 200/day
Wells, afterschool 11/day 15/day 13/day 14/day
Adult Sports
Softball Teams 67 78 62 62
I Basketball Teams 55 48 65 65
Volleyball Teams 13 16 12 18
Youth Sports
I T -Ball Leagues 111 75 76 70
Basketball leagues 290 290 295 448
Sports Camps 327 325 297 300
I Special Events
Water Carnival n/a 425 480 500
Tree lighting 150 250 225 230
Letters From Santa 25 35 26 30
I Breakfast w/Santa 287 285 211 280
St. Patrick's Day Celebration 9,000 10,000 24,000 30,000
Eggstravaganza 293 320 292 300
I Flea Markets 265 290 250 250
Concerts at the Civic n/a 450 400 1,500
Senior Center
I Center Avg. Daily Attendance 70/day 71/day 94/day 100/day
Meals (Lunch) 3,210 4,680 3,871 4,992
Trips 88 264 88 176
Classes. Etc. 13,354 11,750 18,179 19,100
I Special Events/Dances/Bingo 877 840 1,415 1,520
Leisure Enrichment Classes
Number Conducted 234 350 428 435
I Participants 1,596 1,800 2,100 2,200
Aquatics
Recreational Swim 24,004 22,000 23.548 24,000
Lessons 1,380 1 ,450 1,719 1,800
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ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1996-97 1997-98 1997 ~98 1998-99
Aquatics
Rec Swim 24,004 22,000 23,548 24,000
lessons 1,380 1,450 1,719 1,800
VOLUNTEER HOURS
Preschool 1,500 1,500 1,500 1,500
Youth Sports 1 ,440 1,500 1,620 1,900
Special Events 350 360 733 730
Senior Center 4,569 5,676 5,899 5,900
Aquatics 998 1,200 829 800
FACILITY USE PERMITS ISSUED
Shannon Center
City Use (excluding classes) 2 2 5 5
Paid Use 55 60 55 75
Unpaid Use * 6 4 5 5
Continuous Use 54 60 61 57
Civic Center
City Use 129 149 170 180
Paid 49 52 57 60
Unpaid * 9 28 25 34
Dublin Sports Grounds
City Use 530 hrs 760 hrs 500 hrs 550 hrs
Continuous Use 5,586 hrs 3,500 hrs 5,500 hrs 5,500 hrs
Single Use 168 hrs 190 hrs 175 hrs 180 hrs
Total 6,284 hrs 4,450 hrs 6,175 hrs 6,230 hrs
Dublin Swim Center 6 6 8 8
* Includes use by community groups such as Tri-Valley Community Fund, Sister City Association, Fine Arts
Foundation as well as Dublin Unified School District and Dublin San Ramon Services District.
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
FUND
JOB
CLASSIFICATION
General (001)
$ 1,378,071 $ 1.378,071
Parks & Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin Secretary
Office Asst II
Preschool
Instructor
1.00 1.00
1.50 1.50
3.00 3.00
1.00 1.00
1.00 1.00
0.75 0.75
'8;;25' 8'25'1
33,895 hrs 33,~95hrs .
TOTAL
:y
$ 1,378,071 $
'1,378,q71 TOTAL FT STAFF
, ,:, ::: . ,. PART TIME HRS
'.,:.;,
This increment finances the following activities: 1) Recreation Administration; 2) Shannon Center Operation; 3)
Playgrounds; 4) Preschool; 5) Teens; 6) Youth and Adult Sports; 7) Special Events; 8) Senior Center Operation
and Senior Programs; 9) Leisure Enrichment Classes; and 10) Dublin Swim Center Operation and Aquatics
Programs.
In addition to the full time staff shown above, this Budget includes the following part-time Staff: Building
Attendants (2,245 hours); Playground Leaders (11,041 hours); Preschool Aides (1,320 hours); Teen Leaders
(2,296 hours); Adult Sports Leaders (2,950 hours); Youth Sports Leaders (2,863 hours); Special Events Leaders
(87 hours); Senior Center Aides (1,196 hours); Leisure Enrichment Class Instructors (150 hours); and Aquatics
Staff (9,747 hours).
CURRENT
SERVICE NET
LEVEL ESTIMATED PROGRAM
PROGRAM 1998-99 REVENUE COST
Administration $ 273,229 $ 0 $ 273,229
Playgrounds 137,665 110,800 26,865
Shannon Center 153,998 47,350 106,648
Preschool 56,878 55,200 1,678
Teens 45,311 7,560 37,751
Adult Sports 73,154 84,040 (10,886)
Youth Sports 55,677 49,600 6,077
Special Events 109,466 77 ,500 31,966
Senior Center 111,205 33,100 78,105
Leisure Enrichment Classes 122,588 125,500 (2,912)
Aquatics 238,900 110,940 127,960
TOTALS $ 1,378,071 $ 701,590 $ 676,481
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I CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
I DESCRIPTION 1996-97 1997-98 1997-98 1998-99
PERSONNEL SERVICES
Salaries F.T. $ 329,052 $ 365,322 $ 344,861 $ 384,332
I Salaries P.T. 252,221 292,450 280,113 317,013
Salaries O.T. 3,092 4,209 2,019 2,103
Retirement 43,314 47,571 44,617 49,758
Group Insurance 43,273 45,486 49,167 50,421
I Workers Compensation 12,127 13,518 11,826 13,300
S.U.I. 0 0 600 0
F.I.C.A. 21,083 24,152 23,383 26,428
I TOTAL PERSONNEL SERVICES $ 704,162 $ 792,708 $ 756,586 $ 843,355
SERVICES & SUPPLIES
I Office Supplies $ 4,999 $ 4,250 $ 4,368 $ 4,829
Postage 9,912 10,540 13,735 13,823
Copier Supplies 3,181 3,870 3,590 3,758
Operating Supplies 54,473 62,915 72,136 81,471
I Communications 36 0 407 572
Advertising 1,294 6,535 6,718 6,780
Printing & Binding 8,947 10,825 13,931 12,918
Insurance 888 1,325 1,204 1,250
I Repairs & Maintenance 13,048 13,100 18,174 6,550
Rentals & Leases 9,047 7,525 11,959 14,877
Book & Publications 131 75 68 75
Memberships & Dues 875 985 900 1,140
I Mileage & Auto Allowance 3,197 3,580 2,872 3,317
Travel, Conferences & Meetings 930 2,600 1,418 3,775
Training 96 2,144 2,130 150
I Gas/Electric 57,217 55,490 50,723 52,195
Water/Sewer 18,907 16,610 23,470 22,517
Telephone 6,909 7,395 7,437 7,751
Legal Notices 70 90 75 90
I Professional Services 0 3,500 3,500 0
Filing Fees 0 0 50 0
Internal Service Charge 11,292 14,539 17,080 18,334
I TOTAL SERVICES & SUPPLIES $ 205,449 $ 227,893 $ 255,945 $ 256,172
CONTRACT SERVICES
Recreation Administration $ 0 $ 2,093 $ 1,869 $ 1,589
I Playgrounds 1,200 2,725 2,264 2,724
Shannon 43,160 45,000 48,143 48,791
Preschool 432 480 530 480
Teens 2,196 7,670 2,692 4,395
I Adult Sports 19,525 18,115 19,280 20,247
Youth Sports 2,198 7,915 2,990 6,450
Special Events 3,686 50,660 50,966 51,429
I Senior Center 18,102 23,780 19,350 22,519
Recreational I nstruction 40,441 71,000 72,054 71,200
Aquatics 25,038 27,200 27,310 27,440
TOTAL CONTRACT SERVICES $ 155,978 $ 256,638 $ 247,448 $ 257,264
I CAPITAL OUTLAY
Improvements $ 393 $ 2,136 $ 2,136 $ 4,816
Furniture & Fixtures 5,404 1,985 2,102 2,801
I Machinery & Equipment 12,384 8,890 8,420 13,663
TOTAL CAPITAL OUTLAY $ 18,181 $ 13,011 $ 12,658 $ 21,280
I .rUK~t__~SS1~n~I-.m.I1E1Il'.'~~~IIBII!IIR"':',
< < < <I '--, .,' *a~ > "'"'..~. I ",' <<~/' ,~,,'.., ':...~, ~:~,'~~: >~ > > > "~ ~
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
29,719 $
FUND
CUMULATIVE
TOTAL
1 ,407,790
JOB
CLASSIFICATION
Parks & Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin Secretary
Office Asst II
Preschool
Instructor
1.50
3.00
1.00
1.00
0.75
General (001)
$
AL
l' 446hrs :
..8.25
35341'hrs
This Higher Service Level finances the City's share of maintenance and operation of the Community Gymnasium
at Valley High School for six months. The estimated budget for this Higher Service Level is $29,719. It is
estimated that $15,860 in additional revenue will be generated, resulting in a net cost to the City of $13,859.
-79-
I HIGHER
SERVICE CUMULATIVE
I LEVEL 1 TOTAL
DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
I Salaries F.T. $ 0 $ 384,332
Salaries P.T. 13,014 330,027
Salaries O.T. 0 2,103
Retirement 0 49,758
I Group Insurance 0 50,421
Workers Compensation 221 13,521
F.I.C.A. - Medicare 189 8,311
I F.I.C.A. OASDI 807 19,113
TOTAL PERSONNEL SERVICES $ 14,231 $ 857,586
SERVICES & SUPPLIES
I Office Supplies $ 0 $ 4,829
Postage 0 13,823
Copier Supplies 0 3,758
I Operating Supplies 0 81,471
Communications 0 572
Advertising 0 6,780
Printing & Binding 0 12,918
I Insurance 0 1,250
Repairs & Maintenance 0 6,550
Rentals & Leases 0 14,877
Book & Publications 0 75
I Memberships & Dues 0 1,140
Mileage & Auto Allowance 0 3,317
Travel, Conferences & Meetings 0 3,775
I Training 0 150
Gas/Electric 0 52,195
Water/Sewer 0 22,517
Telephone 0 7,751
I Legal Notices 0 90
Internal Service Charge 0 18,334
TOTAL SERVICES & SUPPLIES $ 0 $ 256,172
I CONTRACT SERVICES
Recreation Administration $ 0 1,589
Playgrounds 0 2,724
I Shannon 0 48,791
Preschool 0 480
Teens 0 4,395
Adult Sports 0 20,247
I Youth Sports 15,488 21,938
Special Events 0 51,429
Senior Center 0 22,519
I Recreational Instruction 0 71,200
Aquatics 0 27,440
TOTAL CONTRACT SERVICES $ 15,488 $ 272,752
I CAPITAL OUTLAY
Improvements $ 0 $ 4,816
Furniture & Fixtures 0 2,801
I Machinery & Equipment 0 13,663
TOTAL CAPITAL OUTLAY $ 0 $ 21,280
'TO"J:LACnvl"rYCO~:r"" , .. $ . :2911' '~...;:i!$<?' ,1,407,790
.. , ..,." ...
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMEN
TOTAL
SERVICE LEVEL
HIGHER 2
RECOMMENDED
PERSONNEL SUMMARY
IN EMENT UMULATIVE
TOTAL TOTAL
FU D
LA TIVE
TOTAL
CLASSIFICATION
General (001)
$
71,206 $ 1,478,996
Parks & Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin Secretary
Office Asst II
Preschool
Instructor
Aquatics Director
1.00
1.50
1.00
4:00
1.00
1.00
0.75
1.00
',:;:Li:'~~~::hrs
1.00
TOTAL,
71,206 '
1,478,996: '",::",,".. .... STAF:F'
. ::::'; RI.RT:TlME HRS
This Higher Service Level finances one full-time Recreation Coordinator and one full-time Aquatics Director
proposed as part of a department re-organization which is necessary to meet the increased level of programming
desired by the Council and community.
The Recreation Coordinator will assume responsibility for Youth and Adult Sports programming and oversee use
of the Dublin Sports Grounds and the new Community Gymnasium. Previously, Adult and Youth Sports programs
were handled by a Recreation Coordinator who also had responsibility for Teen programs and selected special
events. Due to the increased workload of the new youth Advisory Committee and new gymnasium, one position
can no longer oversee these program areas. Funding of this position will eliminate the need for part-time,
temporary Sports League Directors, and will result in a more efficient operation of the City's sports programs.
The Aquatics Director will assume responsibility for aquatic programming at the Dublin Swim Center. This was
previously the responsibility of a Recreation Coordinator who was also responsible for Playgrounds and Special
Events. Due to the growth of the playground program and expansion of the St. Patrick's Day Celebration and
additional Summer Concerts, one position can no longer oversee these program areas. Funding of this position
will eliminate the need for a part-time, temporary Pool Manager. This position will also pursue expansion of the
City's aquatic programs during the Winter and early Spring when the Swim Center is open only for the Dublin
High Sschool Swim Team. This position will also assume responsibility for selected special events including the
proposed St. Patrick's Day Fun Run.
This Higher Service Level also includes funding for expansion of the Heritage Fall Festival, a St. Patrick's Day Fun
Run and a St. Patrick's Day Float Workshop. Funding for additional Concerts at the Civic Center are included in
the Current Service Level.
The proposed budget for this Higher Service Level is $71,206. It is anticipated that $6,500 in additional revenue
will be generated, resulting in a net cost to the City of $64,706.
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Funding of this Higher Service Level will accomplish the following high priority goals:
City Council Priority
High
High
1998 GOALS
1. Expand Special Events program to provide additional summer Concerts
at the Civic Center, additional resources for Heritage Fall Festival and
to investigate new community special events.
2. Prepare a report on the establishment of an Arts Commission to work
with Parks and Community Services, handle funding, and work with
Dublin Fine Arts Foundation.
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I HIGHER
SERVICE CUMULATIVE
I LEVEL 2 TOTAL
DESCRIPTION 1998.99 1998-99
PERSONNEL SERVICES
I Salaries F.T. $ 56,624 $ 440,956
Salaries PT. (23,891) 306,136
Salaries O.T. 0 2,103
I Retirement 6,922 56,680
Group Insurance 12,928 63,349
Workers Compensation 320 13,841
F.I.CA - Medicare 271 8,582
I F.I.C.A. OASDI (2,344) 16,769
TOTAL PERSONNEL SERVICES $ 50,830 $ 908,416
I SERVICES & SUPPLIES
Office Supplies $ 100 $ 4,929
Postage 86 13,909
I Copier Supplies 0 3,758
Operating Supplies 2,400 83,871
Communications 0 572
I Advertising 1,170 7,950
Printing & Binding 900 13,818
Insurance 0 1,250
Repairs & Maintenance 0 6,550
I Rentals & Leases 2,690 17,567
Book & Publications 0 75
Memberships & Dues 250 1,390
I Mileage & Auto Allowance 234 3,551
Travel, Conferences & Meetings 0 3,775
Training 0 150
Gas/Electric 0 52,195
I Water/Sewer 0 22,517
Telephone 0 7,751
Legal Notices 0 90
I Internal Service Charge 0 18,334
TOTAL SERVICES & SUPPLIES $ 7,830 $ 264,002
CONTRACT SERVICES
I Recreation Administration $ 0 $ 1,589
Playgrounds 0 2,724
Shannon 0 48,791
I Preschool 0 480
Teens 4,800 9,195
Adult Sports 0 20,247
I Youth Sports 0 21,938
Special Events 0 51,429
Senior Center 0 22,519
Recreational Instruction 0 71,200
I Aquatics 0 27,440
TOTAL CONTRACT SERVICES $ 4,800 $ 277,552
I CAPITAL OUTLAY
Improvements $ 0 $ 4,816
Furniture & Fixtures 1,946 4,747
I Machinery & Equipment 5,800 19,463
TOTAL CAPITAL OUTLAY $ 7,746 $ 29,026
TOTAl.:i;ACTlVllYiiCQSr;;' . . . $" Z~ ,206< . "'~:. .. $ , ;;~ ,oJ18~996
.....M.X.'..'. .. ....,.... ..,
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
NCREMENT
TOTAL
SERVICE LEVEL
HIGHER 3
RECOMMENDED
PERSONNEL SUMMARY
I CREMENT CUMULA IVE
TOTAL TOTAL
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
1.00
1.50
4.00
1.00
1.00
0.75
1.00
General (001)
$
Parks & Community
SelVices Director
Recreation
Supervisor
Recreation
Coordinator
Admin Secretary
Office Asst II
Preschool
Instructor
Aquatics Director
6,717 $ 1,485,713
This Higher SelVice Level finances expanded teen programming for middle school and high school youth. The
proposed budget for this Higher Service Level is $6,717. It is anticipated that $5,800 in revenue will be generated,
resulting in a net cost to the City of $917.
Funding of this Higher Service Level will accomplish the following high priority goal:
City Council Priority
1998 GOALS
High
Implement the recommendations of the Youth Advisory Committee for
expanded teen programming for middle and high school youth.
Recommendations for programming include Open "Mic" Nights, Dances, Pool Bashes, Lock-In's at Dublin High
School and a Band Concert.
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I HIGHER
SERVICE CUMULATIVE
LEVEL 3 TOTAL
I DESCRIPTION 1998-99 1998~99
PERSONNEL SERVICES
I Salaries F.T. $ 0 $ 440,956
Salaries P. T. 1,328 307,464
Salaries O.T. 0 2,103
Retirement 0 56,680
I Group Insurance 0 63,349
Workers Compensation 23 13,864
F.I.C.A. - Medicare 19 8,601
I F.I.C.A. OASDI 82 16,851
TOTAL PERSONNEL SERVICES $ 1,452 $ 909,868
SERVICES & SUPPLIES
I Office Supplies $ 0 $ 4,929
Postage 0 13,909
Copier Supplies 0 3,758
I Operating Supplies 1,865 85,736
Communications 0 572
Advertising 0 7,950
I Printing & Binding 250 14,068
Insurance 0 1,250
Repairs & Maintenance 0 6,550
Rentals & Leases 0 17,567
I Book & Publications 0 75
Memberships & Dues 0 1,390
Mileage & Auto Allowance 0 3,551
I Travel, Conferences & Meetings 0 3,775
Training 0 150
Gas/Electric 0 52,195
Water/Sewer 0 22,517
I Telephone 0 7,751
Legal Notices 0 90
Internal Service Charge 0 18,334
I TOTAL SERVICES & SUPPLIES $ 2,115 $ 266,117
CONTRACT SERVICES
I Recreation Administration $ 0 $ 1,589
Playgrounds 0 2,724
Shannon 0 48,791
Preschool 0 480
I Teens 3,150 12,345
Adult Sports 0 20,247
Youth Sports 0 21,938
I Special Events 0 51,429
Senior Center 0 22,519
Recreational Instruction 0 71,200
I Aquatics 0 27,440
TOTAL CONTRACT SERVICES $ 3,150 $ 280,702
CAPITAL OUTLAY
I Improvements $ 0 $ 4,816
Furniture & Fixtures 0 4,747
Machinery & Equipment 0 19,463
I TOTAL CAPITAL OUTLAY $ 0 $ 29,026
:T()TAk.~C1iVrrV:~()ST '1$:;, .... ,:6~717 ...... .' >1, · :1,485~713
.. : .'
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PROGRAM
CULTURE &
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
SERVICE LEVEL
HIGHER 4
LEISURE SERVICES (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 4,450 $ 1,490,163 Parks & Community 1.00
Services Director
Recreation 1.50
Supervisor
Recreation 4.00
Coordinator
Admin Secretary 1.00
Office Asst II 1.00
Preschool 0.75
Instructor
Aquatics Director 1.00
'TOTAL;" $, 4,450' "$ 1.490,163 TO;TAL FT'ST~FF , --:' .. .' 10~25 ' I
.. :... .... ,"'''''' :,",
..:".:',." !.... .." PART TIME HRS:'w 34.126 hrs
,,::.:,o.'<:;t",,:<;".\ "., '. ,,,:....
This Higher Service Level finances the following upgrades to the Quarterly Activity Guide:
Full Color Cover - Four Issues Per Year
Eight Additional Pages - Summer Issue Only
Higher Quality Paper - Four Issues Per Year
The proposed budget for this Higher Service Level is $4,450.
Funding of this Higher Service Level will accomplish the following high priority goal:
City Council Priority
1998 GOALS
High
Improve quality and scope of Quarterly Activity Guide
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I HIGHER
SERVICE CUMULATIVE
LEVEL 4 TOTAL
I DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 440,956
I Salaries P.T. 0 307,464
Salaries O.T. 0 2,103
Retirement 0 56,680
I Group Insurance 0 63,349
Workers Compensation 0 13,864
F.I.C.A. - Medicare 0 8,601
F.I.C.A. OASDI 0 16,851
I TOTAL PERSONNEL SERVICES $ 0 $ 909,868
SERVICES & SUPPLIES
I Office Supplies $ 0 $ 4,929
Postage 0 13,909
Copier Supplies 0 3,758
I Operating Supplies 0 85,736
Communications 0 572
Advertising 0 7,950
I Printing & Binding 4,450 18,518
Insurance 0 1,250
Repairs & Maintenance 0 6,550
Rentals & Leases 0 17,567
I Book & Publications 0 75
Memberships & Dues 0 1,390
Mileage & Auto Allowance 0 3,551
I Travel, Conferences & Meetings 0 3,775
Training 0 150
Gas/Electric 0 52,195
Water/Sewer 0 22,517
I Telephone 0 7,751
Legal Notices 0 90
Internal Service Charge 0 18,334
I TOTAL SERVICES & SUPPLIES $ 4,450 $ 270,567
CONTRACT SERVICES
I Recreation Administration $ 0 $ 1,589
Playgrounds 0 2,724
Shannon 0 48,791
Preschool 0 480
I Teens 0 12,345
Adult Sports 0 20,247
Youth Sports 0 21,938
I Special Events 0 51 ,429
Senior Center 0 22,519
Recreational Instruction 0 71,200
Aquatics 0 27,440
I TOTAL CONTRACT SERVICES $ 0 $ 280,702
CAPITAL OUTLAY
I Improvements $ 0 $ 4,816
Furniture & Fixtures 0 4,747
Machinery & Equipment 0 19,463
I TOTAL CAPITAL OUTLAY $ 0 $ 29,026
"OT~~ ~~tJVI!Y. C~ST:' ... ~, . ,. $ "4:.450 i$ 1,490~163
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PROGRAM
CULTURE &
LEISURE SERVICES
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
SERVICE LEVEL
HIGHER 5
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 4,500 $ 1,494,663 Parks & Community 1.00
Services Director
Recreation 1.50
Supervisor
Recreation 4.00
Coordinator
Admin Secretary 1.00
Office Asst II 1.00
Preschool 0.75
Instructor
Aquatics Director 1.00
TOTAl.;,,' 'i'; ,,$ " 4;500 $ 1,494,663 '. TOTAL::!,F!T:STAFF" "<'0" '..>. ::" :.:": ~~1~:!hrs :;1
PART TIME HRS:::" ",
.:::. .
This Higher Service Level finances the design and printing of two separate promotional brochures. The first
brochure will feature the programs and services offered at the Dublin Senior Center and the second will be a
combined brochure featuring the cultural amenities of the Dublin Heritage Center and the Dublin Fine Arts
Foundation. The proposed budget for this Higher Service Level is $4,500.
Funding of this Higher Service Level will accomplish the following high priority goal:
City Council Priority
1998 GOALS
High
Update Cultural/Leisure Service and Facility Promotional Brochures.
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I HIGHER
SERVICE CUMULATIVE
I LEVEL 5 TOTAL
DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
I Salaries F.T. $ 0 $ 440,956
Salaries P.T. 0 307,464
Salaries O.T. 0 2,103
I Retirement 0 56,680
Group Insurance 0 63,349
Workers Compensation 0 13,864
I F.I.CA - Medicare 0 8,601
F.I.C.A. OASDI 0 16,851
TOTAL PERSONNEL SERVICES $ 0 $ 909,868
I SERVICES & SUPPLIES
Office Supplies $ 0 $ 4,929
Postage 0 13,909
I Copier Supplies 0 3,758
Operating Supplies 0 85,736
Communications 0 572
I Advertising 0 7,950
Printing & Binding 4,500 23,018
Insurance 0 1,250
Repairs & Maintenance 0 6,550
I Rentals & Leases 0 17,567
Book & Publications 0 75
Memberships & Dues 0 1,390
I Mileage & Auto Allowance 0 3,551
Travel, Conferences & Meetings 0 3,775
Training 0 150
Gas/Electric 0 52,195
I Water/Sewer 0 22,517
Telephone 0 7,751
Legal Notices 0 90
I Internal Service Charge 0 18,334
TOTAL SERVICES & SUPPLIES $ 4,500 $ 275,067
I CONTRACT SERVICES
Recreation Administration $ 0 $ 1,589
Playgrounds 0 2,724
Shannon 0 48,791
I Preschool 0 480
Teens 0 12,345
Adult Sports 0 20,247
I Youth Sports 0 21,938
Special Events 0 51 ,429
Senior Center 0 22,519
Recreational Instruction 0 71,200
I Aquatics 0 27,440
TOTAL CONTRACT SERVICES $ 0 $ 280,702
I CAPITAL OUTLAY
Improvements $ 0 $ 4,816
Furniture & Fixtures 0 4,747
I Machinery & Equipment 0 19,463
TOTAL CAPITAL OUTLAY $ 0 $ 29,026
tOT~LACTlVITY:t()ST. : ,,:,,$.. 4t5OO '. ~t $ .11,494:663.'
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CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET
ACTIVITY
PARKS & COMMUNITY SERVICES 8040-8100
PROGRAM
CULTURE &
LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
SERVICE LEVEL
HIGHER 6
(RECOMMENDED)
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
FUND
General (001)
1.00
$
13,205 $ 1,507,868
Parks & Community
Services Director
Recreation
Supervisor
Recreation
Coordinator
Admin Secretary
Office Asst II
Preschool
Instructor
Aquatics Director
1.00
1.50
4.00
1.00
1.00
0.75
TOTAL, ".
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$:' ';: t3;4~~5 '$;;:::';:"',::':1 ,507;8~8:::::' . ' T9:r~Ji.f,;FT S:r~f;F+:
. ... . "PARt:TIME A'RS,;:
,>i ,:~'
698'hrSi"
, ~;:-:",
"' =/
This Higher Service Level will finance two additional days per week to the senior lunch program, and add monthly
evening or weekend special events at the Dublin Senior Center. The proposed budget for this Higher Service
Level is $13,205. It is anticipated that $8,080 in revenue will be generated, resulting in a net cost to the City of
$5,125.
Funding of this Higher Service Level will accomplish the following high priority goal:
City Council Priority
1998 GOALS
High
Add two days per week to senior lunch program and investigate
feasibility of additional open hours on evenings and weekends.
-90-
I HIGHER
SERVICE CUMULATIVE
LEVEL 6 TOTAL
I DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 440,956
I Salaries P.T. 6,612 314,076
Salaries O.T. 0 2,103
Retirement 0 56,680
t Group Insurance 0 63,349
Workers Compensation 112 13,976
F.I.CA - Medicare 96 8,697
F.I.C.A. OASDI 410 17,261
I TOTAL PERSONNEL SERVICES $ 7,230 $ 917,098
SERVICES & SUPPLIES
I Office Supplies $ 0 $ 4,929
Postage 0 13,909
Copier Supplies 0 3,758
I Operating Supplies 5,285 91,021
Communications 0 572
Advertising 0 7,950
Printing & Binding 0 23,018
I Insurance 0 1,250
Repairs & Maintenance 0 6,550
Rentals & Leases 0 17,567
I Book & Publications 0 75
Memberships & Dues 0 1,390
Mileage & Auto Allowance 0 3,551
Travel, Conferences & Meetings 0 3,775
I Training 0 150
Gas/Electric 80 52,275
Water/Sewer 10 22,527
I Telephone 0 7,751
Legal Notices 0 90
Internal Service Charge 0 18,334
I TOTAL SERVICES & SUPPLIES $ 5,375 $ 280,442
CONTRACT SERVICES
I Recreation Administration $ 0 $ 1,589
Playgrounds 0 2,724
Shannon 0 48,791
Preschool 0 480
I Teens 0 12,345
Adult Sports 0 20,247
Youth Sports 0 21,938
I Special Events 0 51,429
Senior Center 600 23,119
Recreational Instruction 0 71,200
Aquatics 0 27,440
I TOTAL CONTRACT SERVICES $ 600 $ 281,302
CAPITAL OUTLAY
I Improvements $ 0 $ 4,816
Furniture & Fixtures 0 4,747
Machinery & Equipment 0 19,463
I TOTAL CAPITAL OUTLAY $ 0 $ 29,026
TOTAL ACTlVlTY"OOSt\. :'$' 1'3~20S '$ ~ ,597;868
",'. .<x,o" > ,_> ,. '" ,:'.n:::" "'>'>>'''''';';:., , , 'u!'~:, : ".^ > ,_
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COMMUNITY DEVELOPMENT
The Community Development Department was formed in Fiscal Year 1996-97 as a City Operating
Department, created by a reorganization implemented as part of the 1995-96 Budget. The Planning and
Building Departments were combined under one Department to enhance inter-departmental coordination
and adequately prepare the City for development in eastern Dublin.
The Community Development Department is supervised by the Community Development Director. The
costs associated with this position, as well as the Administrative Secretary previously assigned to
Planning, have been allocated to the two divisions. The Planning Division staffing is comprised of the
following positions: .70 Community Development Director; 4 Senior/Associate Planners; 1.5 Assistant
Planner/Zoning Investigators; .70 Administrative Secretary; 1.0 Secretary; and 1.0 Office Assistant II.
The Building Division is comprised of: .30 Community Development Director; 1.3 Administrative
Secretary; 0.1 Contract Building Manager; .75 Building Official; 1 Senior Plans Examiner; 4 Building
Inspectors and .4 contract clerical position.
The Department provides supervision and enforcement for the development process within the
community. This includes the development and recommendations of policies and regulations related to
the development process. The Planning Division is directly responsible for providing Staff support for the
following activities: preparation of updates and amendments to the General Plan; development of
Ordinances for consideration by the Planning Commission and the City Council; administration of the
California Environmental Quality Act (CEQA); processing of development applications; and
administration and enforcement of the City's Zoning and Property Maintenance Ordinances.
Building and Safety services are presently provided to the City under contract with the private firm of
Linhart, Petersen & Powers (LP2A). The services provided include: building inspection, construction
plan checking and housing code enforcement activities.
The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $1,733,761. This
represents an increase of $344,271 over Fiscal Year 1997-98 estimated expenditures. Planning Division
CO$ts will increase by $94,266 or 12% for the upcoming fiscal year; while Building and Safety services
will increase $250,005 or 41% for the upcoming fiscal year.
The Department's increased expenditures are directly attributable to the volume of new construction
next year. New construction in the residential and commercial fields in the City will necessitate more
time for building permit processing and more inspection time. Major residential construction includes:
Hansen Hill, Jefferson at Dublin, Summerglen, Shea \I and Starward Drive. Major commercial
construction includes: Creekside Office Park, Creekside Business Park, GM Automall, Emerald Point,
Peoplesoft, several hotels, Hacienda Crossings Retail/Entertainment, and Tassajara Shopping Center
Commercial properties. These projects necessitate the addition of several new building inspectors.
In addition to the Current Service Level, it is recommended that the City Council fund Higher Service
Levels 1-5. Higher Service Level #1 would provide funding for consultant services to complete the
Telecommunications Policy, Phase \I ($31,020). Higher Service Level #2 would fund 100 additional
hours of the Zoning Enforcement Officer's time to assist in the review of the Sign Ordinance with respect
to vehicle advertisements and balloons ($2,558). Higher Service Level #3 would provide for a full-time
Building Inspection Clerk to assist with the processing of increased building permits ($13,559). Higher
Service Level #4 provides for data entry help in entering data from the building inspection address files
into the new Automated Permit Tracking System ($4,322). Higher Service Level #5 would provide for
the addition of sufficient hours to increase the existing half-time Assistant Planner/Zoning Enforcement
Officer to full-time to meet the needs of increased zoning enforcement ($34,441).
The total recommended Fiscal Year 1998-99 Budget is $1,819,661.
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The following schedule of Workload / Performance Measures identifies the activities to be undertaken by
the two divisions in Community Development with the Recommended Current Service Level Budget.
PLANNING DIVISION
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1996-97 1997.98 1997 -98 1998-99
ACUPNariance/SDRlCUP & 102 86 117 119
Zoning Clearances Processed
Rezoning Applications Processed 7 6 4 12
Annexations Processed 0 1 1 0
General Plan/Specific Plan Amends. 3 2 4 5
Business License Reviews 482 550 197 200
Zoning/Property Maint Cases Closed 222 100 306 320
Development Agreements Completed 1 5 3 17
BUILDING & SAFETY DIVISION
WORKLOAD/PERFORMANCE MEASURES
INDICA TOR
ACTUAL
1996-97
BUDGET
1997-98
ESTIMATED
1998-99
ESTIMATED
1997 -98
Building Valuation
Permits Issued
Inspections
Dwelling Units Issued
Dwelling Units Finaled
$ 71,466,507
1019
7,770
407
198
$ 232,626,817
1076
17,339
568
681
$ 112,017,177
960
10,936
48
552
$ 139,454,187
934
12,654
415
318
The 1998-99 recommended Current Service Level Budget includes funds to accomplish the 1998 Goals
listed below:
City Council Priority
1998 GOALS
High
1. Aggressively monitor activities of other regional local agencies which
directly impact Dublin.
2. Meet jointly with representatives from other agencies.
3. Process $500 million in major project land use entitlements.
4. Develop and implement a Camp Parks Affordable Housing Project.
5. Study establishment of Urban Opportunity Zone/Elevation Cap for
private development in eastern Dublin.
6. Install Automated Permit Tracking System
7. Adopt 1997 UBC, UPC, UMC and 1995 NEC Ordinances.
8. Provide three building code seminars for the counter staff and
inspectors.
High
High
High
High
High
High
High
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
CURRENT
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Q1IY
General (001) $ 1,717,535 $ 1,717,535 Com. Dev. Director 1.00 1.00
Senior/Assoc. Planner 4.00 4.00
Affordable Housing 16,226 16,226 Asst Planner/ 1.50 1.50
(380) Zoning Investigator
Admin Secretary 2.00 2.00
Secretary 1.00 1.00
Office Asst II 1.00 1.00
CONTRACT
Building Manager 0.10 0.10
Building Official 0.75 0.75
Sr. Plans Examiner 1.00 1.00
Building Inspectors 4.00 4.00
Building Clerical 0.40 0.40
reTAl'}, ,.;i::: $ ;",:":" 1.733~'l61' '1$",1;733~761 "",c':: ::reTAL,;L " ':::',:",. i6i/7S ". ,:,'(.: )::I6.75':",~
This budget provides funding to maintain the current level of Planning and Building & Safety services. A historical
comparison of cost by division is shown below:
HISTORICAL COMPARISON BY DIVISION
(Planning and Building & Safety)
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1996-97 1997 -98 1997-98 1998-99
PLANNING $ 659,319 $ 862,971 $ 776,429 $ 870,695
BUILDING & SAFETY 386,171 602,536 613,061 863,066
TOTAL COMMUNITY DEVELOPMENT $ 1,045,490 $ 1,465,507 $ 1,389,490 $ 1,733,761
The funding necessary in Fiscal Year 1998-99 to provide services in the Community Development Department
totals $1,733,761. A breakdown by division is shown below:
The cost of this activity is partially offset by revenue. The Building & Safety Division collects permit fees which
cover the cost of inspection. The timing of the receipt of the fees may differ from when the services are performed;
therefore, it is difficult to state a net cost on an annual basis. The Planning Division costs are estimated to be
offset in the amount of $363,800 in Zoning and Subdivision Fees and $6,600 in Community Development Block
Grant Funds (CDBG), $16,226 in Affordable Housing Fees and $2,500 in Vehicle Abatement funds. The net cost
to provide the Current Service Level in the Planning activity in Fiscal Year 1998-99 is $481,569.
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I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996~97 1997 ~98 1997-98 1998-99
PERSONNEL SERVICES
I Planninl:}
Salaries F.T. $ 439,103 $ 486,722 $ 441,577 $ 480,194
Salaries P.1. 2,010 0 23,627 29,770
I Salaries O.T. 2,481 5,512 616 640
Retirement 52,936 59,871 57,152 62,641
Group Insurance 46,290 48,645 51,752 52,988
I Workers Compensation 7,029 7,835 5,938 7,017
F.I.C.A. 6,376 7,096 6,754 7,406
F.I.C.A. OASDI 125 0 0 0
I Building
Salaries F.T. $ 82,523 $ 87,236 $ 85,573 $ 90,444
Salaries P. 1. 56 0 0 0
, Salaries 0.1. 0 113 167 167
Retirement 9,979 10,706 10,464 11,061
Group Insurance 8,322 8,650 9,430 9,460
I Workers Compensation 770 848 731 821
F.I.C.A. 579 608 606 625
TOTAL PERSONNEL SERVICES $ 658,579 $ 723,842 $ 694,387 $ 753,234
I SERVICES & SUPPLIES
Planning
I Office Supplies $ 2,632 $ 2,370 $ 3,200 $ 3,600
Postage 2,388 2,400 3,561 3,900
Copier Supplies 1,556 2,000 1,350 2,000
Operating Supplies 589 600 600 840
I Advertising 0 200 0 0
Printing & Binding 3,119 4,200 5,710 6,100
Repairs & Maintenance 687 500 103 500
I Rentals & Leases 38 50 0 100
Book & Publications 535 400 707 600
Memberships & Dues 1,294 1,880 1,696 2,036
Mileage & Auto Allowance 2,551 2,600 2,940 3,000
t Travel, Conferences & Meetings 5,804 5,970 5,300 6,545
Training 1,826 1,900 900 2,250
Legal Notices 2,256 2,150 2,800 3,000
I Professional Services - General 1,275 5,000 7,000 10,000
Professional Services - Reimbursable 50,453 177,300 140,876 168,262
Filing Fees 2,525 0 0 0
Internal Service Charge 10,824 12,270 12,270 13,656
I Building
Office Supplies $ 730 $ 700 $ 920 $ 1,050
I Postage 178 400 184 400
Copier Supplies 204 300 375 500
Operating Supplies 9 300 0 200
Printing & Binding 1,014 1,000 1,525 2,000
I Book & Publications 748 1,310 1,025 2,265
Memberships & Dues 385 381 381 395
Mileage & Auto Allowance 700 700 679 740
I Training 0 0 0 200
Telephone 0 765 0 0
Legal Notices 0 100 0 200
Internal Service Charge 2,208 1,889 1,889 2,828
I TOTAL SERVICES AND SUPPLIES $ 96,528 $ 229,635 $ 195,991 $ 237,167
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CONTRACT SERVICES
Mortgage Certificate Program
Contract Building Officials !Inspectors
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Planninl}
Furniture & Fixtures
Machinery & Equipment
Building
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
tOTAL ACTIVITY>CbsT
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
1996~97 1997 ~98 1997 ~98 1998-99
$ 7,963 $ 25,500 $ 0 $ 500
277,766 486,530 497,602 736,360
$ 285,729 $ 512,030 $ 497,602 $ 736,860
$ 1,364
3,290
$
o
o
$
$ 0
o
$ 4,654
$ 1 ,045,~9'O
$
$
$
$
o
1,510
1,510
o
o
o
$ ',. '..... 1,465,507' ...." $.. 1,:589,490
-96-
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$ 650
2,500
$ 2,950
400
$ 6,500
$ 1,733,761
I TOTAL
CURRENT
SERVICE
I BUILDING & LEVEL
DESCRIPTION PLANNING SAFETY 1998-99
I PERSONNEL SERVICES
Salaries FT. $ 480,194 $ 90,444 $ 570,638
Salaries P.T. 29,770 0 29,770
I Salaries OT 640 167 807
Retirement 62,641 11.061 73,702
Group Insurance 52,988 9,460 62,448
I Workers Compensation 7,017 821 7,838
F.I.CA 7,406 625 8,031
TOTAL PERSONNEL SERVICES $ 640,656 $ 112,578 $ 753,234
I SERVICES & SUPPLIES
Office Supplies $ 3,600 $ 1,050 $ 4,650
Postage 3,900 400 4,300
I Copier Supplies 2,000 500 2,500
Operating Supplies 840 200 1,040
Printing & Binding 6,100 2,000 8,100
I Repairs & Maintenance 500 0 500
Rentals & Leases 100 0 100
Book & Publications 600 2,265 2,865
Memberships & Dues 2,036 395 2,431
, Mileage & Auto Allowance 3,000 740 3,740
Travel, Conferences & Meetings 6,545 0 6,545
Training 2,250 200 2,450
I Legal Notices 3,000 200 3,200
Professional SelVices - General 10,000 0 10,000
Professional SelVices - Reimbursable 168,262 0 168,262
I Internal SelVice Charge 13,656 2,828 16,484
TOTAL SERVICES & SUPPLIES $ 226,389 $ 10,778 $ 237,167
CONTRACT SERVICES
I Planning
Mortgage Certificate Program $ 500 $ 0 $ 500
Building
I Contract Building Officials I Inspectors $ 0 $ 736,360 $ 736,360
TOTAL CONTRACT SERVICES $ 500 $ 736,360 $ 736,860
I CAPITAL OUTLAY
Furniture & Fixtures $ 650 $ 2,950 $ 3,600
Machinery & Equipment 2,500 400 2,900
, TOTAL CAPITAL OUTLAY $ 3,150 $ 3,350 $ 6,500
T:OTA[1i~CTlVjty'COST I.- ". . ,$ }'S70,69Sm $ :, , 863,066 $ : '1,733,761
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PROGRAM
COMMUNITY
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
HIGHER 1
DEVELOPMENT (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICA liON TOTAL TOTAL
CITY
General (001) $ 31,020 $ 1,748,555 Com. Dev. Director 1.00
Senior/Assoc. Planner 4.00
Affordable $ 16,226 Asst Planner/ 1.50
Housing (380) Zoning Investigator
Admin Secretary 2.00
Secretary 1.00
Office Asst II 1.00
CONTRACT
Building Manager 0.10
Building Official 0.75
Sr. Plans Examiner 1.00
Building Inspectors 4.00
Building Clerical 0.40
TOYAL. . ! 1$ 3t,020::! . $',i~.764;781 " ,: < TOTAL 1 [\<::\,,'::'.<. "..:.: 16.75 .: 0:'
. :,
This Higher Service Level would fund expert consultant assistance to undertake Phase II of a
Telecommunication Policy for the City. Staff has completed a "wireless" zoning ordinance amendment to
address the placement of wireless devices in the City. Phase II would include a fee program for use of a
public right-of-way, provisions for installing and sharing multi-user conduit in the public right-of-way, and
programs for installation of telecommunication technology in public facilities (government offices, parks, etc.).
Legal services (approximately 30 hours) for this project are shown in the City Attorney Activity (Higher Service
Level 1 ).
Development of this policy will enable the City to respond to requests from the ever-increasing number of
telecommunication entities that are interested in using the City's public right-of-way.
This budget increment will enable the City to meet the following goal previously established by the City
Council:
City Council Priority
1998 GOALS
High
Develop City Telecommunication Policy
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I HIGHER CUMULATIVE
SERVICE TOTAL
I DESCRIPTION LEVEL 1 1998.99
PERSONNEL SERVICES
I Planning
Salaries FT $ 0 $ 480,194
Salaries P.T. 0 29,770
Salaries OT 0 640
I Retirement 0 62,641
Group Insurance 0 52,988
Workers Compensation 0 7,017
I F.I.C.A. 0 7,406
F.I.C.A. OASDI 0 0
Building
I Salaries F.T. $ 0 $ 90,444
Salaries OT 0 167
Retirement 0 11,061
I Group Insurance 0 9,460
Workers Compensation 0 821
F.I.C.A. 0 625
TOTAL PERSONNEL SERVICES $ 0 $ 753,234
I SERVICES & SUPPLIES
Planning
I Office Supplies $ 0 $ 3,600
Postage 0 3,900
Copier Supplies 150 2,150
I Operating Supplies 0 840
Printing & Binding 750 6,850
Repairs & Maintenance 0 500
I Rentals & Leases 0 100
Book & Publications 0 600
Memberships & Dues 0 2,036
Mileage & Auto Allowance 0 3,000
I Travel, Conferences & Meetings 0 6,545
Training 0 2,250
Legal Notices 120 3,120
I Professional Services - General 0 10,000
Professional Services - Reimbursable 0 168,262
Internal Service Charge 0 13,656
I Building
Office Supplies $ 0 $ 1,050
Postage 0 400
I Copier Supplies 0 500
Operating Supplies 0 200
Printing & Binding 0 2,000
Book & Publications 0 2,265
I Memberships & Dues 0 395
Mileage & Auto Allowance 0 740
Training 0 200
I Legal Notices 0 200
Internal Service Charge 0 2.828
TOTAL SERVICES AND SUPPLIES $ 1,020 $ 238,187
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DESCRIPTION
HIGHER
SERVICE
LEVEL 1
CUMULATIVE
TOTAL
1998-99
CONTRACT SERVICES
Mortgage Certificate Program (Planning)
Contract Building Officials/Inspectors
Telecommunications Program (Planning)
TOTAL CONTRACT SERVICES
$ 0
o
30,000
$ 30,000
$ 500
736,360
30,000
$ 766,860
CAPITAL OUTLAY
Planning
Furniture & Fixtures
Machinery & Equipment
BUilding
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
rOTA.~:~C1iVity,~OST'
$ 0 $ 650
0 2,500
$ 0 $ 2,950
0 400
$ 0 $ 6,500
$ 31,Q20 .. . "'~:> $, J,'764~781..
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CITY
General (001) $ 2,558 $ 1,751,113 Com. Dev. Director 1.00
Senior/Assoc. Planner 4.00
Affordable Housing 16,226 Asst Planner/ 0.05 1.55
(380) Zoning Investigator
Admin Secretary 2.00
Secretary 1.00
Office Asst II 1.00
CONTRACT
Building Manager 0.10
Building Official 0.75
Sr. Plans Examiner 1.00
Building Inspectors 4.00
Building Clerical 0.40
TOTAL $ ,2;558 $ '1~767,339 " :,) TOTAL, ' .: '. 0.05 16~80
This Higher Service Level would fund 100 additional hours of the Zoning Enforcement Officer's time to
assist in the development of Sign Ordinance changes.
This budget increment will enable the City to meet the following goal previously established by the City
Council:
City Council Priority
1998 GOALS
High
Review Sign Ordinance with respect to vehicle advertisements
and balloons.
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I HIGHER CUMULATIVE
SERVICE TOTAL
DESCRIPTION LEVEL 2 1998-99
I PERSONNEL SERVICES
Planning
I Salaries F.T. $ 0 $ 480,194
Salaries P.T. 2,205 31,975
Salaries O.T. 0 640
Retirement 271 62,912
I Group Insurance 13 53,001
Workers Compensation 37 7,054
F.I.C.A. 32 7,438
I Building
Salaries F.T. $ 0 $ 90,444
Salaries O.T. 0 167
I Retirement 0 11,061
Group Insurance 0 9,460
Workers Compensation 0 821
F.I.CA 0 625
I TOTAL PERSONNEL SERVICES $ 2,558 $ 755,792
I SERVICES & SUPPLIES
Planning
Office Supplies $ 0 $ 3,600
I Postage 0 3,900
Copier Supplies 0 2,150
Operating Supplies 0 840
I Printing & Binding 0 6,850
Repairs & Maintenance 0 500
Rentals & Leases 0 100
Book & Publications 0 600
I Memberships & Dues 0 2,036
Mileage & Auto Allowance 0 3,000
Travel, Conferences & Meetings 0 6,545
I Training 0 2,250
Legal Notices 0 3,120
Professional Services - General 0 10,000
Professional Services - Reimbursable 0 168,262
I Internal Service Charge 0 13,656
Building
I Office Supplies $ 0 $ 1,050
Postage 0 400
Copier Supplies 0 500
Operating Supplies 0 200
I Printing & Binding 0 2,000
Book & Publications 0 2,265
Memberships & Dues 0 395
I Mileage & Auto Allowance 0 740
Training 0 200
Legal Notices 0 200
Internal Service Charge 0 2,828
I TOTAL SERVICES AND SUPPLIES $ 0 $ 238,187
CONTRACT SERVICES
I Mortgage Certificate Program (Planning) $ 0 $ 500
Contract Building Officials I Inspectors 0 736,360
Telecommunications Program (Planning) 0 30,000
I TOTAL CONTRACT SERVICES $ 0 $ 766,860
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DESCRIPTION
CAPITAL QUTLA Y
Plannina
Furniture & Fixtures
Machinery & Equipment
Building
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TO'fiXL. .A~TI\fITY C()~T , .. ;
HIGHER
SERVICE
LEVEL 2
CUMULATIVE
TOTAL
1998-99
$ 0 $ 650
0 2,500
$ 0 $ 2,950
0 400
$ 0 $ 6,500
'0"'," ; $ ....m,; ,2,5S~::" ",$,. 1,76V;;339
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PROGRAM
COMMUNITY
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
HIGHER 3
DEVELOPMENT (RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
CllY
General (001) $ 13.559 $ 1,764,672 Com. Dev. Director 1.00
Senior/Assoc. Planner 4.00
Asst Plannerl 1.55
Affordable Housing 16,226 Zoning Investigator
(380) Admin Secretary 2.00
Secretary 1.00
Office Asst II 1.0 2.00
CONTRACT
Building Manager 0.10
Building Official 0.75
Sr. Plans Examiner 1.00
Building Inspectors 4.00
Building Clerical (0.4) 0.00
rOTAL'<<< ... , ~';:'. 1f: trY:;:: .< :1<3.559: . $!i:1l~780~898:':::", < TOTAL"':":.Tii< ... .... .. <.:..... .<::O~6~. ~;. . 17;40:,:
This Higher Service Level funds the costs associated with a full-time Office Assistant II to handle an
increased workload brought about by new development and increases in building permit activity. In
addition. this position will assist the Administrative Secretary with inspection requests, issuance of building
permits, preparing monthly reports, filing backlog, mailings, copying and front desk relief, and enable the
Administrative Secretary to assist the implementation of the City's new Automated Permit Tracking
System. Currently, the City contracts with LP2A for (.40) Office Assistant to assist in the Building
Inspection Division. The savings in contract services by eliminating this position and adding a full-time
City position would result in a net annual cost to the City of $13,559.
This budget increment will enable the Building Division to meet the following goal previously established
by the City Council:
City Council Priority
1998 GOALS
High
Provide additional staff to keep pace with additional growth.
-1 04-
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HIGHER CUMULATIVE
I SERVICE TOTAL
DESCRIPTION LEVEL 3 1998-99
PERSONNEL SERVICES
I Planning
Salaries F. T. $ 0 $ 480,194
Salaries P.T. 0 31,975
I Salaries O.T. 0 640
Retirement 0 62,912
Group Insurance 0 53,001
I Workers Compensation 0 7,054
F.I.CA 0 7,438
Building
I Salaries F. T. $ 25,509 $ 115,953
Salaries O.T. 0 167
Retirement 3,125 14,186
Group Insurance 7,047 16,507
I Workers Compensation 133 954
F.I.CA 370 995
TOTAL PERSONNEL SERVICES $ 36,184 $ 791,976
I SERVICES & SUPPLIES
Planning
I Office Supplies $ 0 $ 3,600
Postage 0 3,900
Copier Supplies 0 2,150
Operating Supplies 0 840
I Printing & Binding 0 6,850
Repairs & Maintenance 0 500
Rentals & Leases 0 100
I Book & Publications 0 600
Memberships & Dues 0 2,036
Mileage & Auto Allowance 0 3,000
I Travel, Conferences & Meetings 0 6,545
Training 0 2,250
Legal Notices 0 3,120
Professional Services 0 10,000
I Filing Fees 0 168,262
Internal Service Charge 0 13,656
Building
I Office Supplies $ 0 $ 1,050
Postage 0 400
Copier Supplies 0 500
I Operating Supplies 75 275
Printing & Binding 0 2,000
Book & Publications 0 2,265
I Memberships & Dues 0 395
Mileage & Auto Allowance 0 740
Training 100 300
Legal Notices 0 200
I Internal Service Charge 0 2,828
TOTAL SERVICES AND SUPPLIES $ 175 $ 238,362
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DESCRIPTION
HIGHER CUMULATIVE
SERVICE TOTAL
LEVEL 3 1998-99
$ 0 $ 500
(22,800) 713,560
0 30,000
$ (22,800) $ 744,060
CONTRACT SERVICES
Mortgage Certificate Program (Planning)
Contract Building Officialsllnspectors
Telecommunications Program (Planning)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Planning
Furniture & Fixtures
Machinery & Equipment
Building
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOTAb:~Ci1V1T\"COST .
$ 0 $ 650
0 2,500
$ 0 $ 2,950
0 400
$ 0 $ 6,500
$ 13~5~~..> ... .,.... :;$:Y:.::i:!1.780~98
-1 06-
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
HIGHER 4
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
.cJ1Y
General (001) $ 4,322 $ 1,768,994 Com. Dev. Director 1.00
Senior/Assoc. Planner 4.00
Affordable Housing $ 16,226 Asst Planner/ 1.55
(380) Zoning Investigator
Admin Secretary 2.00
Secretary 1.00
Office Asst II 2.00
Office Asst I (temp) 0.16 0.16
CONTRACT
Building Manager 0.10
Building Official 0.75
Sr. Plans Examiner 1.00
Building Inspectors 4.00
Building Clerical 0.00
TOTAL 'f' ':;;: . . ",,> ;$.,' 4.322 $ 1.785,220 ' Ji :rlOTAL ',';: d 0.16 17.56
:;....
This Higher Service Level would fund a temporary Office Assistant I (340 hours) to enter Building
Inspection address files into the new Automated Permit Tracking System. There are approximately 8,000
files with various amounts of documents that will be entered in order to give the Building Inspection
Department a complete history of properties located in Dublin.
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HIGHER CUMULATIVE
I SERVICE TOTAL
DESCRIPTION LEVEL 4 1998-99
I PERSONNEL SERVICES
Planning
Salaries F.r. $ 0 $ 480,194
I Salaries P.T. 3,995 35,970
Salaries O.T. 0 640
Retirement 0 62,912
Group Insurance 0 53,001
I Workers Compensation 21 7,075
F.I.C.A. Medic 58 7,496
F.I.C.A. OASDI 248 248
I F.I.C.A. OASDI 0
Building
Salaries FT $ 0 $ 115,953
I Salaries O.T. 0 167
Retirement 0 14,186
Group Insurance 0 16,507
I Workers Compensation 0 954
F.I.C.A. Medic 0 995
TOTAL PERSONNEL SERVICES $ 4,322 $ 796,298
I SERVICES & SUPPLIES
Planning
I Office Supplies $ 0 $ 3,600
Postage 0 3,900
Copier Supplies 0 2,150
Operating Supplies 0 840
I Printing & Binding 0 6,850
Repairs & Maintenance 0 500
Rentals & Leases 0 100
I Book & Publications 0 600
Memberships & Dues 0 2,036
Mileage & Auto Allowance 0 3,000
Travel, Conferences & Meetings 0 6,545
I Training 0 2,250
Legal Notices 0 3,120
Professional Services 0 10,000
I Filing Fees 0 168,262
Internal Service Charge 0 13,656
Building
I Office Supplies $ 0 $ 1,050
Postage 0 400
Copier Supplies 0 500
I Operating Supplies 0 275
Printing & Binding 0 2,000
Book & Publications 0 2,265
Memberships & Dues 0 395
I Mileage & Auto Allowance 0 740
Training 0 300
Legal Notices 0 200
I Internal Service Charge 0 2,828
TOTAL SERVICES AND SUPPLIES $ 0 $ 238,362
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DESCRIPTION
HIGHER CUMULATIVE
SERVICE TOTAL
LEVEL 4 1998-99
$ 0 $ 500
0 713,560
0 30,000
$ 0 $ 744,060
CONTRACT SERVICES
Mortgage Certificate Program (Planning)
Contract Building Officials /Inspectors
Telecommunications Program (Planning)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Planning
Furniture & Fixtures
Machinery & Equipment
Building
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST '.
$ 0 $ 650
0 2,500
$ 0 $ 2,950
0 400
$ 0 $ 6,500
$ , ',4~2~:~ $ 1,785,220
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
COMMUNITY DEVELOPMENT - 9010-9020
SERVICE LEVEL
HIGHER 5
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
~
General (001) $ 34,441 $ 1,803,435 Com. Dev. Director 1.00
Senior/Assoc. Planner 4.00
Affordable Housing $ 16,226 Asst Planner/ 0.45 2.00
(380) Zoning Investigator
Admin Secretary 2.00
Secretary 1.00
Office Asst II 2.00
Office Asst I 0.16
CONTRACT
Building Manager 0.10
Building Official 0.75
Sr. Plans Examiner 1.00
Building Inspectors 4.00
Building Clerical 0.00
TOTAL ',.:i. ~:,., '" '::)$ 34;'441. t:$>1819661n:>" I:OTAt:':( ..;~.>: . 1A:' , 0.45' .. .. "18~O1
This Higher Service Level would increase the hours of the City's Assistant Planner/Zoning Enforcement
Officer from part-time to full-time.
By increasing the hours for this position, the City could offer a quicker complainant response and
accomplish more proactive enforcement of zoning and property maintenance violations; and thus, improve
the appearance of residential and commercial properties.
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HIGHER CUMULATIVE
I SERVICE TOTAL
DESCRIPTION LEVEL 5 1998-99
PERSONNEL SERVICES
I Planning
Salaries F T $ 22,672 $ 502,866
Salaries P T 0 35,970
I Salaries O.T. 1,126 1,766
Retirement 2,791 65,703
Group Insurance 6,438 59,439
Workers Compensation 385 7,460
I F.I.C.A. 329 7,825
F.I.C.A. OASDI 0 248
Building
I Salaries FT $ 0 $ 115,953
Salaries O.T. 0 167
Retirement 0 14,186
I Group Insurance 0 16,507
Workers Compensation 0 954
F.I.C.A. 0 995
I TOTAL PERSONNEL SERVICES $ 33,741 $ 830,039
SERVICES & SUPPLIES
I Planning
Office Supplies $ 0 $ 3,600
Postage 0 3,900
Copier Supplies 0 2,150
I Operating Supplies 0 840
Printing & Binding 0 6,850
Repairs & Maintenance 0 500
I Rentals & Leases 0 100
Book & Publications 0 600
Memberships & Dues 0 2,036
Mileage & Auto Allowance 450 3,450
I Travel, Conferences & Meetings 0 6,545
Training 250 2,500
Legal Notices 0 3,120
I Professional Services 0 10,000
Filing Fees 0 168,262
Internal Service Charge 0 13,656
I Building
Office Supplies $ 0 $ 1,050
Postage 0 400
Copier Supplies 0 500
I Operating Supplies 0 275
Printing & Binding 0 2,000
Book & Publications 0 2,265
I Memberships & Dues 0 395
Mileage & Auto Allowance 0 740
Training 0 300
I Legal Notices 0 200
Internal Service Charge 0 2,828
TOTAL SERVICES AND SUPPLIES $ 700 $ 239,062
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DESCRIPTION
CONTRACT SERVICES
Mortgage Certificate Program (Planning)
Contract Building Officials / Inspectors
Telecommunications Program (Planning)
TOTAL CONTRACT SERVICES
HIGHER CUMULATIVE
SERVICE TOTAL
LEVEL 5 1998-99
$ 0 $ 500
0 713,560
0 30,000
$ 0 $ 744,060
CAPITAL OUTLAY
Planning
Furniture & Fixtures
Machinery & Equipment
Building
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOtAE~'~Cn9ITY!)COST
$ 0 $ 650
0 2,500
0 2,950
0 400
$ 0 $ 6,500
$ ~~441 " $ : , ,'~ ,819,661
-112-
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ENGINEERING
.
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This activity provides funding for activities related to: traffic engineering and related programs; Storm
Water Pollution Control activities; design and inspection of Capital Projects; inspection of private
development facilities which will be dedicated to the City (Le. the development of new streets, sidewalks,
etc.); review of plans for subdivisions and private development; preparation of maps identifying parcels
within the community; and technical engineering support for Assessment Districts. These services are
provided using a combination of City employees and Contract Services.
-.
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The budget necessary to provide the Current Service Level for Fiscal Year 1998-99 is $1,242,450. This
represents an increase of $179,043 or 15.6% over estimated expenditures for Fiscal Year 1997-98. This
increase is primarily attributable to increased contract services costs associated with private
development plan checking and inspection services for projects in Eastern Dublin.
.
As noted in the Budget Detail, the portion of Engineering costs associated with CIP projects are shown
for information purposes only on these pages. The actual engineering costs are included in the Capital
Budget for each project.
.
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It is anticipated that the costs assigned to Capital Projects will increase from $34,498 in Fiscal Year
1998-99 to $86,650 in Fiscal Year 1998-99. Since Capital Projects are funded primarily from grants and
funds other than the General Fund, this will have the effect of reducing the Engineering Budget's
reliance on the General Fund.
.
The Engineering Activity costs are partially offset through fees and charges. The following table shows
the impact of these revenues on the net cost of providing Engineering Services.
.
NET COST OF ENGINEERING ACTIVITY
ESTIMATED
1997.98
CURRENT SERVICE LEVEL
FISCAL YEAR
1998.99
.
.
Total Engineering General Fund
(Expense Not Allocated To A CIP)
$1,054,508
$1,199,570
.
Projected General Fund Revenues
Encroachment Permits
Plan Check/Inspection Fees
<$ 27,650>
<$ 930,000>
<$ 42,000>
<$1,000,000>
..
Net General Fund Cost
$ 96,858
$ 157,570
.-~
For Fiscal Year 1998-99, one Higher Service Level is recommended which would add an Associate Civil
Engineer (Traffic). This position would enable Staff to keep pace with the increased engineering
,- workload which is not best handled by contract engineers. The first year net cost of this position is
$53,591. This would increase the total net General Fund of this activity to $211,161.
r- The total recommended Fiscal Year 1998-99 Budget is $1,296,041.
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ENGINEERING - 9030
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNELS MMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
General (001) $
Gas Tax (206)
NPDES (222)
Assessmnt Dist 710
Assessmnt Dist 711
Assessmnt Dist 713
Assessmnt Dist 716
1,199,570 $
6,000
32,900
2,110
660
770
440
1,199,570
6,000
32,900
2,110
660
770
440
Senior Civil Engr 2.0 2.0
Public Works 2.0 2.0
Inspector
Asst Civil Engineer 1.0 1.0
Engineering Aide 1.0 1.0
This budget provide~ funding for the current level of service. This budget funds the necessary personnel,
services, supplies and improvements necessary to support the Engineering Division.
*
The following legend provides descriptive information on the special funds:
Assessment Dist #710
Assessment Dist #711
Assessment Dist #713
Assessment Dist #716
NPDES #222
Citywide Street lighting
Landscaping Assessment District (Stagecoach Rd)
Landscape Assessment District (Villages/Dougherty Rd)
Santa Rita Assessment District
National Pollution Discharge Elimination System
(Stormwater Pollution Control Program)
** 100% of the costs for the City Personnel involved with this activity are reflected on the following
page for information only. It is anticipated that only a portion of the Staff time will be charged to
this account and the remainder will be charged to various capital projects.
-114-
I CURRENT
I SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997.98 1998-99
I PERSONNEL SERVICES
Salaries F.T. $ 239,928 $ 382,202 322,702 $ 369,289
Salaries O.T. 47,211 56,873 47,496 47,496
Retirement 29,345 43,977 39,353 45,070
I Group Insurance 28,217 43,653 40,468 47,646
Workers Compensation 4,970 7,462 5,612 6,894
F.I.CA 4,163 6,055 5,368 6,043
I TOTAL PERSONNEL SERVICES $ 353,834 $ 540,222 $ 460,999 $ 522,438
SERVICES & SUPPLIES
Office Supplies $ 1,050 $ 1,250 $ 2,200 $ 2,750
I Postage 1,521 210 385 590
Operating Supplies 1,976 3,700 3,150 3,150
Communications 2,061 2,000 2,550 2,600
I Printing & Binding 1,214 1,300 1,335 1 ,400
Rentals & Leases 163 160 205 240
Book & Publications 101 150 171 170
Memberships & Dues 321 425 176 280
I Mileage & Auto Allowance 2,856 4,740 4,580 5,950
Travel, Conferences & Meetings 612 1,600 650 2,200
Training 1,436 2,050 682 2,400
Small Tools 0 200 0 0
I Legal Notices 1,068 1,650 900 1,450
I nternal Service Charge 6,120 4,956 4,956 6,834
Internal Svc Charge - Vehicles 6,310 6,130 5,554 7,434
I TOTAL SERVICES & SUPPLIES $ 26,809 $ 30,521 $ 27,494 $ 37,448
CONTRACT SERVICES
Contract Services General $ 82,699 $ 58,275 $ 47,833 $ 60,600
I General Engineering Service 83,534 15,000 39,670 20,000
General Traffic Engineering 43,057 32,000 37,300 58,000
I,nspect Private Development 232,895 594,630 525,500 620,800
Assessment District Engineering 2,715 3,990 3,465 3,000
I TOTAL CONTRACT SERVICES $ 444,900 $ 703,895 $ 653,768 $ 762,400
CAPITAL OUTLAY
I Furniture & Fixtures $ 0 $ 6,250 $ 3,650 $ 3,910
Machinery & Equipment 1,085 4,300 4,146 2,904
TOTAL CAPITAL OUTLAY $ 1,085 $ 10,550 $ 7,796 $ 6,814
I ITO~!ItIIlST~-"-:~''''''''''.''''iMI2~1'-~~B5'''fI1.'''JI' ~'l$1II"11'5b1Ur.z'm"''']''''''1JIr~1' 32g.0"w,--,
L; .....,;:ili'il:.., ~"': oW ,~~ ,,,,,: /:j1~:'k~I" r:;;:l.'-,_,,~,:m :, x:;;.:::=~ ' ,',:'L,.,,!~: ,~'",,_,_,L_ ill1 ~. 2)J~ .:L Jb''',,,~_'~ .::J::&::i1!"J: :, ~,i~"." 1I'~:J~l"
I The following costs are shown for information only:
(1 ) The total expenses for Fiscal Year 1996-97 were actually $777,079. Approximately $49,549 are costs related to various capital
projects. These costs are shown for information only.
I (2) The Revised Budget for Fiscal Year 1997-98 was actually $1,201,848. Approximately $83,340 are costs related to various capital
projects. These costs are shown for information only.
(3) The estimated costs for Fiscal Year 1997-98 are actually $1,115,559. Approximately $34,498 are costs related to various capital
projects. These costs are shown for information only.
I (4) The Current Service Level Budget for Fiscal Year 1998-99 is actually $1,242,450. Approximately $86,650 are costs related to various
capital projects. These costs are shown for information only.
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PROGRAM
COMMUNITY
DEVELOPMENT
FUND
General (001) $
Gas Tax (206)
NPOES (222)
Assessmnt Oist 710
Assessmnt Oist 711
Assessmnt Oist 713
Assessmnt Dist 716
COST BY FUND
INCREMENT
TOTAL
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ENGINEERING w 9030
CUMULATIVE
TOTAL
53,591 $ 1,253,161
6,000
32,900
2,110
660
770
440
PERSONNEL SUMM
INCREMENT
TOTAL
JOB
CLASSIFICATION
Senior Civil Engr
Public Works
Inspector
Asst Civil Engineer
Engineering Aide
Assoc. Civil Engineer
1.0
SERVICE LEVEL
HIGHER 1
(RECOMMENDED)
Y
CUMULATIVE
TOTAL
2.0
2.0
1.0
1.0
1.0
'\[GTAl:l&\io/t,
This Higher Service Level increment funds costs associated with adding an Associate Civil Engineer (Traffic)
position to aid in the review of traffic studies related to the increasing work load in private development
processing. This position would take over the General Traffic Engineering duties from a Senior Civil Engineer
position to allow that position to allocate more time to the City's Capital Improvement Program.
Funding for this Higher Service Level is recommended.
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DESCRIPTION
PERSONNEL SERVICES
Salaries F.r.
Salaries O.T.
Retirement
Group Insurance
Workers Compensation
F.I.CA
TOTAL PERSONNEL SERVICES
HIGHER
SERVICE
LEVEL 1
1998-99
CUMULATIVE
TOTAL
1998-99
$ 51,744
o
6,315
7,202
880
750
$ 66,891
$ 421,033
47,496
51,385
54,848
7,774
6,793
$ 589,329
SERVICES & SUPPLIES
Office Supplies
Postage
Operating Supplies
Communications
Printing & Binding
Rentals & Leases
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Legal Notices
Internal Service Charge
Internal Svc Charge - Vehicles
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Contract Services General
General Engineering Service
General Traffic Engineering
Inspect Private Development
Assessment District Engineering
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$
3,000
590
3,150
2,600
1,400
240
170
280
6,950
2,350
2,700
1 ,450
6,834
7,434
39,148
$
250
o
o
o
o
o
o
o
1,000
150
300
o
o
o
1,700
$
$
$
60,600
20,000
43,000
620,800
3,000
747,400
$
o
o
(15,000)
o
o
(15,000)
$
$
o
o
o
$
3,910
2,904
6,814
$
rm~I~~wt1ff:~r:~',',':::~;!;,,)(il::'''f1ljw~rT:'<;;':''l;:t:r:ny<.m;:~'~;':;;i'F:::~:::i1~~~~~J"BJjf:;~<'\1i"':,~t~!RJmIi}F38!--V;i
j~~>~,.:.._~~~.~~.<!:.lli!L~~~Ci~....&.s r;,~"l~d:l3:[~"tr2L:,,::~:,;"-,",-;.,~,..~.~Am~;~n::i, .8W3;;;:~, ~Ju ~~~>tW>N;'~JtLJ~;~:;'~'~"~~~IJ~~..~i~i~,~~: >^~ill.,;; ,JJ;::llcliGL ./.E~!;;-.)~-",,~J..ill> ~L~\!!.'~....;_"" m ~:!:~.Wf.>ll~
(1) The total recommended budget for Fiscal Year 1998-99 is actually $1,296,041. Approximately $86,650 are costs related to various capital
projects. These costs are shown for information only.
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ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance and maintain the City's economic base through programs and
activities which focus on business promotion and retention. The goal of this effort also includes
addressing issues related to the revitalization of existing commercial areas in order to protect the
competitiveness of our local economy.
The budget for Economic Development activities for Fiscal Year 1997-98 was $152,213. It is estimated
that the City will spend approximately $151,452 in Fiscal Year 1997-98. The budget necessary to
provide the Current Service Level for Fiscal Year 1998-99 is $122,541.
Economic Development activities contained in the Current Service Level for Fiscal Year 1998-99 include:
preparing and distributing City vacancy reports three times during the year, economic development
reports and various business marketing materials; attendance at an economic development conference;
continued participation in the Alameda County Economic Development Alliance for Business (EDAB);
membership in CALED, a statewide professional organization of economic development representatives;
funds for community promotion associated with the Dublin Farmers' Market; and necessary funding to
support the Downtown Task Force.
Staff has also evaluated Higher Service Level funding for the following programs: 1) City participation in
the Tri-Valley Visitors and Convention Bureau; 2) Implementation of a redevelopment feasibility study;
3) City participation in the Dublin Partners in Education program at either a level equal to last year's
contribution or 4) City participation in DPIE at twice the level of participation in 1997-98.
The recommended budget for this activity for Fiscal Year 1998-99 is $184,031 and includes Higher
Service Levels 1-3.
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998.99 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
CURRENT
(RECOMMENDED)
PERSONNEL SUMM RY
INCREMENT CUMULATIVE
TOTAL TOTAL
FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
General (001)
$
Econ Development
Manager
1.0
1.0
122,541 $
122,541
TOTAL
$
'1:~O..
1.0.,
, '
122,541':: :i:'$ . .122;541 . TOTAL< ::: .... ..
This increment provides funding to maintain the current level of service of those programs and activities
included in the Economic Development budget. Activities included in the Current Service Level budget include
funding for the Economic Development Manager position; services and supplies necessary to support the
economic development functions; participation in the Economic Development Alliance for Business (EDAS) and
CALED; sponsorship of the Dublin Farmers' Market; and necessary funding to support the Downtown Task
Force.
During Fiscal Year 1998-99, Staff anticipates that the following goals and objectives will be accomplished under
the Current Service Level:
City Council Priority
1998 Goals
High
1. Work with Downtown Task Force to develop an action plan to enhance the
economic vitality of the existing downtown area and assess the need for a
business commission.
2. Prepare and distribute quarterly business inventory reports.
3. Make 400 business retention visits.
4. Work with the Chamber on Discover Dublin Program.
5. Target 200 mailings to attract business to Dublin.
High
High
High
High
-11 9-
I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997-98 1997-98 1998-99
PERSONNEL SERVICES
I Salaries F.T. $ 67,766 $ 73,082 $ 73,892 $ 75,197
Retirement 8,195 8,939 9,037 9,261
Group Insurance 7,322 7,245 8,016 8,215
I Workers Compensation 349 380 351 391
F.I.C.A 979 1,060 1,063 1,090
TOTAL PERSONNEL SERVICES $ 84,611 $ 90,706 $ 92,359 $ 94,154
I SERVICES & SUPPLIES
Office Supplies $ 262 $ 300 $ 300 $ 400
I Postage 1,346 1,500 850 1,010
Copier Supplies 270 290 240 340
Operating Supplies 95 200 200 300
Advertising 800 3,300 3,300 4,000
I Printing & Binding 2,809 1,500 500 2,050
Book & Publications 88 190 176 200
Memberships & Dues 350 350 350 400
I Mileage & Auto Allowance 1,055 1,200 800 2,280
Travel, Conferences & Meetings 557 1,500 1,540 1,500
Training 850 1,540 1,200 1,675
I Community Promotion 0 6,000 6,000 5,000
Internal Service Charge 1,332 1,297 1,297 1,502
TOTAL SERVICES & SUPPLIES $ 9,814 $ 19,167 $ 16,753 $ 20,657
I CONTRACT SERVICES
General $ 13,730 $ 42,340 $ 42,340 $ 7,730
TOTAL CONTRACT SERVICES $ 13,730 $ 42,340 $ 42,340 $ 7,730
I TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
~UNU . .. <' . < p w' ".,.., "~;:; i";;:j:JN"7" ~> :::108,155 ' .~...::$;. .152~213'H:::.:..'....:'$ . 1~1~~2 ..... $ 1~2,s41
I TOTALcACTlVIJ2'( COST ... .~..;;.
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT ~ 9040
SERVICE LEVEL
HIGHER 1
(RECOMMENDED
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
FUND
COST BY FUND
INCREMENT
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
General (001)
$
Econ Development
Manager
1.0
26,285 $
148,826
TOTAL,
TOTAL
1l0"
26,285, ,,:$,' '. .148826
This Higher Service Level will fund the City's contribution to the Tri-Valley Convention and Visitor's Bureau
for Fiscal Year 1998-99. The Tri-Valley Convention and Visitor's Bureau serves the Cities of Dublin,
Livermore, and Pleasanton by attracting weekend convention business and marketing the area's recreational
attractions. The City's share of the operating costs is based upon the number of hotel rooms in the City.
HIGHER
SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 75,197
Retirement 0 9,261
Group Insurance 0 8,215
Workers Compensation 0 391
F.I.CA 0 1,090
TOTAL PERSONNEL SERVICES $ 0 $ 94,154
SERVICES & SUPPLIES
Office Supplies $ 0 $ 400
Postage 0 1,010
Copier Supplies 0 340
Operating Supplies 0 300
Advertising 0 4,000
Printing & Binding 0 2,050
Book & Publications 0 200
Memberships & Dues 0 400
Mileage & Auto Allowance 0 2,280
Travel, Conferences & Meetings 0 1,500
Training 0 1,675
Community Promotion 0 5,000
Internal Service Charge 0 1,502
TOTAL SERVICES & SUPPLIES $ 0 $ 20,657
CONTRACT SERVICES
General $ 26,285 $ 34,015
TOTAL CONTRACT SERVICES $ 26,285 $ 34,015
TOTAL CAPITAL OUTLAY $ 0 $ 0
TO'f:Al ~CTWITYt:dsi' . ,. '" ' . ......$'::,', ....~""~6'85... m\.,,"" . "148,826 ,.
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT ~ 9040
SERVICE LEVEL
HIGHER 2
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 25,205 $ 174,031 Econ Development
Manager 1.0
TOTAL ," $ 25~205::: illS 174.031 '''.<.11 lOTAL ,.< ': >.~ 1~O
. ,
This Higher Service Level will fund consultant services to analyze the feasibility/desirability of creating a
redevelopment agency in the City. The services would include the analysis of sites to determine whether they
would benefit and qualify for redevelopment, neighborhood demographics, and financial implications of starting
an agency. During Fiscal Year 1998-99, Staff anticipates that the following goal will be accomplished with this
Higher Service Level:
City Council Priority
1998 Goals
High
Undertake a Redevelopment Feasibility Study.
DESCRIPTION
PERSONNEL SERVICES
Salaries F.T.
Retirement
Group Insurance
Workers Compensation
F.I.CA
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Postage
Copier Supplies
Operating Supplies
Advertising
Printing & Binding
Book & Publications
Memberships & Dues
Mileage & Auto Allowance
Travel, Conferences & Meetings
Training
Community Promotion
Internal Service Charge
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
TOTAL CONTRACT SERVICES
TOTAL CAPITAL OUTLAY
tOTA(~ACmtITYCOS1"
HIGHER
SERVICE
LEVEL 2
1998.99
$ 0
0
0
0
0
$ 0
$ 0
80
50
0
0
75
0
0
0
0
0
0
0
$ 205
$
CUMULATIVE
TOTAL
1998.99
$ 75,197
9,261
8,215
391
1,090
$ 94,154
$
400
1,090
390
300
4,000
2,125
200
400
2,280
1,500
1,675
5,000
1,502
20,862
$ 25,000 $ 59,015
$ 25,000 $ 59,015
$ 0 $ 0
, , $ . '2$~O$ $ 174,031
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
HIGHER 3
(RECOMMENDED)
COST BY FUND PERSONNEL SUMMARY
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General (001) $ 10,000 $ 184,031 Econ Development
Manager 1.0
TOTAL:'>, '..'l$ "',;,:10,000' "$,,,, 18lti031 ," TOTAL " ,% ,," "l::" ,'".." .,,' "1'~0""", '
" ,
This Higher Service Level would fund a contribution to Dublin Partners in Education (DPIE) at the same level
offunding as was provided during Fiscal Year 1997-98. DPIE's goal is to improve the educational level of the
local schools by including local business in the educational process. Job shadowing, mentoring and financial
contributions from local business are all coordinated by DPIE.
HIGHER
SERVICE CUMULATIVE
LEVEL 3 TOTAL
DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 75,197
Retirement 0 9,261
Group Insurance 0 8,215
Workers Compensation 0 391
F.I.C.A. 0 1,090
TOTAL PERSONNEL SERVICES $ 0 $ 94,154
SERVICES & SUPPLIES
Office Supplies $ 0 $ 400
Postage 0 1,090
Copier Supplies 0 390
Operating Supplies 0 300
Advertising 0 4,000
Printing & Binding 0 2,125
Book & Publications 0 200
Memberships & Dues 0 400
Mileage & Auto Allowance 0 2,280
Travel, Conferences & Meetings 0 1,500
Training 0 1,675
Community Promotion 0 5,000
Internal Service Charge 0 1,502
TOTAL SERVICES & SUPPLIES $ 0 $ 20,862
CONTRACT SERVICES
General $ 10,000 $ 69,015
TOTAL CONTRACT SERVICES $ 10,000 $ 69,015
TOTAL CAPITAL OUTLAY $ 0 $ 0
TOTAL AcTiVlTY'COST $ ," ,:0""1'6;000" " ,$':" .... 184;031'
, , ,..y..
,i::' .h...
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PROGRAM
COMMUNITY
DEVELOPMENT
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
HIGHER 4
(NOT RECOMMENDED)
PERSONN L SUMMAR
INCREMENT
TOTAL
FUND
COST BY UND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
CUMULATIVE
TOTAL
General (001)
$
Econ Development
Manager
1.0
10,000 $
194,031
TOTAL m:'.
.$",;, './"1,10'000':$. 194~031 . TOTAL
1~0
This Higher Service Level would fund an additional $10,000 contribution to DPIE, bringing the City's total
contribution to DPIE to $20,000. This additional contribution has been requested by DPIE in order to increase
the hours of the DPIE Executive Director.
HIGHER
SERVICE CUMULATIVE
LEVEL 4 TOTAL
DESCRIPTION 1998-99 1998-99
PERSONNEL SERVICES
Salaries F.T. $ 0 $ 75,197
Retirement 0 9,261
Group Insurance 0 8,215
Workers Compensation 0 391
F.I.C.A. 0 1,090
TOTAL PERSONNEL SERVICES $ 0 $ 94,154
SERVICES & SUPPLIES
Office Supplies $ 0 $ 400
Postage 0 1,090
Copier Supplies 0 390
Operating Supplies 0 300
Advertising 0 4,000
Printing & Binding 0 2,125
Book & Publications 0 200
Memberships & Dues 0 400
Mileage & Auto Allowance 0 2,280
Travel, Conferences & Meetings 0 1,500
Training 0 1,675
Community Promotion 0 5,000
Internal Service Charge 0 1,502
TOTAL SERVICES & SUPPLIES $ 0 $ 20,862
CONTRACT SERVICES
General $ 10,000 $ 79,015
TOTAL CONTRACT SERVICES $ 10,000 $ 79,015
TOTAL CAPITAL OUTLAY $ 0 $ 0
TOTXfYXcT1V1TYcosf . . :<i$ "'::1'0,000 :$. .,.. ...~~,031 i
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DUBLIN INFORMATION. INC.
Dublin Information, Inc. (011) is a non-profit corporation used primarily by the City to finance the Dublin Civic
Center. This activity is shown for informational purposes only.
Miscellaneous Expenditures
In Fiscal Year 1997-98, the City did not use the Dublin Information Inc. mailing permit. The postage
expenditure shown in Fiscal Year 1997-98 is related to a close-out of an account. The billing was delayed
by the Post Office, which precluded reporting the expense in the previous year. This expense will be
financed with a General Fund operating transfer. In Fiscal Year 1998-99, minor incidental expenses related
to property tax assessments and corporation filing fees are identified as an expense in the
Non-Departmental Activity (1080). 011 also incurs incidental costs related to Trustee Services and Arbitrage
Calculation Reports. These services are budgeted in the Administrative Services Activity (1040).
Debt Service/Civic Center Activities
The City originally financed the acquisition and development of the Civic Center complex using Certificates
of Participation (COP's) in a lease financing. This results in the sale of tax-exempt certificates to investors.
The Civic Center is owned by 011, and the City makes annual lease payments to a Trustee. The "lease
payments" are then used to make principal and interest payments to the holders of the COP's. Once all of
the principal is repaid, the title to the project will revert to the City.
Status of Debt Issued
The City originally issued $11,968,000 in COP's in 1985-86. These Certificates were refinanced in Fiscal
Year 1988 with an issue of $17,230,000. This reduced the interest rate on the original issue and provided
additional funds needed for the Civic Center project. A portion of the proceeds were set aside in an
irrevocable escrow account, which has subsequently fully repaid all of the 1985 Certificate holders.
In June of 1993, the City issued COP's which refinanced the 1988 issue with a $18,525,000 COP issue.
The transaction also included setting aside a portion of the proceeds to fully retire the outstanding 1988
COP's. The full amount was repaid in February 1998. The 1993 COP's are the only outstanding Civic
Center debt obligation. The 1993 transaction was undertaken to reduce the interest cost. The City realized
a savings of over $600,000 in the five year period from 1993-1998.
Annual Debt Service Payment
The City is legally required to budget the gross debt service payment. For Fiscal Year 1998-99, the total
scheduled principal, interest and contribution to the reserve account totals $1,719,374. The City
contribution to the Reserve Fund, held by the Trustee, represents the pro-rata amortization of a premium
paid on the primary investment within the Reserve Fund. A portion of the interest earnings on the Reserve
Fund estimated at $104,468 for Fiscal Year 1998-99 will reduce the scheduled principal and interest
payments. Due to specific Reserve requirements, 100% of the Reserve Fund earnings cannot be used for
this purpose. This results in an estimated net debt service payment of $1,614,906. The actual lease
payment by the City is budgeted in the Building Management Activity (1050).
Proposed Retirement of Outstanding 1993 Certificates Of Participation
The terms of the 1993 issue provide for payments to be made each year until 2010, with a provision for
early payment without a premium or penalty beginning in February, 1999. The City Council has a policy
related to the use of General Fund assets, which identifies a number of possible uses. One of the highest
priorities is the reduction or avoidance of City obligated debt.
The regular payment scheduled for February 1, 1999, will reduce the total principal outstanding to
$13,850,000. If the City pre-pays all of the remaining outstanding certificates, it can also apply the Reserve
Fund held by the Trustee towards the amount owed. The Reserve Fund is approximately $1,717,219,
leaving a balance of $12,132,781, which would need to be funded from the City General Fund. Staff has
completed a preliminary analysis, which indicates that the General Fund could complete an operating
transfer of this amount to fully retire all outstanding COP's.
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PROGRAM
ENTERPRISE FUND
FUND
COST BY FUND
INCREMENT
TOTAL
Enterprise Fund (601) $
CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
ACTIVITY
DUBLIN INFORMATION INC.
CUMULATIVE
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
1,722,829 $ 1,722,829
FOR INFORMATION PURPOSES ONLY. ALL SERVICE
& SUPPLIES & CONTRACT SERVICES ARE SHOWN IN
OPERATING BUDGETS AS NOTED.
TOTAL.'
"$
1722,829$1722,829
DESCRIPTION
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Postage
Filing Fees (Non Departmental)
Property Tax (Non Departmental)
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Trustee / Debt Service Reports
(1040 Administrative Services)
TOTAL CONTRACT SERVICES
DEBT SERVICE
Interest Payments
Principal Payments
Contribution to Reserve Fund
TOTAL DEBT SERVICE
;TOTAL ACTIVITYC'OSt
ACTUAL
1996-97
CURRENT
SERVICE
LEVEL
1998-99
BUDGET
1997 -98
ESTIMATED
1997-98
$
$
o
$
$
o
o
o
$
$
$
3,952
10
13
3,975
$
o
10
7
17
o
10
10
.20
o
10
10
20
$
$
$
$
$
$
$
$
3,435
3,435
$
$
4,194
4,194
$
$
4,260
4,260
4,415
4,415
$ 859,318 $ 829,389 $ 829,389 $ 796,494
730,000 765,000 765,000 920,000
12,666 5,530 5,500 2,880
$ 1,601,984 $ 1,599,919 $ 1,599,889 $ 1,719,374
$ 1,606,195 $ 1,604,199 $ 1,608,279 $ 1,722,829
* For presentation purposes, the interest expense is shown based on the fiscal year paid. As an Enterprise Fund, the Year End Financial records
accrue interest expense and the figures will differ.
* Actual principal payments are not shown in the Year End Financial Statements because they are capitalized at the end of the year.
* The Reserve Fund is maintained by the Trustee for the benefit of bondholders. If it is not drawn upon, the total amount is applied to the final lease
payment. The primary investment in this fund was a 5 year Treasury Note purchased at a premium. The premium amount has been amortized over
5 years and each year the City makes additional contributions to the reserve fund. This will ensure that when the investment matures, the Reserve
Fund will contain the required monies.
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1998--99 CAPITAL BUDGET
GENERAL IMPROVEMENTS
PROJECT ACTUAL BUDGET ESTIMATED RECOMMENDED
NUMBER PROJECT TITLE 1996~97 1997~98 1997~98 199~99
9318 Aerial Photography Project 8,680 0 0 0
9450 Public Facility Impact Fee Study 12,824 0 0 0
9392 Civic Center Building Exterior Wall Sealing 31,335 0 0 0
9301 Civic Center Holiday Decorations 4,140 0 0 0
9451 Fire Impact Fee Study 10,785 0 0 0
9321 Internet Access - External Gateway 9,111 12,650 12,619 0
9345 Library Feasibility Study 0 24,500 24,500 0
9394 Fire Station Roof Replacement 0 8,500 8,500 0
9315 Network System Upgrade 12,993 24,000 22,864 21,245
9319 Central Data Processing System Upgrade 13,880 18,000 14,274 65,000
9320 Development Services Data Processing 0 40,100 0 40,000
9322 Communications System Upgrade 0 20,000 17,000 14,500
9340 Eastern Dublin Financing Study 0 75,000 0 50,000
9350 Fire Apparatus 0 385,000 317,500 683,262
9391 Civic Center RenovationlExpansion Project 0 40,000 37,738 1,210,700
9393 Civic Center Roof Replacement Project 0 63,000 5,154 67,150
New Presentation Equipment for City Council Chambers 0 0 0 15,776
New Police Services Electric Bicycle Units 0 0 0 6,000
New Fire Station Exhaust Removal System 0 0 0 30,000
New Automated Document Storage & Retrieval System 0 0 0 40.300
FINANCING
General Fund (001) $ 80,139 $ 595,750 $ 422,411 $ 1,269,049
Traffic Impact Fee Fund (300) 0 75,000 0 0
Public Facilities Fund (310) 12,824 40,000 37,738 974,884
Fire Impact Fee Fund (320) 10.785 0 0 0
Dale Printed: 6112198 2:44 PM
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1998-99 CAPITAL BUDGET
COMMUNITY IMPROVEMENTS
PROJECT ACTUAL BUDGET ESTIMATED RECOMMENDED
NUMBER PROJECT TITLE 1996-97 1997~98 1997-98 1998-99
9420 Arroyo Vista Handicapped Accessibility Renovations 21,910 0 0 0
9460 1-580 Beautification Project - San Ramon Road Off-Ramp 2,942 37,786 38,215 0
9461 Silvergate Median Landscaping 64,110 98,900 83,621 0
9462 San Ramon Road Landscape Repair 51,493 73,350 59,376 0
9463 Stagecoach Road Assessment District Landscape Upgrade 9,267 0 0 0
9464 Dougherty Assessment District Fence Painting 0 24,000 21,300 0
9498 Replace Banner Poles - San Ramon Road 0 11,000 7,329 0
9425 Sidewalk Safety Repair 40,986 50,000 49,953 60,551
9423 Arroyo Vista Project Improvements - Roof Repair 0 49,597 49,597 31,500
9424 Arroyo Vista Child Care Center 0 15,650 15,650 15,560
9431 Camp Parks Affordable Housing Project 0 25,250 1,202 97,418
new Downtown Street Banner Replacements 0 0 0 9,000
new Downtown Street Banner Additions 0 0 0 10.600
FINANCING
General Fund (001) $ 40,986 $ 63,187 $ 57,848 $ 72,994
Gas Tax Fund (206) 118,545 191,036 169,847 0
Community Development Block Grant (209) 21,910 65,247 65,247 57,611
Traffic Impact Fee Fund (300) 0 19,000 11,365 0
Housing and Noise Mitigation Impact Fee Fund (380) 0 23,063 636 94,024
Stagecoach Assessment District Fund (711) 9,267 0 0 0
Dougherty Assessment District Fund (713) 0 24.000 21.300 0
Dale Printed: 6112198 2:42 PM
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1998~99 eAPIT AL BUDGET
PARKS
PROJECT ACTUAL BUDGET ESTIMATED RECOMMENDED
NUMBER PROJECT TITLE 1996~97 1997~98 1997-98 1998-99
9510 Camp Parks Soccer Field $ 19,686 $ 0 $ 0 $ 0
9548 Shannon Center Window Replacement 15,296 0 0 0
9550 Heritage Center Master Plan 4,000 0 0 0
9594 Dublin Swim Center Chlorine System Replacement 19,779 0 0 0
9552 Old St. Raymond's Church Floor Repair 4,473 0 0 0
9541 Shannon Park Pedestrian Pathway 0 7,800 7,020 0
9547 Shannon Center Floor Coverings Replacement 0 19,709 19,035 0
9549 Shannon Center Interior Painting and Wallpaper 0 29,200 29,140 0
9551 Heritage Center Parking Lot 2,632 68,277 57,659 0
9561 Emerald Glen Park Master Plan 0 87,950 87,950 0
9576 Mape Memorial Park Renovation 427,663 30,825 29,195 0
9405 Dougherty Hills Park Slope Repair 447,830 113,400 84,330 164,130
9540 Shannon Park Subdrain 0 0 0 13,500
9554 Dublin Heritage Center Improvements 0 73,000 7,380 83,620
9560 Emerald Glen Park Phase I 0 159,460 0 2,742,725
9577 Mape Memorial Park Pedestrian Bridge 0 47,000 0 47,000
9591 Dublin Swim Center Deck Replacement 0 22,080 10,839 431,998
new Community Gymnasium at Valley High School 0 0 0 264,809
new Shannon Center Window Coverings 0 0 0 5,400
new Civic Center Fountain Pump Replacement 0 0 0 11,575
new Heritage Center HV AC System 0 0 0 13,000
new Kolb Park Tennis Court Resurfacing 0 0 0 9,400
new Camp Parks Park Project 0 0 0 42.500
_"e_~'<fl"~1 .'IIm9ift~.~"i.~~~/!EB!
~. . " ) !l~ ,~~i,~'~> r h':\ <: ~ : i! x ~ :'rJ~~;~; '~ \!j4~ J < ~m lbi< ;i1,j~ ~.;""","",~>:< )>> ~ ~~M.~~1.:;/ ~> t <~ .i~,l.: . ;; <: ~ ~~l;k;\<o.':':"':~~ <'~.
FINANCING
General Fund (001) $ 497,423 $ 192,189 $ 150,364 $ 901,409
Community Development Block Grant Fund (209) 59,765 8,341 8,709 0
IDA Fund (211) 0 47,000 0 47,000
FEMA Fund (212) 16,141 0 0 0
Park Dedication In~Lieu Fund (215) 357,005 163,761 83,895 126,120
Measure 0 (224) 11,025 0 1,630 12,403
Public Facility Impact Fee (310) 0 247.410 87.950 2.742.725
Date Printed: 6112198 2:57 PM
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1998~99 CAPITAL BUDGET
STREET PROJECTS
I PROJECT
NUMBER PROJECT TITLE
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9696 Dublin Blvd. Improvements ~ Donlon Way to Village Pkwy
9661 San Ramon Road Drainage Repair at Shannon Park
9662 San Ramon Rd Drainage Improvements at Caroline Court
9663 Serra Court Subdrain
9427 Underground Utility District - Street Lighting
9606 Street Light Acquisition Program
9644 LED Traffic Conversion
9645 Traffic Signal Coordination Project
9685 Dougherty Road Improvements North of Amador Valley
Boulevard to North of Houston Place
9601 Dublin Blvd. Improvements Silvergate Dr to Hansen Dr.
9605 Iron Horse Trail ~ South of Amador Valley Boulevard
to Northerly City Limit
9640 Eastern Dublin Arterial Street Improvements
9643 I-5801Fallon Road Freeway Interchange
9658 Annual Street Overlay Program
9664 San Ramon Road Slope Stabilization Between V omac Road and
Alcosta Boulevard
9686 1-58011-680 Direct Connector Project
9692 Dublin Boulevard Improvements Village Parkway to
Sierra Court (e)
New Dublin Boulevard Widening ~ Dougherty Road to Scarlett Drive
9687 St. Patrick Way-Regional St. to Golden Gate Dr.
ACTUAL BUDGET ESTIMATED RECOMMENDED
1996-97 1997-98 1997-98 199~99
913,993 0 0 0
30,037 0 0 0
40,557 0 0 0
15,046 0 0 0
7,222 7,815 7,815 0
136,251 299,861 301,447 0
0 49,799 50,124 0
63,307 17,000 20,830 0
31,293 545,300 558,979 0
4,648 345,800 20,300 495,100
0 241,140 21,867 213,411
15,435 1,769,000 196,246 4,830,409
0 65,000 61,000 345,500
0 166,600 158,142 267,300
0 220,000 17,900 202,100
0 271,637 171,540 0
0 0 0 805,000
0 0 0 1,186,800
67 0 0 0
FINANCING
General Fund (001) $ 353,683 $ 695,872 $ 352,380 $ 354,600
Gas Tax Fund (206) 110,131 11 0,220 78,731 8,300
ISTEA Fund (210) 62,787 351,300 323,198 36,948
IDA Fund (211) 0 67,840 21,867 51,463
Measure B Fund (217) 136,000 194,300 194,300 191,500
State Transportation Improvements Fund (219) 0 0 0 740,000
SB 300 Fund (220) 35,300 60,000 98,160 40,000
Traffic Impact Fee Fund (300) 449,733 2,533,499 461,816 6,922,809
Street Light Assessment District Fund (710) 11 0,222 52,815 52,815 0
San Ramon Road Assessment District Fund (712) 0 2.438 2.923 0
Dale Prin1cd: 6112198 3:33 PM
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INTERNAL SERVICES
The Internal Service Fund was established to provide for a reserve to replace the following equipment:
photocopiers; data processing systems; police and public works vehicles; and miscellaneous office
equipment. Each department budgets within its own operating budget for the amount of equipment
usage based upon a predetermined rate which considers the typical life of the item. Department
charges to the General Fund become income to the Internal Services Fund, offsetting its operating costs
and reserving funds for future replacement costs. The fund is also used to facilitate on-going
maintenance and operation of equipment serviced by the fund; for example, gasoline, tires, repairs and
other operating costs for City vehicles, copiers, computers, etc., are captured within this fund.
In the Fiscal Year 1998-99 Budget, the use of the Internal Service Fund has been expanded to include
the reserving of funds for two major areas of capital expenditures. The new areas include replacement
of capital equipment owned by the City of Dublin and used by the contract Fire Protection provider
(Alameda County Fire Department); and the replacement of major building system components (Le.,
heating/air conditioning systems, pumps, boilers, etc.) at both the Dublin Civic Center and the Shannon
Community Center.
The Auditors, in accordance with accepted accounting procedures, treat this activity as an Enterprise
Fund. As such, the Budget data is presented for informational purposes only. Typically within this type
of fund there will be fluctuations from any budget estimate; for example, if the Police vehicles log more
miles than estimated, fuel expense may be more than the estimate. These costs are recovered from
charges to the Department.
The estimated expenditures in Fiscal Year 1997-98 are $272,931, which is approximately $10,819 less
than the amount budgeted. This includes an accounting charge for depreciation of the vehicles and
equipment. The primary reasons for the difference are a delay in the purchase of a postage machine
included as part of the original budget, and lower costs for equipment which was purchased.
The estimated budget for Fiscal Year 1997-98 is $728,134, and includes an accounting charge of
$337,469 for depreciation. As previously indicated, the operation of the Internal Service Fund has been
expanded to include provisions for Fire equipment and Building system replacements. It is prudent for
the City to establish a replacement funding source which is collected over time for these major capital
assets. Without such a financial plan the City may face the possibility of needing to incur debt to replace
large capital items. If the cost is not spread over multiple years, a replacement will significantly impact
the operating funds available in a particular year.
The 1998-99 Internal Service Fund expenditures include the following replacement projects: 1)
replacement of four police cars for approximately $110,000; 2) replacement of 36 computer workstations
including upgrading the Office Suite software and one printer for $85,105; 3) replacement of small single
use copiers in the Police Department and the Senior Center for approximately $13,630; 4) the
replacement of a postage machine (originally scheduled for purchase in Fiscal Year 1997-98) for $7,100;
and 5) replacement of the Central Data Processing Hardware (IBM System 36) and related financial
software, for which the Internal Service Fund will provide up to $94,900 in funding.
The depreciation charges for vehicles are charged based on a monthly rate based upon the life of the
vehicle. Police vehicles are amortized over a three year period; Public Works trucks are amortized over
an eight year period; computer workstations are amortized over four years; and copier equipment is
amortized over five years. The depreciation charges result in reserve funds to be used for a
replacement. The Fire Department assets are being amortized over a period of up to 15 years for the
fire engines and trucks. The Building systems are amortized over life cycles based upon an independent
replacement cost study prepared for the City in 1996.
This Budget activity is shown for informational purposes only.
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CITY OF DUBLIN
1998-99 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
INTERNAL SERVICES INTERNAL SERVICES N/A
COST BY FUND PERSONNEL SUMMAR
FUND INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
Internal Service (830) $ 728,134 $ 728,134 No City personnel are included in this activity.
TOTAL. ">" <" :,$. 728'134: '. 728134
CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1996-97 1997 -98 1997 p98 1998p99
TOTAL PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES
Office Supplies $ 232 $ 300 $ 400 $ 500
Operating Supplies 28,476 42,164 37,926 40,200
Repairs and Maintenance 34,543 32,090 36.917 39.230
TOTAL SERVICES & SUPPLIES $ 63,251 $ 74,554 $ 75,243 $ 79,930
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 0 $ 0
CAPITAL OUTLAY
Machinery & Equipment $ 0 $ 43,200 $ 31.185 $ 310,735
TOTAL CAPITAL OUTLAY $ 0 $ 43,200 $ 31,185 $ 310,735
DEPRECIATION & REPLACEMENT
Equipment $ 198.763 $ 165,996 $ 166,503 $ 188,995
Fire Equipment 0 0 0 148,474
TOTAL CAPITAL OUTLAY $ 198,763 $ 165,996 $ 166,503 $ 337,469
r"tAL,f,ettvITYCOST .. .............. $ 262,014 ,'$ : (;:1283;750 $ 272,931 128,134
,. .. $
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IMPROVEMENT ASSESSMENT DISTRICT
The Independent Auditors in the preparation of the Comprehensive Annual Financial Report identify the
financial data related to servicing debt on Assessment District obligations as part of an Agency Fund.
An, Agency Fund is used by the City to account for assets held by the City in a fiduciary capacity. These
funds carry out the specifications required by trust indentures, ordinances, or other regulations.
Revenues are collected and expenses made in accordance with these legal documents. This section of
the Budget has been presented for informational purposes.
In the case of the Assessment District, the City has an obligation only to advance Reserve Funds funded
by the original issue, and to initiate foreclosure in cases where payment of the assessment is delinquent.
The Auditors have suggested that the accounting of these funds be presented only for informational
purposes and not for the purpose of adopting a budget. An Assessment District is unique in the fact that
City funds are not at risk, and the City merely acts as a conduit to process the monies collected.
Payments derived from Property Tax Assessments are forwarded to a Trustee, which then makes the
required payments to the individual bond holders.
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
This is a debt service fund which makes payments on bonds issued to construct a portion of the Dublin
Boulevard Extension improvements. A total of $2,350,000 in bonds was originally issued on June 2,
1992. As of July 1, 1998, a total principal amount of $2,059,000 remains outstanding. The current debt
service schedule provides for the full retirement of these bonds in the year 2012.
Each year the City requests that the County Tax Collector place on the annual property tax bill an
amount necessary to pay the principal and interest. The Assessments are only levied on properties
within the Assessment District, which receive a benefit from the improvements. The Assessment District
is comprised of approximately 15 parcels adjacent to Dublin Boulevard and east of Dougherty Road.
The Trustee also holds a reserve fund which can be called upon in the event of a default. This
Assessment District has never been required to utilize reserve funds for debt service payments. If this
never occurs, the amount in the reserve fund will be applied to the final debt service payment. At the
present time, the City is not aware of any parcels which are delinquent, and all assessments levied have
been paid.
The reserve fund is invested under the terms of the Assessment District and annual interest earnings
are generated. Under the terms of this Assessment District, the interest earnings must continue to
accrue in the reserve fund until the balance available reaches $164,500. Thereafter, any excess reserve
fund earnings must be used to reduce the amount of assessments collected and/or to call outstanding
bonds. As shown on the summary which follows, the balance in the Reserve Fund on June 30, 1999, is
expected to be below the maximum limit.
A separate column has been included in the schedule which follows, providing an estimate of financial
activity for the reserve monies held by the Trustee. Bond payment funds collected and held by the City
are summarized in the middle column of the schedule, with combined information shown in the third
column. Information is provided for both Fiscal Year 1997-98 and Fiscal Year 1998-99. In Fiscal Year
1998-99, the debt service schedule provides for the maturity of $81,000 in Assessment Bonds plus
interest payments of $150,865.
As previously noted, this information is presented for informational purposes, since these activities are
not a direct obligation of the City of Dublin. Staff anticipates that sufficient monies will be available to
carry out the transactions required under the bond documents and applicable laws.
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FOR INFORMATIONAL PURPOSES ONLY
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
SUMMARY OF ESTIMATED FINANCIAL ACTIVITY
IBEGINNING BALANCE @ 6/30/97
Investmentsl
Reserve
Fund Held by
Trustee
$136,387
Cash Held by
City for Bond
Payments
$173,893
ESTIMATED 1997-98 REV NUES
Estimated 1997-98 Assessments
Estimated Interest
TOTAL ESTIMATED REVENUES
$ 0
6,990
$ 6,990
$234,497
5,325
$239,822
ESTIMATED 1997-98 EXPENDITURES
Estimated Interest Expense
Estimated Principal Payment
TOTAL ESTIMATED EXPENDITURES
$
o
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$159,903
77,000
$236,903
$
IESTIMA TED I=UNO BALANCE @ 6/30/98
$176,812
$143,377
ESTIMATED 1998-99 REVENUES
Estimated 1998-99 Assessments
Interest
TOTAL ESTIMATED REVENUES
$ 0
7,175
$ 7,175
$235,232
4,950
$240,182
Total
$310,280 1
$234,497
12,315
$246,812
$159,903
77,000
$236,903
$320,1891
$235,232
12,125
$247,357
$ 0 $ 76,749 $ 76,749
0 74,116 74,116
0 81,000 81,000
$ 0 $231,865 $231,865
IESTIMA TED FUND BALANCE @ 6/30/99 $150,552 $185,129 $335,681 I
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