HomeMy WebLinkAbout6.2 Attach 2
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CITY
OF
VBLIN
Preliminary Budget
and Financial Plan
/
Fiscal Year 1994 - 1995
( () 1\ ,'i,l "',
,lJ' (/ '~'I{l{ (? vi""
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C I T Y
o F
DUB L I N
PRELIMINARY BUDGET
JUNE 1994
Peter w. snyder, Mayor
David Burton, vice Mayor
Guy Houston, councilmember
Lisbeth Howard, Council.ember
Paul c. Moffatt, councitmember
AND
FINANCIAL PLAN
1994-95
SUBMITTED BY
Richard c. Ambrose
city Manager
Budget Message
Budget Summary by Fund.............................
Historical Comparison of Revenues by Source........
Historical Comparison of Expenditures by Program...
Summary 1994-95 Higher Service Level options.
position Allocation Plan............
Appropriations Limit................
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TABLE OF CONTENTS
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INTRODUCTION
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GENERAL GOVERNMENT
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City Counc i 1. . . . . . . . . . . . . . . . . . . . . . .
City Manager/Clerk.................
Legal Services....................
Administrative Services...........
Building Management...............
Insurance. . . . . . . . . . . . . . . .. . . . . .. .. . . . . ,.
Elections. . . . .. . ,. ,. . ,. . . . . . . . .. . . . . . . . . . . ,.
Non-Departmental.....................
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PAGE
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.ii
. . . x
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.....xiv
. . xvii
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. .3
. .6
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8
.17
. .19
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PUBLIC SAFETY
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.....21
....23
. . .25
. . .33
Police Services.....................................
Crossing Guards........................
Animal Control....................
Traffic Signals & Street Lighting.
Disaster Preparedness..............
Fire Services......................
..............
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TRANSPORTATION
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Public works Administration..........
Street Maintenance...................
Street Sweeping....................
Street Tree Maintenance.........
Street Landscape Maintenance.....
Paratransit Service..............
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HEALTH & WELFARE
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Vector control....
Waste Management..
CULTURE & LEISURE SERVICES
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Library Service.................
Cultural Activities.............
Heritage Center.................
Dublin Cemetery..
Park Maintenance..
community Television...........
Recreation. . . . . . . . . . . . . . . . . . . . .
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...72
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TABLE OF CONTENTS
(Continued)
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COMMUNITY DEVELOPMENT
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Planning.. . . . .. . . . . . . . . . ., . . . . . . .. . . . .
Building & safety.................
Eng ineer ing. . . . . . . . . . . . . . . . . . . . . . . .
Economic Development...............
.. . . .. . . . . .. . .85
...........91
. . .. . . . . . . .94
99
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CAPITAL IMPR<?VEMENT BUDGET
Parks...........
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.103
.104
....105
...106
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General Improvements...........
community Improvement Projects.
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Street projects.
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ENTERPRISE FUND
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Dublin Information Inc.................................107
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INTERNAL SERVICES........................................... .109
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IMPROVEMENT ASSESSMENT DISTRICTS.............................111
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DEPARTMENTAL SERVICE SUMMARIES.............
city of Dublin organizational Chart..
Administrative Services..............
Building & Safety..............
City Council...................
City Manager's Office....~.....
. . . . 114
. . .115
.....116
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Legal Services..
Planning........
Police..........
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.118
....119
. .120
. .122
. . .123
lit . . .. .. . . . 124
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Fire. . . . . .. . . . . . .
............
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Public Works.....
Recreation.......
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. . .126
....127
. . . .130
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!1"'\~1~,!~2} ITY OF UBLIN
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' ,,>.__ ,,' ."-. " po. Box 2340, Dublin, California 94568
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. City Offices. 100 Civic Plaza, Dublin. California 94568
Honorable Mayor and City Councilmembers:
presented herewith is the 1994-95 Preliminary Budget and Financial Plan
for your review and consideration.
This budget was prepared wi thin the guidelines provided by the City
Council to the Staff at the City Council's March 2nd Budget Study
Session. These guidelines as understood by Staff were as follows:
1) The 1994-95 Current Service Level should correspond with the level
of service provided during Fiscal Year 1993-94 as adopted and
modified by the City Council.
2) Higher Service Level costs associated with funding the following
items should be analyzed:
a. Two additional Police personnel
b. One Economic Development Director
c. Additional Library hours
d. An upgrade of the City's Data processing System
e. Additional Staff to handle increased development activity
3)
of 3% and funds for requested
rates should be included in the
order that the City Council could
Employee merit pay increases
increases in Contractor labor
Budgeted Contingent Reserve, in
easily modify the amount.
4) The 1993-94 Operating Surplus should be set aside to address
economic uncertainty that may result from the State's budget
deliberations on issues which may impact the 1994-95 Budget.
5) Funding for community groups should be identified separately
unless there is already a separate budget activity identified for
the particular activity.
6) High Priority Objectives for 1994 should be identified separately
with respect to cost if they cannot be accommodated by the Current
Service Level.
1994-95 RECOMMENDED BUDGET
The total recommended appropriations for all funds for Fiscal Year
1994-95 are $20,612,701. Total recommended net expenditures for Fiscal
Year 1994-95 are $17,896,223. The difference between Fiscal Year
1994-95 total appropriations and net expenditures are due to the
following factors: 1) the budgeting of both the City's Civic Center
loan payment to Dublin Information Inc. and the Dublin Information Inc.
Debt Service payment; 2) Internal Service Fund Expenditures which are
Administration (510) 833-6650. City Council (510) 833-6605. Finance (510) 883-6640. Building Inspection (510) 833-6620
Code Enforcement (510) 833-6620 . Engineering (510) 833-6630 . Planning (510) 833-6610
Police (510) 833-6670 . Public Works (510) 833-6630 . Recreation (510) 833-6645
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June 2, 1994
Page 2
funded by the City's Operating Department through charges for service;
and 3) anticipated appropriation to Reserves of $932,501.
The recommended net expenditures (all funds) for Fiscal Year 1994-95
are approximately $3,426,110, or 19.1% more than estimated Fiscal Year
1993-94 net expenditures.
Comoarison Net Exoenditures
1993-94 1994-95 Difference
Operating* $ 11,808,964 $ 12,705,800 $ 896,836 + 7.6%
Capital 1,128,333 3,636,679 2,508,346 + 222.3%
Debt Service 1.532.816 1.553.744 20.928 + 1.4%
$ 14,470,113 $ 17,896,223 $ 3,426,110 23.7%
* Excludes Civic Center Lease Payment
The Fiscal Year 1994-95 Budget is funded by approximately $18,724,710
in net revenues and $104,014 in Reserves from Restricted Funds (not
including those needed to replace equipment in the Internal Service
Fund) .
The 1994-95 Budget as recommended would enable the City to appropriate
an additional $932,501 to Reserves. Of this amount, $699,809 could be
appropriated to the General Fund Reserves for economic uncertainties
and the balance of $232,692 would be appropriated to the restricted
fund of origin.
In keeping with the City Council's policy to utilize existing General
Fund Reserves to accomplish an early defeasance of the Civic Center
Debt in 1999, no General Fund Reserves are orooosed to finance the
Fiscal Year 1994-95 Budqet.
OPERATING BUDGET
For Fiscal Year 1994-95 Staff has prepared a budget based upon the
Current Service Level as well as a Recommended Budget which includes
some Higher Service Levels for various activities. As reflected in the
Historical Comparison of Expenditures, pages x through xi, if the City
adopted a budget based upon the Current Service Level, the total net
operating expenditures for Fiscal Year 1994-95 would be $11,808,964.
The recommended Higher Service Level net operating expenditures for
Fiscal Year 1994-95 are $12,705,800. The net operating expenditure
figures for both the Current Service Level and the Recommended Higher
Service Level differ from the numbers shown on page xi because they
include an adjustment for the Civic Center Lease Payment, which must be
shown both in the Building Management Activity and Debt Service
Activity. The 1994-95 recommended net operating expenditures represent
an increase of $896,836 or 7.6% over estimated net operating
expenditures for Fiscal Year 1993-94. Those factors contributing to
this increase are identified by major budget program below.
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June 2, 1994
Page 3
GENERAL GOVERNMENT
The total recommended net expenditures for General Government are
$1,512,614 for Fiscal Year 1994-95. This represents a $32,555 or 2.2%
increase over estimated net expenditures for Fiscal Year 1993-94.
When considering that the 1994-95 recommended budget includes a $80,040
Budgeted Contingent Reserve, this program's costs are actually less
than 1993-94.
Significant changes in General Government for 1994-95 include the
following:
1. Reduced Legal Service Costs due to the resolution of pending
lawsuits.
2. A Higher Service Level recommended for Administrative Services in
order to enable Finance to keep up with its workload and to more
adequately cover the public counter.
3. Reduced Insurance Costs due to the City's excellent liability
experience.
4. Inclusion of a Budgeted Contingent Reserve which includes funding
for employee merit pay, increases in labor rates for MCE and
Taugher and Associates, a small reserve for unanticipated expenses
and the City's contribution to the Dublin Substance Abuse Council.
PUBLIC SAFETY
The total recommended net expenditures for Public Safety are $6,462,264
for Fiscal Year 1994-95. This represents an increase of $384,695 or
6.3% over estimated net expenditures for Fiscal Year 1993-94.
Significant changes in Public Safety for 1994-95 include the following:
1. Increased cost in Police Dispatch Services due to a change in the
Sheriff's Department's cost allocation methodology.
2. Increased funds for anticipated Police Overtime.
3. Increased costs associated with the CAL I. D. fingerprint program.
4. A recommended Higher Service Level to fund a Sheriff's Technician
to relieve Patrol Officers of non-sworn tasks and to provide full
coverage in the Police Department's Evidence Room.
S. A recommended Higher Service Level to fund an additional Patrol
Officer to increase the City's patrol presence and to address
specific crime trends through the implementation of a part-time
bicycle unit.
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June 2, 1994
Page 4
6. Increased costs for Fire Services ~rovided by the Dougherty
Regional Fire Authority due to increased Personnel costs and the
acquisition of 2 new major pieces of fire apparatus.
It is important to note that the City could experience increased costs
durina Fiscal Year 1994-95 for both police and Fire. since neaotiations
with all affected baraainina units have not been concluded.
TRANSPORTATION
The total recommended net expenditures for Transportation are $976,682
for Fiscal Year 1994-95. This amount represents the Current Service
Level; however, the recommended amount for 1994-95 exceeds estimated
expenditures for Fiscal Year 1993-94 by $126,301 or 14.9%.
The primary reason for this difference is
significant portion of the Street Maintenance
the Village Parkway Reconstruction/Overlay
Budget in 1993-94.
due to the fact that a
Budget was transferred to
project in the Capital
The increase in the street Sweeping Contractor's labor rate in
accordance with his existing contract is also a contributing factor.
HEALTH & WELFARE
The total recommended net expenditures for Health and Welfare are
$667,237 for Fiscal Year 1994-95. This represents an increase of
$123,098 or 22.6% over estimated net expenditures for Fiscal Year 1993-
94.
Significant changes in Health & Welfare for 1994-95 include the
following:
1. A Measure D subsidy of charges to single family homes and
multifamily projects for curbside recycling.
2. Subsidy of the Christmas Tree Recycling Project.
3. Consultant Services to assist the City in renegotiating its
Garbage Franchise Agreement.
CULTURE & LEISURE SERVICES
The total recommended net expenditures for Culture & Leisure Services
are $1,834,815. This represents an increase of $87,969 or 5% over
estimated net expenditures for Fiscal Year 1993-94. Significant
changes in Culture & Leisure Services include the following:
1 . An increase in Library Contract Service costs due to the phased
imposition of Library overhead charges on the Library contract.
2. A recommended Higher Service Level to fund a part-time director
for the Heritage Center in accordance with the Heritage' Task Force
recommendations adopted by the City Council in 1993-94.
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June 2, 1994
Page 5
J
3. The full year costs of operating and maintaining the Dublin
Cemetery.
4. A recommended Higher Service Level to provide an Afterschool
Recreation Program at Frederiksen Elementary School.
5. An anticipated increase in costs associated with Adult Sports due
to increased participation.
6. Increased gas and electric costs to operate the Dublin Swim
Center.
COMMUNITY DEVELOPMENT
The total recommended net expenditures for Community Development are
$1,252,188 for Fiscal Year 1994-95. This represents an increase of
$142,218 or 12.8% over estimated net expenditures for Fiscal Year 1993-
94.
Significant changes in Community Development include the following:
1. Full year funding of an Associate Planner, Office Assistant II and
Planning Intern positions which were vacant for a portion of
1993-94.
2. A" recommended Higher Service Level in Planning to fund an
additional Associate Planner and some environmental consultant
services in anticipation of the City processing annexations and
possibly a General Plan Amendment. The actual hiring of this
position would not occur until this additional work was certain.
This Higher Service Level would also include a revision in a
Senior Planner's responsibility to include those of Zoning
Administrator in order to improve the City's permit streamlining
process.
3. Increased Building and Safety costs associated with a minor
increase in anticipated building activity.
4. A recommended Higher Service Level in Engineering to fund the
reclassification of an existing vacant Engineering Technician
position to Assistant Civil Engineer.
5. A recommended Higher Service Level in Economic Development to fund
an Economic Development Manager in the City Manager's Office to
implement the recommendations of the Business Task Force and work
on the development of a strategic Plan for the City.
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June 2, 1994
Page 6
DEBT SERVICE
This year, the only debt service which is actually included as part of
the Ci ty Budget is the Debt Service on the Civic Center, which is
described on pages 107 through 108 under the Enterprise Fund portion of
the Budget.
The total Debt Service for the Civic Center for Fiscal Year 1994-95 is
$1,553,744. The City is also legally required to budget the full lease
payment to Dublin Information Inc. in order that Dublin Information
Inc. can make the required Debt Service payment. It is anticipated
that this upcoming year' s Debt Service payment will be offset by
$91,703 in interest earnings from the Civic Center Reserve Fund.
In accordance with the advice of the City's Independent Auditor, all
debt service associated with Improvement Districts has been excluded
from the Annual Budget. A section on Improvement District Activities
has been included for information only. (See pages 111-113)
CAPITAL IMPROVEMENTS
For Fiscal Year 1994-95 a new Five Year Capital Improvement Program has
been prepared for City Council consideration. The recommended Capital
Budget for Fiscal Year 1994-95 totals $3,636,679. This represents an
increase of $2,508,346 or 222.3% when compared to Fiscal Year 1993-94
estimated expenditures.
As described in the 1994-99 Five Year Capital Improvement (see separate
document) , there are a number of projects that contribute to this
increase. However, the two projects which contribute most to this
increase are: 1) Dublin Boulevard Improvements - Donlon Way to village
Parkway ($2,459,500) and 2) the Street Light Acquisition program
($400,000).
REVENUES
Estimated net revenues for Fiscal Year 1994-95 are $18,629,728 if the
City Council adopts the Current Service Level Budget and $18,724,710 if
the City Council adopts the recommended Higher Service Level Budget.
This represents an increase of $1,878,616 or 11.2% over estimated.
revenues for Fiscal Year 1994-95.
This increase in revenues is attributable to the following significant
factors.
1. A small increase in Property Tax revenue associated with a
projected 2.8% growth in assessed valuation.
2. Increased Sales Tax revenue attributable to a rebound from the
recession and the addition of new high volume retailers to offset
some retail leakage to other communities.
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June 2, 1994
Page 7
3. Increased Building Permit fees associated with a small increase in
development activity.
4. Increased interest income due to rising interest rates and the
increased size of the City's investment portfolio.
5. Increased Motor Vehicle In-Lieu tax due to implementation of the
new Property Tax Exchange Agreement with Alameda County.
6. Increased zoning and subdivision fees associated with anticipated
requests for annexation and development of the Santa Rita
Property.
7.
Increased Recreation fees due to
participation and the addition of
Afterschool Recreation Program.
an anticipated increase in
an elementary school to the
8. Increased ISTEA Grant Funds for street Projects.
9. Receipt of Measure AA Grant Funds associated with the renovation
of the Heritage Center.
10. Sale of property associated with the Dublin Extension Project.
11. Increased Storm Water Utility Fees (4.8%) due to the exhaustion of
the available NPDES fund balance which was used to partially fund
the 1993-94 program.
12. Full year receipt of the City's Measure D share from Alameda
County.
13. Traffic Mitigation Fees associated with construction of those
street Projects recommended for 1994-95.
These increased revenues are partially offset by decreases in the
following revenues:
1 . Lower Franchise fee revenues due to a reduction in Garbage and
Cable TV rates.
2. Lower Public Works Plan Check and Inspection Fees.
3. Lower Fire Service charges due to a reduction in the anticipated
number of calls to the Alameda County property.
4. Lower Other Revenues because the City received a one time payment
for the Dublin Cemetery Endowment Fund in Fiscal Year 1993-94.
5. Lower reimbursements because the City did not accept delegation
for enforcement of the BAAQMD Trip Reduction Requirements.
6. Reduced Assets Seizure Funds due to changes in the law.
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June 2, 1994
Page 8
7. Reduced Community Development Block Grants due to the City's
receipt of advances in prior years. '
8. Reduced SB 300 Grant Funds due to the completion of the Dublin
Boulevard Extension Project.
9. Lower Garbage Fees due to the City's utilization of Measure D
Funds to subsidize residential recycling costs.
It is important to note that no fee increases or increases in
assessments are proposed in the 1994-95 Recommended Budget with the
exception of the Stormwater utility Fee as noted above. It is also
important to note that a greater actual decrease in fees is proposed
for Residential Recycling, also noted above.
APPROPRIATIONS LIMIT
The Appropriations Limit for Fiscal Year 1994-95 is $20,855,341. Those
. recommended appropriations which are funded by Proceeds of Taxes are
approximately $9,249,416 less than the limit.
STAFFING
Summarized in the Fiscal Year 1994-95 Position Allocation Plan (see
pages xiv through xvi) is a comparison of .Current Service Level
Staffing and Higher Recommended Service Level Staffing for 1994-95 as
compared to 1993-94.
As indicated in that Exhibit, the 1994-95 Staffing required to support
the Current Service Level is 77.12 positions, which is (0.86) less than
1993-94. This decrease is attributable to replacement of assigned
personnel with subcontractors for certain maintenance activities. The
Recommended Budget for 1994-95 proposes a total of 5.5 additional
positions which would increase the total City and Contract personnel to
82.62.
These additions are described in detail in the Higher Service Level
budgets for each affected activity.
It is important to recognize that even with these recommended
addi tions, the total number of positions are still less than Fiscal
Year 1993-94 (86.13 positions).
DEPARTMENTAL SERVICE SUMMARIES
This year, in order to give the Council a better understanding of the
budget and service responsibilities of each Department, a separate
budget section has been included in the 1994-95 Budget entitled
Departmental Service Summaries. These summaries show the services each
Department provides, the Budget Activities for which each Department is
responSible, the personnel each Department has to perform those
services and the source of revenues from which each Department's
activities are funded.
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June 2, 1994
Page 9
BUDGET ISSUES
To assist the City Council in focusing on the issues to be addressed
during this year's annual budget hearing process, the following issues
are identified for Council consideration:
1. Which Higher Service Levels should be funded?
2. Which Community Group/Organization funding requests should be
funded?
3. Review and prioritization of those Capital projects proposed for
Fiscal Year 1994-95.
4. The amount of 1994-95 Revenues and 1993-94 surplus which should be
set aside for economic uncertainties, including but not limited to
the State's Budget deliberations.
5. The amount of dollars to include for employee merit pay for Fiscal
Year 1994-95.
6. The amount of dollars to include for contract labor rate increases
for MCE and Taugher and Associates.
CONCLUSION
During 1993-94 the City implemented a number of service reductions and
cost saving measures to prepare for the anticipated State Property Tax
Shift. As you know, the City was one of the few fortunate cities which
was not impacted by the State Property Tax Shift because the Property
Tax Shift was based upon the AB 8 bailout formula. However, the City
did not receive the Proposition 172 sales tax reimbursement that other
Cities are presently receiving. For Fiscal Year 1994-95, the City may
face revenue reductions from Sacramento pending the outcome of the
State Budget deliberations. Therefore, it is 'prudent to be cautious in
making any major changes to the City's revenues or expenditures.
However, I do believe that as a result of the City's aggressive Budget
actions in 1993-94, the Council is in a position to consider adding
high priority services in 1994-95.
No budget message would be complete without thanking all the Staff
members who assisted in the production of this budget document.
Respectfully submitted,
rl ~....(, N
Richard C. Ambrose
City Manager
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1994.95 SUMMARY BY FUND
Dub"~/' ';; ~ . Street Ugh! Landscape San Ramon Landscape
Measure Dublin Blvd. Measure 0 Garbage Caplal Information Assessmem Assessmem Rd Spec Plan Assessmem Imernal
AA Bond SB 300 Extension NPOES Rtc)dng SeMce Projects Inc. District District Assessmem Oiatrlct Service
Fund 1218 Fund 1IZ20 Fund # 221 1222 Fund 1224 Fund 1225 Fund 1300 Fund 1601 Fund #710 Fund #711 Fund #712 Fund #713 Fund #830
9,200 1,658,112 7,700 1,000 6,300 11 ,600
116,608 13,D46 150,000
172,956 524,400 124,608
280,000 14,000 431,509 5,725
182,615 53,050 52,600
116,608 13,046 280,000 186,956 159,200 524,400 431,509 1,658,112 196,040 54,050 58,900 136,208
16.983 4,386 562 4,610 8,889 94,025
25,703 400,000
(280,000) (91,703)
116,608 13,046 186,956 159,200 541,383 431,509 1,592,112 600,426 54,612 4,610 67,789 230,233
13,910
1,150 194,415 4,610
79,506 3,391 53,907 66,994
98,754 541,383
10,643
107,450 2,620 705 795
186,956 98,754 541,383 25,703 200,426 54,612 4,610 67,789
1,553,744
116,608
13,D46 431,509 400,000
116,608 13,046 431,509 400,000
230,233
116,608 13,046 186,956 98,754 541,383 431,509 1,579,447 600,426 54,612 4,610 67,789 230,233
60,446 12,665
116,608 13,046 186,956 159,200 541,383 431,509 - 1,592,112 600,426 54,612 4,610 67,789 230,233
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
CURRENT HlGHER
I SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1992-93 1993-94 1993.94 1994-95 1994-95
I GENERAL FUND #001
PROPERTY TAXES
Current Year Secured $ 3,093,979 $ 3,262,000 $ 3,210,000 $ 3,300,000 $ 3,300,000
I Current Year Unsecured 292,012 306,000 305,000 305,000 305,000
Prior Year Secured 117,595 115,000 120,000 115,000 115,000
Prior Year Unsecured 16,594 10,500 15,000 12,500 12,500
I Supplemental Property Tax 91,602 100,000 73,500 75,000 75,000
Pilot Tax 47,801 45,540 44,096 42,000 42,000
Sub-Total $ 3,659,583 $ 3,839,040 $ 3,767,596 $ 3,849,500 $ 3,849,500
I TAXES OTHER THAN PROPERTY
Sales & Use Tax $ 5,484,502 $ 5,560,000 $ 5,785,000 $ 5,892,000 $ 5,892,000
Real Property Transfer Tax 56,172 73,000 63,000 68,500 68,500
I Hotel Transient Occupancy Tax 90,051 86,000 88,318 90,000 90,000
Franchise Tax-Electric 260,236 195,000 186,334 186,000 186,000
Franchise Tax-Gas 67,827 44,400 37,145 38,000 38,000
I Franchise Tax-Garbage 109,991 112,500 107,500 112,800 112,BOO
Franchise Tax-Cable TV 147,346 154,000 150,623 143,000 143,000
Sub-Total $ 6,216,125 $ 6,224,900 $ 6,417,920 $ 6,530,300 $ 6,530,300
I LICENSES & PERMITS
Building Permits $ 198,738 $ 282,000 $ 265,000 $ 273,000 $ 273,000
Animal Licenses 4,796 4,500 4,700 4,700 4,700
I Encroachment Permits 9,632 17,500 19,800 16,100 16,100
Recycling Transporter Permits 0 100 50 50 50
Business License 68,755 71,500 65,000 67,500 67,500
I Sub-Total $ 281,921 $ 375,600 $ 354,550 $ 361,350 $ 361,350
FINES & FORFEITURES
I Parking Penalties $ 0" $ 6,000 $ 23,500 $ 25,000 $ 25,000
Other Court Fines 23,803 25,000 12,000 12,000 12,000
Other Fines & Penalties 611 1,000 800 500 500
I Sub.Total $ 24,414 $ 32,000 $ 36,300 $ 37,500 $ 37,500
.. Inc. w / Other Court Fines prior to 7-93
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 805,693 $ 797,000 $ 834,900 $ 916,600 $ 916,600
Rents & Concession
Field 12,220 16,000 11,200 18,500 18,500
I Building 51,341 62,100 44,000 45,000 45,000
Pool 9,715 6,000 5,870 6,000 6,000
Sub-Total $ 878,969 $ 881,100 $ 895,970 $ 986,100 $ 986,100
I INfER-GOVERNMENT AL REVENUES - STATE
Motor Vehicle In-Lieu Tax $ 832,457 $ 882,000 $ 873,000 $ 888,600 $ 888,600
I Trailer Coach In-Lieu Tax 4,033 0 0 0
Cigarette Tax 3,827 0 0 0
Off Highway Vehicle In-Lieu Fee 383 425 393 425 425
I Homeowner's Property Tax Relief 79,202 82,000 81,300 81,300 81,300
Sub-Total $ 919,902 $ 964,425 $ 954,693 $ 970,325 $ 970,325
I - ii -
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
I CURRENT HIGHER
SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1992-93 1993~94 1993-94 1994-95 1994-95
I CHARGES FOR SERVICE
Zoning & Subdivision Fees $ 390,175 $ 50,000 $ 110,000 $ 84,000 $...., .1~?,7p.9
I Plan Check & Inspection Fees 143,159 30,000 52,000 32,000 32,000
Sale of Maps & Documents 7,100 6,500 10,000 8,000 8,000
Special Police Services 5,720 15,275 10,200 11,600 11,600
I Fire Service Charges 103,542 71,000 75,021 62,600 62,600
Park & Recreation Fees
Playgrounds 45,500 .... ,...,',.'.'.,' "'$60"
26,108 61,690 52,400 ., ................. . , .
. .',.,,(13.:\:.:,
I Preschool 34,058 39,057 36,500 39,000 39,000
Teen 2,535 9,270 2,100 4,000 4,000
Adult Sports 94,213 115,820 83,500 94,400 94,400
Special Events 9,591 11,540 10,800 12,800 12,800
I Senior Center 16,454 57,576 20,500 24,500 24,500
Recreation Instruction 64,338 76,952 58,500 61,400 61,400
Aquatics 79,127 89,995 82,000 83,000 83,000
I Youth Sports -14,797 20,558 23,500 27,100 27,100
Building Use Insurance 3,045 3,800 2,400 2,500 2,500
Zone 7 Drainage Fees 97 0 300 200 200
I DUI Program 3,248 3,600 4,800 4,500 4,500
Booking Fees Recovery 4,114 5,000 4,100 4,400 4,400
Solid Waste Fee 19,211 46,900 45,000 47,000 47,000
I Interment Fees 0 0 2,770 7,870 7,870
Sub-Total $ 1,020,632 $ 714,533 $ 679,491 $ 663,270 $ 758,180
I OTHER REVENUES
Sale of Real & Personal Property $ 5,462 $ 0 $ 2,348 $ 2,000 $ 2,000
Contributions 8,742 600 5,850 2,100 2,100
Miscellaneous 66,530 3,000 112,200 97,500 97,500
I Reimbursement 18,293 18,900 29,301 7,650 7,650
Reimbursement-Public Damage 4,838 5,600 12,900 9,000 9,000
Sub-Total $ 103,865 $ 28,100 $ 162,599 $ 118,250 $ 118,250
I * $60,000 restricted for cemetery use
TOTAL GENERAL FUND $
::. .i::::. .~[[!fii!i~!iiiiii!%j;~1;1\; ,:.
I CRIMINAL AcrIVITY FUND #200
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 1,142 $ 600 $ 1,050 $ 0 $ 0
Sub-Total $ U42 $ 600 $ 1,050 $ 0 $ 0
I
OTHER REVENUES
Miscellaneous $ 4,483 $ 5,000 $ 12,000 $ 2,000 $ 2,000
I Sub-Total $ 4,483 $ 5,000 $ 12,000 $ 2,000 $ 2,000
I
I - iii -
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
I CURRENT HIGHER
SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
I 1992.93 1993-94 1993-94 1994-95 1994.95
VEHICLE ABATEMENT FUND #201
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 0 $ 510 $ 190 $ 1,200 $ 1,200
Sub.Total $ 0 $ 510 $ 190 $ 1,200 $ 1,200
I INTERGOVERNMENTAL REVENUE - STATE
Vehicle Abatement Subvention $ 0 $ 17,700 $ 15,150 $ 18,400 $ 18,400
Sub-Total $ 0 $ 17,700 $ 15,150 $ 18,400 $ 18,400
I TOTAL - VEHICLE ABATE. FUND $ 15,340 $ , " 19~600
I TRAFFIC SAFETY FUND #205
FINES & FORFEITURES
Vehicle Code Fines $ 26,366 $ 26,500 $ 34,500 $ 31,900 $ 31,900
I Sub-Total $ 26,366 $ 26,500 $ 34,500 $ 31,900 $ 31,900
$ 26,500 $
I .::. :: :!;: .~~ ~:;:!::.:.: ::;;i:;::i;ii;i:;;:~1i~j!1:;:i~!~il;~::i~ I ::~:iil!ii:;:~: :::::::: ..
STATE GAS TAX FUND (#206)
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 11,841 $ 13,360 $ 9,550 $ 23,200 $ 23,200
Sub.Total $ 11,841 $ 13,360 $ 9,550 $ 23,200 $ 23,200
I INTER.cOVERNMENT AL REVENUE. STATE
State Gas Tax (2105) $ 117,982 $ 136,900 $ 140,000 $ 145,500 $ 145,500
State Gas Tax (2106) 106,675 108,900 113,000 111,100 111,100
I State Gas Tax (2107) 199,377 205,000 207,000 201,200 201,200
State Gas Tax (2107.5) 6,000 6,000 6,000 6,000 6,000
Sub-Total $ 430,034 $ . 456,800 $ 466,000 $ 463,800 $ 463,800
I OTHER REVENUES
Miscellaneous $ 1,545 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 1,545 $ 0 $ 0 $ 0 $ 0
I TOTAL. GAS TAX FUND $ 475,550 $ 487,000 $
I COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUND (#209)
INTER.GOVERNMENTAL REVENUE. FEDERAL
I Community Development Block Grant $ 30,149 $ 86,582 $ 86,582 $ 64,137 $ 64,137
Sub-Total $ 30,149 $ 86,582 $ 86,582 $ 64,137 $ 64,137
$ 86,582 $ 64,137
I .. . ::::::.::':. :...~:.. ..,
I - iv -
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
CURRENT HIGHER
I SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1992~93 1993~94 1993~94 1994.95 1994-95
I FEDERAL AID URBAN FUND (#210)
INTER.GOVERNMENT AL REVENUE - FEDERAL
I ISTEA Funds $ 114,482 $ 2,068,000 $ 0 $ 2,265,291 $ 2,265,291
Sub~Total $ 114,482 $ 2,068,000 $ 0 $ 2,265,291 $ 2,265,291
I 0 $
TRANSPORTATION DEVELOPMENT ACT (TDA) FUND (#211)
I INTER-GOVERNMENT AL REVENUE - STATE
Article 3 Grant (Bicycle/Pedestrian) $ 147,058 $ 75,000 $ 0 $ 0 $ 0
Sub-. Total $ 147,058 $ 75,000 $ 0 $ 0 $ 0
I TOTAL - TDA FUNDS $ 147,058 $ 0
I PARK DEDICATION (#215)
REVENUE FROM USE OF MONEY &: PROPERTY
I Interest $ 4,475 $ 1,530 $ 3,680 $ 2,200 $ 2,200
Sub-. Total $ 4,475 $ 1,530 $ 3,680 $ 2,200 $ 2,200
OTHER REVENUE
I Park Dedication In-Lieu Fees $ 0 $ 0 $ 0 $ 0 $ 0
Sub~Total $ 0 $ 0 $ 0 $ 0 $ 0
I TOTAL ~ PARK DEDICATION FUND
I MEASURE B FUND (#217)
T~SOTIffiRTHANPRO~RTY
Sales &: Use Tax $ 110,838 $ 114,000 $ 114,000 $ 116,000 $ 116,000
I Sub.Total $ 11 0,838 $ 114,000 $ 114,000 $ 116,000 $ 116,000
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 4,511 $ 170 $ 3,280 $ 0 $ 0
I Sub-Total $ 4,511 $ 170 $ 3,280 $ 0 $ 0
TOTAL - MEASURE B FUND $
I
MEASURE AA BOND FUND ('218) .
I INTERGOVERNMENT Af,. REVENUE. EBRPD
Measure AA Grant $ 22,344 $ 136,338 $ 21,730 $ 116,608 $ 116,608
Sub~Total $ 22,344 $ 136,338 $ 21,730 $ 116,608 $ 116,608
I TOT AL~MEASURE AA BOND FUND $
I - V -
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
I CURRENT HIGHER
SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
I 1992693 1993.94 1993.94 1994.95 1994-95
5B 300 GRANT FUND (#220)
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 0 $ 0 $ 10,920 $ 0 $ 0
Sub.Total $ 0 $ 0 $ 10,920 $ 0 $ 0
I INTER-GOVERNMENT AL REVENUE - STATE
SB 300 Grant $ 1,135,832 $ 96,040 $ 107,379 $ 13,046 $ 13,046
Sub-Total $ 1,135,832 $ 96,040 $ 107,379 $ 13,046 $ 13,046
I TOTAL. SB 300 FUNDS
I DUBLIN BOULEVARD EXTENSION FUND (1221)
REVENUE FROM USE OF MONEY & PROPERTY
I Interest $ 15,058 $ 0 $ 0 $ 0 $ 0
Sub-Total $ 15,058 $ 0 $ 0 $ 0 $ 0
OTHER REVENUES
I Sale of Real & Personal Property $ 0 $ 358,445 $ 19,312 $ 280,000 $ 280,000
Sub-Total $ 0 $ 358,445 $ 19,312 $ 280,000 $ 280,000
I
I NATIONAL POLLUTION DISCHARGE & ELIMINATION SYSTEM (#222)
USE OF MONEY & PROPERTY
Interest $ 1,048 $ 0 $ 230 $ 0 $ 0
I Sub-Total $ 1,048 $ 0 $ 230 $ 0 $ 0
INTERGOVERNMENTAL REVENUE. COUNTY
NPDES Grant $ 635 $ 38,265 $ 38,265 $ 0 $ 0
I Sub-Total $ 635 $ 38,265 $ 38,265 $ 0 $ 0
CHARGES FOR SERVICE
I Storm Water Utility Fee $ 150,933 $ 164,971 $ 164,971 $ 172,956 $ 172,956
Sub-Total $ 150,933 $ 164,971 $ 164,971 $ 172,956 $ 172,956
I OTHER REVENUE
Contribution $ 0 $ 0 $ 0 $ 14,000 $ 14,000
Sub-Total $ 0 $ 0 $ 0 $ 14,000 $ 14,000
I
I
I - vi -
I
I HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
I CURRENT HIGHER
SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
I 1992-93 1993-94 1993-94 1994-95 1994-95
STREET LIGHTING ASSESSMENT DISTRICT FUND (#710)
I SPECIAL BENEm ASSESSMENTS
Special Assessments $ 175,525 $ 182,615 $ 182,615 $ 182,615 $ 182,615
Sub-Total $ 175,525 $ 182,615 $ 182,615 $ 182,615 $ 182,615
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 7,038 $ 6,980 $ 7,200 $ 7,700 $ 7,700
Sub-Total $ 7,038 $ 6,980 $ 7,200 $ 7,700 $ 7,700
I OTHER REVENUES
Reimbursement-Public Damage $ 40 $ 7,500 $ 12,255 $ 5,725 $ 5,725
I Sub-Total $ 40 $ 7,500 $ 12,255 $ 5,725 $ 5,725
TOTAL-STREET LIGHTING
I ASSESSMENT DISTRICT FUND
LANDSCAPE ASSESSMENT DISTRICT (#711)
I SPECIAL BENEm ASSESSMENT
Special Assessments $ 62,825 $ 53,048 $ 54,400 $ 53,050 $ 53,050
Sub-Total $ 62,825 $ 53,048 $ 54,400 $ 53,050 $ 53,050
I REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 882 $ 430 $ 680 $ 1,000 $ 1,000
I Sup.Total $ 882 $ 430 $ 680 $ 1,000 $ 1,000
TOTAL-LANDSCAPE ASSESSMENT
I DISTRICT FUND
I LANDSCAPE ASSESSMENT DISTRICT (#713)
REVENUE FROM USE OF MONEY & PROPERTY
Interest $ 6,359 $ 5,360 $ 6,390 $ 6,300 $ 6,300
Sup-Total $ 6,359 $ 5,360 $ 6,390 $ 6,300 $ 6,300
I SPECIAL BENEm ASSESSMENTS
Special Assessments $ 53,870 $ 52,600 $ 53,300 $ 52,600 $ 52,600
I Sub-Total $ 53,870 $ 52,600 $ 53,300 $ 52,600 $ 52,600
OTHER REVENUE
I Reimbursement $ 2,682 $ 2,900 $ 4,200 $ 0 $ 0
Sub-Total $ 2,682 $ 2,900 $ 4,200 $ 0 $ 0
I TOTAL-LANDSCAPE ASSESSMENT
DISTRICT # 713 58,900
I - viii -
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I
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I
I
I
I
I
HISTORICAL COMPARISON OF REVENUES BY SOURCE
RECOMMENDED
CURRENT '. "'."J;ilGHER
SERVICE LEVEL SERVICE LEVEL
ACTUAL BUDGET ESTIMATED PROJECTED PROJECTED
1992-93 1993-94 1993-94 1994-95 1994-95
INTERNAL SERVICE FUND (#830)
REVENUE FROM USE OF MONEY &. PROPERTY
Interest $ 13,286 $ 9,360 $ 14,700 $ 11,600 $ 11,600
Sub-Total $ 13,286 $ 9,360 $ 14,700 $ 11,600 $ 11,600
CHARGES FOR SERVICE
Equipment Usages $ 131,110 $ 137,229 $ 129,129 $ 124,608 $ 124,608
Sub-Total $ 131,110 $ 137,229 $ 129,129 $ 124,608 $ 124,608
OTHER REVENUES
Sale of Real &. Personal Property $ 13,024 $ 6,711 $ 7,115 $ 0 $ 0
Reimbursement. Public Damage 419 0 0 0 0
Sub-Total $ 13,443 $ 6,711 $ 7,115 $ 0 $ 0
TOTAL REVENUE - ALL FUNDS $ 17,681,548 $ 19,918,605 $ 17,142,538 $ 20,319,752 $ 20,414,662
LESS LEASE INCOME TO OIl (1,575,445) (1,532,816) (145,500) (1,553,744) (1,553,744)
LESS INTERNAL sERVICE (157,839) (153,300) (150,944) (136,280) (136,208)
TOTAL AVAILABLE REVENUE>> $ 15,948,264 $ 18,232,489 $ 16,846,094 $ 18,629,728 $ 18,724,710
Does not indude Interfund Transfers, or use of Reserves
- ix -
HISTORICAL COMPARISON OF EXPENDITURES
I
I
I
I
I
I
I
I
I
I
I
I
I
I
il
I
I
I
I
GENERAL GOVERNMENT
City Council $
City Manager /Clerk
Legal Services
Finance
Administrative Services
Data Processing Support Svcs
Building Management
Insurance
Elections
Non.Departmental
TOTAL-General Government $
PUBLIC SAFETY
Police Services $
Crossing Guards
Animal Control
Traffic Signal &: Street Lighting
Disaster Preparedness
Fire
TOTAL-Public Safety $
TRANSPORTA nON
Public Works Administration $
Street Maintenance
Street Sweeping
Street Tree Maintenance
Street Landscape Maintenance
Para transit Services
TOTAL.Transportation $
HEALTH cSt WELFARE
Vector Control $
Waste Management
TOTAL.Health &: Welfare $
CULTURE &: LEISURE SERVICES
Library Service $
Cultural Activities
Heritage Center
Dublin Cemetery
Park Maintenance
Community Cable TV
Recreation
TOTAL-Culture &:
Leisure Services $
ACTUAL
1992.93
110,901 $
488,004
179,468
214,490
o
1,036
1,893,983
167,021
24,338
177
3,079,418 $
2,929,164 $
29,622
119,395
273,949
32,958
2,630,947
6,016,035 $
270,561 $
313,014
64,300
50,161
299,308
1,500
998,844 $
7,123 $
69,606
76,729 $
164,870 $
8,000
o
o
576,092
49,000
947,608
1,745,570 $
BUDGET
1993.94
114,888 $
258,909
306,170
o
422,503
o
1,867,683
169,656
12,910
45,685
3,198,404 $
3,127,182 $
o
103,100
295,800
38,207
2,733,103
6,297,392 $
290,416 $
177,890
67,200
60,310
270,345
o
866,161 $
o $
572,336
572,336 $
165,000 $
8,000
10,850
o
591,955
20,279
1,064,831
1,860,915 $
- X -
ESTIMATED
1993-94
102,185 $
255,156
241,944
o
396,961
o
1,779,456
152,000
10,820
37
2,938,559 $
3,002,810 $
o
100,000
285,697
27,339
2,661,723
6,077,569 $
286,045 $
164,261
71,570
58,250
270,255
o
850,381 $
o $
544,139
544,139 $
165,000 $
8,000
1,987
9,082
583,245
22,279
957,253
1,746,846 $
CURRENT
SERVICE LEVEL
BUDGET
1994-95
115,514 $
258,826
127,170
o
411,712
o
1,878,414
134,000
12,475
80,040
3,018,151 $
3,155,603
o
103,750
289,815
32,283
2,756,398
6,337,849 $
292,563 $
280,259
73,360
59,070
271,430
o
976,682 $
o $
667,237
667,237 $
177,536 $
8,000
3,475
16,490
586,325
19,683
987,078
1,798,587 $
RECOMMENDED
ffiGt$R
SERVICE LEVEL
BUDGET
1994.95
115,514
258,826
127,170
o
','..','..',.,.. '..".."'..4..'5' ',',' ',.,..,,','
........... . ". ,.... . ...
. . . . . . . . .... . . .
. . . . . . . . . . ... . . , . .
,'.',..}}".>,...,...:... ':'....: ", . ~,5119-}
o
1,878,414
134,000
12,475
80,040
3,066,358
$ '.' . .~/Z8Q;Q1~
o
103,750
289,815
32,283
2,756,398
6,462,264
292,563
280,259
73,360
59,070
271,430
o
976,682
o
667,237
667,237
177,536
",. ..... .'."""'" .,8,(0).
.'.:,..,:' ...,:\::2~,54~?
... ..... ...
16,490
586,325
19,683
. . ... ... '" "
,'.,,', ".,.,., , 000" '!l ,','
", ."'...:..,: I; . ;2.,,8
1,834,815
I
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I
HISTORICAL COMPARISON OF EXPENDITURES
ACTUAL
1992-93
BUDGET
1993-94
ESTIMATED
1993-94
COMMUNITY DEVELOPMENT
Planning $ 839,826 $ 560,879 $ 519,697 $
Building & Safety 246,069 256,241 251,282
Engineering 348,711 298,017 332,564
Economic Development 5,386 9,610 6,427
TOTAL-Community
Development $ 1,439,992 $ 1,124,747 $ 1,109,970 $
TOTAL OPERATING BUDGET $ 13,356,588 $ 13,919,955 $ 13,267,464 $
CURRENT
SERVICE LEVEL
BUDGET
1994-95
494,524 $
258,001
308,565
12,220
1,073,310 $
13,871,816 $
RECOMMENDED
,',',', '.,..".. ....'.Hf.II(;$~
SERVICE LEVEL
BUDGET
1994-95
. ,602;t~89.
258,001
.....::.:....:.::.l...l..........l.....:.....:.$i~~i~.i..
1,252,188
14,259,544
DEBT SERVICE
Civic Center $
;~~[$~~~r~,~:;~~~:i,~..~~;r-,~%!~i::,:;',.'~ii:iii~il:;;~;:::'!:,:ii;i!'lii:
1,300,479 $
1,300,479 $
"(.. ::::::!::::::.:::.:::::.:.::." ,'I,",:!r,
~ij~1:~:~~f!:~:~~:!!:!:j~~j::!~:::~.:~:
1,532,816 $
1,532,816 $
1,532,816 $
1,532,816 $
1,553,744 $ 1,553,744
"",.,'",.","";""",'.,;"";,.,1,,,,;..,',,:,;,5";.;.,;.;5",;,;,3,:",;,.:';.""7;,"";,;1(1,,,,,,""'!'II,I",I,.,"""""'"I"'",I"",,,,,,"",:",:"";"";""1",,$,,,1,,,;,,, . H' '1'1 l,55~f? ~I'I'" I
:jl:!:i~ljl i Ii! i i ill\;!; 1!!: i::: i . i1 11 i il jjii!j! !j1 :1;] :;:; ~!:! i i:: i! Ii ll~i i!
74,284 $
83,393
174,027
3,304,975
74,284
83,393
174,027
3,304,975
CAPITAL IMPROVEMENT BUDGET
General Improvements $
Community Improve. Projects
Parks
Street Projects
TOTAL-Capital
32,999 $
47,503
96,741
3,625,632
I ~ ~i; ii;~llillj ;;~~l!~i!j :j~:\~~ ~;::!::!:: i ~;:; iii ~ !i:! Iii i::!
HH~~h~i/<i ,
..::. .: ':::::::: ~ ~ i i i::]]:;1 i;j i! ~: i!!! il:! i i1 i::: ; ::::;:::::::;
INTERNAL SERVICE FUND BUDGET
$
275,076 $
o $
88,266
298,522
3,429,769
o $
92,766
176,385
859,182
201,514 $
194,877 $
230,233 $
230,233
:'i::""':':'i:i:::':i'::::::i::'}::'"."
TOTAL EXPENDITURES-
ALL FUNDS $ 18,735,018 $ 19,470,842 $ 16,123,490 $
Less Civic Center Rent Payment $ (1,575,445) $ (1,532,816) $ (1,458,500) $
Less Internal Service Fnnd $ (275,076) $ (201,514) $ (194,877) $
NET TOTAL EXPENDITURES
ALL FUNDS $ 16,884,497 $ 17,736,512 $ 14,470,113 $
- xi -
19,292,472 $
(1,553,744) $
(230,233) $
17,508,495 $
19,680,200
(1,553,744)
(230,233)
17,896,223
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110.
I
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1
. "
SOKMARY
1994-95 HIGHER SERVICE LEVEL
OPTIONS
1.
ADMINISTRATIVE SERVICES
(1) Office Assistant II
2.
POLICE SERVICES
(1) Sheriff's Technician
(1) Deputy Sheriff
3.
PARATRANSIT SERVICE
Subsidy to LAVTA
4.
LIBRARY SERVICE
4 Additional hours (Sundays)
4 Additional hours
(2 hours on Mondays)
(2 hours on Saturdays)
5.
CULTURAL ACTIVITIES
contribution to Dublin Fine Arts in excess of
1993-94 contribution
6.
HERITAGE CENTER
(1) Part-time Recreation Coordinator
7.
RECREATION
Afterschool Playground Program at Frederiksen
Elementary School
8.
PLANNING
(1) Associate Planner for Advanced Planning,
Additional Consultant services for anticipated
annexations, and transfer of Zoning Administrator
responsibility to Senior Planner - Current
Planning
9.
ENGINEERING
Reclassification of recently vacated Engineering
Technician to Assistant Civil Engineer
ECONOMIC DEVELOPMENT
(1) Economic Development Manager
TOTAL COST ALL HIGHER SERVICE LEVELS
TOTAL COST ~COMMENDED HIGHER SERVICE LEVELS
INCLUDED IN BUDGET
- xii -
Amount Recommended
$ 48,207 Yes
47,490 Yes
76,925 Yes
1,500 No
54,750 No
54,417 No
2,000
No
23,068
Yes
13,160
Yes
108,165
Yes
8,311
Yes
62.402
Yes
$ 500,3~5
$ 387,728
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SOMKARY
1994-95 COMMUNITY GROUP/ORGANIZATIONAL
BUDGET REQUEST
GROUP
REQUEST
AMOUNT
REQUESTED
AMOUNT
RECOMMENDED
BUDGET
LOCATION
Livermore Amador valley paratransit Subsidy $ 1,500 $ 0 paratransit
Transit Authority Services
Dublin Fine Arts contribution 10,000 8,000 Cultural
Foundation Activities
Community Cable operational Contribution 17,683 17,683 Cable TV
Television corporation
'Dublin Substance. Abuse Dry Grad Nite 4,500 4,500 Contingent
Council Red Ribbon Week Reserve
TOTAL AMOUNT REQUESTED
$ 33,683
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- xiii -
$ 30,183
I FISCAL YEAR 1994-95 POSITION ALLOCATION PLAN
Total
I 1994-95 1994~95 1994.95
Allocated Allocated I Allocation Difference
City Contract Current Compared
I DEP ARTMENT CLASSIFICATION Positions Positions Service Level To 1993.94
City Manager City Manager 1.00 1.00
I City Oerk 1.00 1.00
Secretary 1.00 1.00
Sub.Total 3.00 3.00 0.00
I Administrative AsstCityMgr/ 1.00 1.00
Services Admin Ser Dir
Asst to the 1.00 1.00
I City Manager
Mgmt Asst 1.00 1.00
Fin Tech II 2.00 2.00
I Off Asst II 0.50 0.50
(part~time)
Sub. Total 5.50 5.50 0.00
I Police Services Captain 1.00 1.00
Lieutenant 1.00 1.00
I Patrol Sergeant 5.00 5.00
Detective Sergeant 4.00 4.00
Patrol Officer 15.00 15.00
I Traffic Officer 2.00 2.00
Specialist Clerk 2.00 2.00
Secretary 1.00 1.00
I Comm Safety Asst 0.50 0.50
Sub.Total 0.50 31.00 31.50 0.00
I Disaster Comm Safety Asst MQ 0.50
Preparedness Sub.Total 0.50 0.50 0.00
I Public Works Public Works Dir/ 1.00 1.00
Administration City Engineer
Administrative Aide 1.00 1.00
I Office Asst II 1.00 1.00
Maintenance Super (MCE) 1.00 1.00
Sub~Total 3.00 1.00 4.00 0.00
I Street Maint landscape laborer II 0.20 0.20
(MCE) Landscape Laborer III 0.90 0.90 (0.10)
Sub.Total 1.10 1.10 (0.10)
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Bldg Maint Building Leadman 1.00 1.00
(MCE) Landscape Laborer II 0.25 0.25 0.02
I Landscape Laborer III 0.26 ~ iQJ21
Sub.Total 1.51 1.51 (0.14)
I Street Tree Landscape Laborer II 0.60 0.60 (0.05)
Maintenance Landscape laborer III 0.18 ill 0.03
(MCE) Sub.Total 0.78 0.78 (0.02)
I - xiv -
I Total
1994w95 1994w95 1994w95
Allocated Allocated Allocation Difference
I City Contrad Current Compared
DEPARTMENT CLASSIFICA nON Positions Positions ' Service Level To 1993w94
I Street Landscape Landscape Foreman I 1.00 1.00
Maintenance Landscape Laborer I 1.00 1.00
(MCE) Landscape Laborer II 0.55 0.55 (0.35)
Landscape Laborer III 0.07 0.07 0.04
I Subw Total 2.62 2.62 (0.31)
Heritage Center Landscape Laborer II 0.01 0.01 illJill
I (MCE) Sub~Total 0.01 0.01 (0.01)
Park Maintenance Landscape Foreman 0.97 0.97 (0.03)
I (MCE) Landscape Laborer I 0.98 0.98 (0.02)
Landscape Laborer II 1.30 1.30 0.05
Landscape Laborer III 1.16 1.16 (0.41)
I SubwTotal 4.41 4.41 (0.41)
Dublin Cemetery Landscape Foreman 0.03 0.03 0.03
I (MCE) Landscape Laborer I 0.02 0.02 0.02
Landscape Laborer II 0.09 0.09 0.03
Landscape Laborer III 0.05 0.05 0.05
I Sub~Total 0.19 0.19 0.13
Recrea tion Recreation Director 1.00 1.00
I Recreation Supervisor 1.00 1.00
Recreation Coordinator I 1.00 1.00
Senior Programs
I Recreation Coordinator I 1.00 1.00
Sports Programs I Aquatics
Recreation Coordinator / 1.00 1.00
I Special Programs/Classes
Admin Secretary 1.00 1.00
Office Asst IT 1.00 LQQ
I SubwTotal 7.00 7.00 0.00
Planning Planning Director 1.00 1.00
I Senior Planner 2.00 2.00
Associate Planner 1.00 1.00
Assistant Planner I 1.00 1.00
I Zoning Investigator
Admin Secretary 1.00 1.00
Office Asst IT 1.00 1.00
Intern (Part-Time) 0.50 0.50
I Clerk- Typist (part~ Time) 0.50 0.50
Sub-Total 8.00 8.00 0.00
I Building & Safety Chief Building Official 1.00 1.00
(Taugher & Building Inspector 1.00 1.00
Associates) Admin Secretary 1.00 LQQ
I Sub-Total 1.00 2.00 3.00 0.00
-xv-
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Total
1994-95 1994-95 1994-95
Allocated Allocated Allocation Difference
City Contract Current Compared
DEPARTMENT CLASSIFICA TION Positions Positions ' Service Level To 1993-94
Engineering Sr Civil Engineer 1.00 1.00
Public Works Inspector 2.00 2.00
EngTech 1.00 L.QQ
Sub-Total 4.00 4.00 0.00
TOTAL 32.50 44.62 77.12 (0.86)
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SUMMARY (CURRENT SERVICE LEVEL)
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City Employees
Contract Employees
TOTAL
1993-94 1994-95 Difference
32.50 32.50 0.00
~ 44.62 ~
77.98 77.12 (0.86)
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RECOMMENDED HIGHER SERVICE LEVEL PERSONNEL CHANGES
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Office Assistant II (Admin Services)
Patrol Officer (Police Services)
Sheriff's Technician (Police Services)
Heritage Center Director (Heritage Center)
Associate Planner (Planning)
Engineering Technician (Engineering)
Assistant Civil Engineer (Engineering)
Economic Development Mgr (Economic Development)
Total Changes
1.00
1.00
1.00
0.50
1.00
(1.00)
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1.00
5.50
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SUMMARY (HIGHER SERVICE LEVEL)
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1994.95 1994-95
1993-94 (Current) Difference (Higher) Difference
City Employees 32.5 32.50 0 36.00 3.50
Contract Employees 45.48 44.62 (,86) ~ 2.00
TOTAL 77.98 77.U (.86) 82.62 5.50
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NOTE: All of the designated personnel perfonn duties directly from City facilities. This listing does not account for the
temporary part-time Recreation staff which varies between 30-35 additional employees. It also does not include all Contract
Employees who perform work under contract to the City of Dublin at off-site location including: Contract Engineering; MCE
Corporation (public Works); Alameda County employees performing Police Services and traffic signal maintenance
services; or legal services provided by Meyers Nave Rieback Silver Wilson.
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The City of Dublin also provides personnel/labor relations, workers' compensation, and administrative support for the
Dougherty Regional Fire Authority. The Authority has 53 employees which are not included above, since the Authority
represents a separate entity.
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It should also be noted that the 1993.94 Approved Positions shown above include those positions approved in June of
1993 and those Positions approved by the City Council as part of the mid-year budget adjustments.
- xvi -
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1994 - 1995
CITY OF DUBLIN
APPROPRIATIONS LIMIT
In accordance with Chapter 1025 of the statutes of 1987, as amended,
each government entity is required to include the Appropriations Limit
in the annual budget. This limit may also be referred to as the Gann
Limit or Proposition. 4 Limit. The City of Dublin has calculated the
limit in accordance with Article XIII B of the California Constitution.
The details of the calculation are shown on the following page.
In conjunction with the adoption of the Budget the City Council will be
requested to adopt documents which revise the previous year's Limit,
which is a base used for calculating the 1994/95 Appropriations Limit.
As noted on the calculation detail the 1994/95 adjustment has been
applied to an "Adjusted" 1993/94 Appropriations Limit. The adjustment
was necessary to conform the calculation to data available from the
Alameda County Assessor. The "adjusted" 1993/94 limit is approximately
$506,608 less than the limit adopted in June of 1993, with the 1993/94
Budget.
The new 1994/95 Appropriations Limit is $ 20,855,341. This represents
very little increase compared to previous years. At the time that the
calculation was completed the Alameda County Assessor did not have
complete information on the increase in Non Residential Assessed
Valuation for the City of Dublin. In the event that this factor would
increase the limit by more than the change in per capita State Income, a
further revision may be recommended. If this becomes necessary it will
be presented at a future City Council meeting, in accordance with the
requirements for Public Notice.
The Appropriations Limit does not apply to all funds appropriated by the
Ci ty Council. The law applies only to those appropriations that are
funded by "proceeds of Taxes". Proceeds of Taxes are narrowiy defined
by State Law. Interpretations resulting from judicial rulings have also
influenced the methodology used to calculate the impact of the Limit.
The recommended 1994-95 Preliminary Budget (including the recommended
Higher Service Levels), includes appropriations of $ 11,605,925 which
would be categorized as funded by Proceeds of Taxes. The appropriations
subject to the Appropriations Limit are $9,249,416 below the allowed
amount calculated for Fiscal Year 1994-1995.
- xvii -
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CALCULATION OF FISCAL YEAR 1994-95 APPROPRIATIONS LIMIT
A.
SELECTION OF OPTIONAL FACTORS
I. Population - Citv vs. Countv
% Decrease
1/1/93 1/1/94 % Increase
city of Dublin 24,658 24,947 1.17%
OR
Alameda County 1,321,342 1,334,127 .97%
Selected Factor ; City Population Growth + 1. 17%
II. State Income vs. Citv Non-Residential Buildina
Change in State Per Capita Income ; 0.71%
OR
--
change in Non-Residential Assessed Valuation ; *
*(Complete information not available from Alameda County)
Selected Factor - State Per Capita Income = 0.71%
B.
CALCULATION OF GROWTH LIMIT ADJUSTMENT
The formula for calculating the adjustment is as follows:
Selected Factor I + 100
100
=
x
Selected Factor II + 100
100
=
Y
(X) x (Y) = Fiscal Year 1994-95 Appropriations Limit Adjustment Factor
1.17 + 100
100
;
1.01170
0.71 + 100
100
;
1. 00710
1.01170 x 1.00710 - 1.01888 = Fiscal Year 1994-95 Adjustment Factor
C.
CALCULATION OF APPROPRIATIONS LIMIT
Fiscal Year 1993-94 Adjusted Appropriations Limit - $ 20,468,888
Fiscal Year 1994-95 Adjustment Factor x 1.01888
Fiscal Year 1994-95 Limit
$ 20,855,341
-xviii -
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CITY COUNCIL
,
The City Council consists of five members elected at large by the voters of Dublin. The
City Council is responsible for enacting legislation, establishing policies, and providing
guidance and direction for actions which affect the quality of life in the City. Local
elected officials also represent the City at a variety of forums at the County, Regional,
state and National levels, in order to make certain that the interests of the City of
Dublin and cities in general are promoted.
The budget for City Council activities for Fiscal Year 1993-94 was $114,888. It is
estimated that the City Council will spend approximately $102,185 in Fiscal Year 1993-94.
The budget necessary to provide the Current Service Level for City Council activities for
Fiscal Year 1994-95 is $115,514. This budget includes Councilmember salaries and fringe
benefits; the City's independent financial audit; Councilmember attendance at various
meetings and conferences on behalf of the City; a Council team building workshop;
necessary supplies, postage, printing/binding, books and publications, legal notices, and
office equipment for the Council to effectively perform its responsibilities. In
addition, the Fiscal Year 1994-95 budget includes funding for a number of community
promotion activities including a Dublin Sister City reception, Dublin Pride Week and the
Alameda County Fair. The proposed Fiscal Year 1994-95 budget does not include funding for
requests which have been made by a nwnber of groups identified in the City Manager's
Budget Message.
The proposed budget includes memberships and dues for the following organizations:
. Alameda County Mayor'S Conference
. League of California Cities
. East Bay Division - League of California Cities
. Association of Bay Area Governments
. Dublin Sister City Association
The Current Service Level budget for City Council activities for Fiscal Year 1994-95
represents a 13.04\ increase compared to 1993-94 expenditures. This increase is
attributable to the following factors:
. Costs associated with potential City Council turnover following the 1994 election
(i.e. new Councilmember training and business supplies)
. Other inflationary increases for services and supplies
. Increased Financial Audit costs
- 1 -
I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT CITY COUNCIL - 10fO CURRENT
COST BY FUND PERSONNEL SUMMARY
I INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I General $ 115,514 $ 115,514 Councilmembers 5 5
( 001)
I Total $ 115,514 $ 115,514 Total 5, 5
I CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES
Salaries, Part-Time $ 24,577 $ 25,320 $ 25,320 $ 25,320
Retirement 2,912 3,493 3,493 3,493
I Group Insurance 30,931 33,655 33,949 34,027
Workers' Compensation 219 247 280 189
S.U.I. 888 0 0 0
I F. I.C.A. 181 210 210 210
TOTAL PERSONNEL SERVICES $ 59,708 $ 62,925 $ 63,252 $ 63,239
I SERVICES & SUPPLIES
Office Supplies $ 166 $ 240 $ 105 $ 350
postage 86 110 350 125
I Copier Supplies 0 0 0 0
Operating 146 0 0 0
printing & Binding 738 250 650 850
I Books & Publications 0 50 0 50
Memberships & Dues 8,591 9,047 9,128 9,585
Travel, Conferences & Mtgs 4,443 8,650 4,500 9,565
I Training 8,709 5,000 0 5,000
Legal Notices 374 500 0 250
Professional Services 19,329 23,231 19,200 21,500
Community Promotion 8,576 4,885 5,000 5,000
I TOTAL SERVICES & SUPPLIES $ 51,158 $ 51,963 $ 38,933 $ 52,275
I TOTAL CONTRACTS $ 35 $ 0 $ 0 $ 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
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TOTAL ACTIVITY COST $110,901 $114 , 888 $102,185 $115,514
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CITY MANAGER/CITY CLERK
The City Manager is appointed by the City Council as the Chief Executive Officer. This
includes the responsibility for overseeing the day-to-day operations and implementing all
policies adopted by the City Council. This office provides support to all areas of City
operations including: assuring the enforcement of City Ordinances; supervision and
evaluation of employees; evaluation of all contract services; recommendation to the City
Council of ordinances and policies which address the effective operation of the City;
provision of advisory recommendations for the City Council; preparation and administration
of the City's Budget and Five Year Capital Improvement program as approved by the City
Council; and representation of the City before intergovernmental bodies and organizations.
AS a result of the formation of the Administrative Services Department in 1993-94, the
City Manager's Office reorganized resulting in the transfer of Personnel to the
Administrative Services Department who performed personnel administration for the City and
the Dougherty Regional Fire Authority, public information, waste management, disaster
preparedness, cable television, animal control and risk management.
In addition to those responsibilities described above, the City Manager's Office will
continue to provide support services in the areas of contract administration and Economic
Development. The City Manager activity also includes the City Clerk function. This
position has the responsibility for: administering municipal elections; maintaining
conflict of interest and financial disclosure records submitted by publiC officials;
preparing and maintaining minutes of City Council meetings; coordinating City Commission
appointments; and maintaining the official records of the City. The budget required for
the provision of the current service level for Fiscal Year 1994-95 is $258,826.
This is approximately $3,670 or 1.4% more than estimated expenditures for Fiscal Year
1993-94. This increase is primarily attributable to additional contract services related
to the codification of the City'S zoning and Sign Ordinance.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
FUND
General
(001)
$258,826
Total
$258,826
$258,826
ACTIVITY
CITY MANAGER/CLERK - 1020
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT CUMULATIVE
TOTAL TOTAL
1 1
1 1
1 1
3 3
$258,826
City Manager
City Clerk
Secretary
Total
This budget provides funding to maintain the current level of service of those programs
remaining in the City Manager/City Clerk Department including the day-to-day operations ,of
the City, supervision and evaluation of City employees, City Council support,
administration of the City's Budget and Five Year Capital Improvement Program,
representation of the City before intergovernmental bodies and organizations, contract
administration, some Economic Development support, and City Clerk functions. This is
accomplished by funding the City Manager, City Clerk, and Secretary positions, services
and supplies necessary to support the City Manager's Office, maintenance of the City'S Law
Library, the City Manager and City Clerk's participation in their respective professional
associations including the City Manager's attendance at the International City Management
Conference in Chicago, Illinois and the City Clerk's attendance at State Association
meetings, and contract services associated with codification services and management
support functions.
In addition to providing administrative and City Council support services, this budget
will allow completion or substantial progress on the following goals:
City Council
Priori tv
High
High
High
High
High
1994 GOALS
1.
2.
Implement some of the recommendations of the Business Task Force.
Pursue the development of a major commercial center in Eastern
Dublin.
Update the Five Year capital Improvement Program.
Continue to provide Staff support and monitor agencies and
proposals.
Coordinate implementation of Eastern Dublin Implementation
Programs.
3.
4.
5.
- 4 -
I CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
I INDICATOR 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES
Salaries, Full-Time $348,557 $184,627 $185,241 $187,134
I Salaries, Part-Time 13,944 0 0 0
Salaries, Overtime 1, 189 1,500 1,500 1,750
Retirement 40,530 24,061 24,394 24,644
I Group Insurance 40,404 18,979 16,051 15,088
workers' Compensation 6,769 7,340 6,119 4,000
F. I.C.A. 1.995 497 499 515
TOTAL PERSONNEL SERVICES $453,388 $237,004 $233,804 $233,131
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SERVICES & SUPPLIES
Office Supplies $ 2,117 $ 1,250 $ 1,250 $ 1,380
I Postage 2,328 1,300 1,420 1,500
Copier Supplies 1,786 1, 600 1,000 1,050
Operating Supplies 1,186 0 0 0
I Advertising 204 0 0 0
printing & Binding 3,764 200 285 250
Repairs & Maintenance 300 300 330 350
Books & Publications 910 1,050 1,000 1,025
I Memberships & Dues 1,841 1,050 1,000 1,020
Mileage/Auto Allowance 7,654 5,316 5,340 5,450
Travel, Conferences & Mtgs 265 2,400 2,160 2,590
I Training 4,013 500 500 500
Internal Service Fund 4.646 2.939 2.939 2.580
TOTAL SERVICES & SUPPLIES $ 31,014 $ 17 ,90S $ 17,224 $ 17,695
I CONTRACT SERVICES $ 3,145 $ 4,000 $ 4,000 $ 8,000
CAPITAL OUTLAY
I Furniture/Fixtures $ 457 $ 0 $ 0 $ 0
Machinery & Equipment 0 0 128 0
TOTAL CAPITAL OUTLAY $ 457 $ 0 $ 128 $ 0
I TOTAL ACTIVITY COST $488,004 $258,909 $255,156 $256,626
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LEGAL SERVICES
The City contracts. with the law firm of Meyers, Nave, Riback, Silver & Wilson. In
addition to having individual partners who are specifically designated as City Attorney
and Assistant City Attorney, the firm has several practicing attorneys who specialize in
specific areas of municipal law.
The City Attorney provides the City Council and Staff with legal opinions related to City
business. Also, their firm drafts and reviews proposed ordinances, resolutions, and
contracts. The City Attorney's Office also represents the City in litigation.
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 totals
$127,170. This represents a 47% decrease compared to estimated total expenditures for
Fiscal Year 1993-94. This decrease is primarily attributable to reduced legal work
associated with the Eastern Dublin Litigation. It is anticipated in Fiscal Year 1994-95
Legal Costs will be offset by approximately $41,450 in zoning and Subdivision Fees
resulting in a net cost of $85,720 for Legal Services.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
FUND
CUMULATIVE
TOTAL
ACTIVITY
LEGAL SERVICES - 1030
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
$127,170
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001 )
Total
$127,170
DESCRIPTION
PERSONNEL SERVICES
Retirement
Group Insurance
TOTAL PERSONNEL SERVICES
CONTRACT SERVICES
General
Litigation
Fire Authority (DRFA)
NPDES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
TOTAL ACTIVITY COST
$127,170
$127,170
No City Personnel
are included in
this activity.
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 2,826 $ 3,170 $ 3,144 $ 3,170
0 0 0 0
$ 2,826 $ 3,170 $ 3,144 $ 3,170
$129,416 $121,000 $ 71,000 $110,000
46,875 181,500 167,800 10,000
238 500 0 4,000
113 0 0 0
$176,642 $303,000 $238,800 $124,000
$ 0 $ 0 $ 0 $ 0
$179,468 $306,170 $241,944 $127,170
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ADMINISTRATIVE SERVICES
The Administrative Services Department was created in Fiscal Year 1993-94 as a result of a
reorganization of the city Manager's Off ice and the Finance Department. The Department
includes the following three operating divisions: 1) Finance Division - Performs all
finance related functions including; accounts ,payable, accounts receivable, payroll,
business license administration, parking citation administration, and maintenance of other
related City financial records; 2) Central Services Division - Provides support for the
following program areas and activities; Personnel Administration and Labor Relations (for
City organization as well as Dougherty Regional Fire Authority), Waste Management, Data
Processing, Public Information, Risk Management/Insurance, Legislative Analysis, Cable
Television, Supervision of Disaster preparedness Programs, and special projects; and 3)
Administration Division - Provides oversight of all activities covered by the Department
and also provides support to the city Manager on Administrative projects such as contract
reviews and negotiations, supervtsion of Animal Control Contract, etc.
The current service level staffing in the Administrative Services Department includes: 1
Assistant City Manager/Administrative Services Director (Supervises entire Department plus
day to day operating responsibility for supervision of the Finance Division); 1 Assistant
to the City Manager (Supervises the functions and activities of the Central Services
Division); 2 Finance Technician II positions; 1 Management Assistant position; .5 Office
Assistant II position, and .5 Community safety Assistant position. The Community Safety
Assistant position is shown in the Disaster preparedness Budget.
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The budget necessary to provide the current service level for Fiscal Year 1994-95 for the
Administrative Services Department is $411,712. A breakdown by division is shown on the
following page. This Budget is partially offset by $114,500 in estimated revenue for
Fiscal Year 1994-95. This includes $67,500 of City Business License revenue and $47,000
of Garbage Administration Fees. This results in a current service level net cost of
$297,212.
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Two Higher Service Levels are presented for City council consideration. It is recommended
that both increments be included in the adopted budget. Higher Service Level I covers the
cost of printing and distributing one community newsletter. The total cost of this
increment is $5,020. Higher service Level II includes the addition of one full time
Office Assistant II. This position will free up time Technical and Administrative Staff
now spent on general or clerical functions and allow for completion of assigned goals.
The position will enable Staff to fill gaps in coverage at the Recreation/Finance Public
Counter. The total cost of Higher Service Level II is $43,187.
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The total recommended Fiscal Year 1994/95 Budget including Higher Service Level I and
Higher Service Level II is $459,919. The net cost of funding the Higher Service Level is
$345,419.
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WORKLOAD INOICATORS
Finance
Accounts Receivables Processed
# statements
# Invoices
Accounts Payable
# Checks Processed
# Invoices Processed
payroll
# Checks Processed
Business License Activity
# New Applications processed/year
# Renewal Applications Processed/year
Personnel
City Activities
# Recruitment
# Employment Applications Processed
# Workers compensation Claims Processed
DRFA Activities
# Recruitments
# Workers Compensation Claims Processed
Animal Control
# Vicious Dog Hearings
Insurance
# Liability Claims Processed
Contract Administration
# Contract Reviews completed
Public Information
# Citywide Newsletters
- 9 -
ESTIMATED
1993-94
PROJECTED
1994-95
2,400 2,400
450 450
2,750 2,750
4,600 4,600
2,050 2,050
480 500
1,100 1,100
5
378
8
6
700
8
3
16
2
17
10
8
12
12
2
6
o
1
CURRENT
I SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES
Salaries, Full-Time $ 0 $231,188 $223,602 $224,285
Salaries, Full-Time (JPA) 0 13 , 883 19,447 22,325
I Salaries, Part-Time 0 13,830 14,298 14,345
Salaries, Overtime 0 620 393 393
Retirement 0 31,708 31,448 31,547
I Retirement (JPA) 0 1,790 2,568 2,948
Group Insurance 0 36,700 36,285 35,839
Group Insurance (JPA) 0 1,824 2,643 3,016
I Workers' compensation 0 2,568 2,448 1,761
Workers' compensation (JPA) 0 132 153 165
F.I.C.A. 0 2,341 2,308 2,287
F.I.C.A. (JPA) 0 196 281 322
I TOTAL PERSONNEL SERVICES $ 0 $336,780 $335,874 $339,233
SERVICES & SUPPLIES
I Office Supplies $ 0 $ 2,700 $ 2,600 $ 2,450
Office Supplies (JPA) 0 100 50 50
postage 0 3,625 2,605 2,775
I Postage (JPA) 0 150 90 105
Postage (DII) 0 0 0 0
Copier Supplies 0 1,160 470 820
Copier Supplies (JPA) 0 100 25 50
I Operating Supplies 0 1,610 1,135 1,200
Advertising 0 500 700 1,000
Advertising (JPA) 0 0 137 0
I Printing & Binding 0 5,500 4,100 5,010
printing & Binding (DII) 0 0 0 0
Repairs & Maintenance 0 300 201 305
Books & Publications 0 625 370 580
I Books & Publications (JPA) 0 550 1,034 750
Memberships & Dues 0 355 365 375
Memberships & Dues (JPA) 0 215 0 220
I Mileage/Auto Allowance 0 2,796 3,205 3,225
Mileage/Auto Allowance (JPA) 0 100 120 150
Travel, Conferences & Mtgs 0 2,640 2,145 2,020
I Travel, Conferences & Mtgs (JPA) 0 100 65 100
Training 0 7,250 3,255 7,750
Training (JPA) 0 100 45 100
Small Tools 0 100 95 100
I Internal Service Fund 0 4,232 4,232 3.444
TOTAL SERVICES & SUPPLIES $ 0 $ 34,808 $ 27,044 $ 32,579
I CONTRACT SERVICES
General $ 0 $ 42,050 $ 31,200 $ 29,500
COP Trustee (011) 0 8,250 2,100 8,850
I TOTAL CONTRACT SERVICES $ 0 $ 50,300 $ 33,300 $ 38,350
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 0 $ 0 $ 650
I Machinery & Equipment 0 615 743 900
TOTAL CAPITAL OUTLAY $ 0 $ 615 $ 743 $ 1,550
I TOTAL ACTIVITY COST $ 0* $422,503 $396,961 $411,712
* In Fiscal Year 1993-94 a reorganization consolidated a number of functions into the
I newly created Administration Services Department.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
COST SY FUND
ACTIVITY
ADMINISTRATIVE SERVICES - 1040-1043
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB
FUND TOTAL TOTAL CLASSIFICATION
General $372,261 $372,261 Asst. City Manager/
(001) Admin Serv Dir
Dublin 8,850 8,850 Asst to the City Mgr
Info, Inc. Management Assistant
(601) Finance Tech II
Fire JPA 30,601 30,601 Office Asst II
(General) (part-Time)
Total $411,712 $411,712 Total 5.5 5.5
This budget provides funding to maintain the current level of support to the
Administrative Services Department. The total cost of funding this level of service is
$411,712. This is a total of $14,751 more than the estimated 1993-94 expenses or a 3.7%
increase. The factors affecting the increased cost include: 1) Full year impact of
performance pay adjustments made in Fiscal Year 1993-94; 2) Increased printing costs for
financial documents which were not printed in Fiscal Year 1993-94; 3) Increased banking
costs associated with servicing the Civic Center debt due to the fact that a majority of
the 1993-94 fees were pre-paid in Fiscal Year 1992-93 as part of the COP refinancing; and
4) Purchase of a check signing machine to improve control as requested by the City's
Auditors.
INCREMENT
TOTAL
CUMULATIVE
TOTAL
1.0
1.0
1.0
1.0
2.0
.5
1.0
1.0
2.0
.5
In addition to providing Financial, Central Services, and Administrative support to the
City and the Dougherty Regional Fire Authority, this budget will allow for completion or
substantial progress on the following goals:
1994 GOALS
Ci ty Council
priori tv
High 1 .
High 2.
High 3.
High 4 .
High 5.
Medium 6.
Medium 7.
Medium 8.
Medium 9.
Medium 10.
Complete Brown Bag Training Program for Development Services Staff
Complete Contract Reviews for Contracts with Termination Dates in Fiscal
Year 1995-96
Represent Tri-Valley cities in joint development of a new Animal Shelter
Evaluate and report on options for the operation of the Animal Shelter
Report on options and process to negotiate a new garbage franchise
Undertake American Disabilities Act Self Evaluation
Present and implement a plan to address Data processing needs Citywide
Implement new Federal CATV Regulations
Evaluate Self-insured Dental Program
Participate in Countywide Studies related to Solid Waste programs
It is important to note that several unknown factors may impact the progress made towards
the goals identified above. These include: the amount of time required of the Assistant
to the City Manager associated with Dougherty Regional Fire Authority; and the funding of
the Higher Service Levels.
- 11 -
I CURRENT
SERVICE
I ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONAL SERVICES
I Salaries, Full-Time $ 0 $231,188 $223,602 $224,285
Salaries, Full-Time (JPA) 0 13,883 19,447 22,325
Salaries, Part-Time 0 13,830 14,298 14,345
I Salaries, Overtime 0 620 393 393
Retirement 0 31,708 31,448 31,547
Retirement (JPA) 0 1,790 2,568 2,948
I Group Insurance 0 36,700 36,285 35,839
Group Insurance (JPA) 0 1 ,824 2,643 3,016
Workers' Compensation 0 2,568 2,448 1,761
Workers' Compensation (JPA) 0 132 153 165
I F. I.C.A. 0 2,341 2,308 2,287
F.I.C.A. (JPA) 0 196 281 322
TOTAL PERSONAL SERVICES $ 0 $336,780 $335,874 $339,233
I SERVICES & SUPPLIES
Office Supplies $ 0 $ 2,700 $ 2,600 $ 2,450
I Office Supplies (JPA) 0 100 50 50
Postage 0 3,625 2,605 2,775
Postage (JPA) 0 150 90 105
Postage (OIl) 0 0 0 0
I Copier Supplies 0 1 , 1 60 470 820
Copier Supplies (JPA) 0 100 25 50
Operating Supplies 0 1,610 1 , 135 1 ,200
I Advertising 0 500 700 1 ,000
Advertising (JPA) 0 0 137 0
Printing & Binding 0 5,500 4,100 5,010
Printing & Binding (OIl) 0 0 0 0
I Repairs & Maintenance 0 300 201 305
Books & Publications 0 625 370 580
Books & Publications (JPA) 0 550 1 ,034 750
I Memberships & Dues 0 355 365 375
Memberships & Dues (JPA) 0 215 0 220
Mileage/Auto Allowance 0 2,796 3,205 3,225
I Mileage/Auto Allowance (JPA) 0 100 120 150
Travel, Conferences & Mtgs 0 2,640 2,145 2,020
Travel, Conferences & Mtgs (JPA) 0 100 65 100
Training 0 7,250 3,255 7,750
I Training (JPA) 0 100 45 100
Small Tools 0 100 95 100
Internal Service Fund 0 4.232 4.232 3.444
I TOTAL SERVICES & SUPPLIES $ 0 $ 34,808 $ 27,044 $ 32,579
CONTRACT SERVICES
General $ 0 $ 42,050 $ 31,200 $ 29,500
I COP Trustee (OIl) 0 8.250 2. 1 00 8.850
TOTAL CONTRACT SERVICES $ 0 $ 50,300 $ 33,300 $ 38,350
I CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 0 $ 0 $ 650
Machinery & Equipment 0 615 743 900
I TOTAL CAPITAL OUTLAY $ 0 $ 615 $ 743 $ 1 ,550
TOTAL ACTIVITY COST $ 0* $422,503 $396,961 $411,712
I * In Fiscal Year 1993-94 a reorganization consolidated a number of functions into the
newly created Administration Services Department.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
COST BY FUND
ACTIVITY
ADMINISTRATIVE SERVICES - 1040-1043
SERVICE LEVEL
HIGHER 1
PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 0 $372,261 Asst. City Manager/ 1.0
(001) Admin Serv Dir
Dublin 5,020 13,870 Asst to the City Mgr 1.0
Info, Inc. Management Assistant 1.0
(601) Finance Tech II 2.0
Fire JPA 0 30,601 Office Asst II .5
(General) (Part-Time)
Total $ 5,020 $416,732 Total 5.5
This service level provides for the publication of one Citywide Newsletter to be
distributed to the Community through Dublin Information Inc. The personnel time required
to produce the text and develop a camera ready publication has not been addressed in this
service level. The addition of this item will impact the ability of the Administrative
Services Department to complete other medium and low priority City Council goals.
The following goal will be accomplished by funding this Higher Service Level:
1994 GOALS
Ci ty Council
Priority
Medium
Restore City Newsletter (1 publication)
- 13 -
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DESCRIPTION
PERSONNEL SERVICES
salaries, Full-Time
salaries, Full-Time (JPA)
Salaries, Part-Time
salaries, Overtime
Retirement
Retirement (JPA)
Group Insurance
Group Insurance (JPA)
Workers' Compensation
Workers' Compensation (JPA)
F.I.C.A.
F. I.C.A. (JPA)
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
Office Supplies (JPA)
postage
Postage (JPA)
Postage (DII)
Copier Supplies
Copier Supplies (JPA)
Operating Supplies
Advertising
Advertising (JPA)
printing & Binding
printing & Binding (DII)
Repairs & Maintenance
Books & Publications
Books & Publications (JPA)
Memberships & Dues
Memberships & Dues (JPA)
Mileage/Auto Allowance
Mileage/Auto Allowance (JPA)
Travel, Conferences & Mtgs
Travel, Conferences & Mtgs (JPA)
Training
Training (JPA)
Small Tools
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General
COP Trustee (DII)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST
- 14 -
HIGHER SERVICE
LEVEL 1
1994-95
CUMULATIVE
TOTAL
1994-95
$ 0
o
o
o
o
o
o
o
o
o
o
o
$ 0
$224,285
22,325
14,345
393
31,547
2,948
35,839
3,016
1,761
165
2,287
322
$339,233
$ 0
o
o
o
1,200
o
o
o
o
o
o
3,820
o
o
o
o
o
o
o
o
o
o
o
o
o
$ 5,020
$ 2,450
50
2,775
105
1,200
820
50
1,200
1,000
o
5,010
3,820
305
580
750
375
220
3,225
150
2,020
100
7,750
100
100
3.444
$ 37,599
$ 0
o
$ 0
$ 29,500
8.850
$ 38,350
$ 0
o
$ 0
$ 650
900
$ 1,550
$ 5,020
$416,732
CITY OF DUBLIN
1994~95 PRELIMINARY BUDGET
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PROGRAM
GENERAL GOVERNMENT
COST BY FUND
ACTIVITY
ADMINISTRATIVE SERVICES - 1040-1043
SDVICE LEVEL
HIGHER 2
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
FUND TOTAL TOTAL
General $43,187 $415,448
(001 )
Dublin 0 13,870
Info, Inc.
(601)
Fire JPA 0 30,601
(General)
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$459,919
Total
$43,187
Asst. City Manager/
Admin Serv Dir
Asst to the City Mgr
Management Assistant
Finance Tech II
Office Asst II
(part-Time)
Office Asst II
(Full Time)
1.0
1.0
1.0
2.0
.5
1
Total
1
6.5
This service level will add an additional Full Time Office Assistant II within the
Administrative Services Department. The position would be located near the
Finance/Recreation public counter area. This will provide full time support to respond to
general inquiries related to business licenses and other functions on a full time basis.
The position will also be cross trained to respond to general questions related to
neighboring Departments. This will provide the remaining three professional and technical
Finance Staff with more time to address Department needs.
The following City Council goals will be accomplished by funding this Higher Service
Level:
City Council
Priori tv
1994 GOALS
High
Improve the follow-up on Accounts Receivable
Medium
Revise Accounting Procedures to reflect revisions to organizational
structure
Medium
Update purchasing Ordinance
- 15 -
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DESCRIPTION
PERSONNEL SERVICES
Salaries, Full-Time
Salaries, Full-Time (JPA)
salaries, Part-Time
salaries, Overtime
Retirement
Retirement (JPA)
Group Insurance
Group Insurance (JPA)
Workers' Compensation
workers' Compensation (JPA)
F.I.C.A.
F.!. C.A. (JPA)
TOTAL PERSONNEL SERVICES
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SERVICES & SUPPLIES
Office Supplies
Office Supplies (JPA)
postage
postage (JPA)
postage (OIl)
Copier Supplies
copier Supplies (JPA)
Operating supplies
Advertising
Advertising (JPA)
Printing & Binding
printing & B~nding (DII)
Repairs & Maintenance
Books & Publications
Books & Publications (JPA)
Memberships & Dues
Memberships & Dues (JPA)
Mileage/Auto Allowance
Mileage/Auto Allowance (JPA)
Travel, Conferences & Mtgs
Travel, Conferences & Mtgs (JPA)
Training
Training (JPA)
Small Tools
Internal Service Fund
TOTAL SERVICES & SUPPLIES
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CONTRACT SERVICES
General
COP Trustee (DII)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture/Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST
- 16 -
HIGHER SERVICE
LEVEL 2
1994-95
CUMULATIVE
TOTAL
1994-95
$28,160
o
o
o
3,733
o
7,462
o
208
o
407
o
$39,970
$252,445
22,325
14,345
393
35,280
2,948
43,301
3,016
1,969
165
2,694
322
$379,203
$ 400
o
o
o
o
o
o
o
o
o
50
o
o
o
o
o
o
o
o
o
o
250
o
o
1, 517
$ 2,217
$ 2,850
50
2,775
105
1,200
820
50
1,200
1,000
o
5,060
3,820
305
580
750
375
220
3,225
150
2,020
100
8,000
100
100
4,961
$ 39,816
$ 0
o
$ 0
$ 29,500
8.850
$ 38,350
$ 500
500
$ 1,000
$ 1,150
1.400
$ 2,550
$43,187
$459,919
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BUILDING MANAGEMENT
This budget funds the maintenance and operation of the Dublin Civic Center and the City's
Public Works Corporation Yard, including supply, utility, telephone, contract service and
repair costs associated with both buildings. This budget also funds the lease payment to
Dublin Information, Inc. for rental of the civic Center as well as contract service costs
from MCE Corporation for all five of the City's buildings.
The current budget for Fiscal Year 1993-94 is $1,867,683. Estimated expenditures for
Fiscal Year 1993-94 are $88,227 less than the adopted budget. This can be attributed to
decreased telephone costs due to changes in the long distance and local service area
carriers, reductions in contract services in the area of janitorial services and plant
maintenance and the difference in the actual lease payment and the budgeted lease payment
for the Civic Center.
The proposed budget for Fiscal Year 1994-95 based on the current level of service is
$1,878,414. This budget represents an approximate 5.5% increase over the previous fiscal
year. This increase is primarily attributable to the following factors:
1. The City is legally required to budget the entire amount of the lease payment, which
is $1,553,744, although a portion of the payment will be offset by interest on the
1988 Certificate of participation Reserve Fund. The actual payment for Fiscal Year
1994-95 is estimated to be $1,462,042, which is approximately $3,542 over the
estimated payment for Fiscal Year 1993-94.
2. Increased utility costs due to the full year impact of previous rate adjustments, as
well as anticipated rate adjustments during Fiscal Year 1994-95.
- 17 -
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
ACTIVITY
BUILDING MANAGEMENT - 1050
PROGRAM
GENERAL GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
FUND
JOB
CLASSIFICATION
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
$1,878,414
contract
Building Leadman 1 1
Landscape Laborer II .25 .25
Landscape Laborer III .26 .26
Total 1.51 1.51
$1,878,414
$1,878,414
Total
$1,878,414
This budget increment finances one full time Contract Building Leadman who is responsible
for the maintenance, security, minor improvement, and contract supervision related to the
Civic Center, Corporation Yard, Shannon Center, Senior Center, and Dublin Swim Center. In
addition, this increment provides for a part-time assistant for the Leadman and also for
supplies, utilities, and contract services associated with the operation and maintenance
of the Civic Center and Corporation Yard.
INDICATOR
ACTUAL
1992-93
PERSONNEL SERVICES
$
SERVICES & SUPPLIES
Office Supplies
Operating Supplies
Advertising
Printing & Binding
Repairs and Maintenance
Rental/Leases
Gas & Electric
Water & Sewer
Telephone
Filing Fees
TOTAL SERVICES & SUPPLIES
$ 527
5,950
o
o
667
1,575,538
114,812
6,770
33,770
777
$1,738,811
CONTRACT SERVICES
MCE
Janitorial
Other
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST
BUDGET
1993-94
o
$
$ 630
6,650
o
o
1 , 600
1,532,816
122,000
7,000
37,500
460
$1,708,656
CURRENT
ESTIMATED SERVICE LEVEL
1993-94 1994-95
o
$
$ 80,681 $ 91,350 $ 94,740
51,632 42,512 35,280
19.827 24.265 23.690
$ 152,140 $ 158,127 $ 153,710
$ 2,849 $ 400 $ 400
183 500 0
0 0 0
$ 3,032 $ 900 $ 400
$1,893,983 $1,867,683 $1,779,456
- 18 -
$ 400
6,286
o
o
1 ,200
1,458,500
123,000
7,020
28,500
440
$1,625,346
o
$
o
$ 450
6,385
o
o
1 ,200
1,553,744
127,000
7,240
30,500
485
$1,727,004
$ 88,160
35,280
22.430
$ 145,870
$ 5,540
0
0
$ 5,540
$1,878,414
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INSURANCE
The City of Dublin obtains General Liability Insurance through a pooled risk sharing
arrangement offered by ABAG PLAN Corporation. This group includes 29 cities in the
Greater Bay Area and offers coverage to the limit of $5 million per occurrence. In
addition to General Liability coverage, the policy also includes Errors and Omissions
Coverage for the City.
The budget neces,sary to provide the Current Level of coverage for Fiscal Year 1994-95
totals $134,000. This represents approximately a 13% decrease from estimated expenditures
for Fiscal Year 1993-94. The decrease is due to a reduction in liability insurance
premiums.
The proposed insurance budget for Fiscal Year 1994-95 is comprised of the following
components:
County Contract Services - The City pays a separate surcharge on all County contract
services for liability insurance. This surcharge covers services provided by Alameda
County including Police, Crossing Guards, Animal Control, and Traffic Signal Maintenance
Services. The estimated cost for Fiscal Year 1994-95 is $21,309.
Property Insurance - This coverage covers all City owned facilities, including the Civic
Center, Parks, Corporation Yard, Swim Center, and Shannon Community Center. The estimated
cost is $12,500.
Tenant Insurance - This insurance is offered as a service to individuals or groups who
utilize City facilities. The user pays the City for the cost of the premium and the City
absorbs the taxes and all administrative costs. It is projected that $2,500 in expenses
associated with this program will be offset by revenue generated from user fees.
General Liability Insurance - The City's General Liability Insurance coverage as noted
above is provided through a risk sharing pool. The total premium estimated for 1994-95 is
$72,074. In addition, ABAG PLAN will return an equity dividend based on the performance
of the pool and the City of Dublin's loss history. In Fiscal Year 1992-93, the City
received an equity dividend of $60,059. In Fiscal Year 1993-94, the City will receive a
dividend of $57,548. In Fiscal Year 1994-95 the City will receive a dividend of $93,484.
Claims Expense - The City has a $50,000 deductible for general liability claims. Included
in this deductible as a claims cost is any expense related to legal counsel. Based on
outstanding claims, loss reserves, and loss history, Staff recommends a budget of $25,000
for 1994-95.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
GENERAL GOVERNMENT
COST BY FUND
INCREMENT
TOTAL
FUND
CUMULATIVE
TOTAL
ACTIVITY
INSURANCE - 1060
JOB
CLASSIFICATION
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
TOTAL TOTAL
$ 134,000
General
(001)
Total
$ 134,000
DESCRIPTION
SERVICES & SUPPLIES
Insurance Premiums
Insurance Claims Expense
TOTAL SERVICES & SUPPLIES
TOTAL ACTIVITY COST
$ 134,000
$ 134,000
No personnel are
included in this
activity.
ACTUAL
1992-93
BUDGET
1993-94
$128,324
38.697
$167,021
$138,156
31.500
$169,656
$167,021
$169,656
- 20 -
ESTIMATED
1993-94
$129,500
22.500
$152,000
$152,000
CURRENT
SERVICE LEVEL
. . " 1994-95
$109,000
25.000
$134,000
$134,000
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ELECTIONS
This budget finances the administration of municipal elections. The cost of personnel
associated with this task is identified in the City Manager/City Clerk Budget (Department
'1020).
During Fiscal Year 1993-94, the City held a special referendum election which was
consolidated and placed on the November 1993 ballot. The City of Dublin was able to share
election expenses with other agencies who bad elections at that time.
During Fiscal Year 1994-95, the City will hold a General Municipal Election to elect the
Mayor for a 2-year term and a 3 City Councilmembers. Two Councilmembers will receive 4-
year terms, and the third person elected who receives the least number of votes will
receive a 2-year term. The total Fiscal Year 1994-95 recommended budget is $12,475.
- 21 -
I CITY OF DUBLIN
1993-94 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT ELECTIONS - 1070 CURRENT
I COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I General $ 12,475 $ 12,475 Personnel associated
(001) with this are funded
I in City Manager/City
Total $ 12,475 $ 12,475 Clerk-l020.
I ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1992-93 1993-94 1993-94 ,,0 1993-94
I
PERSONNEL SERVICES $ 0 $ 0 $ O. $ 0
I SERVICES & SUPPLIES
postage $ 2,028 $ 0 $ 0 $ 0
I Operating Supplies 1 ,804 0 0 40
Printing/Binding 6,517 2,000 1,937 2,000
Mileage/Auto Allow 40 60 68 125
Training 449 350 435 550
I TOTAL SERVICES & SUPPLIES $ 10,838 $ 2,410 $ 2,440 $ 2,715
I CONTRACT SERVICES
County Registrar of Voters S 13,500 S 10,500 S 8,380 S 9,760
TOTAL CONTRACT SERVICES $ 13,500 $ 10,500 $ 8,380 $ 9,760
I CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
I CONTINGENT RESERVE $ 0 $ 0 $ 0 $ 0
I TOTAL ACTIVITY COST $ 24,338 $ 12,910 $10,820 $ 12,475
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NON-DEPARTMENTAL
The Non-Departmental Budget has historically funded items which are not allocated to
another Budget Activity. For Fiscal Year 1994-95 this Budget includes: property tax
payments for Zone 7 Bonded Indebtedness on Civic Center property; filing fees associated
with Dublin Information Inc.; a Contingent Reserve to cover unanticipated expenses which
may occur during Fiscal Year 1994-95; and merit increases for City and Contract employees.
Pursuant to Council direction during the Council Budget study Session, funding has been
included in this budget to provide up to a 3% merit raise for City Employees, as well as
an amount to cover requests in labor rate increases for the City'S Public Works
Maintenance and Building and Safety Contractors and $4,500 which represents the City's
historical contribution to the Dublin Substance Abuse Council for Dry Grad Ni te and Red
Ribbon Week.
The recommended budget for the Non-Departmental Activity for Fiscal Year 1994-95 totals
$80,040.
- 23 -
I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
GENERAL GOVERNMENT NON-DEPARTMENTAL - 1080 CURRENT
I COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I General $80,000 $80,000 No personnel are
I (001) included in this
Dublin activity.
Info lnc 40 40
(601)
I Total $80,040 $80,040
I ACTUAL BUDGET ESTIMATED RECOMMENDED
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
I SERVICES & SUPPLIES
Filing Fees $ 5 $ 5 $ 5 $ 5
Miscellaneous 121 0 0 0
I TOTAL SERVICES & SUPPLIES $ 126 $ 5 $ 5 $ 5
I PROPERTY TAX $ 51 $ 55 $' 32 $ 35
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
I
CONTINGENT RESERVE $ 0 $ 46,625 $ 0 $ 80,000
I TOTAL ACTIVITY COST $ 177 $ 45,685 $ 37 $ 80,040
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POLICE SERVICES
Police Services for the City of Dublin are performed under a contract with the Alameda
County Sheriff's Department. 'The County Sheriff, under consultation with the City,
designates the Commanding Officer who functions and is empowered to act as the City's
Police Chief. patrol, criminal investigation, crime prevention and business office
functions are performed from the Civic Center location. Dispatch and some data processing
functions are handled at the Alameda County Sheriff's Department located at the Eden
Township Substation (San Leandro). In addition to Sheriff's Department Personnel, a part-
time civilian City employee assists with Crime Prevention Programs.
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$3,155,603. This represents a 5.1% increase or $152,793 over estimated expenditures for
Fiscal Year 1993-94. This increase is primarily attributable to the following: 1) Full
year funding for the part-time Community Safety Assistant, which was vacant for the final
quarter of Fiscal Year 1993-94; 2) Increased printing costs due to the discontinuation of
a State program which provided pamphlets to cities at no cost; 3) Increased Internal
Service Fund Charges to develop a replacement fund for the copier purchased in Fiscal Year
1993-94; 4) Significant increases in contract charges by Alameda County for leased
vehicles and Dispatch services; and 5) Increased anticipated overtime. In Fiscal Year
1993-94, it is projected that overtime will be below average, when compared to historical
trends.
The major portion of this Budget is related to contract services provided by the Alameda
County Sheriff's Department. The basis for increased costs is primarily due to changes by
the County in the methodology used to allocate certain costs among all users. The County
Sheriff has informed the City that due to these phanges, the cost of Dispatch Services is
expected to increase by 20% per year over the next five years. The Fiscal Year 1994-95
budget request does not reflect any increased costs as a result of current labor
negotiations.
Two Higher Service Level (HSL) increments are also recommended for inclusion in the 1994-
95 Budget. Higher Service Level I increases total County contract personnel staffing by
one non-sworn Sheriff's Technician. The cost associated with this increment is $47,490.
The position will initially be involved with cataloging accumulated evidence. This
position will also be available to take counter reports and perform other public
assistance functions, which do not require sworn personnel. Equipment required for this
position to perform his/her responsibilities is included in the Capital Budget - General.
Higher Service Level II adds an additional Patrol Officer. This position will be utilized
to address special enforcement tasks and increase periodic utilization of a bicycle patrol
unit. The cost associated with this increment is $76,925.
The recommended total 1994-95 Police Services Budget, including both higher service levels
is $3,280,018.
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The following comparison identifies workload indicators from calendar years 1992 and 1993.
ACTUAL
1992
ACTUAL
....w.3.
Calls for Service
Reports written
Citations Issued
Total Arrests
Citizen Inquiry/Person
Citizen Inquiry/Telephone
School Presentations
Group Talks and Service Organizations
Neighborhood Watch Groups
Merchant Alert Members
Narcotic Arrests
Narcotic Seizures
Accident Investigations
Cases Assigned to Investigations
Investigation/Complaints Filed
Total Major Part I Crimes
37,427
3,144
6,290
1,076
4,575
25,069
283
59
80
105
58
$159,656
328
1 , 134
818
693
37,499
3,143
7,767
1 ,066
5,286
26,497
247
54
88
111
48
$62,442
332
1,346
868
742
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY POLICE SERVICE - 2010 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $3,143,253 $3,143,253 ~
(001) Community Safety Asst .5 .5
Contract
Crim Act 6,300 6,300 Captain 1 1
(200) Lieutenant 1 1
Patrol Sergeant 5 5
vehicle 6,050 6,050 Detective Sergeant 4 4
Abatement Patrol Officer 15 15
(201) Secretary 1 1
Traffic Officer 2 2
Specialist Clerk ....L-- ....L--
Total $3,155,603 $3,155,603 Total 31.5 31.5
This Budget finances the current staffing level. In addition to the personnel costs
identified above, the City also pays its prorated share of personnel costs of the Alameda
County Eden Township Substation and Headquarters as shown below:
.08 - FTE - Undersheriff
Prorated Share Dispatch Center
This Budget Increment also finances: 1) the cost of operating eight (8) patrol vehicles,
eight (8) unmarked and undercover vehicles; 2) necessary services and supplies to support
the operations of the Police Department; 3) additional equipment to improve the overall
operation of Police programs and the Police facility; and 4) County contract overhead
charges.
with the current staffing level, the Police Department can accomplish the following goals.
1994 GOALS
Ci ty Council
Priority
High
1.
Implement procedure to collect State mandated fees for release of
repossessed vehicles per GC Section 41612.
High
2.
Implement policy & procedure to increase capacity for police storage of
criminal records.
- 27 -
I
CURRENT
I ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES
Salaries, Full Time $ 20,072 $ 20,784 $ 16,210 $ 20,799
Retirement 2,302 2,671 2,033 2,751
I Group Insurance 1 ,283 1 ,587 1,111 1 ,645
Worker's Compensation 897 1,167 898 707
S.U.I 0 0 0 0
F.I.C.A. 292 292 235 301
I TOTAL PERSONNEL SERVICES $ 24,846 $ 26,501 $ 20,487 $ 26,203
SERVICES & SUPPLIES
I Office Supplies $ 2,128 $ 2,300 $ 2,750 $ 3,250
postage 1 ,043 1 ,600 1 , 150 1 ,250
Copier Supplies 1 ,937 2,700 1 ,830 2,000
I Operating Supplies 7,948 8,900 7,150 9,075
Communications 3,319 3,600 3,605 4,500
Advertising 198 300 300 100
Printing & Binding 1,532 2,320 1 ,800 3,270
I Repairs & Maintenance 1 ,551 1 ,800 1,800 1 ,800
Rental & Leases 12,675 14,040 13,200 12,970
Books & Publications 1 , 180 3,470 2,700 2,910
I Memberships & Dues 1,750 335 90 310
Mileage/Auto Allowance 206 300 94 200
Travel, Conferences & Mtgs 1 , 128 2,430 1 , 1 00 2,700
Training 222 500 220 500
I Telephone 3,163 3,400 3,190 3,300
Legal Notices 25 0 0 0
Internal Svc Chg - Office 5,044 6,468 6,468 8,208
I Internal Svc Chg - Vehicles 96.916 101,200 93.100 92.400
TOTAL SERVICES & SUPPLIES $ 141,965 $ 155,663 $ 140,547 $ 148,743
I CONTRACT SERVICES
Personnel $2,318,417 $2,447,168 $2,378,727 $2,474,497
Vehicles 13,933 15,247 12,974 16,065
Indirect Costs 146,372 154,549 153,313 145,624
I Dispatch 171,499 180,070 172,998 220,354
Admin - Financial Svcs 18,375 14,769 13,505 14,769
Services & Supplies 32,256 39,935 30,044 36,094
I General 6,318 8,930 8,600 11,154
Booking Fees 51,897 80,100 67,365 55,800
TOTAL CONTRACT SERVICES $2,759,067 $2,940,768 $2,837,526 $2,974,357
I CAPITAL OUTLAY
Furniture/Fixtures $ 1 ,625 $ 3,950 $ 3,950 $ 600
I Machinery & Equipment 1 ,661 300 300 5,700
TOTAL CAPITAL OUTLAY $ 3,286 $ 4,250 $ 4,250 $ 6,300
I TOTAL ACTIVITY COST $2,929,164 $3,127,182 $3,002,810 $3,155,603
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
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ACTIVITY
POLICE SERVICE - 2010
SERVICE LEVEL
HIGHER (1)
PERSONNEL SUMMARY
PROGRAM
PUBLIC SAFETY
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$3,190,743
FUND
$47,490
General
(001 )
Crim Act
(200)
Vehicle
Abatement
(201)
6,300
6,050
Total
$47,490
$3;203,093
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
city
Community Safety Asst
Contract
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriff's Technician
Total
.5
1
1
1
1
5
4
15
1
2
2
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32.5
This budget increment finances one (1) full-time Sheriff's Technician. This position is
needed to accomplish mandated support functions, and to assure that performance of support
duties are completed in a cost effective manner.
A Sheriff's Technician is an unarmed, non-sworn employee who is utilized to perform
functions related to law enforcement that do not require the assignment of a police
officer, but whose primary duties are more than clerical. This employee will relieye the
Community safety Assistant of the 270 hours required to be available for fingerprinting
citizens; and the patrol officers of numerous hours of being recalled to the station to
take minor reports from citizens.
The addition of one (1) Sheriff's Technician will also provide full coverage in the
evidence room, including logging, storing and ongoing purging of all evidence. This will
allow sworn officers now performing these tasks to devote more time to. their primary
functions. with the addition of this Dosition, the averaqe number of Datrol cars on the
street durinq the day shift will be increased.
In Fiscal Year 1994-95, a new Capital Improvement Project has been identified, which will
provide a computer workstation and specialized software to automate the evidence
recordkeeping tasks, to be undertaken by this position.
City Council
Priority
1994 GOALS
High
Transfer responsibility of processing recovered evidence including
logging, storing & purging from sworn personnel to non-sworn personnel.
Will perform other functions such as counter reports & fingerprinting.
1.
- 29 -
I HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
I DESCRIPTION 1994-95 1994-95
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 20,799
Retirement 0 2,751
I Group Insurance 0 1,645
Workers' Compensation 0 707
S.U.I. 0 0
I F. I.C.A. 0 301
TOTAL PERSONNEL SERVICES $ 0 $ 26,203
I SERVICES & SUPPLIES
Office Supplies $ 700 $ 3,950
postage 0 1,250
Copier Services 0 2,000
I Operating Supplies 0 9,075
Communications 0 4,500
Advertising 0 100
I Printing & Binding 0 3,270
Repairs & Maintenance 0 1,800
Rentals/Leases 0 12,970
I Books & Publications 0 2,910
Memberships & Dues 0 310
Mileage & Auto Allowance 0 200
Travel, Conferences & Meetings 0 2,700
I Training 0 500
Telephone 0 3,300
Legal Notices 0 0
I Internal Svc Chg - Office 0 8,208
Internal Svc Chg - Vehicles 0 92.400
TOTAL SERVICES & SUPPLIES $ 700 $ 149,443
I CONTRACT SERVICES
Personnel $44,252 $2,518,749
Vehicles 0 16,065
I Indirect Costs 2,538 148,162
Dispatch 0 220,354
Admin-Financial Services 0 14,769
I Services & Supplies 0 36,094
General 0 11,154
Booking Fees 0 55.800
TOTAL CONTRACT SERVICES $46,790 $3,021,147
1- CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 600
I Machinery & Equipment 0 5.700
TOTAL CAPITAL OUTLAY $ 0 $ 6,300
TOTAL ACTIVITY COST $47,490 $3,203,093
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
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ACTIVITY
POLICE SERVICE - 2010
SERVICE LEVEL
HIGHER (2)
PERSONNEL SUMMARY
PROGRAM
PUBLIC SAFETY
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$3,267,668
FUND
$76,925
General
(001)
Crim Act
(200)
Vehicle
Abatement
(201)
6,300
6,050
$3,280,018
Total
$76,925
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
~
Community Safety Asst
Contract
Captain
Lieutenant
Patrol Sergeant
Detective Sergeant
Patrol Officer
Secretary
Traffic Officer
Specialist Clerk
Sheriff's Technician
Total
.5
1
1
5
4
16
1
2
2
-1--
33.5
This budget increment finances one (1) full-time Patrol Officer, who will be assigned to
Special Investigations Officer. This officer will support the patrol section by utilizing
special enforcement techniques to target specific crime trends and needs.
presently, any patrol related special enforcement action requires that officers be removed
from their normal duties and assigned to a special unit, or incur overtime costs. This
position will provide the core of a patrol related special enforcement unit, including the
part-time bicycle unit. This unit has been proven effective in reducing property crimes,
increasing public confidence and improving public relations. When not working the bicycle
unit, this position will be performing uniformed or plain clothes foot/vehicle patrols of
the commercial or residential areas, as required by current needs.
The addition of this position will minimize the negative impact of special investigations
on patrol activities. The averaoe number of patrol officers on the street will be
increased with this additional position.
Ci ty Council
Priori tv
1994 GOALS
1.
Increase patrol to address specific crime trends through the
implementation of a part-time bicycle unit.
High
- 31 -
I HIGHER SERVICE CUMULATIVE
LEVEL 2 TOTAL
I DESCRIPTION 1994-95 1994-95
PERSONNEL SERVICES
Salaries, Full Time $ 0 $ 20,799
I Retirement 0 2,751
Group Insurance 0 1 , 645
Workers' Compensation 0 707
I S.U.I. 0 0
F.I.C.A. 0 301
TOTAL PERSONNEL SERVICES $ 0 $ 26,203
I SERVICES & SUPPLIES.
Office Supplies $ 700 $ 4,650
postage 0 1 ,250
I Copier Services 0 2,000
Operating Supplies 0 9,075
Communications 0 4,500
Advertising 0 100
I Printing & Binding 0 3,270
Repairs & Maintenance 0 1,800
Rentals/Leases 0 12,970
I Books & Publications 0 2,910
Memberships & Dues 0 310
Mileage & Auto Allowance 0 200
I Travel, Conferences & Meetings 0 2,700
Training 0 500
Telephone 0 3,300
Legal Notices 0 0
I Internal Svc Chg - Office 0 8,208
Internal Svc Chg - Vehicles 0 92.400
TOTAL SERVICES & SUPPLIES $ 700 $ 150,143
I CONTRACT SERVICES
Personnel $72,093 $2,590,842
Vehicles 0 16,065
I Indirect Costs 4,132 152,294
Dispatch 0 220,354
Admin-Financial Services 0 14,769
I Services & Supplies 0 36,094
General 0 11,154
Booking Fees 0 55.800
I TOTAL CONTRACT SERVICES $76,225 $3,097,372
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 600
I Machinery & Equipment 0 5.700
TOTAL CAPITAL OUTLAY $ 0 $ 6,300
I TOTAL ACTIVITY COST $76,925 $3,280,018
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CROSSING GUARDS
Since Dublin's incorporation in 1982, the City has contracted with Alameda County for the
provision of adult crossing guard services. The City has paid for these services using
General Fund and Traffic Safety Funds.
During the Fiscal Year 1993-94 budget deliberations, the City of Dublin was faced with a
serious budget deficit. Consequently, the City Council adopted a number of reduced
service levels. One of the services eliminated from the FY 1993-94 Budget was adult
crossing guards. Consequently, the total budget for FY 1993-94 was zero.
Since the beginning of the 1993-94 school year, the Dublin School District has funded the
same four adult crossing guard locations previously funded by the City of Dublin.
Adult crossing guards are no longer funded by the City of Dublin. The recommended budget
for Fiscal Year 1994-95 is zero.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
COST BY FUND
INCREMENT
FUND TOTAL
ACTIVITY
CROSSING GUARDS - 2020
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
o
CUMULATIVE JOB
TOTAL CLASSIFICATION
$ 0 Contract
Crossing Guards
$ 0
$ 0 Total
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
Traffic
Safety
(205)
Total
$
o
o
o
$
$
o
o
o
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES
County Public Works $ 29.622 $ 0 $ 0 $ 0
TOTAL CONTRACT SERVICES $ 29,622 $ 0 $ 0 $ 0
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST
$ 29,622
$
o
$
o
$
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I The City contracts with the Alameda County Sheriff's Department for Animal Control
Services provided within the boundaries of the City. This includes: patrol, enforcement
of animal related laws and ordinances, investigation of dog bites and attacks, collection
of stray animals, and Shelter services. The Administrative Services Department is
I responsible for the oversight and evaluation of services rendered. In addition, personnel
from this office have direct responsibility for conducting Vicious Dog Hearings and
serving as a liaison with Sheriff's Department Personnel.
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ANIMAL CONTROL
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$103,750. This represents an increase of 3.75% over 1993-94 estimated service costs. The
proposed level of service is consistent with the previous fiscal year. The increase is
primarily attributable to higher overhead costs associated with the Alameda County
contract.
Shelter Services are provided by the County from a site adjacent to the former Santa Rita
Jail. All of the public agencies which utilize this facility share in the cost of
operation based upon the number of live animals housed from a particular jurisdiction.
Historically, the City of Dublin's share has fluctuated as shown below:
SHARE OF SHELTER OPERATING COSTS
1990-91
11.7%
1991-92
15.5%
1992-93
16.5%
1993-94
16.5%
EST 1994-95
15.5%
The Cities of Dublin, Livermore and Pleasanton, in conjunction with Alameda County, have
been working on the design and development of a new Valley Animal Shelter. The County'
began construction in the spring of 1994 and anticipate operation by the summer of 1995.
The County has proposed to forego billing for the shelter construction costs until Fiscal
Year 1995-96. Based upon the current distribution of shelter usage, it is anticipated
that Dublin's share of the debt service will be approximately $61,000 per year commencing
in 1995-96. This figure is preliminary and more precise information will be developed in
the upcoming year.
The Animal Control costs are partially offset by revenues generated from animal licenses.
The following table identifies revenues generated:
ACTUAL 1991-92
$4,834
ACTUAL 1992-93
$4,796
EST. 1993-94
$4,700
PROJ. 1994-95
$4,700
The following workload indicators identify statistics calculated on a fiscal year basis:
ANIMAL CONTROL WORKLOAD INDICATORS
ACTUAL 1991-92
ACTUAL 1992-93
EST. 1993-94
Impounded
Bites
Complaints
Citations
Injured
Total Dead Pick Up
Vet Dead pick Up
Vicious Dog Hearings
551
28
96
115
10
850
(668)
6
556
35
69
93
22
948
(633)
5
505
43
69
92
3
935
(516)
10
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I General
(001)
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
ACTIVITY
ANIMAL CONTROL - 2030
COST BY FUND
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
$103,750
$103,750
$103,750
$103,750
Total
INDICATOR
PERSONNEL SERVICES
SERVICES & SUPPLIES
postage
Printing/Binding
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Shelter Service
Field Service
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
TOTAL ACTIVITY COST
No City personnel are
included in this
activity. This activity
is administered by the
City Manager's Office.
ACTUAL
1992-93
$
o
$
$
o
40
40
$ 63,350
56.005
$119,355
$
o
$119,395
BUDGET
1993-94
$
o
$
$
100
o
100
$ 54,000
49.000
$103,000
$
o
$103,100
- 36 -
CURRENT
ESTIMATED SERVICE LEVEL
1993-94 1994-95
$
o
$
$
o
o
o
$ 48,500
51.500
$100,000
$
o
$100,000
$
o
$
$
100
650
750
$ 49,000
54.000
$103,000
$
o
$103,750
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TRAFFIC SIGNALS & STREET LIGHTING
This budget finances the maintenance, repair and energy costs associated with the
operation of traffic signals for commercial and residential street lighting throughout the
City. Traffic signal maintenance services are provided to the City by Alameda County.
The street lighting costs proposed for Fiscal Year 1994-95 total $194,415. These costs
will be funded by the Dublin Street Light Assessment District 83-1. Those lighting costs
funded by the District and shown in this budget represent the major cost associated with
the District. The proposed street lighting budget for Fiscal Year 1994-95 exceeds
estimated expenditures for 1993-94 by approximately .3%. This increase is attributable to
a small increased cost to repair certain street lights.
Traffic signal maintenance and energy costs proposed for Fiscal Year 1994-95 total
$90,790. Signal costs are approximately 3% higher than estimated expenditures for Fiscal
Year 1993-94 because of inflation adjustment. The cost of traffic signal maintenance is
partially offset by reimbursements for accident damage repairs. One quarter of the cost
for maintenance of the Dublin Boulevard/San Ramon Road intersection signal is reimbursed
to the City by CalTrans.
WORKLOAD & PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1992-93 1993-94 1993-94 1994-95
Traffic Signals 20 21 20 21
street Lights (PG&E owned) 1 ,362 1,352 1,362 1,362
Street Lights (City owned) 407 410 407 417
Street Lights (CalTrans owned) --2 3 ----1 --2
Total Street Lights 1 ,772 1,765 1 ,772 1 ,782
- 37 -
I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY TRAFFIC SIGNALS & STREET LIGHTING-2040 CURRENT
COST BY FUND PERSONNEL SUMMARY
I INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I Traffie $ 47,840 $ 47,840 No City personnel are
Safety included in this
I (205) aetivity.
Gas Tax 42,950 42,950
(206)
Assess Dist
I (710) 194,415 194,415
San Ramon Rd
(712) 4,610 4,610
I Total $289,815 $289,815
I CURRENT
I ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
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SERVICES & SUPPLIES
I Operating Supplies (Fund 710) $ 307 $ 350 $ 300 $ 480
Memberships (Fund 710) 750 750 750 750
Conferenees/Mtgs (Fund 710) 0 0 95 95
Gas/Eleetrie-Signals (Fund 205) 46,352 50,300 45,770 47,840
I Gas/Eleetric-Signals (Fund 712) 0 0 2,430 2,460
Gas/Electric-Street
Lighting (Fund 710)) 172.023 178.500 175.010 177 . 400
I TOTAL SERVICES & SUPPLIES $219,432 $229,900 $224,355 $229,025
I CONTRACT SERVICES
Street Lighting (Fund 710) $ 3,582 $ 15,800 $ 14,830 $ 14,850
Traffie Signals (Fund 206) 47,791 43,200 42,000 42,950
Traffie Signals (Fund 712) 0 4.800 1.760 2.150
I TOTAL CONTRACT SERVICES $ 51,373 $ 63,800 $ 58,590 $ 59,950
I CAPITAL OUTLAY
Improvements (Fund 710) $ 3.144 $ 2.100 $ 2.752 $ 840
TOTAL CAPITAL OUTLAY $ 3,144 $ 2,100 $ 2,752 $ 840
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TOTAL ACTIVITY COST $273,949 $295,800 $285,697 $289,815
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DISASTER PREPAREDNESS
This budget identifies funding for a variety of activities related to disaster
preparedness and emergency response. Major activities include: a part-time Community
Safety Assistant position to address preparedness issues, public information and
neighborhood preparedness, and specialized training.
The estimated expenditures for Fiscal Year 1993-94 are $27,339. The budget necessary to
provide the Current Service Level for Fiscal Year 1994-95 is $32,283. This represents an
increase over the estimated 1993-94 expenditures of $4,944 or 18.08%. The primary reason
for the proposed increase includes funding of the Community Safety Assistant for the full
year. Due to Staff turnover, the Community Safety Assistant position was vacant for 3
months during FY 93-94. It should be noted that the recommended funding also includes
deletion of the hazardous spills clean-up contingency. Funding for this activity has been
moved to Street Maintenance.
During Fiscal Year 1994-95, Staff anticipates that the following goals and objectives will
be accomplished:
1994 GOALS
Ci ty Council
Priori tv
High
1.
Present a revised multi-functional Hazard plan for City Council
approval pursuant to SB 1841.
High
2.
Complete Basic Emergency Preparedness Training Program for all
departments.
High
3.
Complete Operational plan for use of amateur radio equipment.
High
4.
Undertake table top disaster simulation exercise.
Medium
5.
Prepare a report on the effectiveness of the Neighborhood
Preparedness Program and identify altex;native means to provide
information.
In all preparedness activities, City Staff will continue to work cooperatively with other
agencies, including the Dougherty Regional Fire Authority, to provide disaster
preparedness information.
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I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
PUBLIC SAFETY DISASTER PREPAREDNESS - 2050 CURRENT
I COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I General $31,133 $31,133 community safety
(001) Asst (Part-Time) .S .5
I DubUn Info 1,150 1,150
Inc (601)
Total $32,283 $32,283 Total .5 .5
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CURRENT
I ACTUAL BUDGET ESTIMATED SERVICE LEVEL
DESCRIPTION 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES
salaries, Full Time $ 20,073 $ 20,784 $16,210 $20,799
Retirement 2,482 2,671 2,033 2,751
I Group Insurance 1,283 1,587 1,111 1,645
Worker's Compensation 897 1,167 898 707
FICA 292 292 235 301
TOTAL PERSONNEL SERVICES $ 25,027 $ 26,501 $20,487 $26,203
I SERVICES & SUPPLIES
Office Supplies. $ 13 $ 75 $ 25 $ 250
I Postage 5 110 0 100
postage (DIl) 640 640 0 650
operating Supplies 18 675 75 200
Communications 0 0 0 0
I Printing & Binding 11 760 15 760
Printing & Binding (DII) 406 500 0 500
Books & Publications 41 50 0 50
I Memberships and Dues 15 20 15 20
Mileage & Auto Allowance 205 250 94 250
Travel Conferences & Meetings 40 100 0 100
I Training 583 1.476 778 1.500
TOTAL SERVICES & SUPPLIES $ 1,977 $ 4,656 $ 1,002 $ 4,380
CONTRACT SERVICES $ 4,452 $ 6,550 $ 5,850 $ 0
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CAPITAL OUTLAY
I Furniture & Fixtures $ 0 $ 500 $ 0 $ 800
Machinery & Equipment 1.502 0 0 900
TOTAL CAPITAL OUTLAY $ 1,502 $ 500 $ 0 $ 1,700
I TOTAL ACTIVITY COST $ 32,958 $ 38,207 $27,339 $32,283
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FIRE SERVICES
Fire Services are provided to the City of Dublin by the Dougherty Regional Fire Authority
(DRFA). DRFA is a joint powers authority jointly operated by the Cities of Dublin and San
Ramon. The DRFA Board of Directors is comprised of 3 City Councilmembers from each City.
Administrative oversight of the Authority is accomplished through a Management Committee
consisting of the City Managers of both Cities. The City of Dublin provides in-kind
personnel and labor relations services to the Authority. The City of San Ramon provides
in-kind financial administration and risk management services to the Authority. All other
services are provided by Authority employees.
In May 1994, the DRFA Board of Directors adopted the Authority's preliminary Budget for
Fiscal Year 1994-95. This Preliminary Budget requires the approval by the Cities of
Dublin and San Ramon before the Authority can adopt the Final Budget. The total proposed
Authority Budget for Fiscal Year 1994-95 is $5,618,882.
A comparison of the 1994-95 preliminary Authority Budget to previous years is shown below.
ACTUAL BUDGET ESTIMATED ESTIMATED
BUDGET 1992-93 1993-94 1993-94 1994-95
Operating $4,656,159 $4,587,440 $4,511,554 $4,721,692
Capital Replacement 6,514 271,400 135,010 258,790
New Capital 25,886 505,000 204,080 602,200
Capital Improvement Projects 1.689.761 21.000 312.762 36.200
Total $6,378,320 $5,384,840 $5,163,406 $5,618,882
As indicated above, the preliminary Budget for Fiscal Year 1994-95 is estimated to be
$5,618,882 or 8.8% more than the estimated expenditures for Fiscal Year 1993-94. This
increase is primarily attributable to increased Personnel costs and increased. costs for
services and supplies, the acquisi tion of a new ladder truck and replacement of an
existing fire engine.
The proposed funding for the 1994-95 Preliminary Budget is as follows:
Member Agency Contributions
Program Revenues
Fire Impact Fees
EMS Revenues
Interest Revenue
Total Revenue
$4,762,013
95,365
166,350
32,900
10.000
$5,066,628
Fire Authority Reserves
Total Funding
552.254
$5,618,882
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Pursuant to the Joint Powers Agreement, each City contributes annually to the DRFA budget
based upon their respective share of the assessed value served by the Authority. Shown
below is a comparison of each agency's assessed valuation and resulting contribution.
Adjustment
1994-95 1993-94 1994-95 1994-95
1993-94 1994-95 Preliminary Support EMS Adjusted
Assessed Value % Contribution Service Reimbursement Contribution
Dublin $1,546,129,000 57.93 $2,777,915 $11,383 $(32,900) $2,756,398
San Ramon 1.122.616.000 42.07 2.016.998 ( 11 .383) 0 $2.005.615
TOTAL $2,668,745,000 100.00 $4,794,913 $ 0 $(32,900) $4,762,013
The total anticipated increase in the City of Dublin's share of 1994-95 Fire costs is
$94,675 or 3.6% This budget includes salary and fringe benefit increases for Fire
Department personnel through December 31, 1994 only, and therefore could be further
impacted by the results of the Authority's labor negotiations with Fire employees beyond
December 31, 1994.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
PUBLIC SAFETY
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
FIRE SERVICES - 2060
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
Total
$2,756,398
$2,756,398
Although no City personnel
are funded in this activity,
in kind Administrative, Personnel,
and Legal support Services are
provided to the Fire Authority
by Personnel within the City
Manager, Administrative
Services, and City Attorney
Activities.
General
(001)
$2,756,398
$2,756,398
PERSONNEL SERVICES
ACTUAL
1992-93
o
BUDGET
1993-94
ESTIMATED
1993-94
o
CURRENT
SERVICE LEVEL
1994-95
DESCRIPTION
$
$
o
$
$
o
SERVICES & SUPPLIES
$
o
$
o
$
o
$
,0
CONTRACT SERVICES
Dougherty Regional Fire
Authority $ 2,630,947 $ 2,733.103 $2.661,723 $2,756,398
TOTAL CONTRACT SERVICES $ 2,630,947 $ 2,733,103 $2,661,723 $2,756,398
CAPITAL OUTLAY $ 0 $ 0 $ 0 S 0
TOTAL ACTIVITY COST
S 2,630,947
S 2,733,103
$2,661,723
$2,756,398
- 43 -
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PUBLIC WORKS ADMINISTRATION
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This Budget provides for a full-time Public Works Director/City Engineer who is
responsible for the administration of Engineering, Public Works Inspection, General and
Traffic Engineering services, capital Project Design and Implementation, street sweeping,
Traffic Signal Maintenance, Public Works Maintenance Services, and Building Management.
The Budget also provides the full-time services of a contract Maintenance Supervisor who
directly supervises Street Maintenance, Landscape Maintenance, Street Tree Maintenance,
Park Maintenance, and Building Maintenance performed by MCE corporation and various
subcontractors. support services of an Administrative Aide and an Office Assistant II are
also a part of this budget.
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The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$292,563. This represents an increase of $6,518 or 2.2\ over estimated expenditures for
Fiscal Year 1993-94. This increase is due to the full year impact of 1993-94 merit
increases, MCE labor rate increases, and increased hours for the contract Maintenance
Superintendent.
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The personnel in this budget would have the responsibility for the following 1994 City
goals:
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1994 GOALS
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City Council
Priority
I
High
1.
Inspect 75% of industrial sites as required under the NPDES by
June 30, 1994
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High
2.
Implement four new community volunteer projects.
High
3.
Report on Traffic Impact Fee.
..
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High
4.
Work with CalTrans & Alameda County Transportation Authority on
design of 1-580/1-680 Interchange Improvement & Downtown Hook
Ramps.
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High
5.
Work with the Tri-Valley Transportation Council to develop a
subregional Transportation Plan.
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High
6.
Monitor the BART extension.
Medium
7.
Update the City'S subdivision Ordinance.
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Medium
8.
Complete Public Works Tri-valley Mutual Aid Agreement
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Medium
9.
Report to city council on County Transportation Plan
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
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ACTIVITY
PUBLIC WORKS ADMINISTRATION - 3010
PROGRAM
TRANSPORTATION
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
FUND
JOB
CLASSIFICATION
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
$286,405
$286,405
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
NPDES (222)
Assess Oist
(710)
(711)
(713)
Total
526
3,391
1,267
974
$292,563
3,391
1,267
974
$292,563
~
Public Works Director
Administrative Aide
Office Asst II
Contract
Maintenance Supt
526
Total
1
1
1
1
1
4
4
This Budget increment finances the current level of service and includes the Public Works
Director, Contract public Works Maintenance Superintendent, Administrative Aide, and one
Office Assistant II. It also includes the necessary services and supplies, training, and
equipment to support this activity.
DESCRIPTION
PERSONNEL SERVICES
Salaries, Full-Time
Salaries, Overtime
Retirement
Group Insurance
Workers' Compensation
F. LC.A.
TOTAL PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
postage
Copier Supplies
Operating Supplies
Communications
printing/Binding
Books & publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Legal Notices
Internal Service Fund
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
Maintenance Supervision
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST
ACTUAL
1992-93
$143,852
1,518
16,208
16,590
4,163
1.583
$183,914
$ 568
1 ,281
508
80
o
898
o
70
2,499
98
5
623
1 .237
$ 7,867
$ 78,780
$ 0
o
$ 0
$270,561
- 45 -
BUDGET
1993-94
$150,881
1,817
19,482
17,262
5,482
1.557
$196,481
$ 650
1,520
650
100
o
600
50
70
2,600
700
500
100
1.520
$ 9,060
$ 84,875
$ 0
o
$ 0
$290,416
CURRENT
ESTIMATED SERVICE LEVEL
1993-94 1994-95
$150,831
700
19,897
17,800
5,053
1.596
$195,877
$152,099
1 ,392
20,064
17,830
3,333
1.600
$196,318
$ 950
1 ,620
550
100
o
400
50
240
2,500
750
o
o
1.520
$ 8,680
$ 950
1,700
600
100
o
600
50
85
2,630
760
630
60
1.320
$ 9,485
$ 81,360
$ 86,010
$ 0
128
$ 128
$ 750
o
$ 750
$286,045
$292,563
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STREET MAINTENANCE
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Street Maintenance Services include street repair; drainage maintenance; storm patrol and
clean-up; emergency and temporary curb, gutter and sidewalk repair; traffic, street and
Neighborhood Watch sign repair and installation; striping and marking; guardrail repair;
weed control; bike path maintenance; and the City's annual slurry seal program.
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The Street Maintenance Services are provided by a variety of Contractors. MCE corporation
provides a number of the services identified above, with the exception of 1) major annual
street patching project and associated striping; 2) slurry seal project; and 3)
thermoplastic striping project. The 1993-94 original budget was $342,890. The funds in
this budget that were appropriated for the village parkway overlay project were
transferred to the capital Improvement project budget. The revised budget for 1993-94 is
therefore $177,890.
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The recommended budget for Fiscal Year 1994-95 totals $280,259. This actually represents
a lower level of service than what the City normally provides in the area of overlay
related street repair due to the fact that costs for the Village parkway project were
greater than anticipated in 1993-94 necessitating a loan from 1994-95 available street
repair and overlay funds.
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WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1992-93 1993-94 1993-94 1994-95
Emergency pothole Patching 244 hrs 96 hrs 180 hrs 150 hrs
Catch Basins Cleaned 346 ea 454 ea 266 ea 299 ea
Storm Patrol & Clean Up 586 hrs 353 hrs 166 hrs 250 hrs
Install New Signs 53 ea 56 ea 57 ea 56 ea
signs Repaired 155 ea 189 ea 133 ea 149 ea
Bike Path Maintenance 167 hrs 96 hrs 240 hrs 206 hrs
Curb Painting 9,167 lf 2,333 lf 2,302 lf 6,652 If
Roadside Spraying 10 ac 20 ac 25 ac 25 ac
Remove & Replace Asphalt 133,606 sf 184,000 sf 32,700 sf10 106,000 sf
slurry Seal-(Bid as separate 93,667 sy 100,000 sy 80,814 sy 79,000 sy
contract)
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Does not include work accomplished with the village parkway overlay/Reconstruction
Project.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET MAINTENANCE - 3020 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $ 65,209 $ 65,209 Contract
(001)
Gas Tax 209,430 209,430 Landscape Laborer II .20 .20
(206) Landscape Laborer III .90 .90
NPDES 5,620 5,620
(222)
Total $280,259 $280,259 Total 1.10 1.10
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This activity funds the Current Service Level for all street maintenance activities with
the exception of street repair which has been reduced due to excessive costs incurred
during 1993-94 with the Village Parkway Overlay/Reconstruction project. In 1994-95 spill
Clean-up costs are being shown in this budget for the first time. These costs were
previously shown in the Disaster Preparedness activity.
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
INDICATOR
PERSONNEL SERVICES
SERVICES & SUPPLIES
CONTRACT SERVICES
Street Repair
Drainage Maintenance
Storm Patrol & Clean-up
Curb, Gutters & Sidewalks
Sign Repair & Installation
Striping & Marking
Guardrail Repair
Weed Control
Bike Path Maintenance
spill Clean-up
TOTAL CONTRACT SERVICES
$192,583
11,518
16,477
112
13,210
29,703
o
6,682
3,750
o
$274,035
CAPITAL OUTLAY
Improvements Other Than
Buildings
TOTAL CAPITAL OUTLAY
S 38.979
$ 38,979
TOTAL ACTIVITY COST
$313,014
- 47 -
$ 49,060
13,800
10,230
1,010
15,690
29,715
o
8,630
4,755
o
$132,890
S 45.000
$ 45,000
$177,890
$ 52,280
7,430
4,800
940
16,110
27,440
o
13,250
6,500
o
$128,750
S 35.511
$ 35,511
$164,261
$149,224
10,280
7,680
910
16,530
30,385
o
14,140
5,060
6.050
$240,259
S 40.000
$ 40,000
$280,259
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STREET SWEEPING
Street Sweeping Services are presently provided to the City under a private contract with
A-1 Enterprises. This is the third year of a five-year contract which became effective in
July of 1992.
Street Sweeping Services are provided to commercial streets once a week and to residential
streets twice a month. During the heavy leaf fall months, additional sweeping is
performed as needed.
The National Pollution Discharge Elimination System (NPDES) permit application work, which
commenced last fiscal year, requires monthly reports from the sweeper in terms of quantity
of debris picked up and obstacles to the sweeping effort such as parked cars. The Urban
Runoff Committee's Best Management Practices (BMP) publication recommends specific street
cleaning frequencies and methods. Dublin's current level of service is consistent with
the NPDES.
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$73,360. This represents an increase of $1,790 over estimated expenses for Fiscal Year
1993-94. This increase is attributable to an increased higher rate charged by the
contractor based on the consumer price index.
This activity is funded entirely by the NPDES Storm Water Fee which must be adopted
annually by the City Council. No reduction in service is recommended, because the current
service level assists the City in meeting its obligations under the Federal Clean Water
Act, and the service is not a General Fund Activity.
WORKLOAD/PERFORMANCE MEASURES
3,810.1
624
48
BUDGET
1993-94
3,946.4
624
60
ESTIMATED
1993-94
4005.6
624
85
ESTIMATED
1994-95
INDICATOR
ACTUAL
1992-93
Curb Miles Swept
Major Intersections Swept
CallOut (Hours)
4,081.6
624
70
- 48 -
I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET SWEEPING - 3030 CURRENT
COST BY FUND PERSONNEL SUMMARY
I INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I NPDES $ 73,360 $ 73,360 No City personnel are
(222) included in this
I Total $ 73,360 $ 73,360 activity.
I CURRENT
ACTUAL BUDGET ESTIMATED SERVICE. LEVEL
INDICATOR 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
I SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
I CONTRACT SERVICES
street Sweeping $ 64.300 $ 67.200 S 71.570 $ 73.360
TOTAL CONTRACT SERVICES $ 64,300 $ 67,200 $ 71,570 $ 73,360
I CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
I TOTAL ACTIVITY COST $ 64,300 $ 67,200 $ 71,570 $ 73,360
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STREET TREE MAINTENANCE
This budget funds street Tree Maintenance Services which are provided to the city under
contract with MCE Corporation. Services provided by MCE include comprehensive maintenance
of City trees planted in the public right-of-way; trimming of residential street trees
which impede street repair and street sweeping activities; trimming of trees obstructing
traffic signs and sidewalks; and limited tree spraying and removal.
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$59,070. Approximately 16.5% ($9,750) of the total activity is funded by the City's two
landscape assessment districts.
The Fiscal Year 1994-95 Budget represents an approximate 1.4% increase over the estimated
expenditures for Fiscal Year 1993-94. This increase is attributable to a cost increase in
pruning older trees.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED ESTIMATED
INDICATOR 1992-93 1993-94 1993-94 1994-95
City Owned street Trees 2,874 ea 2,895 ea 2,895 e8 2,918 ea
Residential Street Trees 4,991 ea 4,991 ea 4,991 ea 4,991 ea
Tree Brush Cutting 247 brs 198 hrs 198 brs 198 hrs
Tree Replacement 37 ea 36 ea 40 ea 31 ea
Tree Staking 554 ea 468 ea 314 ea 321 ea
Tree Pruning 950 ea 1,666 e8 1,515 ea 1,441 ea
Tree Fertilizing 0 ea 818 ea 20 ea 20 ea
Tree Trimming (Subcontractor) 121 ea 70 ea 70 ea 70 ea
Tree watering 443 ea 1,161 ea 831 ea 903 ea
Tree Removal 25 ea 28 ea 37 ea 36 ea
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
COST BY FUND
ACTIVITY
STREET TREE MAINTENANCE - 3040
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT
FUND TOTAL
General $49,320
(001)
Assessment
Dist ##711 2,170
Assessment
Dist #1713 7,580
Total $59,070
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
lNCREMENT
TOTAL
CUMULATIVE
TOTAL
$49.,320
contract
2,170
Landscape Laborer II
Landscape Laborer III
.60
.18
.60
.18
7,580
$59,070
Total
.78
.78
SERVICES & SUPPLIES
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
INDICATOR
PERSONNEL SERVICES
CONTRACT SERVICES
General Fund
Assessment Dist #711
Assessment Dist #1713
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
$43,177 $48,960 $48,780 $49,320
4,306 3,370 2,060 2,170
2.678 7.980 7.410 7.580
$50,161 $60,310 $58,250 $59,070
$ 0 $ 0 $ 0 $ 0
'TOTAL ACTIVITY COST
$50,161
$60,310
$58,250
$59,070
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STREET LANDSCAPE MAINTENANCE
This budget funds maintenance and irrigation of City parkways and street medians
(exclusive of street trees). Street Landscape Maintenance is provided to the City under
contract with MCE Corporation, while trash receptacle pick-up is provided to the City
under contract with A-1 Sweeping. Services provided by MCE include landscape maintenance,
turf care, irrigation and drainage maintenance, weed control, litter pick-up, and sign
removal.
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$271,430. Approximately 40. HI ($108,910) of the total activity is funded by special
assessments to property owners in the vicinity of Stagecoach Road and Dougherty Road.
These Assessment Districts were formed to fund maintenance activities normally performed
by homeowners associations at the request of the developers.
The Fiscal Year 1994-95 Budget represents an approximate .4% increase from the previous
fiscal year due to a combination of slightly higher energy rates offset by a lower water
usage since Zone 7 took over water service for Alamo Creek landscaping.
WORKLOAD/PERFORMANCE MEASURES
INDICATQR
ACTUAL
1992-93
Landscaped Areas
Irrigation stations
Irrigation Heads
Trash Receptacles
Banner Installation
20.61 ac
525 ea
8,929 ea
17 ea
258 hrs
BUDGET
1993-94
ESTIMATED
1993-94
20.75 ac
530 ea
9,029 ea
17 ea
40 hrs
20.77 ac
530 ea
9,029 ea
17 ea
40 hrs
LEVEL OF SERVICE
Litter Pick-up (times/year)
Manual Weed Removal
Mowing Turf (times/year)
Trash Receptacle Pick-up
2
Monthly
39
52
2
Monthly
37
52
6
Monthly
37
52
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ESTIMATED
1994-95
20.57 ac
531 ea
9,029 ea
17 ea
40 hrs
6
Monthly
37
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I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
TRANSPORTATION STREET LANDSCAPE MAINTENANCE-3050 CURRENT
COST BY FUND PERSONNEL SUMMARY
I INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I General $162,520 $162,520 Contract
(001)
I Assessment 50,470 50,470 Landscape Foreman 1.00 1.00
Dist ##711 Landscape Laborer I 1.00 1.00
Assessment 58,440 58,440 Landscape Laborer II .55 .55
Dist ##713 Landscape Laborer III .07 .07
I Total $271,430 $271,430 Total 2:62 2.62
I ,
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
I DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
I SERVICES & SUPPLIES
Gas & Electric
I General Fund $ 1 , 165 $ 1,220 $ 1,500 $ 1,520
Assessment Dist ##711 488 500 560 570
Assessment Dist ##713 1.218 .1 .120 1 .260 1.280
I Subtotal (Gas & Electric) $ 2,871 $ 2,840 $ 3,320 $ 3,370
Water & Sewer
General Fund $ 28,783 $ 34,150 $ 30,430 $ 30,900
I Assessment Dist ##711 14,980 17,000 17 ,500 17,700
Assessment Dist #713 15.953 19.900 19 . 720 17.460
Subtotal (Water & Sewer) $ 59,716 $ 71,050 $ 67,650 $ 66,060
I TOTAL SERVICES & SUPPLIES $ 62,587 $ 73,890 $ 70,970 $69,430
I CONTRACT SERVICES
General Fund $ 79,828 $124,890 $128,465 $130,100
Gas Tax 78,106 0 0 0
Assessment Dist #711 38,084 31,340 31,540 32,200
I Assessment Oist #713 40.703 40.225 39.280 39.700
TOTAL CONTRACT SERVICES $236,721 $196,455 $199,285 $202,000
I CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
I TOTAL ACTIVITY COST $299,308 $270,345 $270,255 $271,430
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PARATRANSIT SERVICE
On July 1, 1988, the Livermore-Amador valley Transit Authority (LAVTA) assumed
responsibility for the provision of paratransit Services in the City of Dublin. As a
result of this transfer, LAVTA directly receives the City's Transportation Development Act
annual allocation for paratransit services.
In addition to the TDA allocation, the City has also subsidized LAVTA with an annual
$1 ,500 General Fund allocation. During Fiscal Year 1993-94, the City discontinued this
subsidy.
LAVTA has requested that the City resume its subsidy of $1,500 for Fiscal Year 1994-95.
In addition to funding the LAVTA budgetary shortfall, the subsidy will be used to help
compensate LAVTA for the costs associated with expanding Dial-A-Ride services to meet the
requirements of the Americans with Disabilities Act.
.- 54 -
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I PROGRAM
TRANSPORTATION
COST BY FUND
I INCREMENT
FUND TOTAL
I General $ 0
(001)
Total $ 0
I
I DESCRIPTION
I PERSONNEL SERVICES
I SERVICES & SUPPLIES
CONTRACT SERVICES
I LAVTA
TOTAL CONTRACT SERVICES
I CAPITAL OUTLAY
I TOTAL ACTIVITY COST
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
ACTIVITY
PARATRANSIT SERVICE - 3060
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$
o
No City personnel are
included in this activity.
$ 0
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
$ 1.500
s
o
$
o
s
o
$ 1,500
$
o
$
o
$
o
$ 0
$
o
$
o
$
o
$ 1 ,500
$
o
$
o
$
o
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
TRANSPORTATION
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
PARATRANSIT SERVICE - 3060
SERVICE LEVEL
HIGHER
PERSONNEL SUMMARY
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
( 001)
$ 1,500
$ 1,500
No City personnel are
included in this
activity.
Total
$ 1,500
$ 1,500
This Higher Service Level would resume the General Fund subsidy to Livermore-Amador valley
Transit Authority (LAVTA) for the provision of paratransit Services in the City of Dublin
for Fiscal Year 1994-95. This service level is not recommended.
HIGHER CUMULATIVE
SERVICE TOTAL
DESCRIPTION 1994-95 1994-95
PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES $ 1,500 $ 1,500
CAPITAL OUTLAY $ 0 $ 0
TOTAL ACTIVITY COST $ 1,500 $ 1,500
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VECTOR CONTROL
In Fiscal Year 1987-88, the City entered into a contract for services with Alameda County
Service Area - Vector Control. The City paid for this program with General Fund monies in
lieu of assessing property owners as part of the countywide service area. payment for
services was based on the number of Dublin "equivalent benefit units" (if the City were
included in the County Service Area).
Services provided included enforcing applicable health and safety codes and ordinances,
conducting various investigations, responding to public complaints, conducting
neighborhood surveys, collecting rodents for laboratory examination, and surveillance of
rabies control.
During Fiscal Year 1992-93, the City became a part of the County Vector Control Service
Area eliminating the need to budget for this service.
1992-93 Expenditures for Vector Control service were due to a late bill from the County
for 1991-92 services.
Since Vector Control services are no longer funded by the City, the recommended budget for
Fiscal Year 1994-95 is zero.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
ACTIVITY
VECTOR CONTROL - 5010
PROGRAM
HEALTH & WELFARE
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
FUND
o
o
No City personnel are
included in this
activity.
$
$
General
$
$
o
o
Total
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
DESCRIPTION
ACTUAL
1992-93
BUDGET
1993-94
PERSONNEL SERVICES
$
o
$
o
$
o
SERVICES & SUPPLIES
$
o
CONTRACT SERVICES
Alameda Co. Vector Control
$ 7,123
$
o
$
o
TOTAL CONTRACT
$ 7,123
$
o
$
o
CAPITAL OUTLAY
$
o
TOTAL ACTIVITY COST
$ 7,123
- 58 -
ESTIMATED
1993-94
RECOMMENDED
1994-95
$
$
o
o
$
o
$
o
$
o
$
o
$
$
o
o
$
$
o
o
$
$
o
o
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WASTE MANAGEMENT
I
This budget reflects costs associated with basic garbage service including the first can
of residential garbage service, curbside recycling, and quarterly special garbage clean-
ups. Further, this budget funds costs associated with the support required to monitor
waste management activities and implementation of programs as identified in the adopted
Dublin Source Reduction and Recycling Element (SRRE). All staffing related to this
activity is included in the Administrative Services Department budget.
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The estimated expenditures for Fiscal Year are $544,339. The estimated expenses are
approximately $27,997 (4.9\) under the approved budget for Fiscal Year 1993-94. This is
primarily attributable to lower garbage service costs than anticipated when the garbage
rates were established.
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The budget necessary to fund Waste Management activities in Fiscal Year 1994-95 is
$667,237. Of this amount, $576,291 will be used for basic garbage service, curbside
recycling, and quarterly special garbage clean-ups. These services will be funded by
garbage fees ($524,000) and Measure D Rebate ($34,908). The balance of the budget will
fund a Commercial Recycling Program, Christmas Tree Recycling Project, a Measure D Rebate
to multi-family recyclers, and consultant services for assisting the city with negotiating
a new franchise agreement. The Fiscal Year 1994-95 Budget represents an increase of
$122,898 (22.6\) over estimated Fiscal Year 1993-94 expenditures. This cost increase is
primarily attributable to Measure D activities and costs related to negotiating a new
garbage franchise agreement. The Fiscal Year 1994-95 Waste Management budget is partially
offset by garbage fees and Measure D Funds.
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The total net cost of this activity to the City's General Fund is $27,100.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
HEALTH & WELFARE
COST BY FUND
INCREMENT
TOTAL
FUND
ACTIVITY
WASTE MANAGEMENT - 5020
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$ 27,100
$ 27,100
Personnel support for
this activity is included
in the Administrative
Services Department.
General
(001)
Recycling
(224)
Garbage
Service
(225)
Total
98,754
541,383
$667,237
$667,237
98,754
541,383
The 1994-95 recommended budget includes funds to accomplish the Goals & Objectives listed
below.
Ci ty Council
Priority
High
High
2.
Medium
1994 GOALS
1.
Report on options & process to negotiate a new garbage franchise
agreement which includes residential & commercial recycling.
Develop expenditure plan for Measure D Funds
3.
Participate in Countywide studies which benefit Dublin's SRRE
goals & prepare report to City Council on options available.
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DESCRIPTION
PERSONNEL SERVICES
SERVICES & SUPPLIES
Office Supplies
postage
Operating Supplies
Advertising
Printing & Binding
Books/Publications (Recycling)
Mileage/Auto Allowance
Travel, Conferences & Mtgs
Training
Legal Notices
Professional Svcs
Community Promotion
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
General Fund (001)
Measure D (224)
Garbage Fund (225)
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
TOTAL ACTIVITY COST
ACTUAL BUDGET ESTIMATED RECOMMENDED
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
0 700 0 750
0 0 0 0
0 0 0 0
0 300 0 350
0 50 0 0
80 50 115 120
11 0 0 150
0 0 0 0
148 100 100 100
0 0 0 0
0 0 0 0
$ 239 $ 1 ,200 $ 215 $ 1 ,470
$ 0 $ 0 $ 0 $ 27,000
69,367 19,550 1,500 97,384
0 551.586 542.624 541.383
$69,367 $571,136 $544,124 $665,7'67
$ 0 $ 0 $ 0 $ 0
$69,606 $572,336 $544,339 $667,237
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LIBRARY SERVICES
This budget funds the contract agreement with the Alameda county Library for additional
hours of library service at the Dublin Library.
For Fiscal Year 1993-94, the open hours at the Dublin Library were
per week to 30.5 hours per week. of this amount, 16.75 hours were
County Library and 13.75 hours were funded by the city of Dublin.
the City for Fiscal Year 1993-94 is $165,000.
reduced from 59 hours
funded by the Alameda
The estimated cost to
The proposed contract agreement for Fiscal Year 1994-95 based on the current level of
service is $177,536. This represents an approximate 7.6% overall increase above Fiscal
Year 1993-94. This increase can be attributed to the following factors:
1.
The majority of the increase, or $8,454, is attributable to a 5% indirect cost rate
which is being added to all City contracts in 1994-95. Ultimately, the indirect
cost rate will increase to 14.66% annually and will be phased in over a three year
period with 5% in 1994-95, 10% in 1995-96 and the full amount in 1996-97.
2.
The balance of the increase is attributable to increased utilities, janitorial, and
communications costs.
Also for Fiscal Year 1994-95, the saturday hours at the Dublin Branch Library will be
changed from 9:00 am - 12:30 pm to 1 pm - 5 pm. Although this schedule change increases
the saturday hours from three and one-half hours to four hours, there will be no
additional cost to the City of Dublin. ThUS, the Library will be open a total of 31 hours
per week as follows:
Current Service Level Fiscal Year 1994-95
Sunday
Closed
Monday
1pm-Bpm
Tuesday
1pm-8pm
wednesday
1pm-6pm
Thursday
10am-6pm
Friday
Closed
saturday
1pm-5pm
For Fiscal Year 1994-95, two higher service levels for four hour increments each have been
developed. Higher Service Level 1 would add four additional hours per week on Sundays as
shown below:
Hiaher Service Level 1 Fiscal Year 1994-95
Sunday
lpm-5pm
Monday
1pm-Bpm
Tuesday
1pm-8pm
Wednesday
1pm-6pm
Thursday
10am-6pm
Friday
Closed
saturday
1pm-5pm
The estimated cost for this higher service level is $54,750.
Higher Service Level 2 would add two additional hours per week on Mondays and two
additional hours per week on saturdays as shown below:
Sunday
Closed
Monday
llam-8pm
Tuesday
1pm-8pm
wednesday
1pm-6pm
Thursday
10am-6pm
Friday
Closed
saturday
llam-5pm
The estimated cost for this Higher Service Level is $54,417.
The total estimated cost to the City for Fiscal Year 1994-95 to fund both Higher Srevice
Levels is $286,703.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
LIBRARY SERVICES - 8010
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
Total
$177,536
$177,536
No City personnel
are included in
this activity.
$177,536
$177,536
This service level provides 14 City funded hours of Library Service in addition to the 17
hours provided by Alameda county.
INDICATOR
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
PERSONNEL SERVICES
SERVICES & SUPPLIES
CONTRACT SERVICES
County Library
TOTAL CONTRACT SERVICES
$164.870
$164,870
$165.000
$165,000
S165.000
$165,000
S177.536
$177 ,536
CAPITAL OUTLAY
$
$
o
$
$
o
o
o
TOTAL ACTIVITY COST
$164,870
$165,000
$165,000
$177,536
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
LIBRARY SERVICES - 8010
SERVICE LEVEL
HIGHER 1
PERSONNEL SUMMARY
FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
Total
$ 54,750
$232,286
No City personnel are
included in this
activity.
$232,286
$ 54,750
Implementation of this Higher Service Level will result in four additional City funded
hours per week on sundays from lpm-5pm. This service level is not recommended due to the
pending increase in hours which might result from the passage of the County Library Tax.
HIGHER CUMULATIVE
SERVICE 1 TOTAL
1994-95 1994-95
PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES $ 54,750 $232,286
CAPITAL OUTLAY $ 0 $ 0
TOTAL ACTIVITY COST $ 54,750 $232,286
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
LIBRARY SERVICES - 8010
SERVICE LEVEL
HIGHER 2
PERSONNEL SUMMARY
INCREMENT
FUND TOTAL
General $ 54,417
(001)
Total $ 54,417
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$286,703
No City personnel are
included in this
activity.
$286,703
Implementation of this Higher Service Level will result in four additional City funded
hours per week. Monday hours would be increased from 1pm-8pm and Saturday hours would be
increased from 1pm-5pm to 11am-5pm. This service level is not recommended due to the
pending increase in hours which might result from the passage of the County Library Tax.
HIGHER CUMULATIVE
SERVICE 2 TOTAL
1994-95 1994-95
PERSONNEL SERVICES $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0
CONTRACT SERVICES $ 54,417 $286,703
CAPITAL OUTLAY $ 0 $ 0
TOTAL ACTIVITY COST $ 54,417 $286,703
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CULTURAL ACTIVITIES
This budget funds City contributions to cultural activities. During Fiscal Year 1993-94,
the City provided funding in the amount of $8,000 to the Dublin Fine Arts Foundation.
These funds were used to offset the costs associated with the programs sponsored by the
Foundation including Art Education in the Schools, Art in the Environment, Dublin Collects
and the Dublin sculpture Park.
For Fiscal Year 1994-95, the Dublin Fine Arts Foundation is requesting a $10,000
contribution from the City. The increased request is due, in part, to the "Art in the
Parks" Program which is a multi-year program to commission permanent works in art in all
of Dublin's parks. The Foundation hopes to install works in three parks during the
upcoming Fiscal Year.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$ 8,000
No City personnel are
included in this
activity.
General
(001)
Total
$ 8,000
$ 8,000
$ 8,000
SERVICES & SUPPLIES
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 0 $ 0 $ 0 $ 0
INDICATOR
PERSONNEL SERVICES
CONTRACT SERVICES
Contribution to Dublin
Fine Arts Foundation
TOTAL CONTRACT SERVICES
$ 8.000
$ 8,000
$ 8.000
$ 8,000
$ 8.000
$ 8,000
S 8.000
$ 8,000
CAPITAL OUTLAY
$
o
$
o
$
o
$
o
TOTAL ACTIVITY COST
$ 8,000
$ 8,000
$ 8,000
$ 6,000
~
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.CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
CULTURAL ACTIVITIES - 8011
SERVICE LEVEL
HIGHER 1
PERSONNEL SUMMARY
INCREMENT CUMULATIVE
FUND TOTAL TOTAL
General $ 2,000 $10,000
(001)
Total $ 2,000 $10,000
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
No City personnel are
included in this
activity.
This increment funds the additional $2,000 in funding requested by the Dublin Fine Arts
Foundation. This service level is not recommended.
DESCRIPTION
HIGHER SERVICE
LEVEL 1
1994-95
CUMULATIVE
TOTAL
1994-95
PERSONNEL SERVICES
$
o
$
o
SERVICES & SUPPLIES
$
o
$
o
CONTRACT SERVICES
contribution to Dublin
Fine Arts Foundation
TOTAL CONTRACT SERVICES
5 2.000
$ 2,000
510.000
$10,000
CAPITAL OUTLAY
$
o
$
o
TOTAL ACTIVITY COST
$ 2,000
$10,000
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HERITAGE CENTER
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This budget funds the maintenance and operation of the buildings located at the Heritage
Center including the Original Murray Schoolhouse and the old St. Raymond's Church.
Grounds maintenance for the Heritage Center which was previously included in this budget
is now accounted for in the Dublin cemetery budget.
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The proposed current service level budget for Fiscal Year 1994-95 is $3,475. The budget
is based on the assumption that the Schoolhouse and Church will be under renovation for
the first six months of the Fiscal Year.
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For Fiscal Year 1994-95, a higher service level has been developed which would increase
the cost of this budget by $23,068 for a total budget of $26,543. This higher service
level would fund a half-time Heritage Center Director to manage the Heritage Center and
develop programs and activities at the Heritage Center in accordance with the
recommendations of the Heritage Task Force, which were adopted by the City Council.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
HERITAGE CENTER - 8012
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
CUMULATIVE
TOTAL
JOB INCREMENT
CLASSIFICATION TOTAL
General
(001)
$ 3,475
$ 3,475
$ 3,475
Total
$ 3,475
Contract
Landscape Laborer II .01
.01
Total .01
.01
This budget increment provides funding for utilities and limited building maintenance at
the Original Murray Schoolhouse and the Old st. Raymond's Church. In addition this budget
increment includes funds for a dedication party to be held prior to the renovation of the
buildings.
INDICATOR
PERSONNEL SERVICES
SERVICES & SUPPLIES
Operating Supplies
Printing/Binding
Repairs/Maintenance
Books/Publications
Gas & Electric
Water & Sewer
Telephone
TOTAL SERVICES & SUPPLIES
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
TOTAL ACTIVITY COST
ACTUAL
1992-93
BUDGET
1993-94
s
$
o
o
$
0 $ 150
0 0
0 200
0 0
0 850
0 350
0 350
0 $ 1 ,900
$
$
$ 8,950
o
$
$
o
o
$
$10,850
o
- 70 -
ESTIMATED
1993-94
CURRENT
SERVICE LEVEL
1994-95
$
$
o
o
$
100 $ 400
0 250
0 0
12 25
780 1 ,700
95 310
0 0
987 $ 2,685
$
$ 1,000
$ 790
$
$
o
o
$ 1,987
$ 3,475
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
HERITAGE CENTER - 8012
SERVICE LEVEL
HIGHER
PERSONNEL SUMMARY
$23,068
CUMULATIVE JOB INCREMENT CUMULATIVE
TOTAL CLASSIFICATION TOTAL TOTAL
$26,543 .9.lli
Heritage Center .50 .50
Director (Half-Time)
Contract
Landscape Laborer II .01 .01
$26,543 TOTAL CONTRACT .51 .51
FUND
General
$23,068
(001)
Total
This budget increment represents a higher level of service by providing for a half-time
Heritage Center Director for nine months of Fiscal Year 1994-95 to manage the Heritage
Center and develop programs and activities at the Heritage Center. In addition, this
increment provides funding for the increased costs associated with operation of the Center
once the renovation is completed. This higher service level is recommended for funding.
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DUBLIN CEMETERY
This budget funds grounds maintenance for the Heritage Center, as well as burial expenses
for the Dublin cemetery. Grounds maintenance is provided to the City under contract with
MCE corporation. Burials at the Dublin cemetery are provided jointly by MCE and a
contract backhoe operator.
The proposed budget for Fiscal Year 1994-95 is $16,490. Of this amount, $8,690 is
allocated for grounds maintenance and $7,800 is allocated for burial expenses. This
budget will be offset by $7,870 from interment fees.
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
ACTUAL
1992-93
BUDGET
1993-94.
ESTIMATED
1993-94
BUDGET
1994-95
Burials
Cremations
Ground Burials
n/a
n/a
2
2
2
2
2
6
- 72 -
I CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
I PROGRAM ACTIVITY SERVICE LEVEL
CURLTURE & LEISURE SERVICES DUBLIN CEMETERY 8013 CURRENT
I COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
I General $ 16,490 $ 16,490 Contract
(001) Landscape Foreman .03 .03
I Landscape Laborer I .02 .02
Landscape Laborer II .09 .09
Landscape Laborer III .9..2 .05
Total $ 16,490 $ 16,490 .19 .19
I
I CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
I DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
I
I SERVICES & SUPPLIES
operating Supplies $ 0 $ 0 $ 203 $ 100
Printing & Binding 0 0 32 0
Books & Publications 0 0 161 0
I Legal Notices 0 0 18 0
TOTAL SERVICES & SUPPLIES $ 0 $ 0 $ 414 $ 100
I CONTRACT SERVICES
Grounds Maintenance $ 0 $ 0 $ 5,754 $ 8,690
I Burials 0 0 1,214 2,900
Vault Service 0 0 1.700 4.800
TOTAL CONTRACT SERVICES $ 0 $ 0 $ 8,668 $ 16,390
I
I CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
I TOTAL ACTIVITY COST $ 0 $ 0 $ 9,082 $ 16,490
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PARK MAINTENANCE
This Budget funds Park Maintenance Services for the following facilities:
Alamo Creek Park
Dolan Park
Dublin High School Football Field
Kolb Park
Senior Center Grounds
Stagecoach Park
Civic Center Grounds
Dougherty Hills Open Space
Dublin Sports Grounds
Mape Park
Shannon Park
Swim Center Grounds
Park Maintenance Services are provided to the City under contract with MCE Corporation.
Services provided either directly by MCE or through a subcontract administered by MCE
include: turf care, irrigation and drainage maintenance; weed control, tree and shrub
maintenance, litter pick-up, park equipment maintenance and facility maintenance. Parking
lot sweeping is performed under a separate contract with A-l Sweeping.
Maintenance and utility costs associated with City buildings are included in the following
budget activities: Civic Center and Corporation Yard (105); Shannon Center (805)i Senior
Center (808)i Swim Center (810); and Heritage Center (812).
The current budget for Fiscal Year 1993-94 is $591,955. Estimated expenditures for Fiscal
Year 1993-94 are $8,710 less than the adopted budget. This can be attributed to decreased
electricity costs at the Dublin Sports Grounds as a result of installation of time of use
meters on the stadium lights. Addi tionally, anticipated increases in water and sewer
rates did not occur.
The proposed budget for Fiscal Year 1994-95 based on the current level of service is
$586,325. This budget represents an increase of approximately $3,080 over the previous
fiscal year. This increase is primarily attributable to increased capital outlay as
follows: 1) Dublin Sports Grounds stadium lighting and restroom improvements; and 2)
Dublin Swim Center replacement of bathhouse doors.
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1992-93 1993-94 1993-94 1994-95
Turf (Acres) 41.31 42.6 41.31 41.26
Bedding (Acres) 6.38 6.61 6.63 6.63
Shrubs 6,321 6,620 6,651 6,651
Trees 1 ,724 1,763 1,764 1,764
Irrigation Stations 351 362 360 360
Irrigation Heads 5,158 5,275 5,275 5,275
Open Space (Acres) 107.42 107.42 107.42 107.42
Total Park (Acres) 172.05 172.05 172.05 172.05
LEVEL OF SERVICE
ACTUAL BUDGET ESTIMATED BUDGET
ACTIVITY/FREQUENCY 1992-93 1993-94 1993-94 1994-95
Mowing-times/year 41 43 43 43
Edging-times/year 6 11 12 11
Fertilize-times/year 4 4 4 4
Manual Weeding Beds-times/year Monthly Monthly Monthly Monthly
- 74 -
CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
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PROGRAM
CULTURE & LEISURE SERVICES
ACTIVITY
PARK MAINTENANCE - 8020
SERVICE LEVEL
CURRENT
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
FUND
JOB
CLASSIFICATION
PERSONNEL SUMMARY
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
( 001)
$586,325
$586,325
$586,325
Total
$586,325
INDICATOR
PERSONNEL SERVICES
SERVICES & SUPPLIES
Operating Supplies
Gas & Electric
Water & Sewer
TOTAL SERVICES & SUPPLIES
CONTRACT SERVICES
MCE
A-l Sweeping
Other
TOTAL CONTRACT SERVICES
CAPITAL OUTLAY
Improvements
Furniture & Fixtures
TOTAL CAPITAL OUTLAY
TOTAL ACTIVITY COST
Contract
Landscape Foreman .97 .97
Landscape Laborer I .98 .98
Landscape Laborer II 1.30 1.30
Landscape Laborer III 1.16 1.16
Total 4.41 4.41
ACTUAL
1992-93
$
o
$ 256
17,024
129.019
$146,299
$424,095
4,200
1,498
$429,793
$
$
o
o
o
$576,092
- 75 -
BUDGET
1993-94
$
o
$ 400
17,900
145.300
$163,600
$424,155
4,200
o
$428,355
$
$
o
o
o
$591,955
CURRENT
ESTIMATED SERVICE LEVEL
1993-94 1994-95
$
o
$ 300
14,350
138.190
$152,840
$422,480
4,325
o
$426,805
$ 3,600
o
$ 3,600
$583,245
$
o
$ 350
14,650
141.000
$156,000
$416,410
4,415
o
$420,825
$ 4,000
5.500
$ 9,500
$586,325
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COMMUNITY CABLE TELEVISION
The Tri-Valley Community Television Corporation (TVCTC) is a non-profit entity which
provides public, educational, and government cable television access. The TVCTC Board of
Directors is comprised of representatives from the cities of Dublin, Livermore,
Pleasanton, and San Ramon.
For Fiscal Year 1994-95, the Board of Directors of the corporation has proposed a funding
plan based on the number of subscribers in each community. In order to maintain the
Current Service Level, the City of Dublin's share of the Budget is $17,683 plus its $1,000
annual grant from Viacom Cablevision.
In addition, the Cable Television & Competition Act of 1992 will require local franchising
authorities such as the City of Dublin to regulate the basic rates of the cable companies.
The cities of Dublin, Livermore, Pleasanton, and San Ramon have agreed to jointly review
the rate application of Viacom. It is anticipated that the City will expend $1,000 in
1993-94 and $1,000 in 1994-95 to hire a consultant with the other Tri-valley Cities.
The total recommended budget for Fiscal Year 1994-95 is $19,683. This represents a 11.7%
decrease when compared to 1993-94 expenditures.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
COMMUNITY CABLE TV-8030
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
Total
$ 19,683
$ 19,683
No City personnel are
included in this
activity.
$ 19,683
$ 19,683
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
INDICATOR 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES $ 0 $ 0 $ 0 $ 0
SERVICES & SUPPLIES $ 0 $ 0 $ 0 $ 0
CONTRACT SERVICES $ 48,000 $ 20,279 $ 20,279 $ 17,683
Maintenance Grant 1,000 0 1 , 000 1,000
Rate Review 0 0 1 .000 1 .000
TOTAL CONTRACT SERVICES $ 49,000 $ 20,279 $ 22,279 $ 19,683
CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
TOTAL ACTIVITY COST $ 49,000 $ 20,279 $ 22,279 $ 19,683
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RECREATION
The Recreation Department is responsible for planning and implementing a comprehensive
program of recreational opportunities for all ages. The Department is also responsible
for the management of the Shannon Community Center, the Dublin Senior Center, the Dublin
Swim Center and in addition, schedules the use of the Dublin Sports Grounds and the Dublin
Unified School District athletic fields and gymnasiums.
During Fiscal Year 1994-95, it is anticipated that the following goals can be accomplished
within the current service level:
Ci ty Council
Priority
High 1-
High 2.
High 3.
High 4.
High 5.
High 6.
Medium 7.
Medium 8.
Medium 9.
Medium 10.
1994 GOALS
Renovate Heritage Center.
Complete Parks & Recreation Master Plan.
Secure outside funding and implement Recreation Department
Fee Assistance program.
Update the Agreement between the City and the School
District regarding use of facilities.
Coordinate construction of scorebooths and batting cages by
Dublin Little League at Dublin Sports Grounds.
Implement the recommendations of the Heritage Task Force
regarding the best way to operate programs at the Heritage
Center, provided funding is available.
Work with EBRPD and County on development of Iron Horse
Trail through Dublin~
Report to the City Council on potential name change for
Recreation Department to more accurately reflect programs
and services administered by the Department.
Work with Dublin Fine Arts Foundation to implement 1994
projects, provided funding is available.
Pursue proposal from Professional Sports Marketing for
scoreboards at the Dublin Sports Grounds.
The estimated net cost to the City for Fiscal Year 1993-94 is approximately $527, 150.
This represents an approximate 5.8% increase in the net cost over the adopted Fiscal Year
1993-94 Budget. This increase can be attributed to the following factors: 1) decreased
participation in playground programs, teen programs, adult sports programs and recreation
classes; 2) decreased rental income due to a reduction in Shannon Center rentals and the
Dublin Little League credit for the Dublin Sports Grounds; and 4) overestimation of the
revenue generated by the newly adopted fee schedule.
The proposed budget for Fiscal Year 1994-95 based on the current level
5987,078. It is anticipated that $469,600 will be generated in revenue.
cost to the City for the current service level is $517,478. This
approximate 1.9% decrease over the net cost for Fiscal Year 1993-94.
of service is
Thus, the net
represents an
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For Fiscal Year 1994-95, a higher service level has been developed which would increase
the net cost of this budget by $2,000 for a total net cost of $519,478. This higher
service level would fund an additional site at Frederiksen School for the Afterschool
Recreation Program. currently, the program is operated at both Nielsen and Murray
Elementary Schools.
The CUrrent Service Level budget by program is shown below:
CURRENT
SERVICE LEVEL
1994-95 BUDGET
Recreation Administration
Playgrounds
Shannon Center
Preschool Classes
Teen program
Adult Sports program
Youth Sports
Special Events
Senior Center
Recreation Classes
Aquatics
TOTAL
$186,053
79,203
112,884
38,469
29,151
92,673
34,645
30,968
105,709
80,899
196.424
$987,078
- 79 -
ESTIMATED
REVENUE
NET PROGRAM
COST
$ 0
52,400
45,000
39,000
4,000
112,900
27,100
12,800
26,000
61,400
89.000
$469,600
$186,053
26,803
67,884
( 531)
25,151
(20,227)
7,545
18,168
79,709
19,499
107.424
$517,478
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
RECREATION 8040~8100
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $976,435 $976,435 Recreation Director 1 1
(001 ) Recreation Supervisor 1 1
Dublin Recreation Coordinator 3 3
Info. Inc. Admin. Secretary 1 1
( 601 ) 10,643 10,643 Office Asst II 1 1
Total $987,078 $987,078 Total 7 7
Part Time 30,370.5 hrs 30,370.5 hr
This increment finances the following activities: 1) Recreation Administration; 2)
Shannon Center Operation; 3) Playgrounds; 4) Preschool; 5) Teens; 6) Youth and Adult
Sports; 7) Special Events; 8) Senior Center Operation and Senior Programs; 9) Leisure
Enrichment Classes; and 10) Dublin Swim Center Operation and Aquatics Programs.
In addition to the full time Staff shown above, this Budget includes the following part
time Staff: Building Attendants (2,306 hours); Playground Leaders (6,995.5 hours);
Preschool Instructors (2,830 hours); Teen Leaders (1,615.5 hours); Adult Sports Officials
(3,686.5 hours); Youth Sports Officials (1,872 hours); Special Events leaders (179 hours);
Senior Center Leader (988 hours); Leisure Enrichment Class Instructors (264 hours); and
Aquatics Staff (9,634 hours).
WORKLOAD/PERFORMANCE MEASURES
ACTUAL BUDGET ESTIMATED BUDGET
INDICATOR 1992-93 1993-94 1993-94 1994-95
PROGRAM PARTICIPANTS
PLAYGROUNDS
Summer 98/day 90/day 65/day 80/day
Afterschool 67/day 70/day 66/day 70/day
Camp Shannon n/a 14/day 13/day 14/day
Winter Wonderland 40/day 40/day 39/day 45/day
PRESCHOOL
Classes 180 180 180 180
Day Camp 90 112 89 100
TEENS
Wells, noontime 67/day 65/day 25/day 50/day
Wells, afterschool 8/day 40/day 11/day 2S/day
Excursions/Special Events n/a 400 126 320
Pool Bashes 156 250 65 100
ADULT SPORTS
Softball Teams 138 153 128 139
Basketball Teams 42 54 24 48
Volleyball Teams 23 45 27 24
Open Gym 584 700 337 900
- 80 -
I WORKLOAD/PERFORMANCE MEASURES (Continued)
I ACTUAL BUOGET ESTIMATED BUDGET
I INDICATOR 1992-93 1993-94 1993-94 1994-95
YOUTH SPORTS
Softball Leagues 30 60 90 90
I Basketball Leagues 150 165 207 210
Sports Camps 49 200 286 395
Basketball Clinic n/a 32 65 80
I SPECIAL EVENTS
Halloween 226 140 106 140
Tree Lighting 200 200 150 200
Breakfast w/santa 396 400 280 400
I St. Patrick's Day Celebration 5,000 5,500 7,000 7,000
Eggstravaganza 300 300 300 350
Flea Markets 112 1,500 800 1 ,600
I SENIOR CENTER
Center Avg. Daily Attendance 84 78 72 78
Meals (lunch) 2,783 2,964 2,856 2,900
Trips 187 210 132 240
I Classes Etc. 15,000 12,000 14,000 14,500
Special Events 1,428 1 ,000 1,200 1,200
LEISURE ENRICHMENT CLASSES
I Number Conducted 248 250 220 240
Participants 2,187 2,500 1.,880 2,200
AQUATICS
I Rec Swim 28,558 26,000 27,000 27,000
Lessons 1 ,903 1 ,950 1,785 1,850
VOLUNTEER HOURS
I Preschool 1 ,435 1,435 2,700 2,700
Youth Sports 340 44 354 360
Special Events 400 375 200 250
I Senior Center 4,192 3,800 3,398 3,500
Aquatics 1 ,200 1,250 1 ,000 1 ,250
I FACILITY USE PERMITS ISSUED
Shannon Center
Weekday 8 14 12 18
Weekend 61 70 56 62
I Continuous 22 86 49 50
Civic Center
Paid 44 47 30 40
I Unpaid* 214 233 180 180
Dublin Sports Grounds 60 85 38 40
I * Includes use by City or use scheduled by City on behalf of other entities (i.e. EDAS,
Tri-Valley Community Fund, Sister City Association, etc.)
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I CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
I DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES
Salaries, Full-Time $275,725 $ 284,410 $285,748 $289,801
I Salaries, Part-Time 216,230 242,486 219,998 235,092
Salaries, Overtime 2,591 2,768 2,332 2,573
Retirement 31,117 37,216 37,790 38,326
I Group Insurance 36,898 36,275 37,132 37,103
Workers' Compensation 26,820 37,557 33,017 21,877
F. I. C . A. - medi 5,676 6,068 5,781 6,031
F.I.C.A. - oasdi 13,410 15,035 13,642 14,574
I S.U.I. 202 0 306 0
TOTAL PERSONNEL SERVICES $608,669 $ 661,815 $635,746 $645,377
I SERVICES & SUPPLIES
Office Supplies $ 1 ,632 $ 1 ,550 $ 1,990 $ 1 ,752
postage Fund 001 2,147 2,712 2,972 2,613
postage DII Fund 601 3,857 4,250 3,519 4,243
I Copier Supplies 2,501 3,087 2,834 3,360
Operating Supplies 40,172 45,655 38,455 39,720
Advertising 877 1,390 1,513 1 ,931
I printing & Binding Fund 001 1 ,241 2,150 2,253 2,530
printing & Binding DII Fund 601 7,929 8,000 7,680 6,400
Insurance 530 1 ,630 1 ,700 1,390
I Repairs & Maintenance 3,387 1,911 1 ,353 1,925
Rentals/Leases 9,134 7,007 6,208 6,970
Books & Publications 325 227 193 213
Memberships & Dues 751 730 720 870
I Mileage/Auto Allowance 2,861 3,360 3,300 3,380
Travel, 'Conferences & Mtgs 380 2,450 2,300 3,100
Training 785 940 105 971
I Gas/Electric 58,392 60,975 55,952 58,920
Water/Sewer 15,035 16,996 17,160 16,517
Telephone 5,586 5,814 5,332 5,640
Legal Notices 62 65 25 50
I Internal Service Fund 10,002 9.425 9.425 10.320
TOTAL SERVICES & SUPPLIES $167,586 $ 180,324 $164,989 $172,815
I CONTRACT SERVICES
Rec Admin $ 790 $ 750 S 1,223 $ 0
playgrounds 1 ,034 2,158 930 1 , 408
I Shannon 32,332 37,955 38,227 38,190
Preschool 120 325 270 300
Teens 1,476 4,380 305 1,925
Adult Sports 36,550 33,715 20,500 31,500
I Youth Sports 2,030 3,929 3,600 2,518
Special Events 3,227 3,400 3,403 3,900
Senior Center 17,797 55,485 18,704 20,660
I Rec Instruction 41,075 43,975 32,450 33,770
Aquatics 27.965 29.000 31 . 1 60 29.225
TOTAL CONTRACT SERVICES $164,396 S 215,072 $150,772 $163,396
I CAPITAL OUTLAY
Furniture/Fixtures $ 4,337 $ 3,605 $ 3,594 $ 2,740
Machinery & Equipment 2,620 4.015 2.152 2.750
I TOTAL CAPITAL OUTLAY $ 6,957 $ 7,620 $ 5,746 $ 5,490
TOTAL ACTIVITY COST $947,608 $1,064,831 $957,253 $987,078
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
CULTURE & LEISURE SERVICES
COST BY FUND
ACTIVITY
RECREATION 8040-8100
SERVICE LEVEL
HIGHER
PERSONNEL SUMMARY
INCREMENT
FUND TOTAL
General $13,160
(001)
Dublin
Info. Inc. 0
(601)
Total $13,160
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
10,643
Recreation Director
Recreation Supervisor
Recreation Coordinator
Admin. Secretary
Office Asst. II
1
1
3
1
1
$ 989,595
$1,000,238
Total
Part Time
o
(1,561 hrs)
7
31,931.5 hrs.
The City currently operates Afterschool Recreation Programs at Nielsen and Murray
Elementary Schools. The City has received a request from the Principal at Frederiksen
Elementary School to provide a similar program at Frederiksen Elementary School.
This budget increment represents a higher level of service by expanding the Afterschool
Recreation Program to Frederiksen Elementary School. The total estimated cost for the
higher service level is $13,160 and would be offset by approximately $11,160 in revenue.
This Higher Service Level is recommended.
- 83 -
I HIGHER
SERVICE CUMULATIVE
I DESCRIPTION 1994-95 TOTAL
PERSONNEL SERVICES
I Salaries, Full Time $ 0 $ 289,801
Salaries, Part-Time 10,900 245,992
Salaries, Overtime 0 2,573
I Retirement 0 38,326
Group Insurance , 0 37,103
Workers' Compensation 372 22,249
I F.I.C.A.-medi 158 6,189
F.I.C.A.-oasdi 675 15.249
TOTAL PERSONNEL SERVICES $12,105 $ 657,482
I SERVICES & SUPPLIES
Office Supplies S 0 $ 1,752
I postage General Fund 001 0 2,613
postage DrI Fund 601 0 4,243
Copier Supply 0 3,360
I Operating Supplies 1 ,000 40,720
Advertising 0 1,931
printing & Binding Fund 001 55 2,585
printing & Binding DII Fund 601 0 6,400
I Insurance 0 1 ,390
Repairs & Maintenance 0 1 ,925
Rentals/Leases 0 6,970
I Books & Publications 0 213
Memberships & Dues 0 870
Mileage/Auto Allowance 0 3,380
Travel, Conference & Meetings 0 3,100
I Training 0 971
Gas/Electric 0 58,920
Water/Sewer 0 16,517
I Telephone 0 5,640
Legal Notices 0 50
Internal Services Fund 0 10.320
TOTAL SERVICE & SUPPLIES $ 1 ,055 $ 173,870
I
TOTAL CONTRACTS $ 0 $ 163,396
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CAPITAL OUTLAY
I Furniture/Fixtures $ 0 $ 2,740
Machinery/Equipment 0 2.750
TOTAL CAPITAL OUTLAY $ 0 S 5,490
I TOTAL ACTIVITY COST $13,160 $1,000,238
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PLANNING
The City's Planning Department provides superv1S1on and enforcement for the development
process within the community. This includes the development and recommendation of
policies and regulations related to the development process. The Planning Department is
directly responsible for providing Staff support for the following activities:
preparation of updates and amendments to the General Plan; development of Ordinances for
consideration by the Planning Commission and the City Council; administration of the
California Environmental Quality Act (CEQA); processing of development applications; and
administration and enforcement of the City's zoning and Property Maintenance Ordinances.
A five member Planning Commission, appointed by the City Council, conducts reviews of
development proposals and provides recommendations to the City council. In some cases,
the Planning Commission has the ability to take the final action on an application, unless
appealed to the City Council. The Planning Director serves as the Staff to this
Commission. The Planning Director is responsible for coordinating and supervising the
completion of all staff reports, agendas and meeting minutes associated with the Planning
Commission.
The estimated expenditures for Fiscal Year 1993-94 are $519,697. The estimated expenses
are approximately 7.3% under the approved budget for Fiscal Year 1993-94. The primary
cost savings are associated with reduced Personnel Services as a result of staff
vacancies, including the Associate planner and Office Assistant II positions and as a
result in a delay in filling the Planning Intern positions. The cost of the Planning
Activity is partially offset by revenue in the amount of $105,500 in zoning & Subdivision
Fees and by $6,600 in Community Development Block Grant Funds.
The budget necessary to provide the current service level for Fiscal Year 1994-95 is
$494,524. This represents a decrease of 4.8% or $25,173 from estimated Fiscal Year 1993-
94 expenditures. Substantial reductions are related to the conclusion of the studies
related to the Eastern Dublin General Plan. This reduces the need for professional
consul ting services and the contract planning position. The only Professional Services
contained in the Fiscal Year 1994-95 budget are costs associated with the Santa Rita
Commercial Center Property. These savings are partially offset by the full year funding
of salaries and benefits associated with the Associate planner, Office Assistant II, and
Intern positions. Further, the cost of the Planning Activity is partially offset by
revenue in the amount of $61,300 in zoning and Subdivision fees and $6,600 in Community
Development Block Grant Funds. The net cost of the Current Service Level is $426,624.
This year it is recommended that the Higher Service Level be funded in order to
accommodate anticipated annexation requests. If the City Council approves this request,
the total Planning Budget for Fiscal Year 1994-95 would be $602,689. This cost would be
partially offset by additional zoning and Subdivision fees.
The net cost of the Higher Service Level would be $469,789.
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The following represent Workload Indicators for the Planning Department:
ACTUAL BUDGET ESTIMATED BUDGET
1992-93 1993-94 1993-94 1994-95
Planning Applications Completed 173 166 147 169
Business License Reviews 528 510 413 510
Plan Checks/zoning Approvals 151 200 112 115
Annual CUP Reviews 93 95 111 105
Sign Permits Issued 42 45 28 35
Ordinance Amendments 0 5 2 1
zoning & property Maintenance 159 140 136 140
Cases Handled (Closed or Corrected)
General plan Amendment Reports 2 1 1 1
Home Occupation/Garbage Exemption 123 130 120 130
Inspections
Specific Plan/Amendments 2 0 0 0
Annexations 0 0 0 1
public Contacts (Counter/phones) n/a n/a 1,400 1,450
Outside projects (monitoring) n/a n/a 32 25
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
PLANNING - 9010
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
$494,524
$494,524
planning Director 1
Senior Planner 2
Associate Planner 1
Assistant planner/
zoning Investigator 1
Admin. Secretary 1
Office Asst II 1
Intern (Part-Time)
(1000 hrs) .5
Clerk Typist (part-Time)
(1000 hrs) ~
Total B.O
1
2
1
General
(001)
$494,524
$494,524
1
1
1
.5
Total
~
B.O
This budget provides funding to maintain the current level of service within the Planning
Department by funding those positions shown above, services and supplies, training, the
Planning Director's participation in professional associations including the Director's
attendance at the American Planning Association Conference in Toronto, Canada and
professional and contract services associated with the Santa Rita Commercial Center
Property and the Alameda county Mortgage Credit Certificate Program.
In addition to providing professional planning and support services, this budget will
allow completion or substantial progress on the following goals:
1994 GOALS
Ci ty Council
Priori tv
High
3.
Zoning Ordinance Amendment - Outdoor Sales
Work with Tri-Valley Council to develop a Subregional Transportation
plan
Monitor & meet with representatives from other agencies regarding
projects of importance to the City of Dublin (e.g. TVTC, BART Design,
ABAG Regional Land Use/Housing, etc)
High
High
1.
2.
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I CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
INDICATOR 1992-93 1993-94 1993-94 1994-95
I PERSONNEL SERVICES
Salaries, Full-Time $335,573 $330,546 $310,428 $334,673
Salaries, Part-Time 3,030 18,292 11,414 18,100
I Salaries, Overtime 1,334 1,227 900 1,157
Retirement 38,297 43,639 40,610 44,228
Group Insurance 41,305 38,616 33,606 41,328
I Workers' Compensation 9,649 10,833 11,396 8,155
S.U.I. 219 0 0 0
F.I.C.A. 3,815 4,072 3,559 4,028
F . I. C . A. - oasdi 190 1 .134 708 1 . 122
I TOTAL PERSONNEL SERVICES $433,412 $448,359 $412,621 $452,791
I SERVICES & SUPPLIES
Office Supplies $ 1 ,876 $ 2,000 $ 1 ,900 $ 2,290
postage 2,790 3,000 1 ,800 1,900
Copier Supplies 1,189 1 ,650 800 800
I Operating Supplies 522 250 300 400
Printing & Binding 1 , 690 4,000 4,000 1 ,800
Repairs & Maintenance 550 500 770 800
I Books & Publications 1 ,308 1 , 150 1 , 150 1,200
Memberships & Dues 297 420 430 450
Mileage/Auto Allowance 2,934 2,800 2,940 2,940
I Travel, Conferences & Mtgs 186 3,885 3,885 4,665
Training 1,220 1 , 100 1 , 1 00 1,175
Legal Notices 2,428 2,500 1 ,500 1,500
Professional Services 328,107 73,000 72,921 10,000
I Filing Fees 2,575 2,700 125 1,500
Internal Service Fund 6.508 8.115 8.115 5.088
TOTAL SERVICES & SUPPLIES $354,180- $107,070 $101,736 $ 36,508
I CONTRACT SERVICES
Contract Planning $ 51,485 $ 1 , 150 $ 970 $ 0
I Alameda Co Mortgage Cert Pgm 0 4.000 4.000 4,000
TOTAL CONTRACT SERVICES $ 51,485 $ 5,150 $ 4,970 $ 4,000
I CAPITAL OUTLAY
Furniture & Fixtures $ 749 $ 0 $ 0 $ 825
I Machinery & Equipment 0 300 370 400
TOTAL CAPITAL OUTLAY $ 749 $ 300 $ 370 $ 1 ,225
I TOTAL ACTIVITY COST $839,826 $560,879 $519,697 $494,524
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT PLANNING - 9010 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $108,165 $602,689 Planning Director 0 1
(001) Senior planner 0 2
Associate planner 1 2
Asst. Planner/
Zoning Investigator 0 1
Admin. Secretary 0 1
Office Asst. II 0 1
Intern (part-time)
(1,000 hours) 0 .5
Clerk Typist (part-
time) (1,000 hrs.) 0 .5
Total $108,165 $602,689 Total 9.0
This budget increment finances one additional Associate Planner position, transfers the
Zoning Administrator function to the Senior planner classification, and provides for
additional consulting services associated with annexation requests.
The cost for this increment of $108,165 would be offset by an additional $65,000 in zoning
and subdivision fees.
Implementation of the Higher Service Level will enable the Planning Department to continue
to improve permit streamlining, process anticipated annexations, and accomplish the
following High Priority 1994 Goals previously identified by the City Council:
1994 GOALS
City Council
Priori tv
High
1.
prepare an Inclusionary Zoning Ordinance and other .related Housing
Element Implementation Programs (e.g., review Deveropment standards
regarding Affordable Housing; study Feasibility of Higher Residential
Densities near BART Station(s), etc.)
Assist in carrying out the Eastern Dublin Implementation Program
High
2.
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I HIGHER CUMULATIVE
SERVICE . TOTAL
DESCRIPTION 1994-95 1994-95
I
PERSONNEL SERVICES
I Salaries, Full-Time $ 50,380 $385,053
Salaries, Part-Time 0 18,100
Salaries, OVertime 0 1,157
Retirement 6,656 50,884
I Group Insurance 7,564 48,892
Workers' Compensation 1,712 9,867
S.U.I. 0 0
I F.1.C.A. 728 4,756
F. 1. C . A. - oasdi 0 1.122
TOTAL PERSONNEL SERVICES $ 67,040 $519,831
I SERVICES & SUPPLIES
Office Supplies $ 150 $ 2,440
I Postage 200 2,100
Copier Supplies 75 875
Operating Supplies 75 475
I printing & Binding 100 1 ,900
Repairs & Maintenance 0 800
Books & Publications 100 1 , 300
I Memberships & Dues 0 450
Mileage/Auto Allowance 100 3,040
Travel, Conferences & Mtgs 100 4,765
Training 225 1,400
I Legal Notices 0 1 , 500
Professional Services 40,000 50,000
Filing Fees 0 1 ,500
I Internal Service Fund 0 5,088
TOTAL SERVICES & SUPPLIES $ 41 , 125 $ 77,633
I CONTRACT SERVICES
Contract Planning $ 0 $ 0
Alameda Co. Mortgage Cert Pgm 0 4,000
I TOTAL CONTRACT SERVICES $ 0 $ 4,000
I CAPITAL OUTLAY
Furniture & Fixtures $ 0 $ 825
Machinery & Equipment 0 400
TOTAL CAPITAL OUTLAY $ 0 $ 1,225
I
TOTAL ACTIVITY COST $108,165 $602,689
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BUILDING & SAFETY
Building and Safety services are presently provided to the Ci tyunder a contract with
Taugher & Associates, Inc. The services provided include: building inspection,
construction plan checking, and housing code enforcement activities.
The budget necessary to provide the Current Service Level for Fiscal Year 1994-95 is
$258,001. This represents an increase of $.6,719 or 2.7% over the Fiscal Year 1993-94
estimated expenditures. This increase is primarily attributable to: 1) The need to
purchase the updated State Codes in order to prepare for implementation July 1, 1995; and
2) Full year impact of adjustments made to the Contract rate in the second half of Fiscal
Year 1993-94; 3) A minor increase in the number of hours of service, due to increased
building activity. It is estimated that in Fiscal Year 1993-94 approximately 60 fewer
hours of service of service will be used than are budgeted in Fiscal Year 1994-95. The
increased costs for Fiscal Year 1994-95 are also offset by the following factors: 1) In
accordance with City Council direction, adjustments to employee salary and benefits and
requested Contract Rate Adjustments are lumped in the citywide Contingent Reserve; 2) The
proposed base contract includes a lower rate associated with the insurance surcharge
component.
The budget does not include prov1S1ons for a business license re-inspection program, which
was eliminated from the 1993-94 Budget. This program would have provided periodic (once
every four years) inspections of a portion of structures located in the business
community.
The 1994-95 Budget will allow the Building & Safety Department to respond to projected
requests for Building & Safety services, as well as continue the public education programs
implemented in Fiscal Year 1992-93. The public education programs are designed to assist
homeowners who undertake projects without the assistance of a building contractor.
The proposed workload is structured in anticipation that the following projects will be
under construction during Fiscal Year 1994-95:
. Crown Chevrolet/Buick Showroom
. PETsMART Retail Store
. Quick Oil Change
. MCE - Corporate Office Facility
WORKLOAD/PERFORMANCE MEASURES
INDICATOR
ACTUAL
1992-93
BUDGET
1993-94
Building Valuation
Permits Issued
Building Permit Fees
Inspections
Dwelling Units Issued
Dwelling Units Finaled
Contract Cost
Contract Cost Per Inspection
$13,209,986
828
$198,738
3,575
22
21
$ 195,671
54.73
$10,000,000
825
$282,000
3,800
16
44
$ 205,580
54.10
ESTIMATED
1993-94
$12,700,000
720
$265,000
3,300
17
44
$ 200,300
60.70
ESTIMATED
1994-95
$13,000,000
760
$273,000
3,400
o
o
$ 206,000*
60.59*
*Excludes Fiscal Year 1994-95 requested contract rate increase. The total annual cost of
the increase would be $7,000. If approved, it would increase the estimated cost per
inspection to $62. 65/inspection.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
BUILDING & SAFETY - 9020
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
Total
$258,001
~
Admin. secretary 1 1
Contract
Building Official 1 1
Building Inspector 1 1
(total 3,000 contract hrs)
Total 3 3
General
(001)
$258,001
$258,001
$258,001
This budget increment finances the current level of service and enables the City to
maintain the same level of service as was provided during Fiscal Year 1993-94. 'l'he
increment includes one full-time Administrative Secretary (City employee), the services of
one contract Building Official (1,000 hours) and one Building Inspector (2,000 hours).
The Building Official provides plan checking and overall supervision of the Building and
Safety Department. Also included in this budget are the necessary services and supplies
to support the Building and Safety Department.
In addition to maintaining pace with the construction activity in the City for Fiscal Year
1994-95, this Department will undertake the following goals adopted by the City Council:
1994 GOALS
Ci ty Council
Priority
Medium
1.
Provide two Homeowner Building Education Seminars.
Medium
2.
Develop a process for recovery of property from earthquake
damaged buildings.
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CURRENT
I SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
DESCRIPTION 1992-93 1993":'94 1993-94 1994-95
I PERSONNEL SERVICES
Salaries, Full-Time $ 38,051 $ 37,896 $ 37,995 $ 37,855
Retirement 4,330 4,834 4,997 4,979
I Group Insurance 4,077 4,079 4,336 4,327
Workers' Compensation 341 459 424 279
S.U.I. 48 0 48 0
I TOTAL PERSONNEL SERVICES $ 46,847 $ 47,268 $ 47,800 $ 47,440
SERVICES & SUPPLIES
Office Supplies $ 288 $ 250 $ 275 $ 280
I postage 274 400 250 265
Copier Supplies 147 180 160 165
Operating Supply 36 35 108 50
I Printing & Binding 972 350 360 730
Books & Publications 809 600 600 1 , 443
Memberships & Dues 531 555 531 571
Mileage/Auto Allowance 0 25 0 25
I Training 0 250 210 500
Legal Notices 59 60 0 100
Internal Service Fund 435 688 688 432
I TOTAL SERVICES & SUPPLIES $ 3,551 $ 3,393 $ 3,182 $ 4,561
CONTRACT SERVICES $195,671 $205,580 $200,300 $206,000
I CAPITAL OUTLAY
Furniture/Fixtures S 0 S 0 S 0 S 0
TOTAL CAPITAL OUTLAY $ 0 $ 0 $ 0 $ 0
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TOTAL ACTIVITY COST $246,069 $256,241 $251,282 $258,001
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ENGINEERING
This activity provides funding for activities related to: traffic engineering and related
programs; Storm Water pollution Control activities; inspection of Capital projects;
inspection of private development facilities which will be dedicated to the city (i.e. the
development of new streets, sidewalks, etc.); review of plans for subdivisions and private
development; preparation of maps identifying parcels within the community; and technical
engineering support for Assessment Districts. These services are provided using a
combination of City employees and Contract Services.
The Fiscal Year 1993-94 estimated costs are projected to be approximately 3% less than the
amended budget. This was primarily due to the loss of the Engineering Technician for the
latter part of the year.
The CUrrent Service Level of $308,565 provides funding based on the assumption of a
continuation of a depressed private development climate. The increase in services and
supplies over Fiscal Year 1993-94 is primarily due to the anticipation of the printing and
mailing of a citywide NPDES informational/educational brochure.
As noted in the Budget Detail, the portion of Engineering costs associated with CIP
projects are shown for information purposes only on these pages. The actual engineering
costs are included in the Capital Budget for each project.
It is anticipated that the personnel costs assigned to Capital Projects will increase from
$59,754 in Fiscal Year 1993-94 to $108,280 in Fiscal Year 1994-95. Since Capital Projects
are funded primarily from grants and funds other than the General Fund, this will have the
effect of significantly reducing the Engineering Budget's reliance on the General Fund.
Two of these Capital Projects are the ISTEA funded Dublin Boulevard widening project and
the Dougherty Road South of the Southern Pacific Railroad project.
The Engineering Department also offsets a portion of its expense through fees and charges.
The following Table shows the impact of these revenues on the net cost of providing
Engineering Services.
Net Cost of Engineering Activity
Adjustment for Higher Service Level 1
Net Cost
Estimated Fiscal Year
1993-94 1994-95
$ 208,955 $ 190,995
(19,800) ( 16, 100)
(52,000) (32,000)
(25,951) 0
$ 111,204 $ 142,895
$ 8.311
$ 151,206
Total Engineering General Fund
Proiected Revenues
Encroachment Permits
Plan Check/Inspection Fees
AB 434 Trip Reduction Program
Net General Fund Cost
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING - 9030 CURRENT
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND* TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General $190,995 $190,995 ~**
(001) Sr. Civil Engineer 1
Gas Tax 6,000 6,000 public Works
(206) Inspector 2 2
NPDES 107,450 107,450 Engineeering Tech 1 1
(222)
Assessment 2,620 2,620
Dist #710
Assessment 705 705
Dist #711
Assessment 795 795
Dist #713
Total $308,565 $308,565 Total 4 4
This Budget provides funding for the current level of service. This Budget funds the
necessary services, supplies, and improvements nece~sary to support the Engineering
Division.
* The following legend provides descriptive information on the special funds:
Assessment Dist. #710
Assessment Dist. #711
Assessment Dist. #713
NPDES #222
Citywide Street Lighting
Landscape Assessment District (Stagecoach Rd)
Landscape Assessment District (Villages/ Dougherty Rd)
National pollution Discharge Elimination System
(stormwater pollution Control Program)
** Although 100% of the costs for the City Personnel involved with this activity are
reflected on the following page for information only, it is anticipated that only a
portion of the Staff time will be charged to this account and the remainder will be
charged to various capital projects.
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I CURRENT
SERVICE
ACTUAL BUDGET ESTIMATED LEVEL
I DESCRIPTION 1992-93 1993-94 1993-94 1994-95
PERSONNEL SERVICES
I Salaries, Full-Time $ 200,225 $ 227,520 $ 186,994 $ 200,830
Salaries, Overtime 9,751 660 3,029 3,204
Retirement 22,283 15,277 24,600 26,525
Group Insurance 26,800 16,557 26,911 28,054
I Workers' Compensation 9,061 5,254 10,091 6,894
F.I.C.A. 2,995 1,713 2.738 2.947
TOTAL PERSONNEL SERVICES $ 271,115 $ 266,981 $ 254,363 $ 268,454
I SERVICES & SUPPLIES
Office Supplies $ 981 $ 770 $ 1 ,200 $. 1 ,200
I postage 2,916 3,045 630 1,200
Operating Supplies 1,473 900 465 870
Printing & Binding 1 , 084 4,595 1,490 6,640
Books & Publications 222 200 150 150
I Memberships & Dues 144 150 150 155
Mileage/Auto Allowance 5,273 5,450 6,371 6,570
Travel, Conferences & Meetings 0 580 580 840
I Training 967 1 ,350 240 1 , 060
Small Tools 0 0 0 175
Legal Notices 135 200 635 1,015
Filing Fees 25 25 25 0
I Internal Service Fund 3.084 2.642 2.642 816
TOTAL SERVICES & SUPPLIES $ 16,304 $ 19,907 $ 14,578 $ 20,691
I CONTRACT SERVICES
Contract Services General $ 75,635 $ 82,865 $ 81,741 $ 77,450
General Engineering Services 438 1 ,000 3,000 2,000
I General Traffic Engr 25,660 22,000 20,000 27,000
Private Development
Engr/Inspection 3,398 8,000 15,000 16,000
Traffic Engr (284) 0 0 0
I Assessment District Engr 4,069 3,000 3.136 3.500
TOTAL CONTRACT SERVICES $ 108,916 $ 116,865 $ 122,877 $ 125,950
I CAPITAL OUTLAY
Furniture & Fixtures $ 2,724 $ 0 $ 0 $ 1 ,750
Machinery & Equipment 1,232 500 500 0
TOTAL CAPITAL OUTLAY $ 3,956 $ 500 $ 500 $ 1,750
I TOTAL ACTIVITY COST $ 400,291(1) $ 404,253(2) $ 392,318(3) $ 416,845(4)
I (1) The total expenses for Fiscal Year 1992-93 were actually $348,711. ApproXimately $51,580 are costs related to
various capital projects. These costs are shown for information only.
I (2) The Revised Budget for Fiscal Year 1993-94 was actually $298,017. ApproXimately $106,236 are costs related to
various capital projects. These costs are shown .for information only.
(3) The estimated costs for Fiscal Year 1993-94 are actually $332,564. Approximately $59,754 are costs related to
I various capital projects. These costs are shown for information only.
(4) The estimated costs for Fiscal Year 1994-95 are actually $308,565. Approximately $108,280 are costs related to
I various capital projects. These costs are shown for information only.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM ACTIVITY SERVICE LEVEL
COMMUNITY DEVELOPMENT ENGINEERING 9030 HIGHER
COST BY FUND PERSONNEL SUMMARY
INCREMENT CUMULATIVE JOB INCREMENT CUMULATIVE
FUND TOTAL TOTAL CLASSIFICATION TOTAL TOTAL
General ( 001) $ 8,311 $ 199,306 Sr. Civil 1
Gas Tax (206) 6,000 Public Works
NPDES (222) 107,450 Inspectors 2
Assess Dist 710 2,620 Asst. Civil Engr. 1 1
Assess Dist 711 705 Engineering Tech. ( 1 ) 0
Assess Dist 713 795
Total $ 8,311 $ 316,876 Total 0 4
This budget increment finances the replacement of one (1) Engineering Technician position
with one (1) Assistant Civil Engineering position. This position would take over some of
the private development plan checking, some of the capital improvement program design work
and capital improvement project management duties. This position would oversee the NPDES
program and provide relief to the Senior civil Engineering position in matters of traffic
studies and preparation of engineering and Council Agenda reports.
The replacement of the Engineering Technician position with the Assistant Civil Engineer
will give the department more latitude in assigning varied types of engineering duties
encountered without the need for working staff outside their job classifications.
Examples of other work that may be assigned this new position:
1) Review of easements, deeds and right of way descriptions.
2) preparation of project specifications
3) Prepare maps and plans.
4) Make engineering calculations such as hydrology, hydraulic, roadway pavement design
and minor structural
5) Field surveys
6) Overseeing of the Pavement Management Program
7) Investigate engineering field problems
8) prepare requests for proposals
9) Prepare engineering cost estimates for preparation of the five year Capital
Improvement program Budget
10) Represent the City in meetings related to engineering projects.
11) Work with computer and CAD system (once installed)
The incremental increase in cost for Fiscal Year 1994-95 is based on a ten month period,
due to the time delay for recruitment. The annualized increase in cost would be
approximately $11,000.
This service level is recommended.
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HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
DESCRIPTION 1994-95 1994-95
PERSONNEL SERVICES
Salaries, Full-Time $ 7,287 $ 208,117
Salaries, Overtime 0 3,204
Retirement 710 27,235
Group Insurance 25 28,079
Workers' compensation 184 7,078
F.I.C.A. 105 3,052
TOTAL PERSONNEL SERVICES $ 8,311 $ 276,765
SERVICES & SUPPLIES
Office supplies $ 0 $ 1,200
Postage 0 1,200
Operating Supplies 0 870
printing & Binding 0 6,640
Books & publications 0 150
Memberships & Dues 0 155
Mileage/Auto Allowance 0 6,570
Travel, Conferences & Meetings 0 840
Training 0 1,060
Small Tools 0 175
Legal Notices 0 1,015
Internal Service Fund Charges 0 816
TOTAL SERVICES & SUPPLIES $ 0 $ 20,691
CONTRACT SERVICES
Contract Services General $ 0 $ 77,450
General Engineering Services 0 2,000
General Traffic Engr 0 27,000
Private Development
Engr/Inspection 0 16,000
Traffic Engr 0 0
Assessment District Engr. 0 3.500
TOTAL CONTRACT SERVICES $ 0 $ 125,950
CAPITAL OUTLAY
Furniture/Fixtures $ 0 $ 1,750
Machinery & Equipment 0 0
TOTAL CAPITAL OUTLAY $ 0 $ 1,750
TOTAL ACTIVITY COST $ 8,311 $ 425,156(1)
(1) The Cumulative Cost for Fiscal Year 1994-95 if this higher service level is funded is actually $316,876.
Approximately $108,280 are costs related to various Capital Projects. These costs are shown for information only.
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ECONOMIC DEVELOPMENT
The purpose of this activity is to enhance and maintain the city's economic base through
programs and activities which focus on business promotion and retention. The goal of this
effort .also includes addressing issues related to the revitalization of areas in decline
in order to protect the competitiveness of our local economy. Staffing utilized for the
CUrrent Service Level projects and activities are provided for in the City Manager's
of fice .
In January of 1994, the City established a Business Development Task Force. The Task
Force was charged with assisting the City in its economic development efforts. To date,
the Task Force has accomplished the following: 1) Reviewed and assessed the City's
economic development strengths and weaknesses; and 2) Identified measurable objectives to
be included in a Business Action Plan. The final task will be to present a report to the
City Council which includes a strategy to implement the proposed plan.
The budget necessary to fund the current level of service for Fisc;:al Year 1994-95 is
$12,220. This budget represents a significant increase (90%) over Fiscal Year 1993-94
expenditures. This increase is primarily attributable to costs associated with preparing
an update to the City's Economic Development Profile Brochure. Other activities contained
in the Fiscal Year 1994-95 Budget include continued participation in the Alameda
Countywide Economic Development Program and membership in CALED, a statewide professional
organization of economic development representatives and resources.
It should be noted that Fiscal Year 1993-94 represents the final year of the original
three year commitment to the Alameda County Program. City staff is currently assessing
the costs and benefits associated with continued participation in this program.
In accordance with the City Council's earlier request, a higher service level for this
activity has been prepared for Fiscal Year 1994~95. If the City Council funds this higher
service level, the total cost of this activity .for Fiscal Year 1994-95 would be $74,622.
This higher service level would add a full time Economic Development Manager to implement
those programs and activities recommended by the Business Development Task Force if
approved by the City Council. Without this higher service level, the City will be unable
to carry out the majority of recommendations made by the Task Force.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
CURRENT
PERSONNEL SUMMARY
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
( 001)
$ 12,220
$ 12,220
This activity is supported
by the City Manager's Office
$ 12,220
Total
$ 12,220
This increment provides funding to maintain the current level of service of those programs
included in the Economic Development budget including continued staff support to the
Business Development Task Force in developing a report on local economic development.
Other activities included in the current service level budget include services and
supplies associated with the preparation of an update to the City'S Economic Development
Profile Brochure; and continued participation in the Alameda County Economic Development
Program and in CALED. Staffing for these activities are shown in other departments as
noted above.
TOTAL CONTRACT SERVICES
CURRENT
ACTUAL BUDGET ESTIMATED SERVICE LEVEL
1992-93 1993-94 1993-94 1994-95
$ 0 $ 0 $ 0 $ 0
$ 76 $ 0 $ 200 $ 50
8 0 0 0
0 100 0 100
0 250 0 0
91 1 ,500 500 5,500
41 100 100 100
200 210 250 250
2 450 20 20
26 0 130 250
$ 444 $ 2,610 $ 1 ,200 $ 6,270
$ 4,942 $ 7,000 $ 5,227 $ 5,950
DESCRIPTION
PERSONNEL SERVICES
SERVICES & SUPPLIES
postage
Copier Supplies
Operating Supplies
Advertising
printing & Binding
Books & Publications
Memberships & Dues
Mileage/Auto Allowance
Travel, Conferences & Mtgs
TOTAL SERVICES & SUPPLIES
CAPITAL OUTLAY
Furniture & Fixtures
Machinery & Equipment
TOTAL CAPITAL OUTLAY
$
$
o
o
o
$
o
o
o
$
$
o
o
o
$
$
o
o
o
$
TOTAL ACTIVITY COST
$ 5,386
$ 9,610
$ 6,427
$ 12,220
- 100 -
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
COMMUNITY DEVELOPMENT
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
ECONOMIC DEVELOPMENT - 9040
SERVICE LEVEL
HIGHER
PERSONNEL SUMMARY
FUND
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
General
(001)
$ 62,402
$ 74,622
Economic Development
Manager
1
$ 62,402
Total
Total
$ 74,622
This budget increment finances a newly created Economic Development Manager position that
would report directly to the City Manager. Implementation of this Higher Service Level
will enable the City to actively pursue business retention and business attraction
programs and activities. Further, the higher service level will enable the City to
implement the recommendations proposed by the Business Development Task Force. This is
accomplished by funding the new Economic Development Manager position and related
personnel costs, services & supplies, travel, training, and capital outlay necessary to
support increased economic development activities.
In addition to providing economic development and related support. services, this budget
will facilitate assisting the City Manager in meeting the following Goals previously
established by the City Council.
1994 GOALS
City Council
Priority
Medium
Report to Council on development of a Strategic plan for the City.
Medium
Assist City Manager in implementing recommendations of Business Task
Force & City Council
This service level is recommended.
- 101 -
I HIGHER SERVICE CUMULATIVE
LEVEL 1 TOTAL
I DESCRIPTION 1994-95 1994-95
PERSONNEL SERVICES
I Salaries, Full-Time $43,724 $43,724
Retirement 5,766 5,766
Group Insurance 5,084 5,084
Workers' Compensation 322 322
I F.I.C.A. 631 631
TOTAL PERSONNEL SERVICES $55,527 $55,527
I SERVICES & SUPPLIES
postage $ 150 $ 200
Copier Services 300 300
I Operating Supplies 50 150
Advertising 75 75
printing & Binding 50 5,550
Books & Publications 100 200
I Memberships & Dues 0 250
Auto Mileage & allowance 1,000 1,020
Travel, Conferences & Meetings 1 ,350 1 , 600
I Training 500 500
TOTAL SERVICES & SUPPLIES S 3,575 $ 9,845
.1 CONTRACT SERVICES $ 0 $5,950
I CAPITAL OUTLAY
Furniture/Fixtures $ 200 $ 200
Machinery & Equipment 3. 1 00 3.100
I TOTAL CAPITAL OUTLAY $ 3,300 $ 3,300
TOTAL ACTIVITY COST $62,402 $74,622
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1994-95 CAPITAL BUDGET
PROJECT TITLE
Data processing system
Police Evidence Records Automation
TOTAL COST
FINANCING
General Fund (001)
criminal Activity Fund (200)
Total
GENERAL IMPROVEMENTS
ACTUAL
1992-93
$ 32,999
o
$ 32,999
- 103 -
BUDGET
1993-94
$
o
o
$
o
ESTIMATED
1993-94
$ 0
o
$ 0
RECOMMENDED
1994-95
$ 66,784
7,500
$ 74,284
$ 57,015
17,269
$ 74,284
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1994-95 CAPITAL BUDGET
COMMUNITY IMPROVEMENT PROJECTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1992-93 1993-94 1993-94 1994-95
Sidewalk safety Repair/ $ 44,397 $ 50,000 $ 50,000 $ 63,393
Handicap Ramps
NPDES Pilot project 635 38,266 38,266 0
stagecoach Landscape Upgrade 2,471 0 4,500 0
Kaleidoscope Center Improvements 0 0 0 10,000
Tri-valley Haven community
service Building 0 0 0 10,000
TOTAL COST $ 47,503 $ 88,266 $ 92,766 $ 83,393
FINANCING
General Fund (001)
community Development Block Grant (209)
$ 50,000
$ 33,393
TOTAL
$ 83,393
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1994-95 CAPITAL BUDGET
PARKS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1992-93 1993-94 1993-94 1994-95
Arroyo Vista Playground $ 23,781 $ 0 $ 0 $ 0
Dougherty Hills Park
Landscaping 27,793 0 0 0
Dublin High School Football
Field Renovation 1 , 125 0 0 0
Dublin Sports Grounds Renovation 0 21,000 21,000 12,145
Dublin Swim Center 8,818 114,564 113,268 0
Bathhouse Renovation -
Heritage Center Acquisition/
Renovation 22,344 142,958 22,117 144,132
Park & Recreation Masterplan 12,880 20,000 20,000 0
Dublin Swim Center Deck Repair 0 0 0 17,750
TOTAL COST $ 96,741 $298,522 $176,385 $174,027
FINANCING
Community Development Block Grant
(209)
Park Dedication In-Lieu Fund
(215)
Measure AA
(218)
$ 24,144
33,275
116,608
$174,027
TOTAL
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1994-95 CAPITAL BUDGET
STREET PROJECTS
ACTUAL BUDGET ESTIMATED RECOMMENDED
PROJECT TITLE 1992-93 1993-94 1993-94 1994-95
Annual Street Overlay Program $ 253,111 $ 582,368 $ 557,576 $ 80,745
Dublin Blvd. Widening & Repair
silvergate Drive to Hansen 3,702 0 0 0
Street Subdrains 98,585 0 0 0
Downtown Street Light Additions 59,285 0 0 0
Bike Path Projects 69,465 72,550 651 0
Dougherty Road Improvements
South of SPRR 198 230,000 34,090 281,000
San Ramon Road phase IV 8,660 0 0 0
Dublin Blvd. Extension
Dougherty Rd. East to SPRR 2,554,311 158,561 199,072 0
Dublin Blvd. Extension
SPRR to Tassajara Road 573,272 0 10,920 0
Dublin Blvd. Improvements
Donlon Way to village Pkwy. 5,043 2,355,000 39,810 2,459,500
Downtown Traffic Impact Fee Study 0 29,290 15,000 14,290
Survey and Monuments 0 2,000 2,063 21,240
Street Light Acquisition Program 0 0 0 400,000
Traffic Signal Safety upgrade
Conflict Monitors 0 0 0 21,200
Dougherty Road Improvements from
SPRR to Amador Valley Blvd. 0 0 0 27,000
TOTAL COST $3,625,632 $3,429,769 $ 859,182 $3,304,975
FINANCING
Gas Tax Fund (206)
ISTEA Fund (210)
Measure B Fund (217)
sa 300 Fund (220)
Capital Project (Reimbursements) Fund (300)
Capital Project (Reimbursements) Fund (710)*
$ 130,890
2,261,831
67,699
13,046
431,509
400,000
$3,304,975
TOTAL
*
These funds will initially come from General Fund Reserves and be repaid by the
street Light Assessment District over the next 6 to 7 years.
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DUBLIN INFORMATION. INe.
Enterprise funds are used to account for operations, similar to a private business
enterprise. Dublin Information, Inc. (DII) is a non-profit corporation used by the City
to finance the Dublin Civic Center and to publish and distribute publications of general
community interest. Reporting these activities through an Enterprise Fund allows the City
Council to periodically review revenues, expenses and/or net income. This activity is
shown for informational purposes only.
public Information Activities
Dublin Information, Inc. (DII) is involved in the printing and distribution of numerous
brochures and other public information documents. This includes publications associated
with the following activities: Recreation, Senior Center and Disaster preparedness. The
recommended Higher Service Level I in the Administrative Services Budget also includes the
publication of one Community Newsletter. This cost has been included in the totals
presented on the following page. A total of $16,813 in expenses is projected for Fiscal
Year 1994-95 for public Information activities. An Operating Transfer from the General
Fund will provide the funding for these activities.
Debt Service/Civic Center Activities
The City originally financed the acquisition and development of the Civic Center complex
using Certificates of Participation (COP's) in a lease financing. This financing method
results in the sale of tax-exempt certificates to investors. The Civic Center complex is
owned by DII, and the City makes annual lease payments to a Trustee. The "lease payments"
are then used by the Trustee to make principal and interest payments to the holders of the
COP's. Once all of the principal is repaid, the title to the project will revert to the
City.
The City originally issued $11,968,000 in COP's in 1985-86. These Certificates were
refinanced in 1987-88 with an issue of $17,230,000. This reduced the interest rate on the
original issue and provided additional funds needed for the Civic Center project. In June
of 1993, the City issued COP's for the third time. This refinanced the 1988 issue with a
$18,525,000 COP issue. This transaction was undertaken to reduce the interest cost on the
outstanding COP's. The savings of over $600,000 were structured to occur in the first
five years of the new issue. The term of the 1993 issue provides for all payments to be
made by the year 201 0, which is identical to the issue it replaced. The COP's may be
prepaid without a premium beginning in February, 1999.
The City is legally required to budget the gross debt service payment for Fiscal Year
1994-95, which totals $1,553,744. The financial documents also require that the City
establish a Reserve fund, which is held by the Trustee. The interest. earnings on this
Reserve Fund are estimated at $104,368 for Fiscal Year 1994-95. . This will be applied to
the lease payment, resulting in a net debt service payment of $1,449,376. The actual
lease payment by the City is budgeted in the Building Management Activity (1050). Dublin
Information, Inc. also incurs incidental costs associated with the financing, related to
Trustee Services and Arbitrary Calculation Reports. These services are budgeted in the
Administrative Services Activity. Incidental expenses related to property tax assessments
and corporation filing fees are projected to be $40 in Fiscal Year 1994-95.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
ACTIVITY
DUBLIN INFORMATION INC.
PROGRAM
ENTERPRISE FUND
COST BY FUND
INCREMENT
TOTAL
CUMULATIVE
TOTAL
FUND
$1,553,744
Enterprise $1,553,744
Fund
Total $1,553,744
$1,553,744
DESCRIPTION
PERSONNEL SERVICES
SERVICES & SUPPLIES
postage (1020 City Mgr) $
Postage (1040 Admin Svcs)
Postage (2050 Disaster prep)
postage (8040 Rec)
postage (8080 Sr Center)
Postage (9040 Econ Dev)
Printing & Binding (1020 City Mgr)
Printing & Binding (1040 Admin Svcs)
Printing & Binding (2050 Dis Prep)
printing & Binding (8040 Rec)
Filing Fees (Non-Departmental)
property Tax (Non-Departmental)
TOTAL SERVICES & SUPPLIES $
CONTRACT SERVICES
Trustee/Debt Service Reports
(1040 Admin Svcs)
TOTAL CONTRACT SERVICES
DEBT SERVICE
Interest*
Principal**
TOTAL DEBT SERVICE
TOTAL ACTIVITY
FOR INFORMATIONAL PURPOSES ONLY. ALL SERVICES
& SUPPLIES AND CONTRACT SERVICES ARE SHOWN IN
OPERATING BUDGETS AS NOTED.
$
ACTUAL
1992-93
o
BUDGET
1993-94
$
$
o
o
640
3,800
450
o
o
o
500
8,000
5
55
13,450
o
ESTIMATED
1993-94
$
$
o
o
o
3,181
338
o
o
o
o
7,680
5
32
11,236
o
RECOMMENDED
1994-95
$
o
75
o
640
3,461
396
45
3,473
o
406
7,929
5
51
16,481
$
$
9,838
9,838
$
$
$
8,250
8,250
$
$
$
2,100
$
o
1 ,200
650
3,780
463
o
o
3,820
500
6,400
5
35
16,853
$ 830,479
470.000
$1,300,479
$1,326,798
$ 622,816
910,000
$1,532,816
$1,554,516
2,100
$ 622,816
910,000
$1,532,816
$1,546,152
$
$
$
8,850
8,850
$ 908,744
645.000
$1,553,744
$1,579,447
*
For presentation purposes, the interest expense is shown based on the fiscal year paid. As an Enterprise Fund, the
Year End Financial records accrue interest expense and the figures will differ.
**
Actual principal payments are not shown in the Year End Financial Statements because they are capitalized at the end
of the year. - 108 -
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INTERNAL SERVICES
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The Internal Services Fund was established to provide for a reserve to replace equipment
when the current inventory is used and no longer functional. Each department budgets
within its own operating budget for the amount of equipment usage based upon a
predetermined rate. That charge to the General Fund becomes income to the Internal
Services Fund, offsetting its operating costs and reserving funds for the future
replacement of equipment.
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The fund is also used to facilitate on-going maintenance and operation of equipment
serviced by the fund; for example, gasoline, tires and other operating costs for Police
Patrol Cars are also captured within this fund. In Fiscal Year 1994-95, the charges to
the Police Operating budget are based upon a charge of 44 cents per mile. This includes a
factor for operating costs as well as depreciation charges. The depreciation charges
result in reserve funds to be used for a replacement. The fund is also utilized for
copier and data processing equipment maintenance agreements.
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The 1994-95 Internal Service Fund includes the following three replacement projects: 1)
The replacement of one unmarked Police unit, originally purchased in 1989; 2) Replacement
of emergency light bars on 4 Police patrol vehicles to improve visibility and provide
additional safety during an emergency response; 3) As part of phase one of implementing a
Personal Computer (PC) Network System, approximately 23 older PC systems will need to be
replaced or upgraded. Recently, monitor and printer malfunctions have occurred, due to
the age of existing equipment. The budget provides an allowance for unscheduled
replacement of up to 2 printers and 2 monitors.
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This Budget activity is shown for informational purposes only.
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CITY OF DUBLIN
1994-95 PRELIMINARY BUDGET
PROGRAM
INTERNAL SERVICES
COST BY FUND
INCREMENT
TOTAL
ACTIVITY
INTERNAL SERVICES
SERVICE LEVEL
N/A
PERSONNEL SUMMARY
CUMULATIVE
TOTAL
JOB
CLASSIFICATION
INCREMENT
TOTAL
CUMULATIVE
TOTAL
FUND
Internal
Svcs
Total
$230,233
$230,233
No City personnel are
included in this
activity.
$230,233
$230,233
DESCRIPTION
ACTUAL
1992-93
RECOMMENDED
1994-95
BUDGET
1993-94
ESTIMATED
1993-94
PERSONNEL SERVICES
$
o
$
o
$
o
$
o
SERVICES & SUPPLIES
Office Supplies
Operating Supplies
Repairs & Maintenance
TOTAL SERVICES & SUPPLIES
$ 0 $ 500 $ 135 $ 250
29,314 31,100 28,850 30,000
20.521 25.325 20.700 21. 500
$ 49,835 $ 56,925 $ 49,685 $ 51,750
$ 0 $ 0 $ 0 $ 0
$136,436* $ 65,275 $ 65,578 $107,620
$ 88,805 $ 79,314 $ 79,614 $ 70,863
$275,076 $201,514 $194,877 $230,233
CONTRACT SERVICES
MACHINERY & EQUIPMENT
DEPRECIATION & REPLACEMENT
TOTAL ACTIVITY COST
*Capitalized to Fixed Assets (Not shown In Final 6/30/93 Financial Report)
- 110 -
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IMPROVEMENT ASSESSMENT DISTRICTS
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In ~he pas~ ~he annual Ci~y Budget has shown revenues and expendi~ures for servicing ~he
deb~ on Assessmen~ Dis~ric~ obligations. ~his is differen~ than the presen~ation made by
~he Independent Auditors in the preparation of the Comprehensive Annual Financial Report.
~he Auditors have shown the financial data as part of an Agency Fund.
An Agency Fund is used by the City to account for assets held by the City in a fiduciary
capacity. These funds carry out the specifications required by trust indentures,
ordinance, or other regulations. Revenues are col1ected and expenses made in accordance
with these lega1 documentS. This section of the Budget has been presented for
informational purposes.
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In the case of the Assessment Districts the City has an obligation only to advance Reserve
Funds funded by the original issue and to initiate foreclosure in oases where payment of
the assessllent is delinquent. Given that the City funds are not at risk, and the City
merely acts as a oonduit for monies collected to be forwarded to the Trustee, the Auditors
have suggested that the aooounting of these funds be presented only for informational
purposes and not for the purpose of adopting a budget.
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SAN RAMON ROAD SPECIFIC PLAN BONDS
In accordanoe with City council au~horization granted in Fiscal Year 1992/93, all of the
outstanding bonds on ~his issue were called on July 2, 1993. ~herefore, the City did not
levy any new assessments for Fiscal Year 1993/94. The remaining assets in this fund will
be used to maintain the improvements oonstructed by the Assessment Distriot. Es~imated
Fisoal Year 1993/94 Maintenance Expenses are $4,190. Estimated 1994/95 Maintenanoe
Expenses are $4,610. A11 maintenance activities are shown in the Traffio Signa 1 & street
Lighting Activity (2050).
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
This is a debt service fund, which makes payments on bonds issued to oonstruot a portion
of the Dublin Boulevard Extension improvements. A total of $2,350,000 in bonds were
originally issued on June 2,1992. The first payment of principal will oocur on september
2, 1994. The current debt service schedule provides for the full retirement of these
bonds in the year 2012.
Bach year ~he City requests that the County Tax collector plaoe on the annual property tax
bill an amount necessary to pay the principal and interest. The Trustee a180 holds a
reserve fund, which can be called upon in the event of a default. If this never occurs
the amount in reserves will be applied to the final debt service payment.
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A separate sohedule has been inoluded, which presents an estimate of financial activity
for this fund in Fiscal Year 1993/94 and Fiscal Year 1994/95. Since the Construction of
the improvements was completed excess construction funds will be transferred to the debt
service fund. This will serve to 10wer the amount which will need to be assessed to the
property owners in Fisoal Year 1994/95.
As previously noted, this information is presented for informational purposes, since tbese
activities are not a direct obligation of the City of Dublin. Staff ant.icipates tbat.
sufficient monies will be available to carry out the transactions required under the bond
doouments and applicable laws.
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FOR XNFORMATIONAL PURPOSBS ONLY
SUMMARY OF ESTIMATED FINANCIAL ACTIVITY
SAN RAMON RD SPECIFIC PLAN ASSESSMENT FUNDS
(FUND # 712)
(Prepared June 1, 1994)
Total Assets At Julv 1. 1993
$ 529,304.00
Estimated 93/94 Revenues
Estimated Prior Year Assessments
Estimated 1993/94 Interest Revenue
TOTAL ESTIMATED REVENUES FY 93/94
$
893
2,400
3,293
$
Estimated 93/94 Exoenditures
Interest Payments To Bondholders
principal Payments To Bondholders
Premium Paid For Early Call of Bonds
Estimated 93/94 Maintenance Expense
TOTAL ESTIMATED EXPENSES FY 93/94
$ 20,831
440,000
19,250
4.190
$ 484,271
Summary Of Estimated Fund Balance At 6/30/94
7/1/93 Beginning Balance:
$ 529,304.00
1993/94 Est Revenues:
3,293.00
(LesS) 1993/94 Est Expense:
(484.271.00)
6/30/94 EST FUND BALANCE:
$ 48,326.00
1994/1995 PROJECTIONS
As noted on the preceding page, all of the outstanding debt was paid as of 7/2/93. The
remaining funds will be used for the maintenance of improvements constructed by the
original Assessment District. In Fiscal Year 1994/95 $4,610 is budgeted in the Traffic
Signals and Street Lighting Activity (2040).
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FOR INFORMATIONAL PURPOSES ONLY
SUMMARY OF ESTIMATED FINANCIAL ACTIVITY
DUBLIN BOULEVARD EXTENSION ASSESSMENT DISTRICT
(FUND # 715)
(Prepared June 1, 1994)
Total Beainnina Assets At 6/30/93
Restricted Investments/Reserves
(Held By Trustee)
$ 121,210.04
Cash Held By City For Bond Payments
90,708.61
1992/93 Assessments Receivable
TOTAL BEGINNING BALANCE AT 6/30/93
168.41
$ 212,087.06
Estimated 1993/94 Revenues
Est. 93/94 Parcel Assessments
$ 235,585.50
Est. Interest Earnings Funds Collected
on Tax Bill & Held By City
2,500.00
Est. Interest Earnings On Reserve Fund
Held By Trustee
TOTAL ESTIMATED REVENUES FY 93/94
5,100.00
$ 243,185.50
Estimated 1993/94 Exoenditures
Est. Interest Expense
TOTAL EST 1993/94 EXPENSES FY 93/94
$ 170,649.50
$ 170,649.50
SUMMARY OF ESTIMATED FUND BALANCE AT 6/30/94
7/1/93 Beginning Balance:
1993/94 Est Revenues:
(LeSS) 1993/94 Est Expense:
6/30/94 EST FUND BALANCE
1994/1995 PROJECTIONS
Estimated Revenues
Property Tax Assessment Collections
Estimated Transfer of Excess Construction Funds
Estimated Debt Service Fund Interest
TOTAL ESTIMATED REVENUES FY 94/95
Estimated Exoenditures
Interest Pmt. 9/2/94
Interest Pmt 3/2/95
Subtotal Interest
$ 85,324.75
83,618.50
principal Pmt. 9/2/94
TOTAL ESTIMATED EXPENSES FY 94/95
- 113 -
$ 212,087.06
243,185.50
11 70,649.50)
$ 284,623.06
$ 215,136.00
12,970.00
8,315.00
$ 236,431.00
$ 168,943.25
65,000.00
$ 233,943.25
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DEPARTMENTAL SERVICE SUMMARIES
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Since the Budget is prepared by Program, Staff has prepared the following Departmental
Service Summaries which reorganize the Operating Budget by responsible Department. The
Departmental Service Summaries describe those budget activities for which each department
is responsible, those discrete services which are performed by each department, the number
of staff available within each department to accomplish those services and the total
recommended budget, including funding sources, necessary to perform those services.
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For the purpose of the summaries, funding sourceS have been classified as follows:
1. General Revenues (General Fund)
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2. Department Revenues Revenues generated by an individual department such as
Building Permits, Encroachment Permits, Business Licenses, Facility Use Fees, and
Charges for Service.
3. Restricted Funds - Revenues earmarked for a specific purpose or program such as
Assessment District Funds, State Gas Tax Funds, NPDES Funds, and Vehicle Abatement
Funds.
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The total Recommended Operating Budget for Fiscal Year 1994-95 is $14,259,544. Of this
amount, $11,566,063 is funded from General Revenues, $1,213,781 is funded from Department
Revenues and $1,479,700 is funded from Restricted Funds.
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DEPARTMENT: ADMINISTRATIVE SERVICES
STAFFING:
7
o
FTE City Employees
Contract Employees
TOTAL
7
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
,
BUDGET ACTIVITY: COST REVENUES REVENUES FUNDS
Administrative Services $ 459,919 $ 344,919 $ 115,000 $ 0
Building Management* 1,553,744 1,553,744 0 0
Insurance 134,000 131,500 2,500 0
Animal control 103,750 99,050 4,700 0
Disaster preparedness 32,283 32,283 0 0
Waste Management 667,237 27,100 0 640,137
Cable TV 19,683 19,683 0 0
TOTAL $2,970,616 $2,208,279 $ 122,200 $ 640,137
* Civic Center Lease ?ayment
SERVICES PROVIDED:
1. Personnel - City/Dougherty Regional Fire Authority (DRFA)
a. Wage/Benefit Admin (PERS Gov't Code 20000)
b. Recruitment
c. Workers' compensation Administration
d. Maintain Personnel Records
e. Coordinate Training
f. Labor Relations
g. Disciplinary/Grievance Administration
h. DRFA Wellness Program
i. City Customer Service Program
2. Public Information
a. Press Liaison
b. City Newsletter
c. Civic Center Tours
d. contribute to Chamber Newsletter
e. City promotion/Recognition Programs
f. Speakers' Bureau
g. Civic Education Program
3. Legislative Analysis
4. Coordinate Charitable Fundraising Drives
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5.
6.
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Contract Service Administration
Finance
a. Accounts Receivable
b. Revenue Receipting
c. payroll
d. Business Licenses
e. Financial statements
f. Audit work-up
g. Budget support
h. Trustee Functions/Debt Services
i. Accounts payable
j. Purchasing
k. Treasury Functions
l. Fixed Asset Management
m. Prepare Annual Reports
n. Respond to Requests from other Departments
o. Parking Citation Administration
p. Franchise Administration (Garbage, Cable TV, Gas, Electric, etc)
Data Processing
a. Training
b. IBM support to Mainframe
c. computer support to operating Departments
Insurance/Risk Management
a. participate in ABAG Insurance Pool
b. Liability and property Claims Administration
c. Review other insurance needs
d. Injury and Illness Prevention Program
12.
Animal Control
a. Vicious Dog Investigation
b. collection of stray Animals
c. Dead Animal Pick-up
d. Animal Licensing
e. Enforcement of City's Animal Related Ordinanoes
f. Animal Shelter services
13.
Disaster Preparedness
a. Revise, update emergenoy plans
b. Develop/Implement staff Training
c. Neighborhood self-Help Emergency Preparedness Workshops
d. Conduct Disaster Simulation Exercises
e. Organize Emergency operating Center
14.
waste Management
a. Review appropriateness of garbage rate increases
b. Implement waste reduction and diversion programs contained in the Source
Reduction & Recycling Element and Household Hazardous Waste Element
c. Administration of Mandatory Garbage Ordinance
d. Participate on county Solid Waste Management Authority
15.
community TV - Public Access Community Television
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~ DEPARTMENT: BUILDING & SAFETY ~
STAFFING:
1
2
FTE City Employees
Contract Employees
TOTAL
3
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL
COST
GENERAL
REVENUES
DEPARTMENT
REVENUES
BUDGET ACTIVITY:
Building & safety
$ 258,001
$
$
o
$ 258,001
TOTAL
$ 258,001
o
$ 258,001
SERVICES PROVIDED:
1. Plan Check
2. Building Inspection
3. Permit Issuance
4. Counter Availability
5. Business License Inspection
6. Homeowner Education Seminars
7. Housing Code Enforcement
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RESTRICTED
FUNDS
$ 0
$ 0
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DEPARTMENT: CITY COUNCIL
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STAFFING:
5
Councilmembers
Contract Employees
TOTAL
5
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY: COST REVENUES REVENUES FUNDS
City Council $ 115,514 $ 115,514 $ 0 $ 0
Non-Departmental 80,040 80,040 0 0
TOTAL $ 195,554 $ 195,554 $ 0 $ 0
SERVICES PROVIDED:
1. Legislative oversight of the City
2. Participation in County/State Organizations (Alameda County Mayor's Conference,
ABAG, League of California cities
3. community Promotions
a. Dublin Pride Week
b. St. Patrick's Day Celebration
c. Dublin Substance Abuse Council
4. Audit of City'S Financial Records
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~ DEPARTMENT: CITY MANAGER'S OFFICE ~
STAFFING:
4
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FTE City Employees
Contract Employees
TOTAL
4
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY: COST REVENUES REVENUES FUNDS
City Manager/City Clerk $ 258,826 $ 258,826 $ 0 $ 0
Election 12,475 12,475 0 0
Economic Development 74,622 74,622 0 0
TOTAL $ 345,923 $ 345,923 $ 0 $ 0
SERVICES PROVIDED
1. City
a.
b.
c.
d.
e.
f.
g.
h.
Clerk
Political Reform Act Administration
Elections Administration
Notary Public
Certification/Recordations
Records Management Program
Agendas, Minutes, comprehensive Index
Ordinance Maintenance & Muni Code Updates
Law Library Maintenance
2. Administration/Clerical Support for City Council
3. Annexation/Development Negotiations
4. Annual Goals & Objectives Program
5. Coordinate Economic Development
a. Staff contact for county Economic Development Board Program
b. Staff support for Business Task Force: Special Programs; Traffic/Land
use/Circulation; Outdoor Sales
c. Respond to site location requests for information
d. Prepare report on feasibility of a local economic development program
e. Business Attraction/Retention Programs
6. Complaint Investigation
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Financial Planning Budget/CIP Preparation
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Ordinance Enforcement
Fire Authority Administration
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Agenda Review and Development
11. Long Range Planning
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Supervision/coordination of Operating Department Activities
13.
Provide council information and recommendations on policy issues, City activities,
etc.
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14. Represent City with other agencies, intergovernmental organizations, etc.
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DEPARTMENT: FIRE
STAFFING:
Provided by Dougherty Regional Fire Authority
Budget Activities Directly Administered by this Department
FUNDING SOURCE
BUDGET ACTIVITY:
TOTAL
COST
GENERAL
REVENUES
DEPARTMENT
REVENUES
RESTRICTED
FUNDS
Fire Services
$2,756,398
$2,693,798
$ 62,600
$
o
TOTAL
$2,756,398
$2,693,798
$ 62,600
$
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SERVICES PROVIDED:
1. Administration & support
a. Overall Administration & Command
b. Communications
2. Fire Prevention
a. Review of new development & building projects for Fire Code compliance
b. Fire Prevention inspections on existing properties
c. Fire Investigations
d. Community Safety Education
3. Operations & Training
a. Training of Employees for Fire Fighting
b. Training of Employees for emergency medical services
c. Responses to fire & other non-medical incidents
d. Emergency Medical Responses
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DEPARTMENT: LEGAL SERVICES
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STAFFING:
Various attorneys provide services to City under contract
Budget Activities Directly Administered by this Department
BUDGET ACTIVITY:
TOTAL
COST
$ 127,170
$ 127,170
GENERAL
REVENUES
$ 85,720
$ 85,720
Legal Services
TOTAL
SERVICES PROVIDED:
1. Dougherty Regional Fire Authority Legal Counsel
2. Litigation
3. General Legal Services
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FUNDING SOURCE
DEPARTMENT
REVENUES
$ 41,450
$ 41,450
RESTRICTED
FUNDS
$ 0
$ 0
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DEPARTMENT: PLANNING
STAFFING:
9
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FTE City Employees
Contract Employees
TOTAL
9
II Budget Activities Directly Administered by this Department
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FUNDING SOURCE
BUDGET ACTIVITY:
TOTAL
COST
GENERAL
REVENUES
DEPARTMENT
REVENUES
RESTRICTED
FUNDS
Planning
$ 602,689
$ 469,789
$ 126,300
$ 6,600
TOTAL
$ 602,689
$ 469,789
$ 126,300
$ 6,600
SERVICES PROVIDED:
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1.
Prepare Dublin General Plan, required elements, implementation programs, amendments,
updates
a. Housing Element Implementation Program (Inclusionary Zoning Ordinance1
Affordable Housing studies)
b. Annual Report on GP
c. Zonin~ Consistency (rezoning)
2.
Process planning applications for private and public development proposals
3. Conduct project Review committee Meetings to coordina~e interagency processing.
4.
Maintain street address filing system
5.
Maintain planning application data base
6.
update Assessor Parcel No. - Zoning Maps
7.
Administer land use controls through zoning and subdivision regulations
a. Process Zoning Approval Plan Checks
b. Process Zoning Complaints
c. Maintain Sign Inventory
d. CUP Monitoring/Annual Review
8.
Coordinate compliance with California Environmental Quality Act (CEQA/NEPA)
9.
Implement Eastern Dublin Plans
a. Prepare and maintain Eastern Dublin monitoring system regarding implementation
programs and mitigation measures.
b. Carry out planning related implementation programs (establish scenic corridor
policies and standards; consult with resource management agencies and similar
programs.
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Prepare Zoning Ordinance Amendment Studies
a. signs
b. Outdoor Sales
Monitor and meet with representatives regarding activities which may directly impact
the City.
a. Dougherty Valley proposals
b. ABAG land use and housing programs
c. Alameda Co. Airport Land Use Commission Programs
d. Alameda Co. East County Area Plan
e. Economic Development Advisory Board Programs
f. State Department of Finance population Data
g. LAVWMA proposal
h. Alameda Co. Development on Santa Rita Property
i. camp Parks plans and activities
j. East Bay Regional Park District plans
k. Pleasanton General Plan Update
l. DSRSD Plans
m. Tassajara Valley plan
Provide public information to increase public understanding of City policies and
programs
a. Customer satisfaction survey
b. Provide demographic estimates and forecasts to public
c. Assist in providing information regarding housing assistance programs
d. Counter availability
e. Courtesy Newspaper Notices
13.
Provide technical planning services to other departments and agencies
a. Assist in TVTC Subregional Transportation Plan
b. Assist congestion Management Agency Programs
c. Assist BART parking Lot Designs
d. Business License Application Review regarding zoning regulations
e. participate in Alameda Co. community Development Block Grant Programs
f. participate in Tri-valley Affordable Housing Committee
g. Participate on LAVTA Technical Advisory Committee
h. Conduct Garbage Service Exemption Inspections
14.
Assist Planning Commission
a. Provide Staff support to Planning Commission
b. Prepare and maintain minutes
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I DEPARTMENT: POLICE SERVICES I
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STAFFING:
.5
33.0
FTE City Employees
Contract Employees
TOTAL
33.5
Budget Activities Directly Administered by this Department
BUDGET ACTIVITY:
TOTAL
COST
GENERAL
REVENUES
Police Services
$3,280,018
$3,210,168
TOTAL
$3,280,018
$3,210,168
SERVICES PROVIDED:
1. Patrol
2. Traffic Enforcement
3. Criminal Investigation
4. special Investigations (Narcotics/Vice)
5. Juvenile Investigation
6. Crime Prevention
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Public Office
8.
criminal Records
9.
Process Criminal Evidence
10.
Process Parking citations (Administrative Review)
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FUNDING SOURCE
DEPARTMENT
REVENUES
$ 57,500
$ 57,500
.
RESTRICTED
FUNDS
$ 12,350
$ 12,350
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DEPARTMENT: PUBLIC WORKS
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STAFFING:
7.00
11.42
FTE City Employees
Contract Employees
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TOTAL
18.42
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FUNDING SOURCE
TOTAL GENERAL DEPARTMENT RESTRICTED
BUDGET ACTIVITY: COST REVENUES REVENUES FUNDS
Building Management* $ 324,670 $ 324,670 $ 0 $ 0
Traffic Signals &
Street Lighting 289,815 0 0 289,815
Public Works Admin 292,563 277,405 9,000 6,158
Street Maintenance 280,259 65,209 0 215,050
Street Sweeping 73,360 0 0 73,360
Street Tree Maint 59,070 49,320 0 9,750
Street Landscape Maint 271,430 162,520 0 108,910
Park Maintenance 586,325 586,325 0 0
Engineering 316,876 151,206 48,100 117,570
TOTAL $2,494,368 $1,616,655 $ 57,100 $820,613
* Excludes Civic Center Lease Payment
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SERVICES PROVIDED
1.
Building Management
a. Provide preventative maintenance repair, minor improvements & supervision of
Building Maintenance contractors for Civic Center, corporation Yard, Senior
Center, Shannon Center, & Swim Center Bathhouse
b. Janitorial Service for Civic Center
c. Provides various Building Management Services including alarm servi~e, pest
control, elevators, window cleaning, carpet cleaning, plant care, floor mats
d. Meeting Room Set-up
e. Provide for gas, electric, water, sewer and telephone service for Civic Center
& corporation Yard
2.
Traffic Signals & Lighting
a. Traffic Signal energy & maintenance
b. Street Light energy & maintenance
3.
Public Works Administration
a. Administer/supervise Engineering & all maintenance activities
b. Process citizen complaints & requests for service
4.
Street Maintenance
a. Street Repair for overlay program
b. Temporary/Emergency Street Repair
c. Street Repair for slurry seal - 127
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d.
e.
f.
g.
h.
1-
j.
k.
Drainage Maintenance
Storm patrol/Clean-up
sign Repair/Maintenance
striping/Marking
Guardrail Repair
Right-of-Way Weed Control
Bike Path Maintenance
Slurry seal Program
5.
Street sweeping
street Tree Maintenance
a. Tree Brush/cutting & trimming for privately owned trees in public R-O-W
b. Tree Staking of City-owned trees
c. pruning of City-owned trees
d. Tree watering/fertilizing non-irrigated street trees
e. Tree removal/planting of City-owned trees
f. Contract spraying
6.
street Landscape Maintenance
a. Litter pick-up, trash can piCk-Up
b. Bedding Maintenance/weeding
c. Turf Maintenance
d. Irrigation Maintenance
e. Paver Stone Maintenance
f. Installation of Holiday Banners
g. Traffic Control for Community Events
h. Illegal Sign/hazards and Graffiti Removal
i. Rodent Control
j. Leaf Clean-up
k. San Ramon Road banner installation (City only)
l. Roadside weed clean-up
7.
8. Park
a.
b.
c.
d.
e.
f.
g.
h.
1-
j.
k.
1.
m.
Maintenance
Turf Maintenance
Tree Maintenance
Irrigation Maintenance
Bedding Maintenance/Weed Control
Ballfield Maintenance
Playground Maintenance
Litter PiCk-up
Restroom Maintenance
Fountain Maintenance
Maintenance of pools ide equipment
Drainage Maintenance
Playcourt Maintenance
Miscellaneous Maintenance
1) Gravel Paths
2) Lighting
3) Unimproved R-O-W
4) Sign Maintenance
5) Rodent Control
6) Community Events
7) City Directed Training
8) Striping/Marking
9) Deck Cleaning
10) Parking Lot Sweeping
11) Trash can pickup
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10.
Engineering
a. Traffic Engineering
1) speed surveys
2) Development Impact Studies
3) Citizen/Council Traffic Safety Studies
b. Design & Implementation of community Improvement and street Capital Projects
c. Implementation of NPDES, congestion Management Agency and other mandated
programs
d. Engineering Plan Review and Checking
e. Inspection of private work in existing and future Public R-O-W
f. City Mapping
g. Engineering for Assessment Districts
h. Attend and/or monitor the following agencies and committees:
1) Tri-Valley Transportation Council (TVTC) and Technical
Subcommittee of TVTC
2) Alameda county Transportation Advisory Committee (ACTAC)
3) Caltrans I-580/I-680 Committee
4) Congestion Management Authority (CMA) and technical subcommittees
5) Alameda county Flood Control & Water Conservation District, Zone 7
6) Dublin San Ramon Services District (DSRSD)
7) Alameda County Transportation Authority (ACTA)
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DEPARTMENT: RECREATION
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STAFFING:
7.50
.20
31,931.50
FTE City Employees
Contract Employees
(HOurs) PT City Employees
TOTAL
7.70
31,931.50
(HOurs)
Budget Activities Directly Administered by this Department
FUNDING SOURCE
TOTAL
TOTAL GENERAL
COST REVENUES
$ 177,536 $177 , 536
8,000 8,000
26,543 26,543
1,000,238 519,478
16,490 8,620
$1,228,807 $740,177
. DEPARTMENT
REVENUES
RESTRICTED
FUNDS
BUDGET ACTIVITY:
Library Service
Cultural Activity
Heritage Center
Recreation
Dublin cemetery
$ 0
o
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480,760
7,870
$
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o
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$488,630
$
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SERVICES PROVIDED
1.
Recreation Administration
a. Public Information
1) Quarterly Recreation Brochure
2) Press Releases
b. Parks & Recreation Commission
c. Facility scheduling
1) Civic Center
2) Shannon Center
3) School Facilities
d. Information & Referral
e. Park & Facility Planning
f. Parks & Recreation Master Plan
g. Monthly Park Service Request Report
h. Quarterly Recreation Reports
i. Youth Sports Liaison Committee
2. playgrounds
a. After School Recreation (3 sites)
b. Summer Playground Program (3 sites)
c. camp Shannon
d. Winter Wonderland Holiday Camp
3. Shannon Center
a. Maintain & operate Shannon Center
4. Preschool
a. Shannon Center Preschool (3 classes/session - 3 sessions from Sept to June)
b. Tenderfoot Summer Day Camp
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6.
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14.
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Teens
a. Noontime Recreation Program (3 days/week at Middle School)
b. Afterschool Recreation Program (5 days/week at Middle School)
c. Friday Night Out activities
d. Pool Bashes
Adult Sports
a. Sports Leagues (Basketball, softball & volleyball)
b. Open Gym - Basketball
c. Dublin sports Grounds sCheduling
Youth sports
a. sports Leagues (Softba1l/T-ball and Basketball)
b. sports Clinics and camps
Special Events
a. Citywide Flea Markets (2)
b. Halloween Spooktacular
c. Tree Lighting ceremony
d. Breakfast with Santa
e. St. patrick's Day Celebration
f. Easter Eggstravaganza
Senior Citizens
a. Maintain and operate Senior Center
b. Information and Referral
c. Meals Program (3 days per week)
d. Cooperative services (Health Insurance and Counseling Advocacy Program, Legal
Assistance for Seniors)
e. Volunteer Program
f. Education and Recreation (ciasses, trips, special ~vents, dances, etc.)
g. Monthly Newsletter
h. Senior Center Advisory Committee
Leisure Enrichment Classes
a. 100 Classes offered per quarter
Aquatics
a. Maintain and operate Dublin Swim Center
b. Recreational swimming
c. Instructional Programs
d. specialty Programs (lap swimming, water aerobics, swim team, diving, etc.)
e. Pool Rentals
f. Jr. Lifeguard/Aid Programs
Library Services
a. Supplement county Library services (14 hours/week)
Cultural Activities
a. Coordinate activities of Dublin Fine Arts Foundation
Heritage Center
a. Heritage Task Force
b. Maintain and operate Heritage Center
c. Coordinate burials at Dublin Cemetery
d. Maintain burial records at Dublin cemetery
e. Heritage Center Scheduling
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