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HomeMy WebLinkAbout6.2 CitywideStrLightng ., I\, . CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: AUGUST 8, 1995 SUBJECT: Public Hearing: Citywide Street Lighting Maintenance Assessment District 83.1 (prepared by: Lee Thompson, Public Works Director) EXHffiITS ATTACHED: 1) ! 2) I Resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment) Engineer's Report and Assessment Diagram /7 _ RECOMMENDA TION: ,(' ~ 1) 2) 3) 4) 5) Open public hearing Receive Staff presentation and public comment Question Staff and the public Close public hearing and deliberate Adopt resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment .ANCIAL STATEMENT: The proposed district cost estimate for Fiscal Year 1995-96 is $395,908. This amount includes the energy and maintenance cost associated with both City owned and PG&E owned street lights throughout the City. This cost estimate also includes a contribution of $103,196 towards the cost of acquiring PG&E owned street lights for the purpose of reducing maintenance costs and future assessments to property owners within the District and a reserve of $88,220 for future pole replacement. An estimated $192,490 is the proposed assessment to property owners for Fiscal Year 1995-96 cost. Although this total levy might vary somewhat based on the final parcel information developed between now and the time the City conveys the levy to the County Assessor, it is proposed that the actual assessment to each individual property owner remain at the same rate for Fiscal Year 1995-96 as was levied in Fiscal Year 1994-95 (i.e. rates would be frozen for Fiscal Year 1995-96). DESCRIPTION: In 1983, the City Council formed a Citywide Street Lighting Assessment .Qistrict to replace the County of Alameda Lighting Service Area. This Assessment District finances the cost of energy and maintenance associated with street lights owned by both the City and PG&E. Over the past year, the City and other Alameda County jurisdictions have been involved in a joint Street Light Acquisition Group for the purpose of acquiring the lights that are currently owned by PG&E. This assessment district funds the maintenance and repair cost of street lighting in the City of Dublin. By far, the greatest portion (over 90%) of the maintenance cost is the energy bill the City receives from PG&E. The rates .------------------------------------------------------------------------- . D 2 COPIES TO: ITEM NO. . 9 . ". c'Tt Y FILE ,. .. paid to PG&E include electricity ( unmetered service) and the cost of the specific street lighting maintenance . which PG&E performs under each rate. Residential area street lights and some of the older arterial street lights. are owned and maintained entirely by PG&E. The arterial street lights which were installed as part of City projects are owned by the City, and the rate paid to PG&E for those lights is proportionally lower. PG&E maintains bulbs, photocells, and lenses under the rate charged for the City-owned street lights. The City is responsible for other repairs and maintenance, including head replacement, fuses and other parts, accident damage repair, and so forth. This work is presently being performed through a contract with Alameda County. A very small portion of the cost funded by the assessment district is administrative in nature. This includes preparation of the Engineer's Report, the cost of collection charged by the County Assessor, a small delinquency percentage, and some ongoing Staff time to monitor maintenance of the street lighting system. F or Fiscal Year 1995-96, the scope of the work for the district will also include a portion of the purchase cost street lights. The 1972 Act Assessment Districts are "benefit" districts; in other words, a benefit is provided to property owners in return for assessments levied. Residential property owners receive the benefit of lighting on their specific streets and also the benefit of lighting on arterial and collector streets which are used to access their homes. Commercial property owners receive the benefit of lighting on the arterial streets on which their businesses are located and on the streets used to access those streets. Street lighting is primarily considered to be "safety lighting" and reduces the City's liability exposure in relation to traffic safety and, to some extent, crime prevention. At the City Council meeting of July 25, 1995, the City Council reviewed options for funding the street light acquisition. The City Council determined that the Street Light Maintenance Assessment District would contribute the $103, 196 that is currently budgeted for purchase of street lights, plus any savings that are achieved in Fiscal Year 1995-96 through purchase of the lights. The balance of the purchase cost is to be paid from t. City's General Fund so that savings in future years can be passed on to Dublin property owners. For Fiscal Year 1995-96, it is proposed that the assessment be frozen at the same rate as the last two years' assessments. This would mean a $19.34 assessment for a single-family or condominium lot, $116.04 per apartment building and $106.37 per acre for commercial lots. Staff recommends that the City Council conduct a public hearing, deliberate, and adopt the resolution approving engineer's report, confirming diagram and assessment, and ordering levy of assessment. g:\ad\83-J\agsthrg2 . RESOLUTION NO. -95 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN . APPROVING ENGINEER'S REPORT, CONFIRMING DIAGRAM AND ASSESSMENT, AND ORDERING LEVY OF ASSESSMENT CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 WHEREAS, by its Resolution No. 88-95, which amended Resolution No. 27-95, a Resolution Directing Preparation of Annual Report for City of Dublin Street Lighting Maintenance Assessment District No. 83-1 (the "District"), this Council designated the City Engineer as Engineer of Work and ordered said Engineer to make and file a report in writing in accordance with and pursuant to the Landscaping and Lighting Act of 1972; and WHEREAS, said report was made and filed with the City Clerk and duly considered by this Council and found to be sufficient in every particular, whereupon it was determined that said report should stand as Engineer's Report for all subsequent proceedings under and pursuant to the aforesaid Resolution and that August 8, 1995, at 7:00 p.m. in the Council Chambers, Dublin Civic Center, 100 Civic Plaza, Dublin, California, was appointed as the time and place for a hearing by the Council on the question of the levy of the proposed assessment, notice of which hearing was published and posted in accordance with the Landscaping and Lighting Act of 1972; and WHEREAS, at the appointed time and place, said hearing was held, and all persons interested desiring to be heard were given an opportunity to be heard, and all matters pertaining to said levy were heard and considered by this Council, and this Council thereby acquired jurisdiction to order said levy and confirmation of diagram and assessment prepared by and made a part of the report of said engineer to pay the est and expenses thereof; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby approve that: (a) The property owners owning more than fifty percent of the area of assessable land within the District had not, at the conclusion of said hearing, filed written protests against the said proposed levy, or against the Engineer's Estimate of costs and expenses, or against the maps and description, or against the diagram or the assessment to pay for the costs and expenses thereof; (b) The public interest, convenience, and necessity require that said levy be made; (c) The District benefited by said improvements and to be assessed to pay the costs and expenses thereof, and the exterior boundaries thereof are as shown by a map thereof filed in the office of the City Clerk, which map is made a part hereof by reference thereto. PASSED, APPROVED AND ADOPTED this 8th day of August, 1995. AYES: NOES: ABSENT: Mayor .TEST: City Clerk 0"~ Z ~:.:li ~; ;. :~ ~r '"" "...11.. . ,. ~.!iii lik.~...-.~ 'rJt. iJ ~ l'i i~;:;a fJ __ .'ReSa~ I . CITY OF DUBLIN STREET LIGHTING MAINTENANCE ASSESSMENT DISTRICT NO. 1983-1 FISCAL YEAR 1995-96 ENGINEER'S REPORT . CONTENTS 1. Assessment: Including Estimate of Costs, and Method of Apportioning (Assessment Roll Under Separate Cover) 2. Assessment Diagram . ~'~ ,rr ;-.~~ '':' !~. ~T ". '. ..' ..,.. ~ ~ U;J~./i~ ~~~:l.;;;j ~ tY\3;Y).ee..v s 'KepOy-l- ~ n; ~8.r.:wv\ 'b . . . ASSESSMENT WHEREAS, on March 13, 1995, the City Council of the City of Dublin, California, pursuant to the provisions of the Landscaping and Lighting Act of 1972, adopted its Resolution Directing Preparation of Annual Report for Maintenance Assessment District 1983-1 for the acquisition and maintenance of improvements more particularly therein described; and WHEREAS, said Resolution directed the undersigned to prepare and file a report pursuant to Section 22565, et. seq., of said Act; NOW, THEREFORE, the undersigned, by virtue of the power vested in me under said Act and the order of the Council of said City, hereby make the following assessment to cover the portion of the estimated cost of acquisition of and maintenance of said improvements and the cost and expenses incidental thereto, to be paid by said District. ESTIMATE OF COSTS (1) (2) (3) As Preliminarily As Finally As Filed Approved Approved Cost of Maintenance $195,179 $195,179 Improvements $103,196 $103,196 Incidental Expenses $ 97,533 $ 97,533 TOTAL COST $395,908 $395,908 Estimated 1995-96 Revenue from Prior Year Assessments $4,478 $4,478 Estimated 1995-96 Interest Income Applied to 1995-96 Operating Costs $6,720 $6 720 Reimbursement from Pole Knockdowns $4,000 $4,000 Estimated Surplus from 1994- 95 Fiscal Year $188,220 $188,220 NET TO BE ASSESSED FOR FISCAL YEAR 1995~96 $192,490 $192,490 Assessment per factor rate of "I" $19.34 $19.34 2 As required by said Act, a diagram is hereto attached showing the exterior . boundaries of said street light maintenance assessment district and also the lines and dimensions of each lot or parcel of land within said landscaping maintenance assessment district as the same existed as of March 1, 1995, each of which lots or parcels having been given a separate number upon said diagram. I do hereby assess the net amount to be assessed upon all assessable lots or parcels of land within said street light maintenance assessment district by apportioning that amount among the several lots or parcels in proportion to the estimated benefits to be received by each such lot or parcel from the acquisition and maintenance of said improvements, and more particularly set forth in the list hereto attached and by reference made a part hereof. Said assessment is made upon the several lots or parcels of land within said street light maintenance assessment district in proportion to the estimated benefits to be received by said lots or parcels respectively from the acquisition and maintenance of said improvements. The diagram and assessment numbers appearing herein are the diagram numbers appearing on said diagram, to which reference is hereby made for a more particular description of said property. The scope of work includes the cost of energy and maintenance of street lights within the City of Dublin. The scope of work shall also include the cost of purchase of street lights. Each lot or parcel of land assessed is described in the assessment list by reference to its parcel number as shown on the Assessor's Maps of the County of Alameda for the Fiscal Year 1995-96 and includes all of such parcels excepting those portions thereof within existing public roads or rights of way to be acquired in these proceedings for public road purposes. For a more . particular description of said property, reference is hereby made to the deeds and maps on file and of record in the office of the County Recorder of said County. Because the names of the several owners are unknown to me, I hereby place the word "unknown" opposite the number of each lot of parcel ofland assessed, the amount assessed thereon, and the number of the assessment. Dated: 7/18/95 City Engineer . 3 . . ". ENGINEER'S COST ESTIMATE FISCAL YEAR 1995-96 . The estimated cost for the maintenance of improvements described in this Report for Fiscal Year 1995-96 is as follows: Maintenance (1) Electric Energy $183,657 (2) Contract With Caltrans $300 (3) Replacement of Pole Knockdowns $4,300 (4) California Street Light Association $845 (5) Other Repairs and Maintenance Costs $2,500 (6) Administration $3,577 $195,179 Improvements $103,196 Incidentals (1) Engineer's Report and Proceedings $2,100 (2) Cost of Collection (County of Alameda) $3,272 (3) Delinquencies $3,941 (4) ContingencieslReserve $88,220 $97,533 . TOTAL: $395,908 . 4 .. '. :METHOD OF APPORTIONMENT OF ASSESS:MENT The assessments shall be spread using a method of "factor rates" assigned to different land uses. . The establishment of the apportionment of a factor rate of "I " will be calculated by dividing the total assessment of the year by the sum of factor rate numbers assigned wherein the factor rates are assigned as follows: Use (x = any single digit number) Factor Rate ex 1/2 if vacant) Ox 1 x & 73 22 23 24 3x 4x 5x 6x (except 65) 7x (except 73) 8x 9x 65 xx9 Exempt Single Family Residential & Condo Duplexes Tri-Plexes Four-Plexes Commercial Industrial Rural Institutional Apartments Commercial Commercial Cemeteries Common Open Space o 1 2 3 4 5.5/ac. 5.5/ac. 0.5 5.5/ac. 6 5.5/ac. 5.5/ac. o o The assessment of each parcel shall be established by multiplying the factor rate for that parcel by the . apportionment for a factor rate of 1. . 5 . . . I' .r CITY OF DUBLIN LANDSCAPING AND LIGHTING MAINTENANCE ASSESSMENT DISTRICT 83-1 CERTIFICATIONS FISCAL YEAR 1995-96 I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Engineer's Report, including Assessment, in the amounts set forth In Column (1), with the diagram thereto attached, was tiled with me on July 19, 1995. I, the City Clerk of the City of Dublin, California, hereby certi . hat the foregoing Assessment, with the diagram thereto attached, was preliminarily approved and confirmed by the City Council of said City by its Resolution No.89-95 duly adopted by said Co c'l on July' 5, 1995. f~L I, the City Clerk of the City of Dublin, California, hereby certify that the foregoing Assessment, with the diagram thereto attached, was finally approved and confirmed by the City Council of said City by its Resolution No. -95 duly adopted by said Council on August 8, 1995. 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