HomeMy WebLinkAbout6.2 EncroachmntFeeSchedule
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SUBJECT:
EXHffiITS ATTACHED:
RECOMMENDATION:
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FINANCIAL STATEMENT:
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CITY OF DUBLIN
AGENDA STATEMENT
City Council Meeting Date: May 8, 1995
Public Hearing: Revision to Encroachment Fee Schedule
(Fee for Permit to Install Banner on City Banner Poles)
and Modification to City Banner Policy
Report by: Public Works Director Lee Thompson
1) / Resolution for Fee Revision (including revised fee schedule)
2) / Resolution for Banner Policy Revision (including policy)
3) / Current permit fee schedule
4) I Current banner policy
1)
2)
3)
4)
5)
Open public hearing
Receive Staff presentation and public comment
Question Staff and the public
Close public hearing and deliberate
Adopt resolutions
The current fee for a permit to install a banner on the City's banner
poles is $50.00. The estimated cost for the City to install and
remove a banner is $400. If interim maintenance is required, the cost
would increase depending on the number of hours of maintenance
required.
DESCRIPTION: During the 1992-93 Fiscal Year, the City Council determined to
discontinue issuance of perrnjts to non-profit organizations for use of the City's banner poles on San
Ramon Road. This was done as a cost-saving measure and became effective July 1 of1993.
The average cost for the City's maintenance crew to install and remove a banner from the banner poles was
about $400 at the time the service was discontinued. This cost included rental of a lift and placement of
traffic control devices on San Ramon Road, as well as the actual labor time involved in installing and
removing the banner. If the banner needed to be maintained due to wind damage during the time it was up,
the cost increased.
The adopted permit fee for use of the San Ramon Road banner poles is $50.00. At the time that permit
issuance was discontinued, the City Council specified that an organization could pay the entire cost of
installation. Staffhas received a number of inquiries about use of the banner poles since that time;
however, none of the organizations expressed an interest in paying the cost.
Recently, the Rowell Ranch Rodeo applied for a permit to install a banner utilizing their own professional
installer. The City Council approved the request. The conditions attached to the permit specified that the
professional installer provide a certificate ofliability insurance naming the City as an additional insured and
provide a traffic control plan for approval prior to installing the banner. The City Council directed Staff to
prepare a revised banner policy and revised fee schedule to reflect two options: (1) that the applicant
could pay the entire cost of installation/maintenance/removal by the City's maintenance crew OR (2) that
the applicant could provide a professional installer which met insurance and traffic control requirements.
,
A public hearing is scheduled for this item because of the modification to the fee schedule; the policy
change has been included as part of the same item for the sake of expediency. It should be noted that the
ONLY change to the fee schedule is to add the "Installation Options" section as shown on Page 3 of the
fee schedule. None of the other encroachment permit fees are proposed to be changed at this time.
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Copies to:
Building Industry Assoc.
CITY CLERK
FILE ~
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The fee schedule and policy modifications are as follows:
The $50.00 fee is proposed to remain as a processing fee, whether the applicant chooses to have the City
install the banner or provides their own installer. This processing fee covers the cost of reviewing the
paperwork, inspecting the banner itself, and coordinating the installation. The Staff time to review the
application is the same for either option.
If the applicant chooses to have the City crew install the banner and pay the actual cost of the work, it is
proposed to require a $500 deposit to cover the cost. If the cost is less than $500, the balance of the
deposit would be returned to the applicant. If the cost exceeds $500 (for example, due to needing interim
maintenance), the applicant would be billed for the balance of the cost. A deposit agreement similar to the
one used for developer deposits would be required.
If the applicant chooses to use a professional installer, the installer would be required to provide the same
insurance coverage as the applicant. In other words, liability insurance certificates naming the City as
additional insured would be required from BOTH the applicant and the installer. The applicant's insurance
would cover the banner construction, and the installer's insurance would cover the work being performed
in the public right-of-way and the physical installation of the banner. In addition, the installer would need
to provide a traffic control plan for City Staff approval prior to performing the work and would be required
to sign an agreement to provide interim maintenance of the banner in the event of wind damage. These
measures are intended to reduce the City's liability exposure.
While many nonprofit organizations would not be able to pay the actual cost of installation by the City
maintenance crew, it is possible that some of the organizations could get a professional installer at a
reduced price or as donated labor. Therefore, this change may allow more organizations to take advantage
of this advertising location. Staff recommends that the City Council conduct a public hearing, deliberate,
and adopt the resolutions.
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING FEE SCHEDULE FOR ENCROACHMENT PERMITS
(REVISION TO FEE
FOR USE OF CITY'S BANNER POLES)
WHEREAS, on May 10, 1993, the City Council adopted a fee schedule for encroachment
permits; and
WHEREAS, the May 10, 1993 adopted fee for a permit to install a banner on the City's
banner poles is insufficient for the City to recover its costs in providing the service of installing the banner;
and
WHEREAS, the City wants to provide two options for organizations wishing to advertise
events on the banner poles in accordance with the adopted policy for use of the poles;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
adopts the revised encroachment permit fee schedule attached hereto as Exhibit A, said revision pertaining
to the fee for use of the banner poles only.
PASSED, APPROVED, AND ADOPTED this 8th day of May, 1995.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
g: lagenmisc\resepfee
EXHIBIT 1
Resolution for Fee Change
and Revised Fee Schedule
(Revision to Banner Fee on Page 3 onlv)
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CITY OF DUBLIN
FEE SCHEDULE - ENCROACHMENT PERMITS
AND OVERSIZE VEIDCLE PERMITS
ENCROACHMENT PERMITS:
BASIC PERMIT FEE:
$10.00
PLAN CHECKING FEE:
Actual cost of checking plans (time and materials
plus overhead). Deposit required.
RESURFACING SURCHARGE:
$50.00 for the first 50 square feet of trench; $1.00
per square foot thereafter.
1 linear foot to 100 linear feet:
$80.00 minimum
INSPECTION FEES:
1. Transverse and longitudinal trenches
road cuts, and other street excavation
work, including surface restoration:
Over 100 linear feet:
$80.00 plus $0.50 per linear foot
in excess of 100 linear feet.
2. Constructing concrete sidewalk, curb,
and gutter:
1 linear foot to 50 linear feet:
$80.00 minimum
Over 50 linear feet:
$80.00 plus $0.10 per linear foot
in excess of 50 linear feet.
(Where both sidewalk and curb and gutter are being constructed, inspection fees will be charged for
each item.)
3. Constructing concrete driveways:
Residential:
$50.00
Commercial:
$100.00
4.
Constructing drain inlets, manholes,
and connections to same:
$80.00 each
Continued next page
EXHIBIT A OF RESOLUTION 1
Revised Fee Schedule
Page 1 .!iil;:::iiil>>!:::sil.lll::f:.::I~::lijg~~::~)::::::::::!:~:::!:::::::::::~:::::~:~:~::!::::::~::~:::::::::::~:::.~::.
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ENCROACHMENT FEES, cont'd
5. Asphalt concrete paving, curb and gutter
tie-in, etc.
1 square foot to 100 square feet:
$80.00 minimum
Over 100 square feet:
$80.00 plus $0.10 per square foot
in excess of 100 square feet.
6.
Temporary street or lane closures:
$25.00
7.
Miscellaneous work:
$80.00 minimum. (Actual cost of
inspection on basis of time and
materials plus overhead.)
Where work will include more than one operation (e.g., pavement cut plus sidewalk replacement), the minimum
inspection fee shall apply to the first item and one-half the minimum inspection fee shall be applied to each of
the other items.
All encroachment work shall be limited to the hours of 8:00 a.m. to 5:00 p.m. weekdays unless otherwise
specified on the permit.
Overtime and/or weekend inspection charges will be billed at actual cost (labor and vehicle) plus
overhead. A deposit will be required based on the number of overtime/weekend hours estimated for the
work being performed.
Single Trip Permits
$16.00
The above fees may be reduced or waived with approval of the City Manager.
OVERSIZE VEHICLE PERMITS
BASIC FEES:
Annual Permits
$90.00
LOADS OR MOVES REQUIRING ENGINEERING OR TRAFFIC CONTROL:
Oversize vehicles or building moves of a dimension requiring prior engineering, lane closures, traffic
control, or other inspection time shall be charged the actual cost of the service provided by the City. A
$250.00 minimum deposit shall be required.
The above fees may be reduced or waived with approval of the City Manager.
Continued next page
Page 2
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ENCROACHMENT FEES. cont'd
SAN RAMON ROAD BANNER POLES
BASIC FEE FOR USE:
$50.00
This fee for use of the San Ramon Road banner poles may not be reduced or waived.
Conditions pertaining to these installation options are stated in the City's Banner Policy and shall be attached to
the permit.
Page 3
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RESOLUTION NO. -95
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
ADOPTING POLICY FOR USE OF CITY BANNER POLES
ON SAN RAMON ROAD
WHEREAS, the adopted policy for use of the banner poles provides only the option that
the City maintenance crew will install the banner; and
WHEREAS, the City would like to provide more than one option to organizations wishing
to use the City's banner poles to advertise events;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin
adopts the revised policy for use of the City's banner poles which is attached hereto as Exhibit A.
PASSED, APPROVED, AND ADOPTED this 8th day of May, 1995.
AYES:
NOES:
ABSENT:
Mayor
ATTEST:
City Clerk
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EXHIBIT 2
Resolution for Policy Change
and Revised Banner Policy
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EXHmIT "A"
POLICY OF THE CITY OF DUBLIN
REGARDING INSTALLATION OF ADVERTISING BANNERS
WITHIN THE PUBLIC RIGHT-OF-WAY
INTENT: This policy is to regulate the installation, materials, scheduling, removal, insurance, and
other items related to banners placed within the City of Dublin right-of-way.
ELIGIBILITY: Nonprofit organizations advertising activities which benefit City of Dublin residents
may apply for a permit to erect and maintain a banner.
APPROVING AGENCY: The Public Works Director shall be the approving entity for applications
wherein all guidelines of this policy are clearly met and shall issue an encroachment permit for same. The
City Council shall be the approving entity where exceptions to the policy are requested or where the Public
Works Director has denied the permit. If such applications are approved by the City Council, the Public
Works Director shall issue the encroachment permit. The banner shall be installed by the City of Dublin
maintenance department.
FEES: The applicant shall be charged an encroachment permit fee for usage of the banner poles.
There shall be no possibility of waiver of the fee. The applicant shall additionally be required to pay the
cost of installation or provide a professional installer as noted under "Installation Options" below.
INSTALLATION OPTIONS: The applicant shall have the following options for installation of the
banner:
a) If the applicant wishes the City maintenance crew to install the banner, the applicant shall
deposit a minimum of $500 with the City to cover the cost of installation and removal. The applicant
shall agree to pay the actual cost of installation and removal, as well as any cost of interim maintenance
of the banner.
b) If the applicant wishes to provide a professional installer, the installer must submit a
certificate of liability insurance which names the City as an additional insured (in additional to the
certificate submitted by the applicant) and must submit a traffic control plan for review and approval by
the Public Works Department. The installer must additionally agree in writing to maintain the banner
during the time the banner is on the banner poles.
TIME LIMITS: The application for banner installation shall be submitted not later than one month in
advance of the desired installation of the banner, and no sooner than one year in advance of the proposed
installation.
Anyone agency may not erect a banner any more frequently than four times in anyone calendar year.
No banner, for any event, may be erected for longer than two weeks and no more than one banner erected
for anyone event.
LOCATION: The banner shall be erected and displayed at a location approved by the City Council.
EXHIBIT A OF RESOLUTION 2
Revised Banner Policy
(Revisions shown in italics)
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MATERIALS: The banner shall be designed and made by a company whose business it is to design and
construct banners. The design shall be sufficient to handle wind loads as specified in the latest adopted
Uniform Building Code. The banner shall conform to the specification which is provided by the Public
Works Department. Deviationfrom the specification shall be groundsfor rejection of the banner.
INSURANCE: The applicant shall carry liability insurance in an amount not less than $1,000,000
and shall provide a Certificate of Liability Insurance which names the City, its agents and employees, as
additional insureds.
OTHER REQUIREMENTS: The City Council and/or Public Works Director may impose
additional conditions as necessary to control banner installation, maintenance, and removal.
The City Council may waive or change any of the guidelines within this policy as conditions may dictate on
any installation; except that the encroachment permit fee shall not be waived in any case.
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CITY OF DUBLIN
FEESCHEDULE-ENCROACHMrnNTPE~S
AND OVERSIZE VEIDCLE PERMITS
(Adopted May 10, 1993)
ENCROACHl\1ENT PERMITS:
BASIC PERMIT FEE:
PLAN CHECKING FEE:
RESURFACING SURCHARGE:
INSPECTION FEES:
1. Transverse and longitudinal trenches,
road cuts, and other street excavation
work, including surface restoration:
1 linear foot to 100 linear feet:
Over 100 linear feet:
2. Constructing concrete sidewalk, cu ,
and gutter:
1 linear foot to 50 linear feet:
Over 50 linear feet:
$10.00
Actual cost of checking plans . me and materials
plus overhe.ad).. Deposit r . ed.
$50.00 for first 50 squar
square foot thereafter.
80.00 plus $0.50 per linear foot
in excess of 100 linear feet.
$80.00 minimum
$80.00 plus $0.10 per linear foot
in excess of 50 linear feet.
(Where both sidewal and curb and gutter are being constructed, inspection fees will
be chargedfor eac item.)
3.
4.
Co ructing drain inlets, manholes,
d connections to same:
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$50.00
$100.00
$80.00 each
EXHIBIT 3
Current Fee Schedule
(Banner Fee shown on Page 2)
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ENCROACHMENT FEES. cont'd
1 square foot to 100 square feet:
Over 100 square feet:
$80.00 minimum
5. Asphalt concrete paving, curb and gutter
tie-in, etc.
$80.00 plus $0.10 per square foot
in excess of 100 square feet.
6.
7.
Temporary street or lane closures:
$25.00
$80.00 minimum. cost of
inspection on basis of' e and
materials plus over d.)
Where work will include more than one operation (e.g., pavement t plus sidewalk replacement), the
minimum inspection fee shall apply to the first item and one-hal e minimum inspection fee shall be
applied to each of the other items.
Miscellaneous work:
All encroachment work shall be limited to the hours 0 8:00 a.m. to 5:00 p.m. weekdays unless
otherwise specified on the permit.
Overtime and/or weekend inspection charges . be billed at actual cost (labor and vehicle) plus
overhead. A deposit will be required based the number of overtime/weekend hours
estimated for the work being performed.
The abovefees may be reduced or waiv with approval of the City Manager.
$16.00
$90.00
OVERSIZE VEHICLE PE
BASIC FEES:
OVES REQUIRING ENGINEERING OR TRAFFIC CONTROL:
versize vehicles or building moves of a dimension requiring prior engineering,
lane closures, traffic control, or other inspection time shall be charged the
actual cost of the service provided by the City. A $250.00 minimum deposit shall
be required.
The above fees may be reduced or waived with approval of the City Manager.
SAN RA~10N ROAD BANNER POLES
BASIC FEE FOR USE:
$50.00
The fee for use of the San Ramon Road banner poles may not be reduced or waived.
.
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EXHffiIT "A"
POLICY OF THE CITY OF DUBLIN
REGARDING INSTALLATION OF ADVERTISING BANNERS
WITHIN THE PUBLIC RIGHT-OF-WAY
INTENT: This policy is to regulate the installation, materials, scheduling, removal, insurance, and
other items related to banners placed within the City of Dublin right-of-way.
ELIGIBILITY: Nonprofit organizations advertising activities which benefit City of Dublin residents
may apply for a permit to erect and maintain a banner.
APPROVING AGENCY: The Public Works Director shall be the approving entity for applications
wherein all guidelines of this policy are clearly met and shall issue an encroachment permit for same. The
City Council shall be the approving entity where exceptions to the policy are requested or where the Public
Works Director has denied the permit. If such applications are approved by the City Council, the Public
Works Director shall issue the encroachment permit. The banner shall be installed by the City of Dublin
maintenance department.
FEES: The applicant shall be charged an encroachment permit fee for usage of the banner poles.
There shall be no possibility of waiver of the fee.
TIME LIMITS: The application for banner installation shall be submitted not later than one month in
advance of the desired installation of the banner, and no sooner than one year in advance of the proposed
installation.
Anyone agency may not erect a banner any more frequently than four times in anyone calendar year.
No banner, for any event, may be erected for longer than two weeks and no more than one banner erected
for anyone event.
LOCATION: The banner shall be erected and displayed at a location approved by the City Council.
MATERIALS: The banner shall be designed and made by a company whose business it is to design and
construct banners. The design shall be sufficient to handle wind loads as specified in the latest adopted
Uniform Building Code.
INSURANCE: The applicant shall carry liability insurance in an amount not less than $1,000,000
and shall provide a Certificate of Liability Insurance which names the City, its agents and employees, as
additional insureds.
OTHER REQUIREMENTS: The City Council and/or Public Works Director may impose
additional conditions as necessary to control banner installation, maintenance, and removal.
The City Council may waive or change any of the guidelines within this policy as conditions may dictate on
any installation; except that the encroachment permit fee shall not be waived in any case.
EXHIBIT 4
Current Banner Policy