HomeMy WebLinkAbout7.1 Additional Library Services Agreement CITY OF DUBLIN
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: June 25, 1984
SUBJECT Contract Agreement with the County of Alameda Library
for Additional Library Services
EXHIBITS ATTACHED Contract Agreement ; Letter from Ginnie Cooper , County
Librarian dated May 3 , 1984 ; Letter from Eleanor
Tandowsky, Dublin Library Branch Manager dated June 8 ,
1984 ; Resolution
RECOMMENDATION : Adopt Resolution approving a contract with the County
of Alameda for additional Library services
FINANCIAL STATEMENT: Annual cost to the City is $41 ,437
DESCRIPTION In September , 1983 , the City Council approved a
contract with the County of Alameda to provide additional Library services
on Mondays from 10 : 00 a .m, to 5 : 00 p.m. , effective October 1, 1983 thru June
30 , 1984 . The total cost to the City for providing these additional hours
was $29 ,600 . Prior to October of last year , the Dublin Library, as well as
other County Libraries had been closed on Mondays due to a lack of funding
by the County.
During the last 9 months, the Dublin Library Staff has documented that there
has been an increase in the amount of Library activity as a result of the
addition of Monday hours . As indicated in a letter from Eleanor Tandowsky
dated June 8 , 1984 , circulation is 2% higher for the period beginning
October 1983 thru May 1984 when compared to the similar period for the
previous year . Reference questions are 12% higher for that same period.
Staff has discussed the funding of Monday Library hours for Fiscal Year
1984-85 with the County Librarian. The County Librarian has indicated that
the cost to the City would be $41 , 437 for the entire fiscal year . This
represents an increase of 5% over the annualized cost of providing services
for Fiscal Year 1983-84 which would have been $39 ,467 . The County Librarian
has indicated that there is a possibility that the Library System may
receive additional funding from the State after November of 1984 . If this
should occur , the City would have the option of reducing or eliminating the
cost of its participation in the funding of Monday Library hours (depending
upon the level of funding from the State) , or receive additional hours of
service at the Dublin Library.
The County has prepared a contract agreement for Fiscal Year 1984-85 . This
agreement is substantially the same as the agreement approved by the City
Council during Fiscal Year 1983-84 with the following exceptions :
1 . In last year ' s agreement , there was a paragraph providing that the
County Librarian could return to the City Council to negotiate a mid-
year funding adjustment to pay for any additional staff necessitated by
a significant increase in the volume of activity. This paragraph has
been eliminated this year .
2 . Last year ' s agreement provided for quarterly activity reports, whereas
this year ' s agreement provides that activity reports will be provided to
the City Council upon request .
It is Staff ' s recommendation that the City Council adopt the resolution
app.roving a contract with the County of Alameda for additional Library
services for Fiscal Year 1984-85 .
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COPIES TO: Ginnie Cooper
Eleanor Tandowsky
ITEM NO. / • �
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C, CIMEC
JUN 121984
CONTRACT AGREEMENT BETWEEN THE CITY OF DUBLIN -IIY OF DIVItl
AND THE
COUNTY OF ALAMEDA
FOR
ADDITIONAL LIBRARY SERVICES
INTENT
WHEREAS, current funding level for County Library Services prevent
increasing the number of open hours per week at the Dublin Branch of the
Alameda County Library System, and
WHEREAS, the citizens of Dublin wish to have the Dublin Branch Library
open more than the current 37 hours per week, and
WHEREAS, the members of the Dublin City Council have authorized
funding for the increases in staffing and utility costs required to open
the Dublin Branch seven (7) additional hours for a total of 44 open hours
per week; therefore,
The City of Dublin and the County of Alameda agree to provide seven (7)
additional hours per week of Library Services at the Dublin Branch of the
Alameda County Library System subject to the following terms and
conditions.
TERMS AND CONDITIONS
1) Effective Dates: This contract will be in effect from July 1, 1984 to
June 30, 1985.
2) Services Described: The County of Alameda agrees to provide seven (7)
additional hours of Library Services at the Dublin Branch Library each
Monday, excluding County observed holidays, from 10:00 a.m. to 5:00
p.m.
3) Payments: The City of Dublin agrees to pay the County of Alameda
$41,437 in four (4) quarterly installments as follows:
September 30, 1984 - $10,360
December 31, 1984 - $10,359
March 31, 1985 - $10,359
June 30, 1985 - $10,359
4) Extension: All terms and conditions of this contract may be extended,
by mutual agreement, on a year-to-year basis, provided the amount paid
by the City of Dublin to the County of Alameda is adjusted annually to
reflect increases/decreases to the costs connected with providing the
services.
5) Periodic Activity Reports: Activity Reports will be provided by the
County Librarian to the Dublin City Council. Dublin City Council can
request such reports at any time.
6) Option to Terminate or Renegotiate Contract: This contract is
predicated on the assumption that Library Service levels will remain
constant. Should any circumstance arise which changes both County
Library funding levels and levels of service, either party shall have
the right to terminate or renegotiate this agreement by giving at
least thirty (30) days written notice.
7) Liability:
a) All persons employed in the performance of such 'services and
functions for City of Dublin shall be County employees, and no City
employees as such shall be taken over by the County and no person
hereunder shall have any City pension, Civic Service, or other status
or right.
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b) The City shall not be called upon to assume any liability for the
direct payment of any salary, wages, or other compensation to any
County personnel performing services hereunder for the City, or any
liability other than that provided for in this agreement.
Except as herein otherwise specified, the City shall not be liable for
compensation or indemnity to any County employee for injury or
sickness arising out of his/her employment.
c) The County will assume liability and pay cost of defense and hold
the City harmless from loss, costs or expenses caused by the negligent
or wrongful act or omission of County officers, agents and employees
occurring in the performance of agreements. between the parties hereto
to the extent that such liability is imposed on the City by the
provisions of Section 895.2 of the Government Code of the State of
California. In addition, when liability arises pursuant to Section
830 et seq. , of the Government Code, by reasons of a dangerous
condition of public property of the County, the County shall assume
liability and pay cost of defense and hold the City harmless from
loss, costs or expenses caused by the negligent or wrongful act or
omission of County officers, agents and employees, whether or not
arising in the performance of an agreement between the parties hereto.
CITY: COUNTY:
City Manager Chairman, Board of Supervisors
CITY OF DUBLIN COUNTY OF ALAMEDA
6500 Dublin Boulevard Administration Building
Dublin, CA 94568 1221 Oak Street
Oakland, CA 94612
IN WITNESS WHEREOF:
The parties hereto have executed this agreement the day and year first
above written, and County has hereunto caused its corporate name to be
signed by its Chairman of the Board of Supervisors, who is hereunto duly
authorized the day and year first above written.
CITY OF DUBLIN COUNTY OF ALAMEDA
By: By:
Mayor Chairman of the Board of
City of Dublin Supervisors
State of California County of Alameda
State of California
ATTEST:
By: By:
City Clerk Clerk of the Board of Supervisors
GC:ss
0262A
-2-
O
O O
V D ALAMEDA COUNTY LIBRARY SYSTEM
* * GINNIE COOPER 3121 DIABLO AVE'
COUNTY LIBRARIAN HAYWARD. CALIFORNIA 94545-2787
C, (415)14151 881-6337
g4 FORN\
May 3, 1984
Mr. Richard C. Ambrose
City Manager
City of Dublin
P. 0. Box 2340
Dublin, CA 94568
Dear Rich:
I am delighted that the City of Dublin is interested in continuing its financial
support for Monday library service.
The estimated cost of library service for the eight months from October, 1983
through June, 1984 was $29,600. The projected annualized cost of Monday service
for Fiscal Year 1984/85 is $41,437 (see attachment). This amount includes an
anticipated 5% increase in Salaries and Employee Benefits and required increases
in Services and Supplies to cover actual costs. As was the case in 1983/84,
neither administrative overhead nor the cost of library materials is included.
As reported in my March 6 letter to the City Council, circulation and reference
inquiries have shown an increase over the previous year. For 1984/85, we
anticipate a continued but modest growth as usage patterns stabilize; perhaps a
2-3% increase in circulation and a 5% increase over the already substantial
increase in reference. Over the next year, we will continue to track reference,
circulation, and gate count. Public reactions to Monday open hours continue to
be very positive.
The County Library budget for 1984/85 will not be set until September. At this
point, it appears that at least part of the State's funding of the Public
Library Foundation Program will be approved by the Legislature. If that
happens, and we receive supplemental funding as a result, our first priority
will be to fund our computer operation on Monday evenings, which would allow
Dublin the option of being open Monday afternoon and evening. The County
Library would then fund additional open hours at Dublin over and above those
financed by the City. Although no final decisions have been made, we would
anticipate adding approximately eight additional open hours to Dublin's current
schedule by November, so that Dublin would not be 'penalized' by having chosen
to finance Monday service.
MEMBER OF THE BAY AREA LIBRARY AND INFORMATION SYSTEM
i
r
To: RICHARD C AMBROSE
May 3, 1984
Page 2
I hope this information will be helpful in your budget deliberations. If there
is any further information you need from me, I shall be back in the office on
May 14, or you may feel free to call Eleanor Tandowsky or Luanne Gilbert, Deputy
County Librarian.
Thank you and the City of Dublin for your continued support of the Dublin
Library.
Very truly yours,
Ginnie Cooper
Alameda County Librarian
GC:LG:ss
Attachment
cc Mel Hing, County Administrator
Eleanor Tandowsky, Dublin Branch Manager
0089A
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OF
O ALAMEDA COUNTY LIBRARY SYSTEM
U D
* * GINNIE COOPER 3121 DIABLO AVE,
COUNTY LIBRARIAN HAYWARD.CALIFORNIA 94545
(415)8816337
'9UFOaN
June 8, 1984
Mr. Richard C. Ambrose
"1 City Manager
City of Dublin
6500 Dublin Blvd.
_ Dublin, Ca. 94568
Dear Rich:
Here -are the circulation and reference figures and percentages you requested
during our telephone conversation on June 6, 1984.
October 1982-May, 1983 October 1983-;fay 1984 % Change
CIRCULATION: 198,314 201,387 +2
REFERENCE
QUESTIONS: 37,840 42,521 +12
As both Ginnie Cooper and I have mentioned, the entire library system ex-
perienced a yet-unexplained decrease in circulation during the early.months
of 1984. I'm encouraged by Dublin's May statistics, which show a 7% increase
in circulation and a 43% increase in reference questions over May of 1983.
You also asked for gate count figures. I am unable to provide you with
comparative figures or percentages because we did not collect gate count
statistics before mid-September of 1983. However, I do have daily figures
from September 13, 1983, to the present if you require them. Monday's
total is consistently second to Saturday for days when the library closes
at 5 o'clock. The count is higher for Tuesday and Wednesday when we stay
open until 9 p.m.
Please contact me if you need additional information.
Sincerely yours,
- Eleanor Tandowsky
Branch Manager
Dublin Library
7606 Amador Valley Blvd.
Dublin, Ca. 94568
MEMBER OF THE SAY AREA LIBRARY AND INFORMATION SYSTEM
ALAMEDA COUNTY LIBRARY.
COST PROJECTIONS FOR ADDITIONAL HOURS AT DUBLIN
(ANNUALIZED - 1984/85)
_ I. OPEN MONDAYS, SEVEN HOURS, 10:00 A.M. - 5:00 P.M.
A. PERSONNEL
Position Salary Benefits Total
.5 Librarian I/II $12,852 $3,213 $16,065
.5 Clerk I/II 8,089 2,022 10,111
.53 Library Aide 6,508 1,626 8,134
SUBTOTAL $27,449 $6,861 $34,310
B. SERVICES AND SUPPLIES
Office Expense $ 375
Communications 394
Utilities 4,950
Household Expense 1,408
SUBTOTAL $ 7,127 $ 7,127
TOTAL $41,437
CL:st
4/27/84
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RESOLUTION NO. - 84
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLIN
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APPROVING A CONTRACT
WITH THE COUNTY OF ALAMEDA
FOR ADDITIONAL LIBRARY SERVICES
WHEREAS, the services provided at the Dublin Library
have been reduced by the County due to lack of funding; and
WHEREAS, the City Council of the City of Dublin is
desirous of improving Library services to the community; and
WHEREAS, the Dublin City Council has authorized the
expenditure of $41,437 for Fiscal Year 1984-85 in order to open
the Dublin Branch Library on Mondays from 10:00 a.m. to 5:00 p.m. ;
and
WHEREAS, the County of Alameda has agreed to provide the
additional Library hours at the Dublin Branch of the Alameda
County Library System.
NOW, THEREFORE, BT IT RESOLVED that the Dublin City
Council hereby approves the attached contract between the City of
Dublin and the County of Alameda for additional Library services
and further authorizes the Mayor to execute said agreement.
PASSED, APPROVED AND ADOPTED this 25th day of June,
1984.
AYES.
_ r= NOES:
_ ABSENT:
Mayor
ATTEST:
City Clerk