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HomeMy WebLinkAbout7.1 After School Recreation Program CITY OF DUBLIN � b -- AGENDA STATEMENT CITY COUNCIL MEETING DATE: October 22, 1984 SUBJECT After-School Recreation Program EXHIBITS ATTACHED General Discussion Sheet ; Cost Analysis; Enrollment Statistics RECOMMENDATION Defer consideration until second meeting in November when results of survey are available FINANCIAL STATEMENT: Total Cost - $19 ,318 . 75 DESCRIPTION At the October 9 , 1984 meeting of the Park & Recreation Commission, the Commission unanimously recommended that the City Council establish the After-School Recreation Program as a basic level of service and provide 100% financial subsidy for the program. A memorandum from the Park & Recreation Commission is attached. At its meeting of September 10 , 1984 , the City Council deferred action on this item for a period of two months and directed Staff to bring this item back to the City Council at the end of that period. Since registration for this program is accepted at the beginning of each month, the Park & Recreation Commission is concerned that curent participants in the program would be left without an alternative, should the City Council terminate the program at its first meeting in November . Therefore, the Commission is desirous of a Council decision at this time . Although total funding of the program may have merit, it is Staff 's position that the City Council defer action until Staff has had an opportunity to survey parents in the affected school in order to determine why participa- tion has not been greater . For example, it may be that the short hours of the program do not permit parents to have sufficient time to commute home to pick up their children. If this is the case, total subsidization of the program may not increase the enrollment of the program at all . If the goal is to have a successful functioning program, it is important to know what the City must do to accomplish that goal . During the next few weeks , the Recreation Director will be conducting a survey at the Murray and Nielsen Schools to determine why the after-school programs do not have more participants . It is Staff ' s recommendation that the City Council note the Commission ' s concern, but defer action on this program until its meeting of November 26 , 1984 at which time the results of the survey will have been tabulated. This would assure current participants that the program would continue until the end of November . ---------------------------------------------------------------------------- ��' COPIES TO: Park & Recreation Commission ( • ITEM NO. 1 E M 0 R A N D U M T0: City Council FROM . Park & Recreation Commission SUBJECT: After-School Recreation Program DATE: October 15 , 1984 At the September 10 , 1984 meeting of the City Council, -staff was directed to begin operation of the After-School Recreation Program located at the Murray and Nielsen sites . Council further directed that the programs be continued for two months at which time they desired a recommendation from the Park and Recreation Commission regarding future disposition of the program. At the October 9 , 1984 meeting of the Park and Recreation Commission, discussion was held relative to meeting community needs, the philosophy behind the provision of basic recreation services and most specifically, how the After-School Recreaton Program was perceived in relationship to such criteria. The Commission agreed that the After-School Recreation Program: 1 . Was meeting the needs of parents desiring after-school supervised care, 2 . Was providing a safe environment in a recreation setting where children could participate in planned and directed games, sports and creative activities, 3 . Was basic to the provision of recreation services in the community and should be provided at no cost to the participants, and 4 . Should be granted 100% financial support by the City Council . The Commission was emphatic in their recommendation that City Council address the subject of the provision of basic services . They believe that the After-School Recreation Program should be considered as a basic service and if not provided as such should not be provided at all . The Commission ' s recommendation is prior to the two month pilot period due to their desire to allow adequate lead time to notify parents should the program be cancelled. AFTER SCHOOL RECREATION PROGRAMS MURRAY & NIELSEN SITES COST ANALYSIS I . MURRAY SCHOOL : A. Days of Operation: 175 School Days per year, Monday - Friday. B. Hours of Operation: (Including Set-Up & Clean Up) 1 :30-5 : 30pm 4 hours per day C. Total Hours of Operation for the School Year: 700 hours D. Projected Salaries : 1 Senior Rec. Leader @ $7 . 00/hr X 700 hrs . _ $4, 900 .00 1 Rec . Leader II @ $5 . 00/hr X 700 hrs . _ $3 , 500 .00 $8, 400 . 00 E. Materials & Supplies : $100 per month X 8 months = $ 800 . 00 F. Rental of Facility: 700 hours @ $1. 50 per hour. $1, 050 . 00 This fee was assessed by the Murray School District to off-set utility usage and facility. TOTAL = $10, 250 . 00 II . NIELSEN SCHOOL: A. Days of Operation: 175 School Days per year, Monday - Friday B. Hours of Recreation: ( Including Set-Up & Clean Up) 2 : 00-5 : 30pm 3 1/2 hours per day C. Total Hours of Operation: 612 1/2 hours D. Projected Salaries : 1 Senior Rec . Ldr . @ $7 . 00/hr X 612 1/2 hrs . _ $4 , 287 . 50 1 Rec . Ldr. II @ $5 . 00/hr x 612 1/2 hrs . _ $3, 062 . 50 _ $7 , 350 . 00 E. Materials & Supplies : $100 per month X 8 months = $ 800 . 00 F. Rental of Facility: 612 1/2 hours @ $1 . 50 per hour. _ $ 918. 75 TOTAL = $9, 068. 75 GRAND TOTAL FOR BOTH PROGRAMS = $19, 318.75 Murray Site September October Average Daily Attendance 5 10 Children Registered (varying number of hours ) 16 15 Revenue Received $357 .37 $377 . 00 Salaries $519 . 00 $828 . 00 Materials & Supplies $100 . 00 $100 . 00 Projected Rental $ 67 . 50 $103 . 50 - , 329 .13 -$654 . 50 Nielsen Site Average Daily Attendance 6 9 Children Registered (varying number of hours ) 14 12 Revenue Received $388 . 80 $476.97 Salaries 1 $336 . 00 $741. 00 Materials & Supplies $100 . 00 $100 . 00 Projected Rental $ 56 . 25 $ 86 . 25 - $103 .45 - $450. 28 Additional registrations will still be received throughout the month of October, which will impact these figures . September figures represent 15 days in operation. October figures represent figures to date. -