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Home My WebLink About7.2 After School Recreation Program CITY OF DUBLIN (� AGENDA STATEMENT CITY COUNCIL MEETING DATE: November 26 , 1984 SUBJECT: After School Recreation Program EXHIBITS ATTACHED: A. Survey Results B . Current Structured Program Cost Projections C. Cost Projection for Drop-in Playground Program RECOMMENDATIONS : A. The current fee based after school program continue with an extension of the hours beginning in January. This will require the absorbtion of a small deficit for the first six months of operation. B . That the City Council agree to the concept of a non-structured playground program which would be initiated in the Spring . The program would operate after school and on holidays . The 1984-85 Fiscal Year cost is estimated at $6 , 600 and would require an appropriation from the contingent reserve . FINANCIAL STATEMENT : The existing budget will absorb the operating deficit from the first six ;months of the structured program ( $3 , 460 ) . The cost for 3 months of a Drop-in Program is estimated at $6 , 600 . An appropriation from the contingent reserve of $6 , 600 will be necessary to fund the "Drop-in" program for 3 months in the 1984-85 Fiscal Year . DESCRIPTION: On September 10 ,1984 , an After School Recreation Program was started at Murray and Nielsen Schools . Although registration was low, City Council directed staff to continue the program for a period of two months and report back at the end of November . As program registration is taken at the first of the month, the Park and Recreation Commission was concerned that current participants in the program would be left without an alternative should the City Council terminate the program at its first meeting in November . Therefore, the Commission studied the subject at their October 9 , 1934 meeting and unanimously recommended that the City Council establish the After School Recreation Program as a basic level of service and provide 1000 subsidy for the program. Staff requested that City Council defer action to allow the opportunity to survey parents in order to ascertain why participation Iiad not been greater . A survey was conducted at Murray and Nielsen School seeking information regarding the After School Recreation Program; Cronin School was also surveyed regarding after school recreation interests. Detailed results of those surveys are attached in Exhibit B . ----------------------------------------------------------------- COPIES TO: Park g Recreation Coiimiss3.on ITEM NU. The survey showed that 91% of the respondents from the Nielsen and Murray sites were aware of the program. The most common reason why parents were not participating was that there was someone at home. when accounting for those individuals already using the service, 34% indicated they would consider future participation. The current hours of operation were noted as a problem by 20% of those indicating an interest in the service. The Cronin responses showed that 27% would be interested in the program. The structure ' :.)rograri analysis ( Exhibit B) shows that through November 16 , 1984 both schools have operated at a deficit . Based on the survey results, it is anticipated that enrollment can be increased by extending the hours of service and operating from 1 : 45 p.m. to 6 : 00 p.m. Staff believes that the increased enrollment will establish a program in which the expenses will be offset by the revenue. It should be also be noted that the Nielsen program will be required to move to Shannon Community Center . This is necessary due to the school being scheduled for other uses. The Nielsen survey results indicated that two thirds of those indicating a future interest would participate if the program was moved to Shannon. Exhibit D was prepared by Staff to show a cost projection for after school programs . The non-structured Drop-in Program analysis identifies costs for one quarter of operation. The Recreation Commission concurred that it is most realistic to anticipate the implementation of the program, after the recruitment of the full-time Recreation Supervisor . It is important to note that if the program is successful, the public may expect this level of service year round. To provide a comprehensive view of the program, an annual cost figure should be noted. If one assumes the quarterly cost of approximately $6 ,600 for three quarters and a summer program with the daily hours expanded to 7 , the annual cost is estimated at $30 , 750 . Based on this review of the program, the Park & Recreation Commission met on November 20 , 1984 to develop a recommendation . The Commission voted unanimously to recommend that the City Council : A. The current fee based after school program continue with an extension of the hours beginning in January. This will require the absorbtion of a small deficit for the first six months of operation. B . , That the City Council agree to the concept of a non-structured playground program which would be initiated in the Spring. The program would operate after school and on holidays . The 1934-85 Fiscal Year cost is estimated at $6 , 600 and would require an appropriation from the contingent reserve. Staff concurs with the Park- & Recreation Commission recommendation, given an understanding of the potential annual cost of a Drop-in program. If this format becomes popular the commitment of resources will substantially exceed the three month estimate of $6 ,600 . An annual estimate of the cost of providing this program is $30 , 750 . This cost could increase or decrease depending on the number of sites and scope of the program. The estimate presented accounts for a program at two sites . AFTER. SCHOOL. RECREATION. PROGRAM SURVEY RESULTS I . Murray Site A. Surveys Number Number No. Survey Grade Classrooms Students Returned Kinder 3 w 27 1st 2 . 5 0 32 2nd 2 . 5 Q) � N 7 3rd 3 z 0, U) 13 Ord 2 . 5 $4 M 15 5th 2 . 5 > N U 1 6th 2 1 18 450 96 B. Responses Why Not Participating Now Aware of Program Other Hours Fees Part Someone Child. Not Too Grades* Yes No Now Home Care Suit. High K 21 6 0 15 6 5 2 1st-2nd 35 4 3 27 7 8 12 3rd-6th 29 1 1 18 3 4 2 65 11 4 60 16 17 16 * Grades divided for convenience in tabulating data only. C . Future Participation Totals Would consider : 28 If fees lowered or eliminated 22 If hours were changed 19 Would participate in general recreation program with no fee 24 II . Nielsen Site A. Surveys Number Number No. Survey Grade Classrooms Students Returned `H Kinder 3 �' 2 9 lst 3 caciuNi 30 2nd 3 c '� r-1 19 3rd U)4th 2 . 5 Q) $ 9 5th 3 . 5 a a 6 6th 110 20 612 B. Responses Why Not Participating Now Other Aware of Program Hours Fees Part. Someone Child Not Too Grades* Yes No Now Home Care Suit . High K - 1 S6 5 1 28 16 8 8 2nd - 6th 46 3 3 27 7 10 5 102 8 4 55 23 18 13 * Grades divided for convenience in tabulating data only. C. Future Participation Totals Would consider 40 If fees lowered or eliminated 19 If hours were changed 20 Would participate in general 21 recreation program with no fee Would you participate if program was moved to Shannon? Of those considering future participation: Responding "No" 13 Only if transportation provided 5 III . Cronin School A. Surveys Number Number No. Survey Grade Classrooms Students Returned U) K 1 o 4-4 cn 11 1st 1 . 5 Q) En 17 2 U � r 8 2nd M -W u 3 3rd 1 �4 N 8 4th 1 . 5 > o a4 16 5th 2 6 6th 2 11 325 63 B. Responses Would Be Inter. Would Not Would Participate Grades* In Program Be Interested In Gen. Rec. Program K - 2nd 4 20 8 3rd - 6th 13 26 12 17 46 20 * Grades divided for convenience in tabulating data only. Reasons given for no interest in program: Totals Someone Home 20 Other Childcare 3 Cannot Afford To Pay 3 IV. Additional Comments Many suvey participants provided additional comments . Comments significant to consider program modificatoin are as follows : a. Need recreation program during Christmas, Easter and other holidays . (9 ) b. Need before school service also. (11) C . Need later hours ( 4 ) d. Provide discounts for two or more children. ( 4 ) r V. Conclusionz A. Ample number of surveys were returned to provide data upon which conclusions could be made: Murray 21% Nielsen 18% Cronin 19% B. There is a need for after school recreation programs in the community. C . If a non-fee structured drop-in recreation program were provided, participation would be adequate to justify the existence. D. There is a need for a structured after school program which would meet needs of working parents . E. There is a need for the hours of the structured program to be modified to correspond with school dismisal times . F. If hours of the structured after school program were modified, participation could increase by 57% . G. The current . fee structure prohibits participation by nearly 60% of the potential users . H. If fees were reduced or eliminated, enrollment could increase by 66% . I . Though fee reduction is an issue, if parents are using structured program for child care, they should pay for service. EXHIBIT B CURRENT STRUCTURED PROGRAM COST PROJECTIONS Structured Program/Costs through November 16 , 1984 Murray 14ielsen Salaries Expended $1717 . 00 - $1344 . 75 Materials & Supplies Expended $ 208 . 61 $ 248 .66 Facility Rental 253 . 88 223 . 88 2 9 49 $181 29 Revenue Received - $1230 .38 - $1522 .33 Variance ( $949 . 11 ) ( $294 . 96 ) COST PROJECTION FOR STRUCTURED PROGRAM WITH EXTENDED HOURS A. Hours of Operation 1 : 45 to 6 : 00 p.m. Monday through Friday B . Duration/January-June 1985 5 hours/day x 111 days = 555 hours C. Projected Salaries 1 Sr . Rec. Ldr . @ $7 . 00/hr x 555 hrs . = $3885 . 00 1 Rec. Ldr . II @ $5 . 00/hr x 555 hrs. = $2775 . 00 $6660 . 00 D. Materials & Supplies $100 'per month x 5 months = $ 500 . 00 E. Rental of Facility 555 hours @ $1 .50 = $ 832 . 50 F. Total Costs per site = $7992 . 50 times 2 sites = $15 , 984 . 00 Costs $15 , 984 . 00 Revenue - $16 , 650 . 00 Variance $ 666 . 00 NOTE: 20 child average x 3 hrs/day x $1 . 25 hr x 111 days $3325 . 00 per site x 2 sites = $16 , 650 . 00 It is anticipated that the extended hours would increase the enrollment from the curent average of 13 children . EXHIBIT C AFTER SCHOOL RECREATIO14 PROGRAM COST PROJECTIONS - DROP-IN PLAYGROUND PROGRAM FOR 3 MONTHS OF OPERATION I . Drop-In Program/Costs For One Quarter A. Hours of Operation 2 : 30 - 5 : 00 p.m. Monday through Friday B. Duration 3 hrs/day x 20 days/month x 3 months = 180 hours 6 hrs/day x 5 day/quarter = 30 hours "210 hours C. Projected Salaries 1 Sr . Rec. Ldr . @ $7 . 00/hr x 210 hrs . _ $1470 . 00 1 Rec. Ldr . II @ $5 . 00/hr x 210 hrs . $1050 . 00 2520 . 00 D. Materials & Supplies $150 . 00 per month x 3 months = 450 . 00 E. Rental of Facility 210 hours @ $1 . 50/hour = $ 315 . 00 F . Total Costs Per Site = $3 , 282 . 00 times 2 sites $6564 . 00