HomeMy WebLinkAbout7.2 Financial Report Mid-Year CITY OF DUBLIN 3,3 d —S-d
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 10, 1986
SUBJECT Fiscal Year 1985-86 Mid-Year Financial Review
EXHIBITS ATTACHED emorandum from City Manager dated March 3 , 1986 ;
Budget Adjustment Forms
RECOMMENDATION' Receive Staff presentation and approve budget
adjustments
FINANCIAL STATEMENT: See Attached
DESCRIPTION Staff has prepared a mid-year financial review for
Fiscal Year 1985-86 . A copy of this report is attached.
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COPIES T0.
ITEM NO. T. L
M E M O R A N D U M
TO : ity Council
FROM ity Manager
SUBJECT: Fiscal Year 1985-86 Mid-Year Financial Review
DATE : March 3 , 1986
This report represents an overview of the City ' s anticipated financial
condition at the close of Fiscal Year 1985-86 . Original projections
included in the adopted Fiscal Year 1985-86 Budget for both revenues and
expenditures have been revised based upon financial data available as of
December 31 , 1985 and upon events which occurred during the first six ( 6 )
months of 1985-86 , which could not be anticipated. This report also
reviews estimated reserves as well as the City ' s Appropriation Limit .
1985-86 REVENUES
Revised revenue estimates have been prepared by Staff and are shown in
Exhibit A (see attached) . In Exhibit A, the first column identifies the
actual revenues received by the City during Fiscal Year 1984-85 . The
second column identifies the revenue estimates included in the 1985-86
Adopted Budget . The third column identifies the revenues which the City
has received or will receive for the period ending 12/31/85 , and the fourth
column identifies revised revenue estimates for Fiscal Year 1985-86 . These
revised revenue estimates are based on actual receipts received for the six
months of the Fiscal Year; new information regarding County, State and
Federal revenues ; the status of private development within the City; and
other events impacting the City ' s finances , which could not be anticipated
at the time the 1985-86 Budget was prepared.
The revised revenue estimate for Fiscal Year 1985-86 is $22 , 708 , 207 . This
estimate is $12 , 891 , 034 higher than the revenue estimate of $9 , 817 , 173 ,
which was included in the 1985-86 Adopted Budget . This substantial
increase in revenue is attributable to the following major factors :
Certificate of Participation Issue ( $12 , 006 , 934 )
On December 18 , 1985, the City issued $11, 968, 000 in Certificates of
Participation to finance the proposed new Civic Center . In addition to the
proceeds from the Certificates , the City also earned interest on the
proceeds from the time of issuance to the issue close date of December 3.1 ,
1985 . Anticipated interest of approximately $400, 000 on the proceeds for
the last 6 months of the Fiscal Year is included with Interest Revenues .
Interest ( $400, 000 )
The revised Interest Revenue estimate for 1985-86 is $400 , 000 higher
than estimated in the Adopted Budget . This is due to the investment of the
proceeds from the Certificate of Participation Issue and San Ramon Road
Assessment District Bond Issue .
San Ramon Road Assessment District ( $348 , 618 )
This Assessment District was formed after the 1985-86 Budget was
adopted for the purpose of financing the extension of Amador Valley
Boulevard, the modification of the traffic signal at the intersection of
Amador Valley Boulevard and San Ramon Road, and frontage improvements on
the west side of San Ramon Road. Although Staff anticipated $673 , 000 in
reimbursements from the yet-to-be-formed Assessment District, the exact
amount of revenue had not been determined. A total of $1 , 021 , 618 in
anticipated Assessment District revenues includes $857 , 869 in bond
proceeds , $6 , 353 in accrued interest and $157 , 396 in collected assessments .
The net increase in revenues from the District over the Budget estimate is
$348, 618 .
Charges for Service ( $313 , 200 )
The estimated increase in revenue is primarily attributable to
increased Engineering Plan Check and Inspection Fees . These fees are
estimated at $480 , 000 compared to the Budget estimate of $162 , 000 due to
the dramatic increase in construction activity.
Park Dedication Fees ( $287 , 700 )
Park Dedication fees are higher in 1985-86 than anticipated because
Staff anticipated receiving these revenues during the latter part of Fiscal
Year 1984-85 . On the whole, Park Dedication fees received by the City
since incorporation will NOT be sufficient to fund planned park
improvements and acquisition .
Intergovernmental Revenues - State ( $137 , 094 )
An increase in revenues in this category are primarily due to the SB
300 Special State Gas Tax payment of $65, 736 and increased Motor Vehicle
License Fees .
License & Permits ( $76 , 160 )
This increase is primarily due to Building Permit revenue which is
higher due to increased construction activity .
These estimated increases in revenues are offset by reduced revenues
in the following major categories :
Intergovernmental Revenue - Federal ( $609 , 746 )
The City will not receive $555 , 000 in Federal Aid Urban funds until
1986-87 due delayed Federal approval of the San Ramon Road Phase II
project . The City has also been notified that 1985-86 Community
Development Block Grant funding will be reduced.
Taxes Other Than Property ( $82 , 307 )
Decreased revenues in this category are primarily . due to reduced
revenues from the Hotel Occupancy Tax due to reduced occupancy as a result
of the large number of hotel rooms which have been constructed in the City
of Pleasanton .
1985-86 EXPENDITURES
Operating Expenditures for Fiscal Year 1985-86 are estimated at $4 , 181, 356
which is $44 , 066 or 1% less than budgeted. Although the total Operating
Expenditures will remain within the Budget, several individual accounts
will exceed their respective budgets and will require budget adjustments .
These accounts include :
Street Maintenance $ 65, 736
Street Sweeping 6 , 000
Beautification 6 , 800
Engineering 185, 050
Estimated Capital Improvement expenditures for Fiscal Year 1985-86 total
$11 , 914 , 206 , which is $5 , 098 , 880 or 74 . 8% higher than budgeted. This
substantial difference is primarily attributable to the following factors :
A. It was anticipated that certain Capital Projects would be completed
during Fiscal .Year 1984-85 , and therefore, no funds were budgeted during
Fiscal Year 1985-86 . These projects were not completed as anticipated,
thus budget adjustments are required. These projects include :
1
1 . OTS Traffic Study Project $ 16 , 545
2 . Intersection Modification - Dublin Blvd/Dougherty Road 4 , 000
3 . FAU - Major Arterial Rehabilitation 2 , 000
4 . Stagecoach Road Traffic Signal 50 , 000
5 . Clark Avenue Traffic Signal 71 , 000
6 . Dublin Court Traffic Signal 95 , 000
7 . Village Parkway Landscaping, West Side 85, 000
8 . Street Tree Program 27 , 000
B. In addition, it is recommended that the Amador Valley Boulevard median
landscaping project be accelerated to be combined with the Amador Valley
Boulevard Rehabilitation project, in that additional Federal Aid Urban
funds have been acquired for this project this year . This will require an
additional appropriation of $195, 000 during 1985-86 .
C . Other major appropriations which need to be made in 1985-86 include
$6 , 400 , 000 for the Civic Center land acquisition, cost of issuance fees and
architectural fees , and $807 , 298 for the San Ramon Road Improvement
Assessment District costs .
Many of the above budget modifications required can be funded from funds
appropriated for projects which have not proceeded as quickly as
anticipated. These projects include the following:
1 . Civic Center Facility (General Fund)
2 . Street Light Additions
3 . San Ramon Road Phase II
4 . Amador Valley Boulevard Rehabilitation
5 . Sierra Court Signal
6 . Traffic Signal Interconnect
Attached are the Budget Modifications prepared for City Council review and
approval .
SUMMARY
The estimated expenditures for Fiscal Year 1985-86 are $9 , 022 , 562 , not
taking into consideration expenditures funded by the proceeds of the Civic
Center Certificate of Participation Issue, and the San Ramon Road
Assessment District Bond Issue and Debt Service . The estimated revenue for
Fiscal Year 1985-86 is $9 , 229 , 655, excluding special revenues from the
certificate and bond issues .
Estimated revenue is approximately $207 , 093 or 20 greater than anticipated
expenditures . This small increase will have a negligible impact on the
City ' s reserves identified in the Adopted Budget .
Based on the revised revenue estimates , the City is still approximately
$170 , 000 under its Appropriations Limit .
EXHIBIT A
1985-86
REVENUE PROJECTION
ESTIMATED (1)
ADJUSTED
REVENUES
ACTUAL BUDGET AS OF ESTIMATED
ALL FUNDS 1984-85 1985-86 12/31/85 1985-86
PROPERTY TAX
Current Year Secured $ 337,153 $ 363,000 $ 182,753 $ 395,000
Current Year Unsecured 37,460 39,500 34,693 41,000
Prior Year Secured 11,087 10,000 5,345 10,000
Prior Year Unsecured 2,813 2,000 244 3,000
Total-Property Tax $ 338,513 $ 414,500 $ 223,035 $ 449,000
TAXES OTHER THAN PROPERTY
Sales & Use Tax $4,010,866 $4,180,000 $2,235,000 $4,160,000
Real Property Transfer Tax 49,220 45,000 29,803 51,000
Hotel Transient Occupancy Tax 140,290 270,000 97,910 188,000
Electric Franchise Tax 91,519 101,000 ------- 101,000
Gas Franchise Tax 32,959 33,000 ------- 33,000
Garbage Franchise Tax ------- ------- ------- 14,000
Cable TV Franchise Tax 25,450 26,500 26,193 26,193
Total-Taxes Other Than Property $4,3501304 $4,655,500 $2,388,906 $4,573,193
LICENSES & PERMITS
Building Permits $ 320,059 $ 270,000 $ 196,757 $ 350,000
Animal Licenses 6,946 8,000 3,190 6,000
Bus Bench Ad Permits 306 300 ------- 300
Encroachment Permits 6,671 4,000 578 2,000
Other Permits ------- ------- 160 160
Total-Licenses & Permits $ 333,982 $ 282,300 $ 200,685 $ 358,460
FINES & FORFEITURES
Vehicle Code Fines $ 53,139 $ 55,000 $ 25,060 $ 52,800
Other Court Fines 15,162 8,500 7,225 11,000
Total-Fines & Forfeitures $ 68,301 $ 63,500 $ 32,285 $ 63,800
REVENUE FROM USE OF MONEY AND PROPERTY
Interest $ 927,572 $1,000,000 $ 531,236 $1,400,000
Rents and Concessions 52,692 58,400 29,433 58,400
Total-Revenue Of Money & Property $ 980,264 $1,058,400 $ 560,669 $1,458,400
INTERGOVERNMENTAL REVENUE-STATE
Motor Vehicle in Lieu Tax $ 442,089 $ 465,000 $ 252,806 $ 500,000
Trailer Coach in Lieu Tax 3,865 4,500 ------- 4,500
Cigarette Tax 104,897 96,000 52,785 100,000
Off Highway Vehicle in Lieu Tax 159 380 166 380
Homeowner's Property Tax Relief 17,102 18,300 ------- 17,960
State Gas Tax (2106) 86,595 85,500 43,573 87,500
State Gas Tax (2107) 169,856 163,500 83,807 170,000 _
State Gas Tax (2107.5) 4,000 4,000 4,000 4,000
State Gas Tax (2126) ------- ------- -=----- 65,736
Transportation Development Act Grant 8,892 11,440 5,720 11,440
Office of Traffic Safety Act Grant 7,237 6,000 10,310 22,545
Roberti-Z'Berg Park Grant ------- 7,653 ------- 15,306
Total-Intergovernmental Revenue-State $ 844,692 $ 862,273 $ 453,167 $ 999,367
INTERGOVERNMENTAL REVENUE-FEDERAL
Revenue Sharing $ 217,769 $ 222,581 $ 123,663 $ 261,735
Community Development Block Grant 744267 119,000 ------- 25,100
Federal Aid Urban Funds 320,202 555,000 ------- -------
Total Intergovernmental Revenue-Federal $ 612,238 $ 896,581 $ 123,663 $ 286,835
1985-86
REVENUE PROJECTION
Continued
Page 2
ESTIMATED (1)
ADJUSTED
REVENUES
ACTUAL. BUDGET AS OF ESTIMATED
ALL FUNDS 1984-85 1985-86 12/31/85 1985-86
CHARGES FOR SERVICE
Zoning Subdivision Fees $ 66,472 $ 65,000 $ 29,581 $ 60,000
Engineering Plan Check and
Inspection Fees _ 144,922 162,000 287,882 480,000
Sales of Maps and Documents 4,668 5,500 1,519 4,900
Special Police Dept. Services 9,277 6,000 2,609 6,000
Park & Recreation Fees 34,878 43,700 20,865 43,700
Other Charges for Service ------ 500 ------ 500
Building Use Insurance 2,501 2,900 2,464 3,400
Zone 7 Drainage Fees 1,170 300 445 600
Total-Charges for Service $ 263,888 $ 285,900 $ 345,365 $ 599,100
OTHER REVENUES
Proceeds from Sale of Propery $ 124,884 $ ------ $ ------ $ ------
Non-Government Contributions 202,780 1,052,220 40,698 341,301
Miscellaneous 1,662 200 608 3,700
Park Dedication Fees 217,391 67,300 127,672 355,000
Shannon Lease Subsidy 23,999 23,999 11,999 11,999
Reimbursement for Public Damage 6,300 5,000 1,062 5,000
Cable Television Grant ------- ------- ------ 25,000
Total-Other Revenue $ 577,016 $1,148,719 $ 182,039 $ 742,000
ASSESSMENT DISTRICT REVENUES
Street Lighting Assessment District $ 111,900 $ 130,000 $ 52,988 $ 130,000
Landscape Assessment District . 25,245 19,500 7,774 19,500
San Ramon Road Assessment District ------- ------- 893,923 1,021,618
Total-Special Benefit Assessments $ 137,145 $ 149,500 $ 954,685 $1,171,118
PUBLIC FACILITIES PROJECT REVENUE $ ------- $ ------- $12,005,944 $12,006,934
TOTAL REVENUE - ALL FUNDS $8,556,343 $9,817,173 $17,470,443 $22,708,207
(1) All figures, with the exception of sales tax, are based on actual revenue received to
date. The sales tax revenue estimate is based upon actual sales tax receipts through
11/6/85, plus an estimate of revenues to be received for November and December, 1985.
EXHIBIT B
1985-86
EXPENDITURE PROJECTION
ACTUAL (1)
ACTUAL BUDGET AS OF ESTIMATED
ALL FUNDS 1984-85 1985-86 12/31/85 1985-86
OPERATING EXPENSES
City Council $ 35,457 $ 47,780 $ 19,381 $ 41,000
City Manager 155,949 193,125 85,396 190,000
Legal Services 57,470 65,000 31,833 65,000
Finance 13,111 49,840 17,373 45,000
Building Management 95,608 106,570 47,312 105,000
Insurance 17,867 97,100 5,954 97,100
Non-Departmental ------- 40,195 ------- -------
Police Services 1,274,085 1,489,370 685,130 1,400,000
Crossing Guards 9,392 16,600 2,700 14,000
Animal Control 34,436 48,800 17,174 40,700
Traffic Signals & Lighting 170,182 232,500 101,094 232,500
Disaster Preparedness 541 26,700 2,840 21,000
Street Maintenance 182,876 351,100 209,216 416,836
Street Sweeping 40,664 48,000 27,363 54,000
Public Works Administration 35,984 67,286 27,045 67,000
Street Tree Maintenance 20,331 54,400 11,437 54,400
Beautification 52,801 89,200 46,800 96,000
Paratransit Service 14,084 20,580 10,290 20,580
Vector Control 1,275 8,925 ------- 3,000
Library Services 41,437 69,741 28,369 63,240
Recreation 179,016 264,360 109,514 250,000
Park Maintenance ------- 39,000 ------- -------
Senior Citizen Activities ------- 40,000 ------- 5,000
Planning 172,980 281,870 126,027 260,000
Building & Safety 173,223 212,430 92,144 190,000
Engineering 322,678 264,950 256,871 450,000
TOTAL OPERATING EXPENSES $3,101,447 $4,225,422 $1,961,263 $4,181,356
CAPITAL IMPROVEMENTS
General $ 72,113 $ 461,550 $ 162,267 $ 256,106
Corrmunity Improvements 549,858 1,649,588 65,070 1,414,400
Parks 546 912,500 3,280 746,700
Streets 1,222,890 3,791,688 826,203 2,424,000
Civic Center ------- ------- 555,421 6,400,000
San Ramon Road Assessment District 38,648 ------- 230,489 673,000
TOTAL CAPITAL IMPROVEMENTS $1,884,055 $6,815,326 $1,842,730 $11,914,206
DEBT SERVICE $ ------- $ ------- $ 28,076 $ 28,076
TOTAL EXPENDITURES $4,985,502 $11,040,778 $3,832,069 $16,123,638
(1) Figures shown in the 12/31/85 financial report have been adjusted to actual.
CITY OF DUBLIN
'BUDGET CHANGE FORM
/97 APPROPRIATION FROM TO
/7 TRANSFER ACCOUNT AMOUNT ACCOUNT PtvOUf(f
17 AMENDMENT mew 2truawad
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JUSTIFICATION FOR CHANGE
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J0 StAA&ot
I T DIIZE COSTS
TOTALS Ewa
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
T APPROPRIATION
FROM TO
�I TRANSFER ACCOUNT AMOUNT ACCOUNT AMOUNT
AMENDMENT o c J °®
JUSTIFICATION FOR CHANGE.
l 1,.►s x
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I►EIII ZE COSTS
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TOTAL
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
/7 APPROPRIATION FROM TO
TRANSFER ACCOUNT AMOUNT ACCOUNT ANOUNT
f7AMENDMENT , '1o!5.j-L_ °" j- 1 -3°5- -7®5 . Zt $14,oc0.'
(' 1 '30S''t►2. D� 2�$,OA ��
JUSTIFICATION FOR CHANGE
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IT&IIZE COSTS
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•
TOTAL
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
APPROPRIATION FROM TO
1I TRANSFER ACCOUNT AFOUNT ACCOUNT ANOUF
/-7 AMENDMENT
AccajonaA 4 der oco. q® S.
JUSTIFICATION FOR CHANGE
10�1.s Add,+$" A*As-r'. en "it %
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I E,IIZF COSTS
TOTAL � .t-`�s
CITY WAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
BUDGET CHANGE FORM
�X APPROPRIATION FROM TO
/-7 TRANSFER ACCOUNT AMOUNT ACCOUNT AMOUNT
AMENDMENT Aae rYr�r-d�. 1►d�►��EJ6 s+,►s,o' 3-0031 Z o$.c�' �BJb ��,goo
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JUSTIFICATION FOR CHANGE
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I T illIZE COSTS
TOTAL 0
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE 31,o lef, ;
CITY OF DUBLIN
'BUDGET CHANGE FORM
APPROPRIATION FROM TO
/-7 TRANSFER ACCOUNT AMOUNT ACCOUNT AMOUNT
/-7 AMENDMENT 3_ av 3 y io ! y�oov.�0 3-cn ,3 - 7 S f At Noo
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JUSTIFICATION FOR CHANGE
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ITElIIZE COSTS
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TOTAL ig 4V �,ov
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
3�i o A
CITY OF DUBLIN
-BUDGET CHANGE FORM
/SZT APPROPRIATION
FROM TO
7 TRANSFER ACCOUNT AMOUNT ACCOUNT MOUNT
/7 AMENDMENT 3 6
JUSTIFICATION FOR CHANGE
J, 6
ITS 1IZE COSTS
TOTAL
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
-3/t Ole 5
CITY OF DUBLIN
BUDGET CHANGE FOR1'Y1
APPROPRIATION FROM TO
/7 TRANSFER ACCOUNT AMOUNT ACCOUNT ANOUT
/7 AMENDMENT
JUSTIFICATION FOR CHANGE
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ITa IIZE COSTS
i
W4/1 IS
TOTAL ! , �v,luay.�0
CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE 3li o/e '
CITY OF DUBLIN
'BUDGET CHANGE FORM
10 APPROPRIATION FROM TO
Jf TRANSFER ACCOUNT AMOUNT ACCOUNT A[YoUtIFF
AMENDh'ENT 3- 0041 - 4 f � 3G,,obt.y
3-od N r �-21, goo,$v
3- ao3-1 —
JUSTIFICATION FOR CHANGE
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ITS IIZFF COSTS
1 �PJ2.0 L/t-Ytk C Y-5 64, 087
TOTAL
CITY h'Ai AGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE -8/1 Ole c
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CITY OF DUBLIN
-BUDGET CHANGE FORM
/SCT APPROPRIATION FROM TO
/�7 TRANSFER ACCOUNT AMOUNT ACCOUNT AMOUNT
AMENDMENT 3- JS 56 71M#') 004 0 5S acv d u
3.00 W6 le
3-ob33 - ASS 6 yy8.5�5"
JUSTIFICATION FOR CHANGE
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ITE'l I ZE COSTS
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TOTAL ,000.
CITY NANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DAB
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CITY OF DUBLIN
BUDGET CHANGE FORM
/J APPROPRIATION FROM TO
97 TRANSFER ACCOUNT AMOUNT ACCOUNT Ahoulff
AMENDMENT 1 - - L41 to 3—o c 44 - -75S } gr,0,00:
JUSTIFICATION FOR CHANGE
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ITa-IIZF COSTS
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CITY MANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE �.'Vio /9(0
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CITY OF DUBLIN
BUDGET CMNGE FORM
APPROPRIATION FROM TO
/7 TRANSFER ACCOUNT AMOUNT ACCOUNT ANOUNT
/I AMENDMENT 3-oca3 -841 t.
JUSTIFICATION FOR CHANGE n
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ITa.lIZE COSTS
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21�oSo.
TOTAL I *,a-),a o o.
CITY NANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE
CITY OF DUBLIN
Blti�GET CHANGE FORI'Y1
/-7 APPROPRIATION FROM TO
2K TRANSFER ACCOUNT AN'OUNT ACCOUNT AMOUNT
/-7 AMENDMENT
3-00 t 8 - ASS ltl9sdov. ' 3-00 S6- 755- Iq sma0."°'
JUSTIFICATION FOR CHANGE
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ITaJ1I7F COSTS
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TOTAL ' Iq�iDOt�,
CITY NANAGER APPROVAL DATE
CITY COUNCIL APPROVAL DATE. V1 /Pb l
CITY OF DUBLIN
BUDGET CHANGE FMr 1
�
FROM TO
/I APPRCPRIATICN
FACCOUNT Af�QU�JT ACCOUtiT Af' UP�
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A,�IFNIJr'ENT
JUSTIFICATION FOR CHAICE
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C iTY ►,gAGER AFFROVAL _.DATE
C I i u COUI�Cl�iAPPROVAL
CITY OF DUBLIN
BUDGET CNAKE FORM
FROM TO
�I APPROPRIATION -
ACCOUNT AFOUNT ACCOUti7 PP'�UP�i
REVQN�� MOM
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JUSTIFICATION a3- }S3 FOR CHANGE
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DATE
CITY 1 a-�IAGER APFROVA.L
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CITY COUNCYriAPFROVAL
CITY OF DUBLIN .
BUDGET CHANCE FORM
FROM I TO
/-T APPROPRIATION
TRANSFER ACCOUNT PP'OU�(T ACCOUNT PT'�Ut�i
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