HomeMy WebLinkAbout7.3 InternetDesign&Install
File # D~~01-[3]1QJ
.
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: DECEMBER 17,1996
Contract for Consultant Services for Internet Communications
System Design and Installation
~ Report Prepared by: Steve Honse, Administrative Assistant
ExmBITS ATTACHED: 1. Proposed Agreement
2. Proposal Excerpts
3. Budget Adjustment
RECOMMENDATION: ~AuthOrize the City Manager to execute the Agreement
2. Approve the Budget Adjustment
SUBJECT:
FINANCIAL STATEMENT:
A budget appropriation of $5,000 will allow the City to proceed
with Phase 1, which will specify options available and cost
estimates for proceeding with implementation.
.
DESCRIPTION:
At the November 19, 1996 City Council meeting the City Council has instructed staff to accelerate the
schedule for City utilization of the Internet. The fIrst step of the project is to evaluate proposals and
award a contract for Communications System Design and Installation. Other proposals for Web site
Design Services and equipment purchases will be considered at a future meeting.
The RFP for consultant services is divided into two distinct phases, described below:
PHASE ONE: SYSTEM DESIGN:
The selected consultant will fIrst evaluate the City's existing local area network and communications
equipment. Next, the consultant will meet with City Staff to determine the City's needs and objectives as
related to the Internet. Based upon the evaluation of existing equipment and. Staff needs, the consultant
will develop a list of options and prepare a report which describes the costs and benefIts of each option.
Staff will report these fIndings to the City Council at a subsequent meeting. The purpose of this process is
to gather reliable technical information and cost estimates to be used to develop recommendations as to
the appropriate method to achieve Internet access and to improve computer links to systems outside the
City network.
.
PHASE TWO: INSTALLATION AND CONFIGURATION:
The selected 'consultant will install and confIgure the system that is selected by the City Council following
the conclusion of Phase One. Staff believes that it is important to have the same fIrm design and install
the system. Otherwise, there is the strong possibility that there could be disputes as to the cause of
malfunctions. For example, the installer could claim that any problem is design related while the designer
could claim that the problem lies with the installation. To avoid these conflicts, it is anticipated that both
design and installation services will be performed by one fIrm. The RFP was modifIed to preclude the
COPIES TO:
ITEM NO.-M
selected fIrm from bidding on the purchase of equipment. The selected fIrm will provide specifIcations
which will be used to acquire the equipment and any necessary software in accordance with the City of
Dublin Purchasing Ordinance.
The time required to install and confIgure a system is a function of its complexity; therefore, the exact
cost of Phase Two cannot be determined until the actual system is selected. The RFP only requires that
the consultant state the maximum cost of all Phase Two tasks. Actual Phase Two costs will be
determined, based upon the system selected, at the conclusion of Phase One.
.
RFP PROCESS:
Staff distributed RFPs to a total of six fIrms and four responses were received. These responses are
summarized below:
Vendor
Phase 1 Phase 2
Specification and Design Installation
$29,000 $1 SO/hr
$3,500 for Phase 1 and 2 (proposal did not itemize cost by phase)
$9,600 $4,400
$S,OOO $10,000
PCS
Infolane
Cayuga Information Systems
Advanced Micronet Solutions
ANALYSIS OF PROPOSALS RECEIVED:
The division of the project into phases allows the City to time the implementation of the project to
correspond with fiscal years. Regardless of the project schedule, the information obtained in Phase One is
vital to successfully complete the project at the lowest cost possible. The current scope of work requires
only Phase One tasks. Therefore, the analysis of the proposals concentrates on costs associated with .
Phase One only.
PCS proposes to perform Phase 1 for $29,000 . The RFP provides that the cost of service is one criterion
for evaluating proposals. The pes proposal is extraordinarily high when compared to proposals offered
by other firms. Staff does not believe that PCS offers additional benefits that would justify an expenditure
of this magnitude. Based upon cost, the PCS proposal is not recommended for further evaluation.
Infolane is an industry leader in website design; however, their proposal fails to document any
significant experience in Internet system design. The firm proposes to utilize a subcontractor to perform
this task. The RFP provides that the experience of individuals assigned to the project is a criterion to be
used in considering proposals. Since the. City was not provided with evidence of the subcontractor's
qualifications, the Infolane proposal is not recommended, based upon lack of experience.
Cayuga Information Systems (Cayuga) proposes to perform Phase 1 at a cost of $9,600. This cost is
much higher than the proposal offered by AMS (discussed below). Although Cayuga has some
experience with Internet systems, their experience is not as extensive as that of AMS. Additionally,
Cayuga does not have a large support staff. Based upon the criteria of experience, cost, and support staff,
the Cayuga proposal is not recommended.
Advanced Micronet Solutions (AMS) is a Dublin-based firm which specializes in the installation and
maintenance of local area networks and related communications systems. Generally, AMS provides .
services for government agencies and school districts. The City has used AMS in the past to provide a
variety of services, including computer installation and server maintenance. AMS has demonstrated a
high degree of skill and expertise on pnor City of Dublin projects and they.have direct experience with
. projects of a similar nature.
.
AMS specializes in communications equipment and has a variety of product certifications and a long list
of references. The proposed project manager has a Bachelor's degree in Computer Information Systems
and the support staff consists of several system engineers. Based upon this experience of the project
manager and support staff, AMS is ~learly the most qualified fIrm.
In addition to the requisite expt':rience, the RFP provides that proposal will be judged based on cost. The
AMS proposal offers to perform Phase One tasks for a fIxed fee of $5,000. One fIrm (Infolane) proposes
to complete the project at a lower cost: however, Infolane fails to document adequate experience. AMS
offers the lowest cost proposal by a consultant with adequate experience.
Based upon the criteria of experience and cost, as specifIed in the RFP, Staff concludes that the AMS
proposal clearly offers the most value to the City.
.
PROJECT PHASING:
PHASE ONE:
The consultant will evaluate Internet access options and prepare a written work product, to be
presented to the City Council with recommendations from staff. According to the AMS bid, Task
One will be performed at a fixed cost of $5,000. The work product will consist of the following
elements for each Internet access option:
. A description of' components and how they will integrate with the existing Civic LAN.
. Written specification of all hardware and software to be used to secure the equipment
through the competitive bid process as required by the Purchasing Ordinance.
. Budget Cost Summary which shows the estimated costs to fully implement the project,
including: hardware, software, installation, support agreements, ISP services, circuit
installation, and all recurring costs. The costs will be broken down into one-time set-up
costs and on-going operational costs.
. Equipment required, if any, to achieve remote faxing capability and "Dial.up access."
. Recommended network security devices and estimated costs.
. Any recommended phasing to reduce initial cost.
PHASE TWO:
Following a decision to proceed with an Internet access option, the consultant will install and
confIgure the equipment and ensure that it is fully operational. Per City Council instructions, the
consultant is precluded from selling the City equipment for the project.
The AMS proposal provides that the cost of Phase Two shall not exceed $10,000. However, this
cost is a maximum amount. Actual Phase 2 costs will be determined based upon the type of
system selected. Once the City Council has selected a system (at the conclusion of Phase 1) Staff
will prepare an amendment to this Agreement for Council approval which will clearly defme the
Phase 2 scope of work and costs.
.
RECOMMENDATION:
. Staff recommends that the City Council authorize the City Manager to execute the Agreement (Exhibit 1)
for "Internet Communication System Design and Installation" with Advanced Micronet SolutIons, in an
amount not to exceed $5,000. Staff also recommends that the City Council approve the Budget
Adjustment (Exhibit 3) in order to fund the initial phase of the Internet Project.
STANDARD CONTRACTUAL SERVICES AGREEMENT
e
THIS AGREEMENT is made at Dublin, California, as of December 18, 1996,
by and between the CITY OF DUBLIN, a municipal corporation (II CITYII), and
ADVANCED MICRONET SOLUTIONS, (IICONTRACTORII), who agree as follows:
1. SERVICES. Subject to the terms and conditions set forth in this
Agreement, CONTRACTOR shall provide to CITY the services described in
Exhibit A.
CONTRACTOR shall provide said services at the time, place and
in the manner specified in Exhibit A.
2 .
PAYMENT.
CITY shall pay CONTRACTOR for services rendered
pursuant to this Agreement at the time and in the manner set forth in
Exhibit B. The payments specified in Exhibit B shall be the only payments
4IIto be made to CONTRACTOR for services rendered pursuant to this Agreement.
CONTRACTOR shall submit all billings for said services to CITY in the
manner specified in Exhibit B; or, if no manner be specified in Exhibit B,
then according to the usual and customary procedures and practices which
CONTRACTOR uses for billing clients similar to CITY.
3.
FACILITIES AND EOUIPMENT.
Except as set forth in Exhibit C,
CONTRACTOR shall, at its sole cost and expense, furnish all facilities and
equipment which may be required for furnishing services pursuant to this
Agreement.
CITY shall furnish to CONTRACTOR only the facilities and
equipment listed in Exhibit C according to the terms and conditions set
forth in Exhibit C.
eAGREEMENT
Page 1 of 2
12/18/96
L~~~\~\\ \
4. GENERAL PROVISIONS. The general provisions set forth in Exhibit Dare
part of this Agreement. In the event of any inconsistency between sai.
general provisions and any other terms or conditions of this Agreement, the
other term or condition shall control insofar as it is inconsistent with
the general provisions.
5.
EXHIBITS.
All exhibits referred to herein are attached hereto
and are by this reference incorporated herein.
6. CONTRACT ADMINISTRATION. This Agreement shall be administered by
Steve Honse ("ADMINISTRATOR"). All correspondence shall be directed to or
through the ADMINISTRATOR or his or her designee.
7. NOTICES. Any written notice to CONTRACTOR shall be sent to:
Advanced Micronet Solutions, Attn: Robert Tocci
6690 Amador Plaza Road, Suite 110
Dublin, CA 94568
Any written notice to CITY shall be sent to:
.
City of Dublin, Attn: Steve Honse
100 Civic Plaza
Dublin, CA 94568
Executed as of the day first above stated:
CITY OF DUBLIN
a municipal corporation
By
"CITY"
Attest:
City Clerk
By
"CONTRACTOR"
Approved as to form:
.
City Attorney
AGREEMENT
Page 2 of 2
12/18/96
EXHIBIT A
.
Phase 1 - Development of Alternatives, Including Cost Estimates and
Specifications
SCOPE OF SERVICES
CONTRACTOR shall meet with CITY representatives in order to determine
CITY needs as related to communications systems, specifically: Internet
access, remote faxing, and dial-up access. Dial-up access is defined as
electronic communications with organizations independent of the Internet.
At a minimum, CONTRACTOR will be present for three meetings of
approximately two hour for each meeting. CONTRACTOR shall complete said
meetings within 30 days from the execution of this AGREEMENT.
Following these meetings, CONTRACTOR shall engage in a thorough and
comprehensive analysis in order to develop option(s) which will satisfy the
needs of CITY. At a minimum, Contractor shall evaluate the following
Internet access options:
1. Individual workstation access;
2. LAN access via shared modems; and
3. Direct Internet access achieved by connecting the City LAN directly
to an ISP using a high speed data line and router.
.
As part of the analysis, Contractor will address the following
issues:
. Which type of high-speed data line is best suited to City needs
(e.g. ISDN, 56K Frame Relay, T1)?
. Which communications equipment is best suited to the CITY's needs
(router, CSU/DSU, individual modem, modem bank)?
. Which Internet Service Provider offers the most cost-effective
service for LAN Internet Access?
. Which LAN protocol (IP, TCP/IP) is best suited to Internet access
and what configuration is required to make each workstation
utilize the protocol?
. What security measures are available to prevent downloaded files
from affecting the network security?
. Could access be phased in a beneficial manner.
. How can external communications links , such as "dial-up access"
and "remote faxing" be incorporated into the Internet project.
Following the conclusion of the research and analysis, described
above, CONTRACTOR shall prepare a written work product. Said work product
shall be completed with 60 days of the execution of this AGREEMENT. The
_ork product shall set forth the answers to the questions raised above.
he work
Exhibit A
Page 1 of 2
12/18/96
product will consist of the following elements for each Internet access
option:
. A description of components and how they will integrate with the
existing Civic LAN. ~
. Written specification of all hardware and software to be used to
secure the equipment through the competitive bid process as
required by the Purchasing Ordinance.
. Budget Cost Summary which shows the estimated costs to fully
implement the project, including: hardware, software,
installation, support agreements, ISP services, circuit
installation, and all recurring costs. The costs will be broken
down into one-time set-up costs and on-going operational costs.
. All costs to achieve remote faxing capability and "Dial-up access."
. Recommended network security devices and estimated costs.
. Any recommended phasing to reduce initial cost.
CONTRACTOR's work product shall be submitted at a meeting of the
Dublin City Council to be used to assist in the selection of an Internet
access option. If requested, CONTRACTOR shall appear at said meeting to
answer questions.
Phase 2 - Installation
CONTRACTOR shall assist with the installation of equipment selected by
CITY. The precise scope and description of items to be installed shall b.
subject to a subsequent written amended scope of work. The amendment wil
specify the items to be installed and the assistance to be provided.
~
Exhibit A
Page of 2
12/18/96
EXHIBIT B
PAYMENT SCHEDULE
~ CITY shall pay CONTRACTOR at an amount not to exceed the total sum of
FIVE THOUSAND dollars ($5, 000) for services to be performed pursuant to
Phase 1 of the Scope of Services of this Agreement.
CONTRACTOR shall
submit invoices, not more often than once per month,
during the term of
this Agreement based on the work completed on each phase identified in
EXHIBIT A "Scope of Work".
CONTRACTOR's fees shall be calculated at an hourly rate of $115 per
hour subject to the following not to exceed limits:
Phase 1
Development of Alternatives, Including
Cost Estimates and Specifications
$5,000
Phase 2
Installation
$10.000
~
Total not-to-exceed Limit
$15,000
CITY shall retain 20% of all billings for each phase, until CITY has
determined that the Scope of Services, pursuant to this AGREEMENT, have
been satisfactorily performed.
The total sum stated above shall be the total which CITY shall pay for
the services to be rendered by CONTRACTOR pursuant to this Agreement. CITY
shall not pay any additional sum for any expense or cost whatsoever
incurred by CONTRACTOR in rendering services pursuant to this Agreement.
CITY shall make no payment for any extra, further or additional
service pursuant to this Agreement unless such extra service and the price
~EXhibit B
Page 1 of 2
12/18/96
therefor is agreed to in writing executed by the City Manager or other
designated official of CITY authorized to obligate CITY thereto prior t_
the time such extra service is rendered and in no event shall such chang1l'
order exceed twenty-five (25%) of the initial contract price.
The services to be provided under this Agreement may be terminated
without cause at any point in time in the sole and exclusive discretion of
CITY.
In this event, CITY shall compensate the CONTRACTOR for all
outstanding costs incurred as of the date of written notice thereof and
shall terminate this Agreement.
CONTRACTOR shall maintain adequate logs
and timesheets in order to verify costs incurred to date.
The CONTRACTOR is not authorized to perform any services or incur any
costs whatsoever under the terms of this
Agreement until receipt of a fully
Department of the City of Dublin.~
executed Purchase Order from the Finance
Exhibit B
Page 2 of 2
12/18/96
~
EXHIBIT C
.
CITY shall furnish physical facilities such as desks, filing cabinets,
and conference space, as may be reasonably necessary for CONTRACTOR'S use
while consulting with CITY employees and reviewing records and the
information in possession of CITY.
The location, quantity, and time of
furnishing said physical facilities shall be in the sole discretion of
CITY.
In no event shall CITY be obligated to furnish any facility which
may involve incurring any direct expense, including, but not limiting the
generality
of
this
exclusion,
long-distance
telephone
or
other
communication charges, vehicles, and reproduction facilities.
.
.
Exhibit C
Page 1 of 1
12/18/96
EXHIBIT D
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR. At all times during the term of this Agreement, CONTRACTOR shall be .
independent contractor and shall not be an employee of CITY. CITY shall have the right to control CONTRACTOR only insofar
the results of CONTRACTOR'S services rendered pursuant to this Agreement; however, CITY shall not have the right to control the
means by which CONTRACTOR accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS: ETC. CONTRACTOR represents and warrants to CITY that he has all licenses, permits,
qualifications and approvals of whatsoever nature which are legally required for CONTRACTOR to practice his profession.
CONTRACTOR represents and warrants to CITY that CONTRACTOR shall, at his sole cost and expense, keep in effect at all times
during the term of this Agreement any licenses, permits, and approvals which are legally required for CONTRACTOR to practice his
profession.
3. TIME. CONTRACTOR shall devote such time to the performance of services pursuant to this Agreement as may
be reasonably necessary for satisfactory performance of CONTRACTOR'S obligations pursuant to this Agreement.
4. INSURANCE REQUIREMENTS. CONTRACTOR shall procure and maintain for the duration of the contract
insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance
of the work hereunder by the CONTRACTOR, his agents, representatives, employees or subcontractors. The cost of such insurance
shall be included in the CONTRACTOR'S bid.
(a) Minimum Scope of Insurance. Coverage shall be at least as broad as:
1. Insurance Services Office form number GL 0002 (Ed. 1/73) covering comprehensive General Liability and
Insurance Services Office form number GL 0404 covering Broad Form Comprehensive General Liability;
or Insurance Services Office Commercial General Liability coverage ("occurrence" form CG 0001.)
Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile Liability, code I "any
auto" and endorsement CA 0025.
Workers' Compensation Insurance as required by the Labor Code of the State of California and Employers
Liability Insurance.
Minimum Limits ofInsurance. CONTRACTOR shall maintain limits no less than:
1. General Liability: $1,000,000 combined single limit per occurrence for bodily injury, personal injury and
property damage. If commercial General Liability Insurance or other form with a general aggregate limit.'
used, either the general aggregate limit shall apply separately to this project/location or the general aggreg
limit shall be twice the required occurrence limit.
2. Automobile Liability: $1,000,000 combined single limit per accident for bodily injury and property damage.
3. Workers' Compensation and Employers Liability: Workers' Compensation limits as required by the Labor
Code of the State of Cali fomi a and Employers Liability limits of$I,OOO,OOO per accident.
Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must be declared to and
approved by the CITY. At the option of the CITY, either the insurer shall reduce or eliminate such deductibles or
self-insured retentions as respects the CITY, its officers, officials and employees; or the CONTRACTOR shall
procure a bond guaranteeing payment of losses and related investigations, claim administration and defense
expenses.
Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the following provisions:
1. General Liability and Automobile Liability Coverages.
a. The CITY, its officers, officials, employees and volunteers are to be covered as insureds as
respects: liability arising out of activities performed by or on behalf of the CONTRACTOR;
products and completed operations of the CONTRACTOR, premises owned, occupied or used by
the CONTRACTOR, or automobiles owned, leased, hired or borrowed by the CONTRACTOR.
The coverage shall contain no special limitations on the scope of the protection afforded to the
CITY, its officers, officials, employees or volunteers.
The CONTRACTOR'S insurance coverage shall be primary insurance as respects the CITY, its
officers, officials, employees and volunteers. Any insurance or self-insurance maintained by the
CITY, its officers,
officials, employees or volunteers shall be excess of the CONTRACTOR'S insurance and shall not
contribute with it.
Any failure to comply with reporting provisions of the policies shall not affect coverage provided
to the CITY, its officers, officials, employees or volunteers. .
The CONTRACTOR'S insurance shall apply separately to each insured against whom claim
made or suit is brought, except with respect to the limits of the insurer's liability.
Workers' Compensation and Employers Liability Coverage.
2.
3.
(b)
(c)
(d)
b.
c.
d.
2.
Exhibit D
Page 1 of2
12/18/96
The insurer shall agree to waive all rights of subrogation against the CITY, its officers, officials, employees
and volunteers for losses arising from work performed by the CONTRACTOR for the CITY.
3. Professional Liability.
. CONTRACTOR shall carry professional liability insurance in an amount deemed by the CITY to
adequately protect the CONTRACTOR against liability caused by negligent acts, errors or omissions on
the part of the CONTRACTOR in the course of performance of the services specified in this Agreement.
4. All Coverages.
Each insurance policy required by this clause shall be endorsed to state that coverage shall not be
suspended, voided, canceled by either party, reduced in coverage or in
limits except after thirty (30) days' prior written notice by certified mail, return receipt requested, has been
given to the CITY.
(e) Acceptability ofInsurers. Insurance is to be placed with insurers with a Bests' rating of no less than A:VII.
(f) Verification of Covera~e. CONTRACTOR shall furnish CITY with certificates of insurance and with original
endorsements effecting coverage required by this clause. The certificates and endorsements for each insurance
policy are to be signed by a person authorized by that insurer to bind coverage on its behalf. The certificates and
endorsements are to be received and approved by the CITY before work commences. The CITY reserves the right
to require complete, certified copies of all required insurance policies, at any time.
(g) Subcontractors. CONTRACTOR shall include all subcontractors as insureds under its policies or shall furnish
separate certificates and endorsements for each subcontractor. All coverages for subcontractors shall be subject to
all of the requirements stated herein.
(h) The Risk Manager of CITY may approve a variation in those insurance requirements upon a determination that the
coverages, scope, limits and forms of such insurance are either not commercially available or that the CITY's
interests are otherwise fully protected.
5. CONTRACTOR NO AGENT. Except as CITY may specifY in writing, CONTRACTOR shall have no authority, express or
implied, to act on behalf of CITY in any capacity whatsoever as an agent. CONTRACTOR shall have no authority, express
or implied, pursuant to this Agreement to bind CITY to any obligation whatsoever.
6. ASSIGNMENT PROHIBITED. No party to this Agreement may assign any right or obligation pursuant to this Agreement.
Any attempted or purported assignment of any right or obligation pursuant to this Agreement shall be void and of no effect.
.. PERSONNEL. CONTRACTOR shall assign only competent personnel to perform services pursuant to this Agreement. In
the event that CITY, in its sole discretion, at any time during the term of this Agreement, desires the removal of any such
persons, CONTRACTOR shall, immediately upon receiving notice from CITY of such desire of CITY, cause the removal of
such person or persons.
8. STANDARD OF PERFORMANCE. CONTRACTOR shall perform all services required pursuant to this Agreement in the
manner and according to the standards observed by a competent practitioner of the profession in which CONTRACTOR is
engaged in the geographical area in which CONTRACTOR practices his profession. All instruments of service of
whatsoever nature which CONTRACTOR delivers to CITY pursuant to this Agreement shall be prepared in a substantial,
first class and workmanlike manner and conform to the standards of quality normally observed by a person practicing in
CONTRACTOR's profession.
9. HOLD HARMLESS AND RESPONSIBILITY OF CONTRACTORS. CONTRACTOR shall take all responsibility for the
work, shall bear all losses and damages directly or indirectly resulting to him, to any subcontractor, to the CITY, to CITY
officers and employees, or to parties designated by the CITY, on account of the performance or character of the work,
unforeseen difficulties, accidents, occurrences or other causes predicated on active or passive negligence of the
CONTRACTOR or any subcontractor. CONTRACTOR shall indemnifY, defend and hold harmless the CITY, its officers,
officials, directors, employees and agents from and against any or all loss, liability, expense, claim, costs (including costs of
defense), suits, and damages of every kind, nature and description directly or indirectly arising from the performance of the
work. This paragraph shall not be construed to exempt the CITY, its employees and officers from its own fraud, willful
injury or violation of law whether willful or negligent. For purposes of Section 2782 of the Civil Code the parties hereto
recognize and agree that this agreement is not a construction contract. By execution of this agreement CONTRACTOR
acknowledges and agrees that he has read and understands the provisions hereof and that this paragraph is a material element
of consideration. Approval of the insurance contracts does not relieve the CONTRACTOR or subcontractors from liability
under this paragraph.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by fiscal assistance from another
governmental entity, CONTRACTOR shall comply with all applicable rules and regulations to which CITY is bound by the
. terms of such fiscal assistance program.
1. DOCUMENTS. All reports, data, maps, models, charts, studies, surveys, photographs, memoranda or other written
documents or materials prepared by CONTRACTOR pursuant to this Agreement shall become the property of CITY upon
completion of the work to be performed hereunder or upon termination of the Agreement.
Exhibit D
Page 2 of2
12/18/96
~-, --
,.,
"~
Chy of DubliN
PROpOSAl fOR CONsulTATioN ANd DE5iqN SERVicE5
fOR mE INTERNET ANd ExTERNAl COMMUNiC4TioNS S}l5TEM
.
Advanced Micronet Solutions
AMS is a network integration firm specializing in the following areas: Internet connections, Data
Over Cable TV, System Design & Configuration, LANs, MANs, WANs, IBM SNA Integration,
AS/400 connectivity, Windows NT, Novell NetWare, Installation, Training, and Support.
Our Certifications as a Microsoft Solutions Provider, Novell Gold Reseller, and Cisco Enterprise
Reseller are key to the design, implementation, and support for Wide Area Networking and
Internet solutions. Our partnership with these manufacturers allows us the ability to work closely
with their Engineers and Technical Support groups. This partnership, along with our vast
experience, can only enhance our qualifications which we feel are crucial to a project of this
magnitude.
The departments within our company that would be working directly with the City on this
proposed agreement include:
. Sales and Engineering
The AMS Sales Engineering team is composed of key personnel highly trained and
dedicated to providing state-of-the-art solutions utilizing the latest technological
advancements while taking into consideration budget constraints, current and future .
goals, and existing equipment. We are proud to be authorized resellers for Microsoft,
Cisco Systems, Hewlett Packard, Novell, Pacific Bell, and many more. These
authorizations have provided AMS with extensive product and/or service training
directly from the manufacturers.
. Installation
Our entire staff of System Engineers are highly trained and experienced with project
implementation including all Desktop Operating Systems, Local Area Network
topologies, Network Operating Systems, and Enterprise Wide Area Network routing
technologies.
. Service and Support
Although we provide many services, a large portion of our company resources have
been designated to provide continued networking support through our Annual Service
Agreements. We offer several levels of coverage customized to meet the needs of
each client.
Our network support staff consists of highly educated, experienced, and certified
Systems Engineers dedicated to providing high quality and professional service to our
clients.
It:. ADVANCED MICRONEr SOLUflONS
6690 AMAdOR PlAzA Rd., SUiTE # 1 10, DubliN, CA 9 4 ~ 6 8
(~ 10) ~ ~ l-H60+ FAX (510) 5 ~ 1.H 64+INTERNEf: UI\W/.AMS.NEf+ E-iWUI: SA!Es@AMS.NET
.
......- --.
'. "j'!' l" I c) Co
.. ! C . , " . ~
......
~ Milll.l
L't.-~1\ \ 2-
.
.
.
E'-
>,
,'.,
--
One of our main goals at AMS has been to keep the knowledge of our entire staff up to date with
the latest networking solutions the industry has to offer. In doing so, we are able to provide the
most cost effective, expedient, and reliable solutions for our clients.
Experience
AMS has been involved in the consultation, design, implementation, and the ongoing support for
Wide Area Networking solutions in the business, education, and government environments for
several years. With the demand for Internet access on the rise in the recent two years, this too
has become a focal point for AMS.
Our Wide Area Networking experience includes utilizing technologies such as Frame Relay,
dedicated Point-to-Point, ISDN, Data Over Cable TV, wireless, SMDS, and dial-up.
AMS has extensive experience with the integration of WAN messaging systems (local and
Internet) and Internet Servers (Web server, DNS server, FTP server, SMPT mail server).
Anytime you connect multiple sites over a Wide Area Network, security becomes an issue. AMS
has vast experience addressing these concerns through packet filtering, firewalls, etc.
A couple of our most recent projects of a similar nature to what the City is requesting include
Pittsburg Unified School District, Stanislaus County Office of Education, and Newark Unified
School District, just to mention a few.
Implementation of the above mentioned projects began with an initial meeting between AMS and
the customer contact. During this meeting, project goals and priorities were established. AMS
then conducted a site walk through noting the existing equipment and physical layout. Based on
this information, a solution was designed. This solution was then presented to the customer
through diagrams, written description in detail, and a hardware/software budget summary.
AMS then began the installation process which included the following:
. Configured and set-up the Exchange messaging system for internal and Internet
mail for each user on the LAN.
. Set-up the customer's own Domain Naming System (DNS) server
. Installed the Cisco routers and configured for routing between sites and to the
Internet Service Provider. Set-up the packet filtering feature for added security.
. Set-up File Transfer Protocol (FTP) services so that users can FTP files from a
Web site.
. Integrated with customer selected Internet Service Provider for access and set-up
TCPIIP addresses on desktops for e-mail and Internet browsing.
. Installed client software on desktops for Internet browsing capabilities.
A ADVANCED MICRONET SOLUTIONS
6 6 90 A.w>.dOR PlAzA Rd., SuiTE # 1 10, DubliN, CA 94:;; 6 8
(:;; 10) > > I-H 60+ FAX (> 10) > > ].H 64 + INTERNET: WWW.AM5.NET+E-MAil: WEs@AMS.NET
2
'.. ..j.......~ ~< td ~!
t"
;".
"
I:~ .~
t+ '... r.a":; .' 1-L',
.
--~
-,.
-..
Pro;ect Leaders
.
. Robert Tocci, President/Owner of Advanced Micronet Solutions
Robert holds a Bachelor's Degree in Computer Information Systems as well as
certifications for CNE (Certified NetWare Engineer), and MSP (Microsoft Certified
Professional). Robert has been working in the industry for nine years.
Robert will oversee the project from the initial designing stages through completion,
with his main responsibility being the design. He will attend the meetings with city
appointed personnel, assist in determining the City's immediate and future goals,
establish a list of priorities for project implementation, present options, discuss
pros/cons, answer questions etc.
Robert's Sales Engineering Support Team will be responsible, under Robert's
direction, for compiling design information into a clear and precise proposal format
including budget numbers, written analysis, hardware bid specifications and diagrams.
. Carl Boyd, Systems Engineer of Advanced Micronet Solutions
Carl has been working in the networking industry for 5 years and specializing with
Advanced Micronet Solutions on WAN connectivity and Intemet access for the past 4
years.
Although Robert will oversee the entire project, Carl will be assigned the .
responsibilities as Project Leader for on-site implementation. Carl will lead his team of
Engineers on-site and will be the city's key contact for project implementation status
reports.
Estimated Time of Completion
The initial meeting between AMS and the City can be scheduled within one week after the award
of the contract and receipt of a Purchase Order.
Once a determination of the City's goals have been established and all pertinent information is
available, AMS would require two to three weeks to provide the City with the completed proposal
packages.
References
. Empire Union School District
Contact: Don Kiger / Business Manager
Phone: 209-521-2800
District-wide Area Networking project linking six remote sites to the District Office via
Frame Relay. Linking the District Office to the County Office Of Education for Internet
and AS/400 access. Implemented a District-wide messaging system for both internal
A ADVANCED MICRONET SOLUTIONS .
6690 AJwv.lOR PWA Rd., SuiTE # 110, DubliN, CA 94568
(5 10) 55 1.} 660. FAX (5 10) 55 1.} 664+INlCRNET: \WIW.AMS..NET+E-MAiI: SA!ES@AMS.NET
3
I...
--.
'. ,; J,i,: J .
,,-..,
1,;:.;.
~ ~~.,..(.... !~ . -
.
.
.
.
1[- - - ,
-i
.~
and Internet mail. Integrated a District-wide Internet server with Web, DNS, FTP, and
SMTP mail services. Configured approximately 500 workstations for Internet
browsing and mail. This has been an ongoing project for the past two years as funds
become available for the District.
.
Pittsburg Unified School District
Contact: Lori Anzini I Network Engineer
Phone: 510-473-4221
District-wide Area Networking project linking 13 remote sites to the District Office via
Frame Relay at 56K. Linking the District Office to the County Office Of Education
(Frame Relay 3841<) for Internet and Mainframe access. We are currently in the
process of upgrading the WAN connection from the Frame Relay solution to dedicated
Point~to-Point T1. We are also upgrading the District-wide messaging system for
both internal and Internet mail from GroupWise to Microsoft Exchange Server as well
as Windows 95 on all the Administrative desktops. AMS previously installed a
District-wide Internet server which provides the District with Web, DNS, FTP, and
SMTP mail services. AMS began working with Pittsburg approximately 3 years ago
and continues to work with them on upgrading to current technologies.
.
Newark Unified School District
Contact: Art Cipriano I Data Processing Manager
Phone: 510- 794-2121 Ext. 197
We are currently in the process of completing a District-Wide Area Network project
connecting a total of 13 sites over a Primary Rate ISDN link. We have also
implemented a messaging system for both internal and Internet mail. AMS installed a
District-wide Internet server which provides the District with Web, DNS, FTP, and
SMTP mail services. Implementation of this project began the second week in
November and we currently have 6 of the 13 sites up.
.
City of Tracy
Contact: Bo Barker I Information Systems Manager
Phone: 209-831-4108
The City of Tracy has recently contracted with AMS for Internet consulting and
installation on their current project which includes integrating an Internet server for
Web, DNS, FTP, and SMTP mail services into their current network. Implementation
of this contract is tentatively scheduled to begin within the next two weeks.
Pricinq: Consultation and Desiqn Services
Advanced Micronet Solutions is proposing to provide consultation and design services for the City
of Dublin's Internet and external communications system.
Under this agreement, AMS will provide a written summary explaining the recommended solution.
This summary will include a detailed description of the key components (routers, Web server,
A ADVANCED MICRONET SOLUTIONS
6690 AMAdOR PlAzA Rd., SUiTE # 1 10, DubliN, CA 945 6 8
(510) 55 J.H60+FAX(51O) 55 J.H64+INTERNEr. WWW.AMS.NEf+E-MAi1: WB@AMS.NEf
4
~1I- --:.-
'_~ .~' ~~.. )1
,-~
~ ''':,.. . "I; ", .......;. t. ~. ~ r
I...
'-'-.
, , .
I. ~ I
'.
.~
-
DNS server, mail server, FTP server, etc.) in the design and how they will integrate with each .
other.
A computerized diagram of the physical layout of the building illustrating existing and proposed
equipment locations will be provided as well as a second diagram to illustrate the logical
connectivity of the hubs, servers, routers, etc.
Written specifications of all hardware and software, per our design, will be included in our
proposal package as well.
A summary showing the estimated costs, for budget purposes, to implement the project "turn
key. will be provided. This will include hardware, software, installation, support agreement, ISP
(Internet Service Provider) recommendations and estimated costs, and Circuit installation
outlining recurring costs.
The costs that will be incurred by the City for the consultation and design services will be five
thousand dollars ($5,000.00).
Estimated Pricinq: Pro;ect Implementation
Our estimated cost for labor to implement a solution as described in your bid is approximately ten
thousand dollars ($10,000.00). This would include the following:
. Configuration of all workstations (58) for Internet access for browsing, Internet mail,
internal mail, and desktop faxing capabilities.
.
. Configuration of an Internet server with Web services, DNS server, FTP server, and
SMTP mail server. This includes creating one opening Web page for the City.
. Installation and configuration of a desktop faxing solution.
. Installation and configuration of a messaging system for internal and Internet mail.
. Installation and configuration ofthe routing equipment and establish connectivity.
. Configuration and implementation of the extensive security features from the desktop
to the router.
Our estimated time to complete such a project is one to two weeks after the City has possession
of all hardware and software and the circuits are installed. Please note: Delivery of the routing
hardware, software, and the circuits can take up to six weeks.
In closing, AMS would like to thank the City of Dublin for their consideration of our proposal. For
further information, please do not hesitate to contact our Sales Engineering Department.
A ADVANCED MICRONET SOLLmONS
6690 Ar.w:IOR PlAzA Rd., Suire # 110, DubliN, CA 94568
(510) 551.H60+FAX(51O) 551.}664+INTERNET: W\WI.AMS.NET+E-MAiI: SAlB@AMS..NET
.
5
E;
',' - \ : ,:, ;" :! i'
r:
Dec-04-96 12:30P
P.02
.
.
.
.
Chy of DubLiN INTERNET PROjECT
INSTAllATioN SUMMARY
Pricin(l: Consultation and Desian Services
Advanced Micronet Solutions has proposed to provide consultation and design services for the
City of Dublin's Internet and external communications system.
Under this agreement, AMS will provide a written summary explaining the recommended solution.
This summary will include a detailed description of the key components (routers, Web server,
DNS server, mail server, FTP server, etc.) in the design and how they will integrate with each
other.
A computerized diagram of the physical layout of the building illustrating existing and proposed
equipment locations will be provided as well as a second diagram to illustrate the logical
connectivity of the hubs, servers, routers, etc.
Written specifications of all hardware and software, per our design, will be included in our proposal
package as well.
A summary showing the estimated costs, for budget purposes, to implement the project "turn key.
will be provided. This will include hardware, software, installation, support agreement, IS?
(Internet Service Provider) recommendations and estimated costs, and Circuit installation outlining
recurring costs.
The costs that will be incurred by the City for the consultation and design services will be five
thousand dollars ($5,OOO.OO).
Estimated ProJect Implementation Pricing Summary:
Our estimated cost for labor to implement a solution as described in your bid is not to exceed ten
thousand dollars ($1 O,OOO.OO). This would include the following:
. Configuration of all workstations (58) for Internet access for browsing, Internet mail,
internal mail, and desktop faxing capabilities.
. Configuration of an Internet server with Web services, DNS server, FTP server, and
SMTP mail server. This includes creating one opening Web page for the City.
. Installation and configuration of a desktop faxing solution.
. Installation and configuration of a messaging system for internal and Internet mail.
. Installation and configuration of the routing equipment and establish connectivity.
. Configuration and implementation of the extensive security features from the desktop
to the router.
..... ADVANCED MICRONET SOLlmONS
6690 AMAdoR PWA Rrl., 5uilF # 1 10, DubliN, CA 94568
(510) 5 51-} 660+FAX (51 0) 5 51.} 664+IMERNET: www.AMS.NEr+E--iI: SA!Es@IIMS.NEr
Dec-04-96 12:30P
This project can be implemented in phases or the City may decide not to implement all features,
The following summary provides pricing based on services implemented,
. Installation and configuration of a messaging system for internal and Internet mail.
This includes configuration of all workstations (58) for internal and Internet mail.
$2.450,00
. · Installation and configuration of the routing equipment and establish connectivity,
Based on either a Frame Relay, Point-to-Point T1, or ISDN connection,
$1.200.00
. . Configuration of an Internet server with Web services, DNS server, FTP server, and
SMTP mail server (if applicable). This includes creating one opening Web page for
the City.
$2,000.00
. Installation and configuration of a desktop faxing solution, This includes the
configuration of all workstations (58) for desktop faxing capability.
$1,700.00
. Configuration of all workstations (58) for Internet browsing access,
$1.450.00
. . Configuration and implementation of the extensive security features from the
Internet to the LAN.
$1,200,00
. Indicates hardware. software, and Instal/atlon necessary to provide the City with Internet presence,
... ADVANCED MICRONET SOlunONS
6690 AMAdOR plAzA Rd., SUiTE # 110, DubliN, CA 94568
(510) 55 1-'660+FAX(51O) 551-}664.INTERNET: WIlIW~.NET.E-MAiI: SAlES@IIMS.NET
2
P.03
.
.
.
.
.
.
.
"
CITY OF DUBLIN
BUDGET CHANGE FORM
CHANGE FORM #
New Appropriations (City Council Approval Required):
Budget Transfers:
~x_ From Unappropriated Reserves __~ From Budgeted Contingent Reserve (1080-799.000)
Within Same Department Activity
From New Revenues Between Departments (City Council Approval Required)
Other
fffiJ)EeitltAslflt.'Uil'ij}JtltKcco:Uto.t?(::::::::(((:::':tAMOUtitf?::(::::((:F:::fmCtdtiSltBWGE.1k&CCaUN1V((((((:::f:::::mou&It:::''(':':':::
........',.,.,',.,'.',',',.,','..,.. .. "...,...".....,. .. .,." ,',',',','. ','.',',.,..'......,'....,',. ,','..,'.'.'..,'....,.,',.,.,.,.,.........,." .,.,',.,...,..',',',.,.,.,.,'.....',.,.,.,.....,.,.....,.....,...,.,.,.,.,.'..,...,'..,'.-.....',',.. -----..----............................................................................... .... ...,. _,n . .........
."..""."."" .. ..............................................................".".........,."".",.",
Name: Name: Internet Project
$5,000.00
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
Name: Name:
Account #: Account #:
REASON FOR BUDGET CHANGE ENTRY: An appropriation to fund Phase One of the proposed Internet
Capital Improvement Project. The project is not part of the approved Fiscal Year 1996-97 CIP. If the City
decides to proceed with procurement of equipment, an additional budget change will be required for equipment
and installation.
City Manager:
Date: 12/17/96
Signature
..<it\.~~pp~q;ieaatt11.~OltYCo1lH9UM~tingQij:Pate: ............ .... ......
Mayor:
Date:
Signature
Posted By:
Date:
Signature
E.xl~~~ t ,3
jorm.,\blMigrhng