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HomeMy WebLinkAbout7.4 Shannon Community Ctr Use \\. s aij AGENDA STATEMENT CITY COUNCIL MEETING DATE: May 29, 1984 SUBJECT: Proposal from SRVCC to Utilize Shannon Community Center - Summer 84 EXHIBITS ATTACHED: 1 . EXHIBIT A - Memo from Lynn Anderson to Gaylynn Firth - May 11, 1984 2 . EXHIBIT B - Memo from Joan August to Liz Schmitt - May 11, 1983 3 . EXHIBIT C - Rental Rate Break-Down - 4 . EXHIBIT D - Memo from Joan August to Gaylynn Firth - Pre-School JC)0)( Proposal 1984-85 RECOMMENDATION: 1) To approve SRVCC proposal for summer day classes, with exception of Jazzercise. 2 ) To recommend fee structure of 50% of Resident Public rate for evening classes plus hourly building attendant rate, through summer quarter program dates . 3 ) To approve SRVCC use of Shannon Center for the continuation of their Pre-School program for the 1984-85 fiscal year at a minimum of $2 . 00 per hour. FINANCIAL STATEMENT: SRVCC Proposal Dublin Recreation Proposal "Recreation Classes" $842 . 25 revenue $1, 195 . 00 + cost of Building Attendant "Pre-School No proposal submitted Program" for Summer Usage Undetermined at $1, 312 . 00 Revenue this time (Sept 84-June 30, 85) DESCRIPTION: Staff received a proposal from the SRVCC. The SRVCC wishes to continue to utilize the Shannon Center after July 1, 1984 when the City of Dublin assumes the lease . The SRVCC has proposed to: 1) continue their Summer program as planned, advertised and registered (See Exhibit A) . They proposed the following rate for all of their classes : Social Hall @ $3 . 50 per hour Other rooms @ $2 . 00 per hour 2 ) continue their Pre-School program September 1984-June 30, 1985 at a rental rate of $2 . 00 per hour (See Exhibit D) . They requested negotiating the summer session separately. These proposals were discussed in detail at the Park and Recreation Commission Special Meeting conducted May 22 , 1984 . Many factors were considered. 1 . The need to facilitate a smooth management transition. 2 . The need to continue providing community services to residents . 3 . The need to off-set direct costs the City would incur, by SRVCC facility usage . The Commission discussed the intent to facilitate a smooth management transition by accomodating the SRVCC request as much as is financially and programmatically feasible for this up-coming Summer. ITEM NO. /• 4-) COPIES TO: Summer Program Proposal Since the Recreation Department Staff is relocating to Shannon Center, July 2 , 1984 and not initially offering an active Summer Recreation program at the Shannon site, the facility is available for SRVCC day use without incurring additional staffing costs, other than increased utility usage. It is recommended that contractual groups or corporations (such as Jazzercise) be given an opportunity to continue their programs as contracting agents with the facility leasor. We can not allow SRVCC to offer these revenue producing programs at nominal facililty rental rates when it is now the City of Dublin incurring all of the management, utility, and janitorial costs of the facility. Evening facility usage must be negotiated. Building attendants are required, scheduling and supervision of employees by staff is necessary; therefore it is not realistic to maintain the SRVCC proposal as submitted. Please refer to EXHIBIT B - May 11, 1983 memo - Joan August to Liz Schmitt. This memo was written in response to a City of Dublin inquiry to the SRVCC re: City use of Shannon Center at the time of Danville ' s management of the facility. Reference was made to their willingness to cooperate by offering the facility at half the standard public use rate per hour. Staff recommends extending the same level of cooperation. Recognizing that this May, 1983 proposal was designed for day use only and that reference was made that the structure could not be maintained for evening programs, due to additional costs involved. Staff and Commission recommend this option for evening programs for the summer months only. PRE-SCHOOL PROPOSAL The newly established Recreation Department is not prepared to provide Pre-School programs at Shannon this first year of operation. Since Budget information was not submitted by the SRVCC and resident/participants are needing to know the future of their pre-school it was decided to recommend conditional approval of the program effective July 1, 1984, in order to maintain a viable pre-school option for the residents of the area. It is the recommendation of the Park & Recreation Commission to require the SRVCC to submit a financial statement, to the City, of their pre-school operation for the 1983-84 fiscal year, as well as the 1984-85 fiscal year to date, by December 30, 1984 . This financial statement shall include a quarterly breakdown of number of participants enrolled, registration fees paid, itemized program costs, and revenues generated. RECOMMENDATION It is the recommendation of staff and the Park and Recreation Commission to: 1) approve the SRVCC proposal for Summer day use as submitted, excluding the Jazzercise program. 2 ) to approve the SRVCC usage of Shannon for Summer evening programs at a rate of 50% of that charge to the public resident, plus costs incurred for providing an hourly building attendant. 3 ) to approve SRVCC use of Shannon Center for the continuation of their Pre-School program for the 1984-85 fiscal year at a minimum of $2 .00 per hour. EXHIBIT A ft a. it4IVAP _____.■ ' - 4 1-- ♦qM. San Ramon Valley Community Center, Inc. P.O.Box 604 • 135 Love Lane • Danville,California 94526 • 837-8235 '10: Gaylynn Firth FROM: Lynn Anderson DATE: May 11, 1984 RE: Sumner Classes 1984 MONDAY WAS TIME BEGINS ROOM Dog Obedience 6 7:45-lOgn 7/9 Social Belly Dance 8 7:30-8:30pn 6/25 East or West Jazzercise 13 ..5:20-6:10pn 6/25 Social Jazzercise 13 6:30-7:30pn 6/25 Social Jazzercise 13 10:10-llam 6/25 Social f ; Dancergetics 13 9-loam 6/25 . Social KinderDance 8 3-4pn 6/25 • East or West Gymnastics 6 3:3$r4:30pn 6/25 A&B Ekper. Gymnastics 5 5-6pn - 6/25 A&B TUESDAY - Dog Med. Novice 6 7:30-9:30pn 6/26 Social Sr. Dance 6 11-12noon 6/26 Social J. S. Aerobic Dance 8 5:30-6:30pn 6/26 Social Shape-Up O.W. 13 6:30-7:30pn 6/26 West -Jazzercise 13 9-l0am 6/26 Social Slim Trim 13 6:30-7:30pn 6/26 Social. Full Term Fitness 13 7-8pn 6/26 Pre-School Tap and Ballet 8 1-4pn 6/26 A&B WEDNESDAY '1 An Evening Out 6 7:30-9pn 6/27 Social •-Jazzercise 13 5:20-6:10pn 6/27 Social Jazzercise 13 6:30-7:30pn 6/27 Social Dancergetics 13 9-l0am 6/27 Social r Kinder Kid Tumbling 6 1-3:15pm 6/27 A&B Gymnastics 6 3:30-4:30pn 6/27 A&B Gymnastics(boys) 6 2:30-3:30pn 6/27 A&B Exper. Gymnastics 5 5-6p• 6/27 , A&B Child. Hairstyling 4 4:30-5:30pn 6/27 Fast or West 1 -2- Summer 1984 SRVCC Class offerings Shannon Center THURSDAY WEEKS TIME BEGINS ROOM Calligraphy 6 9-11am 6/28 East Oil Painting 6 7-9:10pm 6/28 East J.S. Aerobic Dance 8 5:30-6:30pm 6/28 Social Shape-Up O.W. 13 6:30-7:30Fan 6/28 West Jazzercise 13 9-l0am 6/28 Social Jazzercise 13 8-9pm 6/28 Social Slim Trim 8 6:30-7:30pm 6/28 Social Slim Trim Mini 5 6:30-7:30pm 8/21 Social Full Tenn Fitness 13 , 7-8pm 6/28 Pre-School Tap and Ballet 8 1-4pm ' 6/28 A&B Invest Management 4 7:30-10pm 6/28 West FRIDAY Jazzercise 13 10:10-llam 6/29 Social Dancergetics 13 9-10am 6/29 Social Seasonal Color Analysis 1 9-1pm 7/20 Fast or West Seasonal Color Analysis 1 9-1pm 8/3 Fast or West Proposed Rent: Social Hall $3.50 per hour East Room $2.00 " West Roam $2.00 " Pre-School $2.00 " A&B Roam $2.00 " cc Joan August David Stegman EXHIBIT B • • 111111111111171. R07 I'I/rl 77)//&?. 1,1 14 AW • San Ramon Valley Community Center, Inc. P.O.Box 604 • 135 Love Lane • Danville,California 94526 • 837-8235 BOARD OF DIRECTORS: Linda Best TO: Liz Schmidt - Fred Dreana Jerry Clifford Jess Jacques Alexander R. Mehran FROM: Joan Franciosa August, Assistant Manager/J Don Sledge �✓ Phil Gay Wynehorn DATE: May 11, 1983 David Stegman RE: Rental Rates for Space at Shannon Manager ADVISORS: • Boyer August The standard fees for rental of the A & B rooms at Dr.A. Berardino Shannon are as follows: . Lucille Borton Dr. Robert Brown Private Use $17. 00 per hour Dennis Bushman Bill Cardinale Joseph Cartan Public Use $12.00 per hour Sister M. Castellucio Loretta Dias Julie Duda We would be most willing to cooperate with you by Dorothy Ebbett offering you the A F B room on a contract basis at Geo-geFilice half the standard public per hour use fee. That would Rev. Paul Forman William Gagen, Jr. reduce the fee from $12.00 to $6.00 per hour. This Jocelyn Goodman use would be for the hours 8:00 A.M. to 5:00 P.M. -- Jim Graham Marian Hasbrouck All programming after 5:00 P.M. and on weekends would Roz Hirsch have to be negotiated separately due to additional Linda Jeffery costs involved. Linda Johnson Bill Ketsdever Dave Laing Hope this helps - good luck. Let me know if I can help Charles Lowell in any other way. Ernie Lynch Jack Marzluft Tom McFarland Patrick J. McMahon Ray McNamara Ken McNerney Claudia Nemir Doug Offenhartz Kay Owens Nita Parsons Syma Reynolds Mike Rupprecht Owen Schwaderer Joy Severin Sam Stotler Jack Steger Brian Thiessen Roy Whitten Suzy Ziegler EXHIBIT C RENTAL RATE BREAKDOWN May 21, 1984 SRVCC SOCIAL HALL A & B ROOM EAST ROOM WEST ROOM PRE-SCHOOL # Hrs . No Proposal Day Use 45 . 0 79 . 5 12 . 0 22 . 0 Submitted to date # Hrs . Eve. Use 76. 5 10 .0 15 . 0 44 . 0 26 . 0 TOTAL HRS. 121.5 89 .5 27 .0 66 . 0 26 . 0 SRVCC Proposal Social Hall 121. 5 hrs @ $3 . 50 = $425 .25 Rest of Bldg. 208. 5 hrs @ $2 . 00 = 417 . 00 $842 . 25 City of Dublin Proposal Social Hall 45 hrs . @ $3 . 50 = $157 . 50 Rest of Bldg. 113 . 5 hrs . @ $2 . 00 = 227 . 00 Evening Use Social Hall 76 . 5 hrs . @ $10 . 00 = $ 765 . 00 A & B 10 . 0 hrs . @ 6 . 00 = 60 . 00 East Room 15 . 0 hrs . @ 6 . 00 = 90 . 00 West Room 44 . 0 hrs . @ 4 . 00 = 176 . 00 Pre-School 26 . 0 hrs . @ 4 . 00 = 104 . 00 $1, 195 .00 + cost of bldg. attendant as needed Air EXHIBIT D ■ I • #r-. San Ramon Valley Community Center, Inc. P.O.Box 604 • 135 Love Lane • Danville,California 94526 • 837-8235 TO: Gaylynn Firth Recreation Director City of Dublin FROM: Joan Franciosa August Assistant Manager San Ramon Valley Community Center Inc. RE: PS-78 Pre-School Proposal for 1984-85 • The Pre-School information you requested is enclosed. The handbook contains most of our procedures . I'm also sending you a copy of methods and philosophies. You may have heard that we have just completed our licensing procedures and expect a visit from the licensing staff either this week or next. We are proposing to pay $2. 00 per hour for the use of the room during the times the pre-school is in session. For 1984-85 this would mean 164 days x 4 hrs per day x $2.00 per hour which equals $1, 312. This does not include summer session which would be negotiated separately. The Directress is willing to share the space providing that each decision for shared pre-school space include discussion with and approval of the Directress and that it does not require a permanent change in room set-up. Hope this helps. Call if you need any further infor- mation.