The URL can be used to link to this page

Home My WebLink About7.9 Personnel System Modifications rl0 CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: August 27, 1984 SUBJECT Personnel System Modifications EXHIBITS ATTACHED Resolution Establishing a Salary and Benefit Plan; Resolution Amending the Personnel System Rules RECOMMENDATION V•• Adopt Resolutions FINANCIAL STATEMENT: Consistent with the 1984-85 adopted Budget . DESCRIPTION At the regular City Council meeting on March 26 , 1984 , the City Council adopted a Salary and Benefit Plan. This document specified salaries for existing positions as previously approved. The salaries were not adjusted to reflect market conditions . Subsequent to the adoption of the Salary and Benefit Plan additional positions have been developed. The proposed salaries for those positions were based on market surveys and they remain unchanged in the proposed resolution. A survey of the full-time positions has been completed to determine average salary ranges in comparable positions, within similar agencies . The positions of Recreation Supervisor and Senior Planner are unchanged, as these positions were newly established in July of this year . The salary ranges recommended in the attached Salary and Benefit Plan have been revised to reflect market conditions. This assures that the City of Dublin will remain competitive in attracting qualified employees . If salary ranges remain stationary the City may experience problems with morale, recruiting qualified employees , and turnover . All of these situations impact the effectiveness of the organization. The recommended salary ranges have been benchmarked with the average salary range for comparable positions in those cities identified in the surveys . Adjustments in employee salaries do not automatically occur as a result of adjusting salary ranges . All adjustments are based on merit pursuant to the Personnel Rules . The development of a personnel system which has the ability to recognize merit and control the City' s long-term financial obligations are prime factors in a system. In a traditional system an employee may reach the maximum salary range and will cease to receive adjustments based on merit . In order to address this situation under the philosophy discussed above, a revision to the personnel rules is proposed. The attached resolution allows for a one time lump sum payment, when a written performance evaluation indicates the employee ' s performance would warrant an adjustment beyond the adopted salary range. The maximum performance pay adjustment under this provision would be 10% of the employee ' s annual salary. An employee would be eligible for this type of adjustment within 30 days of the employee ' s anniversary date. This proposal allows flexibility to reward exemplary service and at the same time places limitations on the ongoing obligations of the City ' s salary schedule. It is recommended that the City Council adopt the Resolution Establishing A Salary and Benefit Plan and the Resolution Amending the Personnel Rules . ---------------------------------------------------------------------------- COPIES TO: 709 ITEM N0. } RESOLUTION NO. - 84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------------------------- ESTABLISHING A SALARY AND BENEFIT PLAN WHEREAS, the City Council adopted Resolution No. 31-84 Establishing a Salary and Benefit Plan; and WHEREAS, at the time of adoption the salary ranges were not adjusted to reflect actual market conditions; and WHEREAS, subsequent to adoption of the Salary and Benefit Plan amendments have been made to reflect changes in the organization; and WHEREAS, the consolidation of these actions into a comprehensive plan will facilitate the administration of the personnel system; and WHEREAS, the existing Salary and Benefit Plan needs to be modified to reflect current market conditions . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Dublin that the following Salary and Benefit Plan shall be established: ARTICLE I : SALARY PROVISIONS Section A: Full-Time Employees Employees covered by this resolution shall be paid monthly salaries within the following ranges with the exclusion of any Performance Pay Adjustment in accordance with the personnel rules . Minimum Maximum Administrative Assistant to City Manager $2125 $2675 Associate Planner $2100 $2625 Planning Director* $2840 $3550 Recreation Director* $2440 $3050 Recreation Supervisor $1700 $2200 Secretary $1350 $1775 Secreatary to the City Manager/Deputy City Clerk $1650 $2225 Senior Planner $2430 $3040 * Denotes Department Head Designation Section B : Part-Time Employees The following part-time classifications shall be paid hourly salaries within the ranges shown below. Minimum Maximum Building Attendant $5 . 00 $6 . 00 Planning Intern $5 . 00 $6 . 00 Recreation Intern $5 . 00 $6 . 00 Recreation Leader I $3 . 35 $4 . 00 Recreation Leader II $4 . 00 $5 . 00 Recration Specialist $5 . 00 $5 . 00 Senior Recreation Leader $6 . 00 $7 . 00 Article II : BENEFITS Article II shall apply to all full-time employees of the City of Dublin, unless otherwise stated. Section A: Medical Insurance For medical insurance the City offers employees the option to select eligible plans administered under the California Public Employee ' s Retirement system, Public Employee ' s Medical and Hospital Care Act . The City will contribute a maximum of $224 . 00 towards medical insurance . If the cost of coverage exceeds the amount of the City contribution, the additional cost will be paid by the employee through payroll deductions . Section B: Dental Insurance The City will contribute on behalf of each full-time employee a maximum of $41 . 12 to a dental insurance plan selected by the City Section C: Retirement The City will provide the California Public Employee ' s Retirement System 2% at age 60 plan, to all eligible employees . The employee and the City shall make contributions to the plan, as determined by the City Council . Section D: Car Allowance Department Heads shall receive a car allowance of $175 . 00 per month . If an employee receives a monthly allowance, he/she shall be entitled to 10 cents per mile for local operating costs while on City business . Any employee who uses their personal automobile for official business shall receive a reimbursement in the amount of 25 cents per mile, provided they do not receive a monthly car allowance. (This shall include part-time employees . ) When traveling out of the area on City business, the City will reimburse 25 cents per mile for the use of a private vehicle or air transportation costs, whichever is less. The payment of any mileage reimburesemtns or car allowances shall be contingent upon the fulfillment of requirements established by the City Manager . Section E: This Resolution shall supersede any previous resolutions adopted by the City Council which are in conflict . PASSED, APPROVED AND ADOPTED this 27th day of August, 1984 . AYES: NOES : ABSENT: Mayor ATTEST: City Clerk 9 RESOLUTION NO. - 84 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN -------------------------------------- AMENDING THE PERSONNEL SYSTEM RULES WHEREAS, the City Council has adopted Resolution No. 29-84 Establishing Personnel System Rules ; and WHEREAS, the Rules define the manner in which employee pay adjustments are to be conducted; and WHEREAS, the intent of merit salary adjustments is to recognize exemplary employee performance; and WHEREAS, the City Council wishes to modify the rules in order to allow for the provision of employee Performance Pay Adjustments; and WHEREAS, this amendment will facilitate efficient and economical services to the public, while continuing to provide employee motivation and recognition for services rendered. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin hereby amends Resolution No. 29-84 as follows : Rule XIV. Merit Increases shall be amended to include the following section: Section 2 . Performance Pay Adjustments . Are separate from Merit Increases and are intended to provide limited pay adjustments given an employee ' s salary position within the adopted pay range. a . A Performance Pay adjustment shall be a one-time wage increase, which will not alter the pay range adopted pursuant to the Salary and Benefit Plan. b. Said Adjustment may be granted to a full-time regular employee, if the evaluation process followed under provisions for Merit Increases (Rule XIV - Sec. 1 ) indicates that the employee ' s performance is at a level which would warrant an adjustment beyond the adopted salary range. C. A Performance Pay Adjustment shall be at the discretion of the City Manager and will be based on a written performance evaluation and any other factors indicating the employee ' s work performance. d. Performance, Pay Adjustments shall be a one time lump sum payment which shall not exceed 100 of the employee ' s annual salary. For purposes of this section, the employee ' s annual salary shall be 12 times the employee ' s monthly salary prior to the adjustment. Also, this section shall not preclude the actual payment of the Performance Pay Adjustment in several installments as authorized by the City Manager . e. An employee shall be eligible for a Performance Pay Adjustment on an annual basis , provided the other criteria in this section have been met . The intent of this is to allow for a Performance Pay Adjustment in conjunction with an employee ' s annual review related to their anniversary date . PASSED, APPROVED AND ADOPTED this 27th day of August, 1984 . AYES. NOES . ABSENT: Mayor ATTEST: City Clerk