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Home My WebLink About8.1 Heritage Ctr RenovL tif . ~ it ~' CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: June 13,1995 SUBJECT . Contract Change Order #4 for the Heritage Center Renovation (Prepazed by: Diane Lowart, Parks & Community Services Director) EXHIBITS ATTACHED . 1. Proposed Change Order #4 . Project Accounting Sheet RECOMMENDAT~,ON• - Approve Change Order ~ ( J FINANCIAL STATEMENT: Estimated Project Cost: Design $ 23,840 Inspection 12,472 Improvements Building 202,902 Grounds 6,726 Miscellaneous 4,202 Subtotal $ 250,142 Change Order #4 16,544 TOTAL $ 266,686 Available funding for this project totals $244,175 as follows: General Fund -$49,457; Community Development Block Grant -$53,000; Park Dedication In-Lieu Fund -$3,380; and Measure AA -$138,338. DESCRIPTION . On December 27, 1994 the City Council awarded Contract 94-07, the Heritage Center Renovation, to Skyline Construction. The renovation consists mainly of seismic repair and exterior restoration to the old St. Raymond's Church and the original Murray Schoolhouse along with madifications for handicapped access. Skyline began work on the contract on January 23, 1995. Renovation to the schoolhouse is substantially complete and the Contractor has now begun work in earnest on the church. As the siding has been removed from the base of the church and the bell tower, evidence of termites has become apparent. Consequently, an inspection of the church was conducted on June 12, 1995 by a qualified pest control inspector and, in addition to the termites in the base of the bell tower and in the front entry of the church, there is a fungus in the wood ceiling and supporting members for the steeple. If this situation is not corrected, the stairs and bell tower will continue to deteriorate and the structural integrity of the stairs and bell tower will be severely compromised. In order to correct the problem, the entry stairs must be totally reconstructed and the steeple must be removed so that repairs can be made to the roof area. The estimated cost increase submitted by Skyline Construction is $15,098.56 and 10 additional working days are required. Given the amount of the change arder and due to the fact that there are not adequate funds available in the Heritage Center Renovation Budget, it is necessary for the City Council to approve the change order. Staff has reviewed the change order submitted by Skyline Construction and concurs with the cost submitted. Further, Staff recommends that an additional $1,445 be added to the budget to provide for extra inspection costs associated with the increased work and the additional working days. Consequently, the total estimated cost for this change order is $16,544. It should be noted that with the approval of this change order, coupled with the previous minor change orders that have been approved by the City Manager and increased inspection costs, the project is approximately $22,511 over budget. An additional appropriation from the General Fund Reserve will be necessary which will bring the total General Fund subsidy to this project to approximately $71,968. Staff recommends that the Council make the budget changes at the time that the project is accepted by the City, estimated to be in late July of 1995. It is recommended that the City Council approve Change Order #4 in the amount of $16,544. --------------------------------------------------------------------------- COPIES TO: Dreyfuss & Todd, Architects /„~~_ 2~ ~ ~~ Skyline Construction (~/ `L ITEM NO. • O CITY OF DUBLIN - EXHIBIT "B" CONTRACT CHANGE ORDER NO. 4 PROJECT/ROAD: Heritage Center Renovation PAGE 1 OF 1 PAGE FEDERAL NO.(S): N/A CONTRACT NO. 94-07 TO: Skyline Construction, 865 Cotting Lane Unit C, Vacaville CA 95688 You are hereby directed to make the herein described changes from the plans and specifications or do the following described work not included in the plans and specifications on this contract. NOTE• This chan~e order is not effective until aon~ed bv the Chief Eneineer. Description of work to be done, estimate of quantities, and prices to be paid. Segregate between additional work at contract price, agreed price and force account. Unless otherwise stated, rates for rental of equipment cover only such time as equipment is actually used and no allowance will be made for idle time. Change requested by: The last p re centage shown is the net accumLlated 'ncrea e or decrea e from the original ~uanti in the Engineer's Estimate. Repairs at steeple, roof supporting steeple, dryrot repair, roof replacement and entry stair replacement. LUMP SUM: $ 15,098.56 ESTIMATED COST INCREASE: $ 15,098.56 BY REASON OF THIS ORDER, 7'HE TIME OF COMPLETION WILL BE ADNSTED AS FOLLOWS: 10 Working Days SUBMITTED BY: APPROVAL RECOMMENDED BY APPROVED BY Ed Zale Date Mehran Sepehri Date Lee S. Thompson Date Public Works Inspector Sr. Civil Engineer Public Works Director We, the undersigned contractor, have given careful considerahon to the change proposed and hereby agree, if this proposal is approved, that we will provide all equipment, furnish all materials, except as may otherwise be noted above, and perform all services necessary for the work above specified, and will accept as full payment therefor the prices shown above. Accepted, Date / /95 Contractor By Title If the Contractor does not sign acceptance of this order, his attention is directed to the requirements of the specifications as to proceeding with the ordered work and filing a written protest within the time therein specified. ~,~z , r~ ~~t S~ EXHIBIT "A" CHANGE ORDER FORM DATE: 6/13/95 PROJECT NAME: Heritage Center Renovation C I P #: 9402 CONTRACT # 94-07 PCT. COMPLETED 75% . CONTRACTOR Skyline Construction APPROVED BUDGET AMT. $193,760.00 CONTRACT AMT. $ 168,500.00 CHANGE ORDER #1 $ 5,354.38 CHANGE ORDER #2 $ 21,833.96 CHANGEORDER#3 $ 1,000.16 CHANGE ORDER #4 $ 15,098.56 CHANGE ORDER #5 $ - CHANGE ORDER #6 $ - CHANGE ORDER #7 $ - CHANGE ORDER #8 $ - CHANGE ORDER #9 $ - CHANGE ORDER #10 $ - TOTAL OF ALL CURREN7 AND PRIOR CHANGE ORDERS: $ 43,287.06 ADJUSTED CONTRACT AMOUNT: $ 211,787.06 PROGRESS PAYMENTS MADE PAYMENT #1 $ 15,277.50 PAYMENT #2 $ 10,577.00 PAYMENT #3 $ 15,609.63 PAYMENT #4 $ 12,433.50 PAYMENT #5 $ 12,535.03 PAYMENT #6 $ 11,347.80 PAYMENT#7 $ 11,574.00 PAYMENT#8 $ 11,196.00 PAYMENT #9 $ - PAYMENT #10 $ - PAYMENT #11 $ - PAYMENT #12 $ - PAYMENT #13 $ - PAYMENT #14 $ - PAYMENT #15 $ - TOTAL PROGRESS PAYMENTS $ 100,550.46 REMAINING BALANCE ON CONTRACT: $ 111,236.60 RECOMMENDATION: APPROVED APPROVE D APPROVED DENIED DENIED DENIED SIGNATURE: Supervising City ayor Dept Head Manager I~J7"~~y