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HomeMy WebLinkAbout8.1 HeritageCtrPolicies .~ ~ e _ CITY CLERK File # DCilI:rlr;;:l-r7l[Q] AGENDA STATEMENT CITY COUNCIL MEETING DATE: September 30, 1996 SUBJECT: EXlllBITS ATTACHED: RECOMMENDATION: / 0t 1M FINANCIAL STATEMENT: Future Direction and Policies Related to the Operation of the Dublin Heritage Center Report by: Diane Lowart, Parks & Community Services Director A. Sample Facility Use Policy and Fee Schedule (Shannon Center) B. Correspondence to Heritage Task Force from Georgean M. Vonheeder, dated April 6, 1994 C. Correspondence to DHP A Members from Tom McCormick, dated September 6, 1996 1. Receive Staff Presentation 2. Receive Public Comment 3. Deliberate 4. Provide Staffwith Appropriate Direction Fiscal Year 1996-97 BUQ~et Heritage Center: $51,960 This budget funds the maintenance and operation of the Murray Schoolhouse and Old St. Raymond's Church as well as a part-time Heritage Center Director for 20 hours per week Dublin Cemetery: $17,160 This budget funds grounds maintenance for the Heritage Center ($13,460) as well as burial expenses for the Dublin Cemetery ($3,700) DESCRIPTION: One of the 1996 medium priority goals adopted by the City Council was "to determine the best use of the Dublin Historical Preservation Association in operating the Heritage Center". In order to accomplish this goal, it was recommended that a joint meeting be conducted with the City Council, the Parks and Community Services CommissiQn, the Heritage Center Advisory Committee and the Dublin Historical Preservation Association in order to discuss the future direction and policies related to the operation of the Heritage Center. Backgrou~d In June of 1991 the City Council received a proposal from the Dublin Historical Preservation Association for formation of a study group to consider how best the history and culture of Dublin could be promoted. This request resulted in the formation of the Heritage Committee made up of representatives from the Dublin Historical Preservation Association (DHPA), the Amador-Livermore Valley Historical Society and the Dublin Cemetery, Inc. ' ------------------------------------------------------------------- G:\council\930spmtg.doc COPIES TO: Parks & Community Services CommissionlHeritage Center Advisory CommitteelDublin Historical Preservation Association ITEM NO. 8.1 The Heritage Committee concl.d its work in December of 1991 and ammended to the City co:mcil .. that the City acquire the Heritage Center. The acquisition of the Heritage Center was subsequently completed.in October of 1993. The pioneer Dublin Cemetery was purchased from the Dublin Cemetery, Inc. for $1.00; the Old St. Raymond's Church was purchased from the Amador-Livermore Valley Historical Society for $10,700; and the Murray Schoolhouse was donated by the Dublin Historical Preservation Association. In April of 1994, the City Council accepted the recommendations from the Heritage Task Force. The Task Force was appointed by the City Council in order to determine the best way to operate programs at the Heritage Center. The recommendations from the Task Force are shown below and each of the recommendations has been accomplished. 1. Pursue renovation of the Heritage Center. 2. Employ a part-time Heritage Center Director to oversee the operation of the Heritage Center and to establish programs at the Heritage Center. 3. Establish a Heritage Committee to advise the Parks and Community Services Commission, the City Council and the Staff on matters pertaining to the restoration, . maintenance and operation of the Heritage Center. First Year of Operation The Dublin Heritage Center is owned, maintained and operated by the City of Dublin. A part-time Director (20 hours per week) is under the supervision of the Parks and Community Services Director and oversees the use of the Center. The Heritage Center Advisory Committee is an advisory body to the City Council, the Parks and Community Services Commission and to City Staff, and makes recommendations on matters pertaining to the restoration, maintenance and operation of the Heritage Center. . During the Heritage Center's first year of operation, the following accomplishments were achieved. . Appointments to the Heritage Center Advisory Committee were made in April, 1995 ~ Meetings of the Committee were set for the second Thursday of the month starting in July, 1995 ~ Bylaws and Rules of Procedure were adopted in August, 1995 · Part-time Heritage Center Director was hired in June, 1995 · Grand Reopening Celebration was held in October, 1995 with over 225 in attendance · Renovation of the Heritage Center was completed in November, 1995 at a cost of $273,000 · Two Eagle Scout projects were coordinated and several volunteer clean-up and planting projects were accomplished · Pee Wee Pioneer and Junior Pioneer classes were conducted during the Fall Quarter, 1995 · Saturday morning family craft classes were offered during the Winter Quarter, 1996 · Volunteer Program was established in Spring, 1996 ~ Volunteer Job Descriptions developed for Laborer, Curatorial Assistant, Docent, Office Aide and Museum Aide ~ Volunteer Guide Developed ~ Volunteer Training Conducted and 12 Volunteers recruited · Museum in Schoolhouse reopened in April, 1996 with expanded hours on Thursdays from 10:00 a.m. to 2:00p.m. and Sundays from 1 :00 p.m. to 4:00 p.m. · Spring, Pioneer Days for third grade students was held in June, 1996 in cooperation with the Dublin Unified School District · Docent led tours were conducted for approximately 20 groups · Work began on educational curriculum for elementary school children · Planning began for the 1996 Fall Heritage Days The Future In order to plan for the future of the Dublin Heritage Center, the Heritage Center Advisory Committee hosted a community meeting at Old St. Raymond's Church on September 12, 1996. The purpose of the meeting was to solicit community input on how the Heritage Center can best serve the needs of the community. Invitations were sent to local community groups, churches, schools and community leaders, and approximately 25 persons representing various interests were in attendance. e e A brainstorming session was conducted in order to determine how the Heritage Center could be used and to identify the issues that were important to the group. The list was then organized into ten broad categories which were prioritized by the group. A summation of the brainstorming session, shown by order of priority, follows. #1 Use ofHerita~e Center for Community Activities Potential uses are weddings, receptions, recitals, story telling, holiday events, antique fairs, youth group use, concerts, community events, meeting place for organizations, baptisms, arts & crafts show, hobby shows, family picnics and bar mitzvahs. #2 Procedures and Policies Development of procedures and policies to encourage use of the Heritage Center for Community Activities. Association with DHP A and E. Clampus Vitas should be continued and proper security should be addressed. #3 Develop Museum/Site Maintain and develop historical significance of cemetery; expand museum through the acquisition of more artifacts, with rotating exhibits or by exchanging collections with other historical sites; locate artifacts from church; and pursue registration as a historic site. #4 Education Pursue use of Heritage Center as a teaching facility, develop web site where community could log on and learn about Dublin history, and work with schools. Advertisin~ Promote and advertise Heritage Center through a monthly newspaper column focusing on heritage or by publishing a Heritage Center newspaper, publish another book on Dublin history, install a new sign. Staffini/ Administration Pursue recruitment of volunteers with special skills to assist in development of site. #5 Improvements Upgrade exterior of site with landscaping, increased parking, o:utdoor use area and add restrooms in or near church. Culture Promote culture through fine arts exhibits and use site for theatrical productions. #6 Fundini/Donations Develop fundraising opportunities (brick/shutter/pew donation programs, concession stand, gift shop); and pursue grants #7 Tourism/Transportation Develop site as at tourist attraction or possible historical theme park; provide transportation from Bart station with historical transportation such as buggies or carriages. It appears that there is strong .rest in making the Heritage Center alable for community acti~ities cI and to develop procedures and policies to facilitate such use. In addition, development of the museum and the site as a historic amenity for the community is viewed as a high priority. Staff would concur that the top three issues identified as a result of the brainstorming session are important to the future of the Heritage Center. Further, Staff believes that the pursuit of these three issues, and, in particular, the operation of the museum, should be resolved prior to moving forward on the remaining lower priority issues. Use of Facilities for Community Activities At present, all use of the Heritage Center is coordinated by the City and use is limited to activities sponsored "by the City and to use by DHP A for monthly meetings of the Board of Directors. Staff would recommend that the City continue to oversee the use of the Heritage Center. However, prior to making the Heritage Center available for use by the community, Staff would recommend that a Facility Use Policy be developed to establish rules, regulations, procedures and fees for use of the Heritage Center. The City currently has Facility Use Policies for the Dublin Civic Center, Shannon Center, Dublin Sports Grounds, Dublin Swim Center and Dublin Senior Center. Each of the policies utilizes a similar format which includes the following sections: 1) Classifications of Users; 2) Priorities of Users; 3) Reservation Procedure; 4) Cancellations; 5) Payment Schedule; 6) Hours of Use; 7) Insurance Certificate; 8) Alcoholic Beverages; and 9) General Regulations and Information. In addition, each facility has a separate Fee Schedule with fees assessed according to the type of group and the proposed use by the group. Facility use policies and fee schedules are adopted by the City Council by resolution. (A copy of the Shannon Center Facility Use Policy and Fee Schedule is attached as an example.) If there is concurrence that work should begin on a Facility Use Policy and Fee Schedule for ,the Heritage Center, Staff would request direction on the following issues: 1. Should use of the meeting room at the Murray Schoolhouse be limited to historical groups only (recommendation of Heritage Center Advisory Committee) or available to other community groups? 2. Should continuous use of the meeting room at the Murray Schoolhouse be allowed? (Example: monthly meeting by a community group.) 3. Should continuous use of Old St. Raymond's Church be allowed? (Example: weekly use by a church for worship services.) 4. Should keys to the facilities be issued to users or should City Staff be responsible for opening and closing facilities? (Keys au. l1f11 issued to users of other City facilities. It has been the City's experi€!nce that when keys are issued, the City loses control over the facility which increases the risk of loss or damage to the facility.) 5. Should fees be charged for use of the meeting rooms at the Murray Schoolhouse and the chapel at Old St. Raymond's Church? If so, should there be any groups that are exempt from the fee? (With the exception of use during regular operating hours by Dublin-based community groups, fees are charged for use of all City facilities.) 6. Should alcoholic beverages be allowed at the Heritage Center? )>evelop Museum/Site e e At present, the museum is limited to one room of the Murray Schoolhouse and the artifacts on display are either owned or on long-term loan to DHPA. The museum is open on Thursdays from 10:00 a.m. to 2:00 p.m. and Sundays from 1:00 p.m. to 4:00 p.m. When the museum is open, there is always Staff from the City on site and an effort is made to have a minimum of two volunteers in attendance as well. Further development of the museum under the current operating conditions (City operates museum but DHP A controls artifacts in museum) is problematic. The City is not in possession of a catalog of the present museum display so it would not be advisable to attempt to integrate other artifacts into the collection. In order to attract visiting shows or to enter into loan agreements for additional displays, Staff believes that there should be one entity who has complete control over the use of the museum as well as the artifacts in the museum. Consequently, Staffhas identified the following options for consideration. 1. DHP A operates the museum. City leases one room of the schoolhouse to DHP A (the room would be re-keyed from the rest of the schoolhouse and DHP A would be issued keys to the room) and DHP A would .have control over the museum artifacts and displays, would establish the hours for the museum and would staff the museum. Under this option, the decision to expand or change the museum would be controlled by DHP A. DHP A would assume full responsibility and liability for the artifacts in the museum as well as any damage to the facility that occurs as a result of their use. In addition, DHP A would be required to provide the City with a Certificate of Liability Insurance and hold the City harmless from any loss or damage incurred to the contents of the museum. 2. City operates the museum. DHPA either removes the artifacts or turns them over to the City. The City would assume responsibility for their care and safekeeping. The City would have control over the museum artifacts and displays, would establish the hours for the museum and would staff the museum. ... Under. this option, the City's Heritage Center Director would be responsible for the museum and would have the flexibility to make changes to the current exhibit, integrate new artifacts into the exhibit and/or remove the exhibit and replace it with other displays. 3. Operation of museum remains unchanged. City determines museum hours and staffs museum and the artifacts that are on display are controlled by DHP A. Under this option, there would be limited potential to make changes to the current display. However, there would be the potential to expand the museum into the meeting room of the schoolhouse with displays that were coordinated by the City. 4. No museum. The artifacts are removed and the room is used. for meetings, community events, etc. If the ultimate goal is to expand the museum and increase visitorship to the Heritage Center, Staff believes that this can best be achieved with Option #2. Under the management of the City, the museum collection 'could be catalogued, restored (as necessary) and the artifacts could be displayed in a more programmatic way. Additionally, the City could begin to augment the artifacts with careful acquisition and borrowing, as well as pro.te changing exhibits. However, it s"ld be noted that if this i: the .. direction that the City wishes to pursue, the majority of the Heritage Center Director's time will be devoted to museum operations. And, as the Heritage Center Director is budgeted for only 20 hours per week, expansion of the museum would not happen overnight but would take place over a period of time. Conclusion When the decision was made that the City should take over the operation of the Heritage Center, it was based on the realization that the City's historical resources could be preserved and promoted more efficiently by the City than by three separate non-profit organizations. Based on the changes that have been made at the Heritage Center since the City assumed control, it appears that the decision was a sound one. However, determining the best use of Dublin Historical Preservation Association in operating the Heritage Center still remains unresolved. Staff continues to believe that the operation of the Heritage Center should be done by the City and does not feel that is it appropriate to dictate to DHP A what their role should be. Instead, Staff believes that by clarifying the City's role in the operation of the Heritage Center, DHP A will be in a better position to detennine its role. It should be noted that in April of 1994, DHP A notified the City that they would not be interested in contracting for operation of the Heritage Center, but instead felt that the Center could best be operated by the City (Exhibit B). City Staff has not received formal notification from the DHPA Board of Directors that they have reconsidered their original position, however, the Board President has identified that returning the management of the Center to DHPA could be an option (Exhibit C). In conclusion, it is recommended that Staff be provided with direction on the following issues: 1) Use of Heritage Center; 2) Museum Operations; and 3) Role ofDHPA. The Shannon community Center is located at 11600 Shannon Avenue (at San Ramon Road) in Dublin. The Center is utilized by the Recreation Department for city sponsored classes and programs and' is also available for rental by the community. Facilities available include a large social hall, three smaller meeting rooms and a kitchen. . The Shannon Community Center Facility Use Policy establi~hes rules, regulations, procedures and fees governing the use of the center. Group 1. CLASSIFICATION OF USERS city of Dublin Public Agencies (agencies serving the City of Dublin including Alameda County, Dublin-San Ramon services District, Dublin Unified School District, etc.) Dublin Chlmber of Co_erce Community Groups (organized non-profit groups whose membership is open to the pUblic and whose primary purpose is to serve the community) a) Resident ( 51% of membership must reside or own property within the Dublin city Limits) b) Non-Resident . Private Individuals or Groups (groups whose membership is not open to the public and/or acti vi ties such as weddings, receptions, anniversaries, birthday parties, etc.) a) Resident (reside or own property wi thin the Dublin city Limits) b) Non-Resident co..ercial Groups (companies, groups, or individuals whose events have the primary purpose of generating a profit such as training seminars, trade shows, auctions, etc.) a) Resident (company facility must be located within the Dublin City Limits, or if there is no company facility, person responsible for event must reside or own property within the Dublin city Limits) b) Non-Resident PRIORITY OF USERS Group 2. Group 3. Group 4. Group 5. Group 6. Group 1 - Reservations accepted up to one calendar year in advance of requested dates of use. Group 2 and Group 3 - Reservations accepted three months in advance of requested date for weekday use1 one year in advance of requested date for weekend use. Group 4 and Group 5 (Resident i' - Reservations accepted three months' in advance of requested date for weekday use1 one year in advance of requested date for weekend use. Group 4 and Group 5 (Non-Resident) - Reservations accepted three months in advance of requested date for weekday use; nine months in advance of requested date for weekend use. -1- EXHIBIT A PRIORITY OF USERS (CONTINUED) Group 6 - Reservations~cePted three months in Jltance of requested dat~ for weekday use; six months in advance of requested date for weekend. use. CONTINUOUS USE Applications for continuous use of the Center will be accepted as follows: Group ~ - Reservations accepted up to one calendar year in advance of requested dates of use. " Group 2, Group 3 and Group 4 - Reservations accepted on a quarterly basis as follows: Summer (June, July August) May 1. 2. Fall (September, October, November, December) - Applications accepted starting August 1. 1. Applications accepted starting Winter (January, February, March) starting December 1. 4. Spring (April, May) - Applications accepted starting March 1. 3. Applications accepted Continuous use is not permitted f~r Group 5 and Group 6. The Center is available for continuous Use Sunday through Thursday from 8:00A.M. to 10:00P.M. and Friday from 8:00A.M. to 5:00P.M. RBSBRVA'PION PROCBWRE 1. In order to reserve the Shannon Community Center, a Facility Use Application must be submi tted for approval. Approval takes 3-5 working days; you will be notified by mail as to the status of your application. Applications must be submitted in person at the Recreation Department Office, 2nd Floor, Dublin Civic Center, 100 civic Plaza. The applicant must be the Ituserlt of the facility. Identification confirming residence address will be required for those applicants claiming resident status. (For Wedding Receptions, resident rate applies only to bride, groom or parents of bride or groom). Applications are accepted between the hours of 8:30A.M. and 4:30P.M, Monday through Friday, holidays excepted. Applications submitted less than 30 days prior to the date requested will not be accepted. 2. 3. 4. CANCRT.r.A'1'IONS 1. Cancellations must be made in writing by the person listed as applicant on the Facility Use Application. Refunds will be handled as follows: a) 3,0 days or more prior to function date - forfeit deposit unless date is rebooked by another user. b) Less than 30 days prior to function date - forfeit deposit and one-half of fees paid. Occasionally it may be necessary to reschedule, relocate or cancel a request previously approved. In this event, the group or individual will be given as .ucb advance notice as possible_ -2- . , " ..~ r." ',' ',_' ._,.' ~_' .. _ . "._ PAYIIEN'l' SCHEDULE At the time the a"ication is submitted, . security deposit is required (see Fee Schedule) Final payment is due no later than one month (30 days) prior to the scheduled function date. Please call the Recreation Department at 833-6645 to schedule an appointment Payments not received by this thirty day deadline may result in cancellation of the function and forfeiture of the deposit. Security deposits will be returned by mail with!n 30 days of the function date providing there are no violations of the FaciIi ty Use pOlicy and/or excessive cleaning or damages to the facility. . Payments can be made by check, money order or cash. Checks or money orders must be made payable to the City of Dublin. If paying by check, the check must be drawn on the account of the person listed as applicant on the Facility Use Application. HOURS OF USE 2. .. 1. 3. 4. 5. 1. The Shannon Community Center is available for rental Sunday through Thursday from 8:00A.M. to 10:0oP.M., and Friday and Saturday from 8:00A.M. to 12 Midnight. 2. The minimum reservation accepted will be for two hours. 3. Hours of use must include the amount of time needed for the function, setup and cleanup, inClUding any time needed by the caterer, band, florist, coordinator, etc. 4. RefundS are not given for hours not used. 5. wi thin 30 days of function date, requests for changes in function hours are SUbject to availability of staff. 6. The Center must be vacated by the time specified on the Facility Use Application. INSURANCE CBRl'IFICA'PE Applicants shall provide insurance liability information on the city of Dublin's required form evidencing such coverage. such certificates shall provide bodily injury and property damage liability protection at a minimum li.ut of $500,000 per occurrence. If alcohol is to be sold, liquor liability is required. The certificate of insurance shall name the City of DUblin, its officers and employees as the additional insured in conformance with the hold harmless agreement as outlined in the Facility Use Application, and must specify that the user groups insurance shall be primary to any insurance carried by the City. The certificate shall be properly executed with an original signature of an authorized agent of the insurance company and is due at the time final payment is made. ALCOHOLIC BEVBRAGBS 1. Requests to sell alcohol must be submitted in writing to Dublin Polices Services, 100 Civic Plaza, DUblin, CA 94568. 2. If permission is granted, Applicants must obtain, the appropriate permits or licenses from the Alcoholic Beverage Control Board, (639-0628). Evidence of approval is due at the time final payment is made. GBNBRAL REGULATIONS AND INFO{!IJ.MION 1. Groups composed of minors must be supervised by two ( 2) adults for each twenty (20) minors at all times while they are using the facility. 2. Facility Use Permits cannot be transferred, assigned or sublet. 3. Transfer of security deposits from one date to another is permitted if the request is submitted in writing no later than sixty (60) days prior to the original date requested. (This will only be allowed one time) . -3- GBl{BRAL REGULATIONS ANq.prFORlfM'ION (CON'l'INUED) 4. Decorations must" of flame-retardant matelal. The use of "nail:, tacks or staples is prohibited. 5. storage is not available either before or after the event. 6. Tables and chairs may not be removed from the facility. 7 . Barbecuing and/or use of candles must be approved in advance by the Fire Department (829-2333). 8. Rice, birdseed, confetti, and like materials may not be thrown inside or outside the facility. " 9 . Tickets may not be sold at the door as an admission charge unless approved in advance. 10. Parking is yermitted in painted parking stalls only. Vehicles parked illegally w 11 be cited. 11. An additional 50% will be charged for use of the Center on designated City holidays pending availability of staff. , 12. SMOKING IS PROHIBITED within the interior of the Center (Resolution No. 143-89). 13. Shannon Community Center is not air conditioned. -4- .. , SI~ON COMMUNITY CENTER e FEE SCHEDULE . GROUP 2 - PUBLIC AGENCIES Use during regular business hours..............No hourly fee Use outside of regular business hours..........$ 10 per hour Setup and Takedown Fee.........................$ 40 per day Use for the purpose of fundraising: _ Social Hall............................... $. 50 per hour West Room................................. $ 27 per hour East Room................................. $ 20 per hour A/B Room........",.................................... $ 20 per hour *Kitchen..................................$ 10 per day GROUP 3 - DUBLIN CHAMBER OF COMMERCE Use during regular business hours..............No hourly fee Use outside of regular business hours..........$ 10 per hour Setup and Takedown Fee.........................$ 40 per day Use for the purpose of fundraising: Social Hall...............................$ 50 per hour West Room.................................$ 27 per hour East Room................................. $ 20 per hour A/B Room.................................. $ 20 per hour *Ki tchen. . . . . . . . . . . . . . .'. . . . . . . . . . . . . . . . . . . $ 10 per day GROUP 4 - COMMUNITY GROUPS Use during regular business hours: Resident. . .. .. .. .. . .. .. . . . .. . .. .. .. .. . . . . . . . . . .. .. .. .. .. .. . No hourly fee Non-Resident..............................$ 10 per hour Setup & Takedown Fee.................$ 40 per day Use outside of regular business hours: Resident. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $ 10 per hour Non-Resident. . . . . . . . . . . .... . . . . . . . . . . . . . . . . . $ 20 per hour Setup & Takedown Fee......................$ 40 per day Use for the purpose of fundraising: Social Hall - Resident....................$ 50 per hour Non-Resident..............~.$ 60 per hour West Room - Resident....................$ 27 per hour Non-Resident................$ 32 per hour East Room - Resident....................$ 20 per hour Non-Resident................$ 24 per hour A/B Room - Resident....................$ 20 per hour Non-Resident................$ 24 per hour *Kitchen Resldent....................$ 10 per day Non-Resident................$ 12 per day GROUP 5 - PRIVATE GROUPS OR INDIVIDUALS Social Hall - Resident.........................$ 75 per hour Non-Resident.....................$ 90 per hour - Residerit.........................$ 40 per hour Non~Resident.....................$ 48 per hour - Resident.................~.......$ 30 per hour Non-Resident.....................$ 36 per hour - Resident.........................$ 30 per hour Non-Resident.....................$ 36 per hour - Resident.........................$ 15 per day Non-Resident.....................$ 18 per day West Room East Room A/B Room *Kitchen e GROUP 6 - COMMERCIAL GROUPS e ... ,. Social Hall *Kitchen - Resident.........................$100 per hour Non-Resident.....................$120 per hour - Resident.........................$ 53 per hour Non-Resident.....................$ 64 per hour - Resident.........................$ 40 per hour Non-Resident............:........$ 48 per hour - Resident.........................$ 40 per hour Non-Resident..~..................$ 48 per hour - Resident.........................$ 20 per day Non-Resident...~.................$ 24 per day West Room East Room A/B Room * Dail.y fee if rented in conjunction with the West, East or A/B Rool1lS_ Rental. of the Social. Bal.l. includes use of the kitchen at no charge. A 20% reduction in fees wil.l. be giv:en when the West, East or A/B Rooms is rented in conjunction with the Social. Hal.l._ (Does not; appl.y for continuous use). SECURITY DEPOSIT A $100 Security Deposit is due at the time that the application is submitted. The Security Deposit ,is refundable provided that there are no violations of the Facility Use Policy and/or excessive cleaning or damages to the facility. Effective 01-11-93~ ',-) "S:'- \) ,'~ ;:: ':; ... i , -...:: ,,\i: ~ ~... ~ ~ ~ I,",) -q. Qot ~l a :~ ~ .&.: '0~ ~ ~ .~ ~ .~ '-,} \) ~ ~ .~ ~ .~ ~ ~ ~ ~ ~ ~ ~ .\.) "'Ol , .s. ~ ~ ~ ~ .~ ~ ~ 'oW . ~ .~ e . r: '" '-- . .~"" '" ." . April 6, 1994 Heritage CeuteL, Task Force RE: Contract: Operation On behalf of DHPA, let me thank you for allowing u~ the time and opportunity to investigate the feasibility of contracting for the opef.ation of the Heritage Center. I have attached the example I prepared as a oint of discussion for Qur board. After a lively J discussion we decided by a vo e of 11 to 1 of the twelve members of Ollr 17 member board, present, that conti'acting for operation of the Center woulcl not be in everyone's best interest. We believe that the center, operated s~ilarly to the~nior center can best be operated by the city. This wilL leave us to pursue 10 g term goals that heretofore, have been out of our reach, both in termS of manpo er and funds. With the structural and site maintenance responsibility in the hands of thb ~ity, we will have the resources to begin an inventory of the museum contents, begin ~ork on a "Dublin Reflections" update, interview founding family members still in the area, bontinue on our photo preservation and cataloging project, begin, again, fund raising proJects to reconstruct the original bell tower on the school house. We do however have one caveat to being in 100% support of the current draft recommendation that you are proposing to forward t9 the city council: we feel that the advisory conunittee should be composed of 71 members" 2 of whom shall be . from DI-IPA, the current DHPA President and one o~er DHPA Board Member. We behcve that this will, achieve the appropriate link between th~ city and our orgaru7.ations and .insure that no duplication of efforts exists. We, Infact, believe this compromise composition of the board will encouragei and induce a binding, cooperative relationship to the overall benefit 'of DubJin and its future generations. Sincerely, c....._) / , . 'rrl''r~ Georgean M. Vonheeder President EXHIBIT B e e ...'". .. Dublin Historical Preservation Association P.O. Box 2245, Dublin,. CA 94568 September 6, 1996 Dear members: On Thursdav. Seotember 12.1996 at 7:00 P.M. in Old St. Ravmond's Church a townhall meeting will be held by the Heritage Center Advisory Committee to receive imput from people on the future goals and how the center best be programmed to serve the desires of the community. To put it another way, who should manage the heritage center and what kind oforogram should be offered. WHO SHOULD MANAGE THE CENTER? There are three alternatives being considered. 1] Let the city continue to manage the center; 2] Return the management of the center to DHPA; or 3] Create a community board composed of city, DHP A, and school district appointees or composed of appointees from city, DHPA, and Dublin serviae clubs. WHAT SHOULD BE mE PROGRAM OFFERED TO THE PUBLIC? Currently the city conducts recreation type programs for children at the center and opens the museum twice a week for three hours. The old church has not been open for use. Other alternatives have been proposed. They are: A. Open and rent the old church as soon as possible to provide an income for the center. B. Focus more on making the center an education program that would be more closely linked to the Dublin School District. An Instructional Aide would be hired to work with school district teachers to develop a History of Dublin curriculum based on various themes such as transportation, food & cooking, employment, business, government, etc. With a variety of themes various lp'ades could use the center as an off-site classroom. To facilitate each theme, the artifacts in the museum would be changed to coincide with the theme being taught at the time. A part of each theme would be the family values of the period associated with the theme. This approach would allow hundreds of schooL age children in the off-site classroom on a daily basis. This alternative would function best with management alternative two or three. C. Another alternative is to expand the recreation program with an after school care program component so there would be another place for children to go after school and before working parents'arrive home. Artifacts in the museum could be changed on a regular basis to make the center more interesting to visit. What is important is for you to come to the meeting and express your view. Sincerely, Tom McConnick, President ".,..~ ".. . EXHIBIT C