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HomeMy WebLinkAbout8.1 Recreation Summer Program CITY OF DUBLIN AGENDA STATEMENT CITY COUNCIL MEETING DATE: April 23 , 1984 SUBJECT Recreation Summer Programs EXHIBITS ATTACHED Budget Adjustment RECOMMENDATION 1 ) Approve proposed summer programs l� 2 ) Authorize budget transfer FINANCIAL STATEMENT: Total Program Cost - $9 , 119-$16 , 786 Estimated Program Revenue - $9 , 715-$20 , 120 Budget transfer required for 1983-84 program costs and department set-up costs - $16 , 795 DESCRIPTION In accordance with the Park & Recreation Advisory Committee report approved by the City Council on September 23 , 1983 , Staff has developed several summer recreation programs for City Council consideration . A description of each of these programs follows : "TENDERFOOT SUMMER CAMP" is geared to the developmental and social needs of preschoolers ages 3-5 years . The camp will include arts and crafts , movement and rhythm, songs and games , theme days , water play and environmental discovery. Each new session is designed to invite interaction and exploration. Four two-week sessions will be introduced July 2 - Aug- ust 23 . Fee : $36 . 00 for each 16 hour session = $2 . 25 per hour . If a minimum number of 10 enrolled per session, expenses will total $1,360 and revenue will be $1, 440 . If a maximum of 30 children are registered, expenses will top at $3 , 470 and revenue at $4 ,320 . "DIRECTION DISCOVERY CAMP" will cater to entering 1st-6th graders and will provide childcare options for families after Summer School hours . Each enrichment camp will provide the children with a variety of experiences : creative crafts, sports, film review, games, art , cooking, and computer technology. Each week will feature swimming at the High School , picnicking and a special field trip by bus ( tentative arrangements for Knowland Zoo, San Francisco Exploratorium, Old St . Raymond ' s historical site, Sunol Regional Park and Alexander Lindsay Museum) . Five one-week sessions will be introduced June 25 - July 27 . Fee : $55 . 00 for each 25 hour session = $2 . 20 per hour . If a minimum of 20 enroll per session, expenses will total approximately $5 ,365 and revenue will be $5 , 500 . If a maximum of 35 enroll , expenses will total $8 , 460 and revenue $9 , 625 . Drop-in options will also be available on field trip days at $12 . 00 per person in order to accommodate the 66 passenger buses and also provide a one-day excursion option to families not interested in week long activities . ---------------------------------------------------------------------------- COPIES TO: ITEM NO. S• IL "THE SPORTS CLINICS" will introduce 2nd-6th graders to skills development on an individual as well as group/team basis in the following areas : soccer , baseball , football , basketball , and tennis . Five one-week sessions will be initiated June 25 - July 27 . Fee. $25 . 00 per 7� hour clinic = $3 .30 per hour . Please note that fee includes t-shirt, accident insurance and refreshments . If a minimum enrollment of 15 is received, expenses will approximate $1 , 630 and revenue $1, 875 . If maximum enrollment is achieved at 35 per session, expenses will be $3 , 328 and revenue $4 ,375 . "THE VALLEY BASKETBALL CLINIC" is a joint effort with the Dublin and Amador Valley High School Coaches to initiate interest from and introduce skills development to local 7th-9th graders . The clinics will provide intensive instruction in the fundamentals of basketball . Each session will include warm-up, handling, shooting, and rebounding drills, as well as game time and strategy building . Two one-week sessions are proposed June 25-29 . Fee: $30 for 10 hours of instruction = $3 . 00 per hour . Again, fee includes instruction, t-shirt, accident insurance and refreshments . Minimum enrollment is projected at 15 per session, which would incorporate $764 in expenses and $900 in revenue . If maximum enrollment of 30 is maintained, expenses would total $1 ,528 and revenue $1 , 800 . With a minimum enrollment for all four programs, the City would realize a net revenue of approximately $600 , with expenses totaling $9 , 119 and revenue totaling $9 , 715 . With a maximum enrollment for all four programs, the City would realize a net revenue of approximately $3 , 334 with $16 ,786 in expenses and revenue totaling $20 , 120 . The expenses identified above are direct program expenses and do not include the administrative cost of the Recreation Director or Secretary. The fee structure is comparable to fees being charged by other Recreation Departments in the area . Since summer recreation programs typically begin in one fiscal year and end in the following fiscal year , a budget transfer from the contingent reserve will be required to fund the 1983-84 portion of the summer recreation program. The remaining costs for the summer recreation program will need to be budgeted in 1984-85 . The budget transfer ( see attached) totaling $16 ,795 includes $9 , 130 for direct program costs and $7 , 665 for supplies and equipment necessary to set up the Recreation Department . Because of the recent election and the uncertainty of the status of the Park and Recreation Commission, the Commission has not had an opportunity to formally review the recommended programs . However , Staff has contacted the members of the Commission individually to solicit comments . Since the proposed summer programs commence on June 25 , 1984 it is critical that the City Council approve the programs proposed along with a budget transfer so that there is adequate time to prepare a brochure to advertise the programs, hire personnel and purchase necessary equipment and materials. If the City Council ' s decision is deferred until its next regular meeting, there would NOT be enough time to undertake the summer recreation programs proposed . RECOMMENDATION Approve recreation programs and authorize budget transfer . 1983-84 BUDGET ADJUSTMENT 702 RECREATION Personal Services ( 701 ) . 01 Salaries , Full-Time $ -0- . 02 Salaries , Part-Time 640 . 00 . 04 Retirement -0- . 05 Group Insurance -0- . 06 Worker ' s Compensation 25 . 00 Total Personal Services $ 665 . 00 Services & Supplies ( 705 ) . 01 Office Supplies $ 1,500 . 00 . 02 Postage 700 . 00 . 03 Reproduction Services 250 . 00 . 04 Program Materials 2,340 . 00 . 08 Advertising 300 . 00 . 09 Printing 3 ,800 . 00 . 12 Repairs & Maintenance -0- . 14 Books, Publications & Subscriptions 50 . 00 . 15 Memberships & Dues -0- . 16 Auto Mileage & Allowance -0- . 17 Travel , Conferences & Meetings 30 . 00 . 18 Training -0- . 19 Community Promotion -0- Total Services & Supplies $ 8, 970 . 00 Contract Services 2,210 . 00 Capital Outlay 4 ,950 . 00 TOTAL RECREATION COSTS $16 ,795 . 00