HomeMy WebLinkAbout8.2 BudgetStudy1998-99
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CITY CLERK
File # Db3J~[Ql-~[Q]
AGENDA STATEMENT
CITY COUNCIL MEETING DATE: March 16, 1998
SUBJECT:
1998-99 Budget Study Session
Report Prepared by: Richard C. Ambrose, City Manager
EXHIBITS ATTACHED:
Exhibit A:
Exhibit B:
Budget Issues Worksheet
Analysis of Anticipated 1998-99 Impacts on the
City~sGeneral Fund
Background Financial Information including
Attachments 1-8
Summary of 1996-2001 Capital Improvement
Program by Program Area
Exhibit C:
Exhibit D:
RECOMMENDATIONQY'
1.
2.
Receive Staff Report.
Review Budget Issues Worksheet and provide Staff with
direction on each of the issues identified in the Worksheet.
Establish Budget Hearing Date to consider 1998-99 Annual
Budget.
3.
FINANCIAL STATEMENT:
See attached.
DESCRIPTION: The City's Annual Budget Study Session provides the City Council
with an opportunity to identify those programs, services, and projects the Council would like Staff to
analyze as part of the development of the City's Annual Operating Budget and Five Year Capital
Improvement Program for the upcoming year. The Budget Study Session also serves as a means of
providing the Council with early information regarding those items that may have a significant impact
(positive or negative) on the City's expenditures and revenues in 1998-99.
The Study Session is also designed to minimize last minute budget issues for which there would be
insufficient time to evaluate.
Attached to this agenda statement are a) "1998-99 Budget Issues Worksheet" (blue) which provides a
framework for the Council to address those budget issues anticipated in Fiscal Year 1998-99; b) an
analysis of anticipated 1998-99 impact on the City's General Fund; c) background financial information
on the City; and d) a summary of the 1996-2001 eIP.
The Study Session will be most productive if individual Councilmembers review the Fiscal Year 1997-98
Budget and 1996-2001 Capital Improvement Program documents prior to completing the Budget Issues
Worksheet and bring the completed Budget Issues Worksheet to the Council meeting for purposes of
discussion.
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COPIES TO:
6.2
ITEM NO.
G:\CC-MfGS\98-QTRl\MARCH\3~16G&0\BUDGSTIJD.DOC
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1998..99 BUDGET ISSUES WORKSHEET
OPERATING EXPENDITURES
1 A. Should the 1997-98 level of service adopted by the City Council as part of the 1997.
98 Adopted Budget for each program area (i.e. Police, Recreation, etc.) be used as
the base level of service in developing the Fiscal Year 1998-99 Budget?
YES
NO
(Please circle one)
or
If you circle "NO", are there services/programs that you would like to see added or
dropped from the base level of service?
Added Services
Dropped Services
1 B. To the extent that the City Council's 1998 high and medium priority objectives
require additional resources not available in the current budget, should the cost of
funding only high priority objectives be identified as an additional budget
increment?
YES
NO
(Please circle one)
or
EXHIBIT A
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1 C. If there is an additional service/program which was DQt identified in the 1998 Goals
& Objectives Study Session, which you would like evaluated during the
development of the 1998.99 Budget, please identify below.
1 D. During Fiscal Year 1997.98, the City Council funded a number of community groups.
For each community group identified below, please identify whether the community
groups level of funding should be the same level as Fiscal Year 1997.98 and
included in the base level min an additional level of service in Fiscal Year 1998-99.
COMMUNITY GROUP
Dublin Substance Abuse Council
Red Ribbon Week
Dry Grad Night
1997.98
FUNDING
SAME
'LEVEL
AS 1997 .98
YES/NO
$ 2,500
$ 2,500
$ 4,830
Parent Education Program
Dublin Fine Arts Foundation
Organizational Subsidy
$10,000
Community Television
Operational Subsidy
$23,611
Resources for Family Development
Childcare Support
$12,000
$27,610
Tri-Valley ConventionsNisitors Bureau
Dublin Partners in Education
$10,000
(IF YES,
MARK ONE)
BASE ADDITIONAL
LEVEL LEVEL
CAPITAL EXPENDITURES
2A. Are there additional Capital Projects which are not included in the adopted Five Year
Capital Improvement Program which you would like to see Staff evaluate?
If so, please identify projects below.
j
28. Of those projects currently identified in the Five Year Capital Improvement Program,
'. which projects would you like to see funded in Fiscal Year 1998-991
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2C. In the 1997-98 Budget, a total of $1,131,000 was allocated from the General Fund for
Capital Projects. Jf this funding is necessary for operating expenditures in 1998-99,
which of the following alternatives do you prefer forfunding Capital Projects in
1998-991
1.
2.
3.
Defer 1998-99 Capital Projects to 1999-2000.
Utilize Unallocated Reserves.
Partially Defease Civic Center.
, 4. Utilize Debt Financing.
3. CONTRACT SERVICES
The following service contracts are due to be evaluated this Fiscal Year. Are you interested
in Staff evaluating any aspect of the service other than the cost of providing the service for
Fiscal Year 1998-99. If so, please indicate below.
CONTRACT
COST ONLY
YES/NO
IF "YES" IDENTIFY
OTHER ISSUES
1. BUilding & Safety
2. Animal Shelter Services
3. Crossing Guards
4. Street Light .and Traffic
Signal Maintenance
4. BUDGET CALENDAR
In order to establish a Budget Calendar for preparation of the Budget and Capital Improvement
Program, it is necessary to establish a budget hearing date(s). Staff would recommend June 29,
199B or June 30,1998.
G:\CG-MTGS\98-QTR1\MARCH\3-16G&O\WORKSHT.DOC
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ANALYSIS OF ESTIMATED FUTURE IMPACTS
ON THE GENERAL FUND
(prepared March 11~ 1998)
Staffhas analyzed. potential major items which can affect General Fund Revenues and Expenditures
beeinninr; in Fiscal Year 1998/99 and beyond. The information in some cases is extremely preliminary
and based upon -limited information available at this time.
REVENUES
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L Sales Tax: Sales Tax represents nearly 38% of the City's General Budgeted
Revenue in Fiscal Year 1997/98. In general the iniprovementofthe regional
economy bas increased the 'opportunity for growth of this revenue.. The increase'
in the eonsumer Price index for this region as;ofDecember 31, 1997 represented
an increase of 4.1 % more than one year earlier. In Fiscal Year 1998/99 there is ,..
also the possibility for retail sales in .the new eastern Dublin Hacienda erossings
Retail/Theater Project. The preparation of a projection is still somewhat
cautious given the large portion of the Sales Tax Base attributable to Vehicle .
related sales and leases. (This category represented approximately 23.5% of the
1996/97 retail sales tax revenue.) The relocation of the Alameda County Auto '
Auction to Livermore in 1998-99WillaIso impact the City~s- sales tax revenue.
2. Property Tax: In Fiscal Year 1997/98 the City .experienced an increase of
approximately 4.6% in the total1axahle assessed value. Approximately 38% of
the total net increase was attributable to the addition of new projects not
previously on the tax rolls: K&B ealifornia Highlands subdivision in western
Dublin (25%) K&B ereekside Project in Eastern Dublin (13%).
The eity has not received any preliminaIy data from the Assessor regarding
anticipated changes in values. It is probable that under Proposition 13 a full 2%
change in Assessed value will be levied on most properties. In addition the
Assessor has indicated that they will be revieWing records to possibly restore
values previously reduced, based upon current market conditions.
January 1st instead of March 1st is the current Property Tax lien date. This
means that any construction or property transfers occurring after this date will not
be included on the regular tax roll until Fiscal Year 1999/2000. Limited
transactions are believed to have occurred in Eastern Dublin prior to January 1,
1998 including: Auto Nation site purchase, Purchase of a portion of the land
included in the Hacienda Crossings Retail Center, Opus Creekside / Industrial
Phase 1 - Including partial construction. In addition there will be increased
values for new home sales transactions which occurred between January 1, 1997
and December 31, 1997 including K&B Highlands, K&B Creekside, and
Warmington - Hansen Hill.
AdminGDrive: G:BudgetlBudget98-9IPrestudyIBGIT ABLE. doc
AMOUNT
Best ease:
Anticipate
Opportunity
for some
growth in
98/99.
A minimum
of$135,000
is expected
from both
the Prop. 13
adjustment
of2 % and
land sales
on the
Alameda
eounty
property .
It is likely
that this will
be higher
after
factoring in
other
property
transfers.
EXHIBIT B
REVENUES AMOUNT
3. Potential For Growth In Transient Occupancy Tax Estimated
The City currently has two hotel projects which have land use approvals and have $70,000 -
submitted plans for Building Permit plan checking. Provided that they proceed $100,000
with CO~on during the upcoming COnstruction season it is anticipated that
they would be available by the third quarter of Fiscal Year 1998/99. It is
undetermined as to whether other similar projects in the region will impact the
occupancY' at current establishments as. well as create a decline in expected -
occupancy rates.
4. Eastern Dublin Specific Plan Implementation Fee Unknown
The ,City has already imposed a fees to recover the cost of developing and
implementing the Eastern Dublin Specific Plan. The amount collected will
depend on the number and type of applications received in the upcoming year.
5 SB 2001 proposes to repeal the State~s Vehicle License fee immediately. If this <$1.1 million>
bill passes the City would lose significant . General Fund revenues.
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OPERATING EXPENDITURES '
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Identified below is a pre1imimny list of new expenditures which are anticipated by the Operating
Departments. The expenditures do not include inflationary increases for the purchase of materials,
supplies, and equipment. Also excluded from this table is any estimate of increased cost of wages and
benefits for current eity employees, or other contract service providers. In the 1998 Goals & Objectives
there may also be identified objectives which will require additional funding.
3.
1.
COST ITEM
Liability Insurance Coverage Increase: Preliminary data used by ABAG
PLAN Corporation indicates that the City will receive a premium decrease In
Fiscal Year 1998/99. lbis is due to several factors including: continued
positive claims history and stabilization of the premium component
associated with agency payroll. The premium allocation formula is based
heavily on payroll, and in the future, as the eity adds positions, there may
eventually be an increase in insurance premiums.
Police Dispatch Costs: Previously the Sheriff revised the methodology for
distributing dispatch costs ,among users of the system. The modifications
increased the eity of Dublin share, and the Sheriff agreed to phase in the
implementation of the increase beginning in Fiscal Year 1994/95. Costs
were scheduled to increase by 20% per year between FY 1994/95 and FY
1998/99.
Fire Equipment & Building System Reserves: It is prudent to allocate
funds on an on-going 'basis to finance the replacement of IrnYor systems and
vehicles. The eity is now responsible for the purchase and replacement of
major elements of Fire Department Equipment. In addition the eity has
evaluated life cycles and costs associated with major Building components
such as Heating and Air Conditioning equipment. A range of costs could be
possible depending upon the items to be included in the replacement fund
and how contributions are financed. If only Fire Equipment is included the
range of annual costs would be $112,000 - $246,000. The additional of
B,uilding components would add an additional $107,000 to $169,000.
2.
Additional Cost
( $ 7,000)
Reduction
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-
$ 76,000
$112,000 -
$415,00
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CAPITAL EXPENDITURES
Although the City will be adopting a new Five Year Capital Improvement Program, in the adopted 1996 -
2001 Five Year eapital Improvement Program., there were several needed projects, which were identified
as unfunded. A summary by major program area follows:
CIP PROGRAM AREA
eommunity Improvements
Parks
Streets
AMOUNT
WITHOUT
IDENTIFIED
FUNDING
$ 95,000
685,865
23,410,097
$ 24,190,962
TOTAL
Potential Changes To Capital Project Funds Required
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CTV Equipment Needs Replacement: CTV Representatives have previously indicated the need for a
request of capital funds to complete equipment replacement. Much of the existing equipment is at least 10
years old. Preliminary estimates in Fiscal Year 1996/97 indicated that each City's share would be
approximately $20,000 if shared equally. eTV may also look at opportunities to fund the replacements
over multiple years.
Valley Community Gymnasium: The first contribution towards the Valley Community Gymnasium
being constructed by the Dublin Unified School District, will be made in Fiscal Year 1998-99. The
amount of the payment is expected to be approximately $264,809.
San Ramon Road Slide Repair: As a result of the February 1998 storms, slide repair work will need to be
performed on San Ramon Road. The cost of these repairs is expected to be approximately $220,000.
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EXHIBIT C
BACKGROUND HISTORICAL FINANCIAL
, INFORMATION / TRENDS
(ACTUAL 1991-1992 Through Budget 1997 -1998)
. Attachment 1
. Attachment 2
Expenditures
· Attachment 3
. Attachment 4
. Attachment 5
· Attachment 6
. Attachment 7
. Attachment 8
eomparison of General Fund Operating Revenue Versus Expenditure
Comparison of Per Capita General Fund Operating Revenue &
eomparison of Total General Fund Revenues
Actual Trends For Major General Fund Revenues
All General Fund Expenditures
Major Categories Of General Fund Operating Expenditures
eapital Project Expenditures In General Fund
Fiscal Year 1997-98 General Fund Budget Summary And
Estimated General Fund Appropriations To Reserves
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FISCAL YEAR 1997-98 GENERAL FUND BUDGET SUMMARY
ESTIMATED GENERAL FUND APPROPRIATIONS TO RESERVES
(Adjusted to Reflect Authorized Budget Adjustments Including
Mid Year Projections Per Staff Report Dated February 25,1998)
ADJUSTED REVENUES
PROJECTED GENERAL FUND REVENUES
$ 17,921,103
967,650
35,940
29,674
126,450
$ 19,080,817
Estimated General Fund Revenue as Adopted June 1997
Mid-Year Projected Net Increased Revenues (February 25, 1998 Report)
Budget Change #19 (12/2/97) 81. Patrick Revenue(Not posted @ time of Mid Year Report)
Budget Change #27 2/17/98 State Mandated Cost Revenue
Budgeted Net "Transfers In" To Be Received By General Fund
ADJUSTED EXPENDITURES
PROJECTED ADJUSTED EXPENDITURES
$ 1,820,314
1,599,919
9,215
8,165,429
667,372
17,320
2,211,775
2,572,035
1,212,348
$ 18,275,727
General Government
Gross Debt Service Civic Center COP
Budgeted Contingent Reserve
Public Safety
Transportation
Health and Welfare
Culture and Leisure Services
Community Development
Capital Improvement Projects
TOTAL ADJUSTED EXPENDITURES AND TRANSFERS IN / OUT
$ 18,275,727
PROJECTED DIFFERENCE IN GENERAL FUND REVENUES
VS. EXPENDITURES (i.e. Additional Appropriation to Reserves)
$
805,090
3/12/98 10:36 AM
g:budget\budg98-9\prestudy ADJSPLUS.xLS
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