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Home My WebLink About8.2 DublinDisposal ... . "" CITY CLERK File # D[B]rn[Q]-~[Q] AGENDA STATEMENT CITY COUNCIL MEETING DATE: (January 6, 1998) SUBJECT: Proposal by Livermore Dublin Disposal Requesting To Change Schedule For Special Clean-Ups (Prepared by: Sue Barnes, Management Assistant) EXHffiITS ATTACHED: 1. Letter, dated December 26, from Livermore Dublin Disposal Operations Manager outlining proposed schedule 2. Sample informational postcard, which LDD would mail to customers prior to each pick-up RECOMMENDATION: Review the proposal by Livermore Dublin Disposal to implement a one-year pilot program of weekday special clean-ups, and provide staff with direction . FINANCIAL STATEMENT: . No direct financial impact to City of Dublin DESCRIPTION: Background: The City of Dublin has a franchise agreement with Waste Management of Alameda County for the collection, transportation, recycling, processing, and disposal of solid waste. The provision of these services is also related to meeting the goals and requirements of the California Integrated Waste Management Act (AB 939). This law requires a significant reduction of the amount of waste placed in the landfill by the year 2000. In order to meet this goal, the City must implement new programs that divert additional waste. Current Service Schedule: Livermore Dublin Disposal (LDD) currently provides weekly pick up of trash, recyclable items and green waste. Single family homes (including townhouses) are serviced with three routes each weekday. In addition, LDD holds three special clean-ups annually, during which residents can dispose of up to 3 cubic yards of trash per household. These special clean-up days are presently scheduled on three Saturdays per year; in March, June, and September. The agreement states that the City is to approve the clean-up schedule. COPIES TO: ITEM NO. 8.2 HJ cc-fo rms/ldd prop. doc Reason Change is being requested: LDD, in order to complete the special clean-up in one day, uses drivers from the parent company, Waste Management. These drivers typically work in other communities, and may not be familiar with Dublin routes. LDD management has stated that they experience many difficulties trying to provide a high level of service with this temporary work force, including: . Drivers, because they are unfamiliar with Dublin, frequently miss pick ups. Both LDD and city staff report that they receive complaints of missed pick-ups after each special clean-up day. Regular crews must then be reassigned the following week to collect missed pick-ups. . Forty to fifty drivers are required to cover the City in a single day. The sheer number of drivers makes overseeing for quality control difficult. . It is becoming more difficult for LDD to obtain enough of the rear-loader trucks necessary for the special Saturday pick-ups, as more communities serviced by Waste Management implement automated collection trucks. LDD is phasing out the use of these trucks. In addition, none of the waste currently collected on special clean-up days is recycled. Proposed Schedule: Livermore Dublin Disposal is proposing that Dublin's three special clean-ups be held on weekdays instead of Saturdays. Clean-up days would be held the same day as residents' regular garbage service. LDD could then conduct the clean-ups with a special crew and two trucks dedicated to clean-up activities. The trucks would pass through each route twice; first to collect wood waste for recycling, then to collect items to take to the landfill. Drivers would cover each of the three routes in one week, so each clean-up would span a three-week time period. Potential Advantages: . LDD would be using drivers who are familiar with Dublin, so missed pick-ups would be reduced significantly. The same drivers could collect any missed pick-ups the next working day, instead of on the customer's next regular trash collection day. . Currently, all material picked up on Dublin's special clean up days is taken to the landfill. With a weekday schedule, drivers service fewer houses on a single day, so wood can be picked up separately and recycled. In neighboring jurisdictions with weekday clean-ups, recycled wood makes up 10% of the tonnage picked up on the clean-up days. Based on Dublin's current tonnage, this could translate into 95 tons of waste diverted from the landfill each year. This would move the City closer to attaining its waste diversion goal of 50% by the year 2000. Potential Disadvantages: · There may be a perception that this change is a reduction in service. · It is more difficult to inform residents of the clean-up dates. Each of the three clean-ups will now span a total of 15 days, instead of one. Residents may experience confusion as to the clean-up date for their route. LDD will address this problem by sending route-specific postcards to residents approximately three weeks before each of the three clean-ups, outlining the scheduled dates and the requirements for participation (see attached example). · Ifresidents set items out on the curb on the weekend prior to their pick-up, items could be at the curb for anywhere from 1-5 days. . . . . Experience in Neighboring Jurisdictions: The cities of San Ramon and Livermore both made the change from Saturday to weekday clean-ups within the past few years. Staff in both communities reported that the change occurred very smoothly, with very few complaint from residents. Conclusion: LDD is requesting this change so the company can improve the level of service it provides for the special clean-ups. While the weekday schedule may more difficult to explain to residents, it does offer advantages to the City in terms of recycling. The City may eventually have to make this change, ifLDD continues to experience difficulty securing adequate equipment to provide the Saturday service. Recommendation: Staff recommends that the City Council review the request by LDD, and direct staff accordingly. Because of some concerns with the new schedule, staff recommends that if Council approves the change, it does so on a one-year trial basis. Staff would complete an evaluation of the new schedule before the end of the trial period, and report the results to the Council. . . 12/26/97 10:44 '6"510 447 0186 LDD ADMIN -+++ CITY OF DUBLIN IaJ 002/004 - ---..- Livermore Dublin Disposal S17S South Frant Ftoad Livermore, California 94550 510/447.1300 .AX 510'''''41.1144 ~ \f!9 A Waste Management Company December 26. 1997 Mr. Paul Rankin City of Dublin 100 Civic Plaza Dublin, CA 94568 Re: Weekday Schedule for Special Clean-up Dear Paul: This letter is to explain the benefits of a weekday schedule for the specia.l clean- ups for the City of Dublin_ Livermore Dublin Disposal would like to improve and expand your City Clean-up Program for 1998. The procedure for the weekday schedule is as follows: · Dublin residents will receive three special pickups per year. . · The special pickups will be on the same day as their regular garbage service. · Every Dublin resident will receive three separate postcards indicating their route number and their cleanup schedule for the year. (Postcard and schedule attached) · Every Dublin resident will be able to r"ecycle wood waste during this cleanup service. Presently all recycled wood is landfilled. · Two trucks, with two men per route are scheduled to pickup the wood first and take it to Weaver Industries in Livermore. The trucks then return to the route and pickup the garbage and dispose of it at the landfill. · Missed pickups or commitments are easily addressed within 24 hours and the drivers are held accountable for the service they provide. . · This expanded clean-up progr"am is beneficial to both the City of Dublin and Livermore Dublin Disposal. Basad On the 1997 clean-up tonnage for the neighboring jurisdictions. 10% of the tonnage is recycled wood. The City of Dublin could divert approximately 95 tons of recycled wood, based on the tonnage numbers for 1997. This program will help meet the City of Dublin's AB939 goals reducing the possibility of a $10,000 a day fine. e . " , . f.~ ~~ ii A division of Waste Management of Alameda Cot1nty EXHIBIT 1 ~"" "10. · The Livermore Dublin Disposal drivers are more familiar with the City of Dublin reducing the possibility of missed pickups. Two trucks per' route, will reduce traffic congestion, pollution and pOQsible injury to the drivers and to other . individuals in the City of Dublin. . The residential routes in the City of Dublin pick up approximately 400 homes per day. Each day only a small section of homes will have placed their items on the street. Our experience in week day scheduled pickups is VGry positive allowing reSidents to gather their items on the weekend and placing them on the curb along with their trash, greenwaste. and recycling. · Livermore Dublin Disposal will help assist with further public awareness recycling programs in the community through Dublin Pride Week, the School system and other community programs. One of your key COncems Is the app~arance of garbage piled In the street for a long period of time. We have found that residents currently put their Items that they no longer need together on the weekends. Saturday and Sunday. This actually gives them the time to gather these items and when their garbage service is on Wednesday, they place all of these items next to their garbage container. Our experience in the neighboring jurisdictions shows an increase in tonnage during these weekday c1ean~ups. We believe residents are in the habit of knowing when their garbage is being picked up and start gathering these items on their days ofr, and during the week, allowing them to better evaluate their needs. The proposed schedule for 1998 shows that Livermore Dublin Disposal will be in the City of Dublin for nine weeks, three weeks for each route. . Route 25 March 16 through 20, 1998 June 15 through 19, 1998 September 14 through 18, 1998 Route 30 March 23 through 27 j 1998 June 22 through 26, 1998 September 21 through 25, 1998 Route 35 March 30 through April 3, 1998 June 29 through July 3, 1998 September 28 through October 2, 1998 We are very confident that this expanded special dean-up program will be benefjclal to the City of Dublin, but we are also willing to implement this program for 1998 as a "pilot program" allowing the City to review the weekday schedule and determine which program is more beneficial to the residents of Dublin. I look forward to workIng with you and your staff In 1998. W -l1t1 Annette Holck ~ Operations Manager . AH97008 cc: D. Reno S. Bames bi r hUPI1b\'CIUNits to 1998 (~lenn\.tJfJ lirogrnm . In addition to Household Trash & Throwaways, YOll call now recycle Wood Waste, Vou muslllwrefore sepJrate piles of IhrmvawJYs from recyclable Wood Waste .Jt your curbside. (jIttIta Your 3 Special Clean-Up days in 1998 will occur during the week (on . . the same day as your regular service) rather th;m on the weekend. See Schedule to the right. Your 1998 Special Clean-Up days are scheduled during the we0ks shown in the boxes to the right. Your exact pickup day is on lhe SAME WEEKDAY YOU RrCEIVE REGULAR TRASH SERVICE. WI)'s I !1!Jll-!l!llIoliday Sehedul!' LDD doses ior all services on the following dales: Labor Day, Thanksgiving. Christmas Day and New Year's Day. During these holiday weeks - if your service day falls on or after the holiday, your pickup will run one day late through Saturday. Take+d prl e in y"our . community Printed with "wl'Jsed i<I\ ink. on recyckd pJper. ~ DR 1998 Route 25 ( '. Livermore Dublin Disposal .\ \\'11;1(' \1.1I1"fl"III"1I1 COIIIPIlIlY (11:.~) SOllth Frolll Boud ~ Li\'l'rIl10n', c:.\ lJ-6S0 V!!l all\~ AATE u.s. POSTAGE PAID PERMIT NO. 89 SAN RAMON, CA (~le1~n-Up Sdll~duh~ for "our Area WEEK OF MARCH 16-20 ~ MON TUE WE.O THU FRI WEEK OF JUNE 15-19 = MON TUE WED THU FRI Special Clean-Up Guidelines · All waste must be left at the curb by 5:30 a.m. · Single items weighing more than 75 pounds will not be accepted, · The maximum each residence may dispose of is 3 cubic yards of · Special clean-up trucks will make two passes on your street: Household Trash & Throwaways and Wood Waste combined. once for throwJways and once for wood waste, On the same This is approximately 24 trash bags or 3' x 3' x 9', clay, regular service trucks will pick up Trash, Green Waste and Household Trash & ThrowawJYs must be clearly separated from Curbside Recycling as usual. recyclable Wood Waste. . If you have questions after reading this notice, call (510) 447-1300. .......,<"...... ", . m l'lac(' lIou!'iehold Trash & Throwawa,'s ill a Separate Pile at Curbside. · Trash & Throwaways must be placed in disposable garbage bags or boxes only. ( " The following items wilt It4t be picked up and should not be placed for collection on Special Clean-Ups: · ~ hazardous materials (including, . but not limited to paint, waste oil, antifreeze. ete.) · ~ concrete and/or dirt · ~ automobile tires · ~ large household appliances · ~ batteries I'lllC(~ Acceptable Wood Waste ill a Separate Pile at Curbside. · Acceptable wood waste for recycling includes bundled tree trimmings, prunings, untreated/unpainted plywood, pallets, fence and deck wood (nails OK). · All wood waste must be securely tied in bundles no longer than 5 feet. The following wood waste items wdL<ttJ.( be picked up and ~.. should not be placed for collection on Special Clean-Ups: · ~ railroad ties · ~ treated or painted wood · ~ oversized or loose prunings or branches