HomeMy WebLinkAbout8.2 MCE Maint Agreement
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CITY CLERK
File # nf8lGlIOl-~[Q]
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AGENDA STATEMENT ,~
CITY COUNCIL MEETING DATE: June 25, 1996
SUBJECT:
Review of Services and New Agreement With MCE Corporation for
Public Works Maintenance Services (Budget and Rates)
Report Prepared by: Lee S. Thompson, Public Works Director
EXHIBITS A'ITACHED:
/1)
/2)
/ 3)
Resolution
Proposed New Agreement
MCE Self-Evaluation Dated May 7. 1996 '.
RECOMMENDATION: ..... rV'1)
(U' . 2)
Review services provided by MCE Corporation
Adopt resolution approving new agreement and authorize
Mayor to execute agreement .
FINANCIAL STATEMENT:
See below
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DESCRIPTION: MCE has provided maintenance services to the City of Dublin since
1984. Those services which are provided by MCE are as follows: '
Bike Path Maintenance
Building Management and Maintenance
Curb. Gutter. and Sidewi1k (emergency or temporary repair) -
Drainage Maintenance .
Guardrail Repair
ParkMaintenance
Sign InstaDation, Repair & Maintenance
Spill Cleanup
Storm Patrol/Cleanup
Street Landscaping Maintenance
Street Repair (emergency or temporary repair)
Street Tree Maintenance
Striping and Marking (emergency replacement)
Weed Abatement -
The current three-year contract with MCE Corporation for maintenance services expires in June of 1996.
As with previous years. MCE has submitted a budget proposal for FY 1996.:97., This proposal has been
reviewed by Staffin conjunction with the budget process. During the City's Goals and Objectives meetins,
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COPIES TO: MCE Corp9ration
ITEM NO..e4
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the City Council directed Staff to forego the full contract review process and to prepare a new agreemena:'T-
for MCE Corporation. .:::.:"
The proposed agreement is the same as the current agreement, except that the tables relating to rates and
budget figures are revised to reflect FY 1996-97 figures.
Table I ofMCE's self-evaluation details actual expenditures for the 1993-94 and 1994-95 fiscal years.
budget VB. estimated expenditures for 1995-96. and proposed budget figures for 1996-97.
Pages 2 and 3 of Table I detail budget under- and over-runs for 1994-95. and pages 4 and 5 detail
projected under- and over-runs for 1995-96. MCE is projecting to be approximately $24.638 (2.5%) over
budget for 1995-96. including the "additional work" category. "Additional work" consists of unplanned
activities. such as work on the San Ramon Road/Amador Valley Boulevard landscaping CIP. Following
are the most significant areas projected to be over budget:
Street Maintenance ($8.200. or 125%):
Primarily due to increased temporary patching due to
wet weather and additional permanent repairs which
were needed during the course of the year.
NPDES Drainage ($2.310. or 64%):
More than twice as many catch basins were cleaned as
planned. This activity is funded by the Storm Water
Fee and is not charged to the General Fund.
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Curb Gutter & Sidewalk ($2,220 or 270%):
Striping and Marking ($1.730 or 53%):
Unplanned permanent repairs were needed.
More repainting of red curbs in business districts was
needed.
Building Management ($6.850 or 8%):
Expenditures primarily related to leak repair at the
Civic Center.
Heritage Center ($2.180 or 61%):
Unanticipated furniture moving plus HV AC repairs.
These overruns have been partially offset by underexpenditures in Drainage Maintenance (38%), Sign
Repairs (23%). Bike Path Maintenance (43%). and Street Tree Maintenance (16%).
Proposed ChaD2~ for 1996-97
MCE is.not proposing any labor rate changes for 1996-97. There is a 5% increase proposed for pickup
and flatbed vehicle rates for the Dublin crew. which will affect the cost of services to the City. Equipment
rates are also proposed to change (both up and down) for the regular MCE crew. which infrequently
provides asphalt or concrete work for the City. Details of the vehicle and equipment fate changes are
shown on Pages 1 and 2 of Table m. While the vehicle rate increase is projected to cost $5.400 over the
course of the year, holding the labor rate constant is expected to save 513.200. if compared to a nonna! ..\
2.5% cost of living increase. . ..,,::.,
Page 2
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MCE is also proposing to make staffing changes which will change one Foreman position to a Landscape;
Laborer Leadman position and will change one Landscape Laborer I position to a Landscape Laborer ill
position. The net effect of this change is a savings QfS23,OOO.
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Subcontracts were rebid for 1996-97. and unit prices are proposed to change in several areas. In most .
cases. the rates are decreasing substantially (see Page 2 of Table Iri). Most notably. chemical weed control
for right-of-WaY$. fertilization, broadleafweed control for turf areas. mowing and' edging. and contract
bedding maintenance show significant decreases. The cost of subcontract tree pruning will increase for the
smaller diameter trees. The net effect of rebidding these subcontracts is a savings ofS41.950.
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The overall budget for 1996-97 is projected to be a total of$946;550, which represents a reduction of
$45.582 from the 1995-96 budget. or a savings of$70.220 from projected 1995-96 expenditures (including
"extra. work").
Recommendation
MCE Corporation has shown a consistent standard of excellence in perfonnance and safety. as well as
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concern for the fiscal interests of the City. Staffrecommends that the City Council review the services
provided by MCE and adopt the resolution approving the ,new agreement.
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RESOLUTION NO. - 96
A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF DUBLlN
1t1t**1t**1t1t
APPROVING AGREEMENT WITH MCE CORPORATION
FOR PUBLIC WORKS MAINTENANCE SERVICES
WHEREAS, the current agreement between the City of Dublin and MCE Corporation for Public
Works Maintenance Services expires on June 3D, 1996; and
WHEREAS, the City Council has reviewed MCE's past performance and concurs with the
proposed work program for 1996-97;
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin approves a
new agreement with MCE Corporation, to be effective July 1, 1996, which is a one year agreement with
options for renewal up to three years.
BE IT FURTHER RESOLVED that the Mayor is authorized to execute the agreement.
PASSED, APPROVED AND ADOPTED this 25th day of June. 1996.
AYES:
NOES:
ABSENT:
ABSTAIN:
Mayor
ATTEST:
City Clerk
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EXHIBIT
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EXHIBIT "A" OF RESOLUTION _-96
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PUBLIC WORKS MAINTENANCE SERVICES AGREEMENT
TIllS AGREEMENT is made at Dublin, California, as of July 1, 1996. by and between the
CITY OF DUBLIN, a Municipal Corporation ("City"), and MCE Corporation, Inc" ("Contractor"), who
agree as follows:
1. lERM OF AGREEMENT. The term of the agreement shall be for one year, beginning
on July 1, 1996, and ending on June 30, 1997. The agreement may be extended for two additional one
year periods at the City's option. This agreement shall supersede all previous agreements that Contractor
has or has had with City. City may terminate the services of Contractor by providing 90 days written
notice with or without cause. In the event of such termination, Contractor shall be compensated for such
services up to the point of termination. Compensation for work in progress shall be prorated as to the
percentage of progress completed at the date of termination. If Contractor terminates its services to the
City. it must provide written notice at least 90 days in advance of such termination. Notices shall be
provided as indicated in Section 12 below.
2. ADJUSTMENT TO CONTRACT PRICES AND WORK QUANTITY. In the event of
extension of the Agreement, no later than March 1st, Contractor will submit to the City for the coming
contract year a proposed revised Schedule of Work which will set forth a Work Plan in terms of types and
quantities of work to be performed as well as unit prices and/or estimated annual expenditure amounts as .":':
appropriate. Upon written approval of both parties, the Agreement shall be extended for one (1) year ".::
effective July 1 st as provided above.
3. SERVICES. Subject to the terms and conditions set forth in this Agreement, Contractor
shall provide to City the services described in Exhibit A. Contractor shall provide said services at the time,
place, and in the manner specified in Exhibit A.
4. PAYMENT. City shall pay Contractor for services rendered pursuant to this Agreement
at the time and in the manner set forth in Exhibit B. The payments specified in Exhibit B shall be the only
payments to be made to Contractor for services rendered pursuant to this Agreement. Contractor shall
submit all billings for said services to City in the manner specified in Exhibit B; or, if no manner ,be
specified in Exhibit B, then according to the usual and customary procedures and practices which
Contractor uses for billing clients similar to City.
5. FACILITIES AND EOUlPMENT. Except as set forth in Exhibit C, Contractor shall, at
its sole cost and expense, furnish all facilities and equipment which may be required for furnishing services
pursuant to this Agreement. City shall furnish to Contractor only the facilities and equipment listed in
Exhibit C according to the terms and conditions set forth in Exhibit C,
6. GENERAL PROVISIONS. The general provisions set forth in Exhibit D are part of this
Agreement. In the event of any inconsistency between said general provisions and any other terms or .
conditions of this Agreement, the other term or condition shall control insofar as it is inconsistent with the ..
general provisions. .
Agreement with MCE Corporation EXHiBIT 1-,
July 1, 1996 E e
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7. EXHIBITS. All exhibits referred to herein are attached hereto and are by this reference
incorporated herein.
8. SUBCONTRACTING. No portion of the work pertinent to this contract shall be
subcontracted without written authorization by the City, except that which is expressly identified in the
Contractor's proposal.
9. CHANGES. City may from time to time require changes in the scope of the services by
Contractor to be performed under this Agreement. Such changes, including any change in the amount of
Contractor's compensation which are mutually agreed upon by City and Contractor, shall be effective as
amendments to this Agreement only when in writing.
10. RESPONSffiLE CHARGE. Contractor shall assign a project manager(s) to the
project for the duration of the project. There shall be no change in the Project Manager or members of the
project team without prior written approval by the City.
11. CONTRACT ADMINISTRATION. This Agreement shall be administered by LEE S.
THOMPSON ("Administrator"). All correspondence shall be directed to or through the Administrator or
his designee.
12. NOTICES. Any written notice to Contractor shall be sent via Registered Mail to:
Stanley P. Smalley. Vice President
MCE Corporation
6515 Trinity Court
. Dublin, CA 94568
Any written notice to City shall be sent to:
Lee S. Thompson
Director of Public Works/City Engineer
P. O. Box 2340
Dublin, CA 94568
(signatures next page)
Agreement with MCE Corporation
July 1, 1993
Page 2
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Executed as of the day first above stated:
CITY OF DUBLIN,
A Municipal Corporation
By
Mayor
Attest:
City Clerk
MCE CORPORATION
By
Maynard Crowther, President
Approved as to form:
City Attorney
Agreement with MCE Corporation
July 1, 1996
Page 3
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EXHIBIT A
SCOPE OF SERVICES AND SCHEDULE
The City has elected to perfonn its public works maintenance and related activities by using a
private Contractor.
The Contractor has agreed to arrange for and supervise the perfonnance of the work and the City
has agreed to retain the Contractor for such purposes, in accordance with the terms and
provisions of this Agreement.
The City and Contractor agree as follows:
1. Scope of Work: The City retains Contractor to arrange for. supervise and manage
the performance of the work described in the Schedule of Work (Attachment 1, Exhibit B) and as
otherwise specified in this Agreement; and for Additional Work (" Additional W ork") as is called
for in this Agreement. Contractor shall perfonn the types of work listed in Section A of
Attachment 1 of Exhibit B at the unit prices listed in Section B or at the time and material rates
listed in Section C, as appropriate. The Scope of Work set forth in Section A of Attachment 1 of
Exhibit B includes the maximum amount the City will pay to Contractor for each activity for
Fiscal Year 1996-97. Notwithstanding the foregoing, the City may at any time revise the
Schedule of Work identified in Attachment 1 of Exhibit B for budgeting or other reasons as
deemed necessary by the City and the estimated annual expenditure for Fiscal Year 1996-97 shall
be revised accordingly.
Contractor specifically agrees to: (a) undertake the direct responsibility for the
performance of the work in accordance with this Agreement; (b) provide directly, or through
subcontractors, or as otherwise permitted by this Agreement all labor, materials, and supervision
necessary for the proper perfonnance of the work in accordance with this Agreement; (c) furnish
a Maintenance Superintendent to provide the necessary liaison with the City Staff and the required
coordination ofworlcmen and materials in the performance of the work; (d) comply with all laws,
ordinances, rules. regulations. and requirements of governmental authorities, pertaining to the
performance of the work; ( e) perform the work, contract for its performance and supervise its
performance in a good and workmanlike manner and in the most expeditious, cost effective
manner consistent with first-class quality; (f) perform all activities necessary and incidental to the
orderly performance of the work.
2. Scheduled Work: All of the work set forth in Attachment 1 of Exhibit B is
considered Scheduled Work, except as provided in Section 1. Contractor shall perform no work
in addition to Scheduled Work, unless: (a) Additional Work is approved in advance by the Public
Wodes Director; or (b) an emergency situation exists. An emergency situation is one which
occurs under circumstances making it either impossible or impractical to obtain City approval
before proceeding with the work. In such cases, the Contractor will proceed with the work to the
extent necessary to relieve said danger and shall specifically infonn the Public Works Director of
all Emergency Work accomplished. All Scheduled Work shall be provided according to a
Exhibit A
Page 1 of4
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monthly schedule prepared by the Maintenance Superintendent and approved by the Public Works .
Director in advance. ':'
3. Additional Work: City may require Contractor to provide Additional Work not
described herein at rates and quantities negotiated by the City and Consultant. No Additional
Work will be undertaken by Contractor without the prior written approval of the Public Works
Director. The Contractor will bill the City for Additional Work in the manner as provided in
Attachment 1 of Exhibit B.
4. Work Not Subiect to this Agreement: The Public Works Director at his discretion
may recorrunend that projects ofa large scope be approved by the City Council for competitive
bid and completed under a separate Agreement. This shall be the recommendation on all "public
projects" where State or other laws require that it be contracted for and let to the lowest
responsible bidder after notice. Nothing in this Section shall preclude the Contractor from
participating in this bid process for said projects.
City. in accordance with local ordinances and State laws, may directly purchase materials
or supplies to be used by Contractor. This shall not restrict the Public Works Director from
requesting that Contractor, as part of other duties identified in this Agreement. assist City with
locating suppliers, obtaining price quotations or bids, or other assistance provided that Contractor
will not be providing the materials and supplies.
5. Emergency Work: Emergency callout procedures will be maintained to provide .' '
for emergency response on nights, weekends, and holidays. The procedures will be reviewed and
updated periodically to ensure their effectiveness. In the event Emergency Work dictates that
work be accomplished outside the normal working hours, such as night time, weekends and
holidays. appropriate overtime rates shall be used as set forth in Attachment 1 of Exhibit B.
6. Maintenance'Supemsion: The Contractor shall furnish a Maintenance
Superintendent to assume full responsibility for day~to-day maintenance operations, ensuring that
resources required to successfully complete the project are applied in a timely manner. In addition
to providing the necessary liaison with the City, the Maintenance Superintendent is responsible
for: (a) making recommendations to the Public Works Director of work that should be performed
but which is not set forth in the Schedule of Work; (b) identifying work programs; (c) scheduling;
(d) assisting and supervising work crews; (e) responding to citizen calls; (f) assisting in contract
administration; (g) maintaining activity reports; and (h) generally administering public works
maintenance functions.
7. Work Schedulin~ Procedures: To the extent possible, it is the intent of this
Agreement that the Work be performed on a scheduled, orderly basis. Prior to the
commencement of work, Contractor shall prepare a schedule showing projected work to be
performed throughout the fiscal year, including information such as frequency of weeding,
watering, and other parks maintenance and other similar projected schedules of the work to be
performed. e:
Exhibit A
Page 2 of4
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Contractor will prepare monthly work schedules and review them with the Public Works
Director. These schedules will represent specific work needs identified as the result of the
Contractor's recommendations and requests from the Public Works Director or hislher designee.
Emphasis will be placed on identifying needs to ensure proper timing of work (for example,
ditches should be scheduled for cleaning before winter rains). The Contractor will comply with
reasonable requests of the Public Works Director as to preferred locations for various types of
work.
Contractor will use a service request form to ensure that complete information is obtained
on work needs and requests for service.
8. Work Reporting Procedures: Contractor shall submit a Monthly Work Summary
Report to the Public Works Director on or before the 15th day of the month summarizing work
completed in the previous month. These reports shall include a listing of work activities and work
units completed, including any Additional or Emergency Work performed; status of current and
completed service requests; and comparisons of annual work quantities and expenditures planned
versus actual.
9. Additional Contractor Responsibilities: MCE workers will be alert for observable
maintenance deficiencies in public facilities as they travel within the City's boundaries in the
course of their maintenance activities performing Scheduled Work, Additional Work, and
Emergency Work. They will report observed maintenance deficiencies to the appropriate MCE or
City representative, or other appropriate agency.
10. Protection of Work and Public: Contractor shall take all necessary measures to
protect the work and prevent accidents during any and all phases of work. Contractor shall
provide and maintain all necessary barriers, flagmen, and/or signs during maintenance procedures.
Contractor will provide at no additional cost all the advance signing and barricading and
also signs, barricades, flashers, and other necessary facilities for the protection of the public within
the limits of the maintenance area while maintenance activities are proceeding.
11. Maintenance of Records: Contractor shall maintain all books, documents, papers,
employee time sheets. accounting records including certified payrolls and such other evidence
pertaining to costs incurred for a period of at least three years, and shall make these materials
available at reasonable times during the contract period. Contractor shall not purge any records
without the prior approval of the City. Upon termination ofthe contract, or at the City's request,
all such records shall be provided to the City, including maintenance records. certified payroll
records, and hard copies of any other computer records such as inventories of City facilities.
12. Equal Employment Opportunity: Contractor is an equal opportunity employer and
agrees to comply with applicable regulations governing equal employment opportunity.
Exhibit A
Page 3 of4
13. Prevailing Wage: Contractor shall comply with the provisions of Labor Code
Section 1770 et. seq.. with respect to payment of prevailing wages, maintenance of payroll
records, and payment of penalties under Labor Code Section 1775.
14. Attorney Fees: If either party brings an action against the other party arising out
of or in connection with this Agreement entered into between City and Contractor, the prevailing
party is entitled to have and recover from the losing party reasonable attorney fees and costs of
suit.
15. Miscellaneous:
A. Contractor shall inform City of private clients within the corporate
boundaries or sphere of influence of the City during the term of this Agreement. Contractor
agrees not to accept other employment which is or may be in conflict with its duties under this
Agreement or which may adversely affect the interests of the City.
B. Contractor will endeavor to secure materials from the lowest cost source
reasonably available.
Exhibit A
Page 4 of4
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TABLE I
CITY OF DUBLIN
6/18/96
ACTIVITY
ACTUAL
1993-94
ACTUAL
1994-95
BUDGET
1995-96
(FINAL)
PROPOSED
BUDGET
1996-97
ESTIMATED
1995-96
STREET REPAIR $5,454 $6,169 $6,560 $14,760 $15,330
DRAINAGE MAINT. 1,820 975 2,390 1,470 1,990
NPDES DRAIN MAINT. 5,336 2,696 3,610 5,920 5,610
STORM PATROL 4,867 16,367 12,140 16,620 13,770
CURB & GUTTER / 1,093 794 820 3,040 3,060
SIDEWALK
SIGN REPAIRS/INSTALL. 15,126 20,226 22,660 17,510 17,130
NEIGHBORHOOD WATCH 877 71 860 410 400
STRIPING & MARKING 2,025 2,208 3,270 5,000 5,110
WEED ABATEMENT 18,720 17,677 21,140 19,550 17,590
GUARD RAIL REPAIR 0 186 200 200 200
BIKE PATH MAl NT. 7,067 6,528 7,430 4,260 6,260
e: SPILL CLEANUP 5,058 4,638 5,390 6,450 4,960
MAINTENANCE 80,131 86,790 85,650 84,360 86,200
SUPERVISION
STREET TREE MAINT. 45,768 41,873 48,615 41,060 48,580
STAGECOACH A. D. 639 653 2,125 2,300 2,220
TREES
DOUGHERTY A. D. TREES 6,168 4,698 6,982 6,070 6,250
LANDSCAPE MAl NT. 127,050 129,332 145,520 148,880 134,460
STAGECOACH A. D. 29,521 24,776 32,490 31,030 27,320
LANDSCAPE
DOUGHERTY A. D. 36,326 41,561 39,720 40,54-0 36,970
LANDSCAPE
PARK MAINTENANCE 413,013 420,178 431,370 427,810 402,090
BUILDING MANAGEMENT 90,411 94,387 90,720 97,570 91,000
HERITAGE CENTER 1,239 2,006 3,570 5,7~0 5,750
DUBLIN CEMETERY 6,004 14,405 18,900 17,18;0 14,300
ADDITIONAL WORK 9,063 10,495 0 19,030 0
TOTAL MCE
CONTRACT COST = $912,776 $949,689 $992,132 $1,016,770 $946,550
.:. W/O ADDITIONAL WORK = $903,713 $939,194 $992,132 $997,740 $946,550
PAGE 1 OF 5
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TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
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THE TOTAL 1994-95 MCE CONTRACT COSTS WERE OVER THE FINAL ADOPTED BUDGET (EXCLUDING
ADDITIONAL WORK) BY $1,394 OR 0.14%.
THE 1994-95 MCE CONTRACT COSTS EXCEEDED THE ORIGINALLY ADOPTED BUDGET IN THE
FOLLOWING AREAS:
ACTIVITY AMOUNT OVER BUDGET REASONS FOR OVEREXPENDITURE
STORM PATROL $8,507 108% UNUSUALLY WET WINTER.
SIGN REPAIRS I I NSTALLA $4,416 28% LARGE INCREASE IN SIGNS REPAIRED.
OVER 300 REPAIRS DUE TO VANDALISM.
WEED ABATEMENT $3,477 24% MORE SPOT & R.O.W. SPRAYING DUE TO
LATE SPRING RAINS.
GUARD RAIL REPAIR $186 186% NO FUNDS WERE BUDGETED FOR THIS .~,
SELDOM USED ACTIVITY, YET A REPAIR
DID OCCUR IN 1994~95.
BIKE PATH MAINTENANCE $1,338 26% DUE TO REMOVAL OF DIRT AND DEBRIS
FROM WINTER STORMS & UNPLANNED
CRACK SEALING ON SAN RAMON ROAD
SECTION NORTH OF W. VOMAC.
DOUGHERTY A.D. LANDSC $1,241 3% DUE TO REPLACING ORIGINAL IRRIGATION
CONTROLLERS EARLIER THAN ANTICIPATED.
PARK MAINTENANCE $12,578 3% DUE TO WINTER STORM DAMAGE IN THE
DOUGHERTY HILLS OPEN SPACE.
BUILDING MANAGEMENT $4,407 5% DUE TO VANDALISM OF MEN'S SHOWER AT
SWIM CENTER AND INCREASED REPAIRS TO
HVAC AT CIVIC CENTER.
HERITAGE CENTER - BUlL $1,296 182% UNPLANNED PEST CONTROL AND FURNITU,
MOVING PRIOR TO RENOVATION. "
HER IT AGE CENTER ~ GRO $2,625 22% MORE LEAF REMOVAL THAN PLANNED AND
CREEK WORK DUE TO WINTER STORMS.
PAGE 2 OF 5
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TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
SIGNIFICANT UNDER-RUNS IN 1994-95 COSTS (10% OR MORE) OCCURRED IN THE FOLLOWING AREAS:
ACTIVITY AMOUNT UNDER BUDGET REASONS FOR UNDER-EXPENDITURE
DRAINAGE MAINTENANCE $3,785 80% NO MISCELLANEOUS PROJECT NEEDED TO
CORRECT MINOR DRAINAGE DEFICIENCIES.
NPDES DRAINAGE MAINTE $3,044 53% LESS DEBRIS REMOVED FROM THE CITY'S
STORM WATER COLLECTION SYSTEM.
CURB/GUTTER/SIDEWALK $146 15% LOWER COST LABOR CLASS PERFORMING
MAJORITY OF THIS WORK.
NEIGHBORHOOD WATCH $949 93% REQUEST FOR NEW SIGNS WERE NOT
RECEIVED IN THE AMOUNTS ANTICIPATED
BY PUBLIC WORKS FROM POLICE SERVICES.
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STRIPING & MARKING $2,072 48% NO NEW OR EMERGENCY STRIPING
REQUESTED BY PUBLIC WORKS.
STAGECOACH A.D. TREES $1,557 70% LESS SUBCONTRACT WORK SUCH AS
FUNGUS SPRAYING THAN ANTICIPATED.
DOUGHERTY A.D. TREES $2.982 39% LESS SUBCONTRACT WORK SUCH AS
FUNGUS SPRAYING THAN ANTICIPATED.
STREET TREE MAINTENA $8,167 16% BETTER PRODUCTIVITY RATES ON CRAPE
MYRTLE PRUNING AND LESS TREE WATERING
DUE TO LONGER RAINY SEASON.
STAGECOACH A.D. LANDS $7,834 24% LESS WORK IN REPLACING BEDDING PLANTS
THAN ANTICIPATED.
SPILL CLEANUP $1,552 25% LESS SPILL WORK THAN ANTICIPATED.
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PAGE 3 OF 5
TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
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THE PROJECTED EXPENDITURES FOR 1995~96 ARE ANTICIPATED TO BE OVER THE FINAL APPROVED
BUDGET (EXCLUDING ADDITIONAL WORK) BY $ 5,618 OR 0.57%.
THE 1995-96 PROJECTED MCE COSTS EXCEED THE FINAL ADOPTED BUDGET IN THE FOLLOWING AREAS:
ACTIVITY AMOUNT OVER BUDGET REASONS FOR OVEREXPENDITURE
STREET REPAIRS $8,200 125% INCREASED TEMPORARY PATCHING DUE
TO WET WINTER AND ADDITIONAL
PERMANENT REPAIRS AS DIRECTED BY THE
PUBLIC WORKS DIRECTOR.
NPDES DRAINAGE $2,310 64% CLEANED MORE THAN TWICE THE AMOUNT
OF PLANNED CATCH BASINS.
STORM PATROL $4,480 37% UNUSUALLY WET WEATHER WITH SEVERAL
MAJOR STORMS.
CURB/GUTTER/SIDEWALK $2.220 270% UNPLANNED PERMANENT REPAIRS AS
DIRECTED BY THE PUBLIC WORKS DIRE,,?
STRIPING & MARKING $1.730 53% MORE REPAINTING OF RED CURBS IN TH .
BUSINESS DISTRICT THAN PLANNED.
SPILL CLEANUP , $1,060 20% RECENT MAJOR DIESEL SPILL CLEANUP
TO BE REIMBURSED TO THE CITY.
STAGECOACH A.D. TREES $175 8% UNPLANNED CLEARANCE TRIMMING ALONG
STAGECOACH ROAD.
STREET LANDSCAPE $3,360 2% INCREASED LABOR FOR ST. PATRICK'S DAY
MAINTENANCE EVENT DUE TO INCREASED SIZE AND
INCREASED WORK IN REMOVAL OF ILLEGAL
SIGNS AND HAZARDS.
DOUGHERTY A.D. LANDSC $810 2% INCREASED IRRIGATION REPAIRS AND
INSPECTIONS.
BUILDING MANAGEMENT $6,850 8% INCREASED HVAC WORK AT CIVIC CENTER
TO REPAIR LEAK OVER POLICE FACILITY
AND REPAIR OF STORM DAMAGE ON ROOF
FLASHING. .:~::
HERITAGE CENTER $2.180 61% UNANTICIPATED FURNITURE MOVING AFTER
RENOVATION AND NEEDED HVAC REPAIRS.
PAGE 4 OF 5
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TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
THE 1995~96 PROJECTED UNDER-RUNS (10% OR MORE) ARE ANTICIPATED IN THE FOLLOWING AREAS:
ACTIVITY AMOUNT UNDER BUDGET REASONS FOR UNDER-EXPENDITURE
DRAINAGE MAINTENANCE $920 38% LACK OF WORK NEEDED ON T ASSAJARA
ROAD AFTER COUNTY TURNOVER AND
NO SUBCONTRACT WORK REQUIRED.
SIGN REPAIRSIINSTALL $5,150 23% LESS SIGN VANDALISM EXPERIENCED THIS
YEAR.
NEIGHBORHOOD WATCH $450 52% FEWER NEW SIGNS INSTALLED THAN
PLANNED.
.'
.. BIKE PATH MAINTENANCE $3,170 43% LESS STORM DAMAGE ON DOUGHERTY
,,":.
ROAD PATH THAN EXPERIENCED IN
PREVIOUS YEARS.
STREET TREE MAINTENA $7,555 16% LESS HAND WATERING DUE TO WET WINTER
AND LESS RIGHT-OF~WAY TRIMMING THAN
ANTICIPATED.
DOUGHERTY A.D. TREES $912 13% LESS IN-HOUSE PRUNING THAN PLANNED.
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PAGE 5 OF 5
T ABLE196:MCE:C:WK1 :6/18/96
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TABLE II
CITY OF DUBLIN
MAY 7,1996
e:
BUDGET PROPOSED
ACTUAL ACTUAL 1995-96 ESTIMATED BUDGET
ACTIVITY 1993-94 1994-95 (FINAL) 1995-96 1996-97
SPILLS A1-01. 02 160 HRS 134 149 149 14~
, TEMPORARY PATCHING A7-01 180 HRS 162 147 212 21
" DRAINAGE INSPECTION 01-01 1.005 EA 981 1,007 907 1,02
~ CATCH BASINS CLEANED 01-02 266 EA 195 252 559 51::
- '_ DITCH CLEANING 01-04 7.499 LF 3,907 2.256 450 1 .450
, STORM PATROL 02-01.02 180 HRS 562 403 550 466
INSPECTION / REMOVAL
INSTALL NEW SIGNS 04-01. AS-01 49 EA 32 54 66 6t
- SIGNS REPAIRED 04-02,03, AS-02 131 EA 527 534 423 427
<--CURB PAINTING 05-01 4,977 LF 5,357 6,130 6,557 6,555
INSTALL PAVEMENT 05-02 OEA 0 55 40 4C
MARKERS
/ROAoSIDE SPRAYING 07-01 36 AC 34 56 28 4
. BIKE PATH MAINTENANCE 08-01 305 HRS 218 260 130 19;;-
TREE STAKING A3-02 178 EA 375 417 395 40~'
TREE PRUNING A3-03,08,09, A4-03 1,567 EA 1,476 1,653 1.436 .::~t
TREE FERTIUZlNG A3-0S OEA 497 375 376 -d8
v'TREE/BRUSH CUTTING A3-01 110 HRS 176 225 118 158
/fREE TRIMMING A4-01 48EA 80 80 80 80
SUBCONTRACTOR
v TREE REMOVALA3-07 A4-04 55 EA 58 36 17 18
"TREE WATERING A3-06 549 EA 388 595 324 324
'TREE PLANTING A3-04 31 EA 36 48 51 51
LInER PICKUP A6-02 169 PM 74 120 103 103
BANNER INSTALLA1l0N A6-50 64 HRS 124 114 50 5\
MOW MEDIAN TURF A6-21 109 AC 117 120 122 12::-
EDGE MEDIAN TURF A6-22 271 MLF 190 222 245 245
IRRIGATION INSPECTION/ 23.741 STA 12,708 17,673 16,610 14,880
PROGRAM (STREETS) A6-30,31
REPAIR PAVER STONES A6-4O 53 HRS 110 150 53 5::
MAINTENANCE A8-01 1,728 HRS 1,803 1,840 1,813 1,840
SUPERVISION
PAGE 1 OF 2
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TABLE II
CITY OF DUBUN
MAY 7,1996
e: (CONTINUED...)
BUDGET PROPOSED
ACTUAL ACTUAL 1995-96 ESTIMATED BUDGET
ACTIVITY 1993-94 1994-95 (FINAL) 1995-96 1996-97
MOW PARK TURF A6-21 1 ,821 AC 1,622 1.659 1.573 1,584
EDGE PARK TURF A6-22 444 MLF 309 378 409 387
PARK TREE STAKING A3-02 256 EA 186 194 153 152
PARK TREE PRUNING A3-03,08,09 882 EA 540 752 724 743
A4-01.03
PARK TREE REMOVAL A3-07. A4-04 31 EA 23 30 33 33
PARK TREE PLANTING A3-04 6EA 20 23 21 21
PARK SHRUB PRUNING A6-16 2,873 EA 2,571 2.930 3.125 3,109
IRRIGATION INSPECTION/ 21,464 ST A 14,669 14,202 14,656 13,512
PROGRAM (PARKS) A6-30,31
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TABLE III
CITY OF DUBLIN
COUNCIL APPROVED
MAY 7, 1996
1995-96 1996-97 PERC."~"
LABOR RATES RATES RATES CHANGE CHANGE
DUBLIN CREW
MAINTENANCE SUPERINTENDENT $ 40.70 HR $ 40.70 HR N/C
LANDSCAPE FOREMAN 31.20 HR 31.20 HR N/C
LANDSCAPELEADPERSON N/A 27.85 HR N/A
LANDSCAPE LABORER I 26.35 HR 26.35 HR N/G
LANDSCAPE LABORER II 22.25 HR 22.25 HR N/C
LANDSCAPE LABORER 111 17.90 HR 17.90 HR N/C
LANDSCAPE LABORER IV 13.40 HR 13.40 HR N/C
DUBLIN EQUIPMENT RATES
PICKUP W/R & HT $ 5.85 HR $ $6.15 HR $ 0.30 5.1%
FLATBED WjR & HT 7.00 HR 7.35 HR 0.35 5.0%
MOWER (21") 2.35 HR 2.35 HR N/C
MOWER (36") 3.50 HR 3.50 HR N/C
MOWER (72") 11.10 HR 11.10 HR N/C
CHAIN SAW 4.70 HR 4.70 HR N/C
BRUSH CUTTER 4.10 HR 4.10 HR N/C
POWER BLOWER 1.75 HR 1.75 HR N/C
POWER EDGER 1.75 HR 1 .75 HR N/C .'
"
POWER HEDGE TRIMMER 2.90 HR 2.90 HR NjC
POWER VACUUM (30") 2.90 HR 2.90 HR N/C
TRAILER LARGE (18') 2.90 HR 2.90 HR N/C
TRAILER SMALL (8') 2.1 0 H R 2.10 HR NjG
POWER WASHER 10.50uHR 10.50 HR N/C
ELECTRIC WELDER 5.85 HR 5.85 HR N/C
PORT ABLE GENERATOR 4.70 HR 4.70 HR N/C
WATER TRAILER 8.20 HR 8.20 HR N/C
MCE CREW
SUPERINTENDENT $ 64.00 HR $ 64.00 HR N/C
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LOADER/BACKHOE OPERATOR 62.80 HR 62.80 HR N/C
ASPHALT PAVER OPERATOR 60.65 HR 60.65 HR N/C
ROLLER OPERATOR 60.65 HR 60.65 HR N/C
TRUCK DRIVER 8-12 C.Y. 51.70 HR 51.70 HR N/G
TRUCK DRIVER 4-6 C.Y. 50.85 HR 50.85 HR N/C
TRUCK DR/VER 3 C.Y. TRANSIT 51.35 HR 51.35 HR N/C
CEMENT FINISHER 49.70 HR 49.70 HR N/C
LABORER FOREMAN 45.90 HR 45.90 HR NjC
LABORER I 44.60 HR 44.60 HR N/C
LA.BORER II 44.35 HR 44.35 HR N/C .,:
LABORER II/ 44.20 HR 44.20 HR N/C
PAGE 1 OF 3
/6"
TABLE III (CONTINUED...)
CITY OF DUBLIN
MAY 7, 1996
.' 1995- 96 1996-97 PERCENT
LABOR RATES RATES RATES CHANGE CHANGE
MCE EQUIPMENT RATES
ASPHALT PAVER $ 43.85 HR $ 43.85 HR N/C
LARGE ASPHALT PAVER 58.50 HR 58.50 HR N/C
BACKHOE 43.85 HR 38.00 HR $ -5.85 -13.3%
LOADER 38.00 HR 35.10 HR -2.90 -7.6%
ROLLER-VIBRATORY 3-5 TON 32.20 HR 32.20 HR N/C
ROLLER-VIBRATORY 1-3 TON 29.25 HR 29.25 HR N/C
DUMP TRUCK 6-12 C.Y. 35.10 HR 36.85 HR 1.75 5.0%
DUMP TRUCK 4-6 C.Y. 32.20 HR 33.80 HR 1.60 5.0%
TRANSIT TRUCK 3 C.Y. 32.20 HR 33.80 HR 1.60 5.0%
SAW TRUCK 17.50 HR 18.40 HR 0.90 5.1%
PICKUP CREW CAB 1'1 .70 H R 12.30 HR 0.60 5.1%
PICKUP 10.50 HR 11.00 HR 0.50 4.8%
CONCRETE SAW-SELF PROP. 23.40 HR 23.40 HR N/C
CONCRETE SAW-SMALL 5.85 HR 5.85 HR N/C
AIR COMPRESSOR 20.50 HR 17.55 HR -2.95 -14.4%
BITUMAL POT 10.50 HR 10.50 HR N/G
VIBRA PLATE 9.35 HR 9.35 HR N/C
.._ WACKER 9.35 HR 9.35 HR N/C
".-_'.c' POWER BERM MACHINE 17.55 HR 17.55 HR N/G
UNIT PRICES'
CHEMICAL WEED CONTROL R.O.W. $ 163.05 AC $ 109.25 AC $ - 73.60 -40.3%
TREE PRUNING
O~- 4" CLASS 1 16.50EA 34.50 EA 18.00 109.1 %
4- 8" CLASS 1 28.33 EA 51.75 EA 23.42 82.7%
8 - 16" CLASS 2 99.00 EA 86.25 EA -12.75 ....12.9%
OVER 16" BY BID BY BID BY BID BY BID,
FUNGUS SPRAYING - TREES 4.58 EA 4.90 EA 0.32 7.0%
(50 TREE MININUM)
FERTILIZE ONLY TURF
ALL AREAS 137.50 AC 82.80 AC -54.70 -39.8%
BROADLEAF SPRAYING TURF
ALL AREAS 77.00 AC 44.85 AC -32.15 -41.8%
AERATION TURF
STREETS & 8T AGECOACH PARK 145.85 AC 43.70 AC -1 02.1 5 - 70.0%
SWIM CENTER, CIVIC CENTER 129.05 AC 43.70 AC -85.35 -66.1%
ALL OTHER PARKS 112.20 AC 43.70 AC - 68.50 -61.1 %
.,.
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PAGE 2 OF 3
I?
TABLE III (CONTINUED...)
CITY OF DUBLIN
MAY 7,1996
1995-96 1996-97 PER~.
UNIT PRICES RATES RATES CHANGE CHA ~
MOWTURF
STREETS & STAGECOACH PARK $ 70.05 AC $ 46.00 AC $ -24.05 -34.3%
SWIM CENTER, CIVIC CENTER 60.25 AC 46.00 AC -14.25 -23.7%
ALL OTHER PARKS 51.80 AC 46.00 AC -5.80 -11 .2%
EDGING TURF 12.05 MLF 11.50 MLF -0.55 -4.6%
CONTRACT BEDDING
STREETS 138.52 MO 89.78 MO -48.74 - 35.2%
PARKS 104.50 MO 89.78 MO -, 4.72 - 1 4.1 %
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EXHIBIT B
PAYMENT SCHEDULE
City shall pay Contractor an amount not to exceed the total sum of Nine Hundred Forty-
Six Thousand Five Hundred Fifty Dollars ($946,550) for services to be performed pursuant to this
Agreement. Except as provided in Section 1, the total annual estimated budget shall be the sum
of the planned expenditure amounts listed in Attacrunent 1. The actual amount paid to the
Contractor shall be based on the amount of work performed according to the costs outlined in
Attachment 1 and any subsequent "Additional Work" approved by the City. Work items listed in
Attachment 1 shall be billed on a unit price basis or otherwise as set forth in Attachment 1. Unit
Pricing is expressed in terms of Dollars per Work Measurement Unit for each item of work.
For work listed as "Time and Materials" (T & M), Contractor shall bill the City on the
basis of actual costs to the Contractor plus a percentage as stated in Attachment 1, Section C to
cover overhead and management costs.
Contractor shall bill Additional Work on the basis mutually agreed to by Contractor and
the City at the time the work is incorporated into the annual maintenance program.
For work performed and services rendered, Contractor shall submit monthly bills to the
City by the 15th day of the month following the month in which the work was performed. The
Contractor shall be compensated by the City as follows:
A A monthly payment for time and materials or unit price work will be provided,
with payment to be made within twenty (20) days of receipt of invoice by the City.
B. For Additional Work for which no unit prices have been agreed upon,
compensation shall be agreed upon between the Public Works Director and Contractor in writing
before work is performed. For Emergency Work when prior approval is not possible and when
unit prices have not been agreed upon, the City and Consultant shall agree as soon as possible
after the work is performed on the amount of compensation based on costs for related jobs.
Consultant is not authorized to perform any services or incur any costs whatsoever under
the terms of this Agreement until receipt of a fully executed Purchase Order from the Finance
Department of the City of Dublin.
Exhibit B
Page 1 of 1
July 1, 1996
EXHIBIT B
ATTACHMENT 1 - SCHEDULE OF WORK
CITY OF DUBLIN
PROPOSED CITY BUDGET
FISCAL YEAR 1996-97
6/18/96,
.
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A. SCOPE OF WORK
The following breakdown identifies tasks which are anticipated to be conducted as part of
the Annual Public Works Maintenance Agreement for the Fiscal Year 1996-97. Annual
estimated costs include management fees as provided in Section C. Contractor shall
schedule work to adhere to these expenditure levels as provided for in this Agreement.
ACTIVITY/SUB-ACTIVITY
STREET MAINTENANCE
. Street Repair $
. Drainage Maintenance
. NPDES Drainage Maintenance
. Storm Patrol/Clean Up
. Curb & Gutter/Sidewalks
. Sign Repair/Maintenance
. Neighborhood Watch Signs
. Striping/Marking
. Weed Abatement
. Guardrail Repair
. Bike Path Maintenance
. Spill Clean Up
1996-97
ESTIMATED ANNUAL
EXPENDITURE
Activity Total $
15,330
1,990
5,610
1~'b~.":"
,
17,130
400
5,110
17,590
200
6,260
4,960
91,410
MAINTENANCE SUPERVISION $
86,200
STREET TREE MAINTENANCE
.
.
.
.
.
In-House Tree Maintenance $
Contract Tree Pruning
Contract Tree Fungus Spraying
Stagecoach Assessment District
Dougherty Assessment District
Activity Total $
29,640
12,760
6,180
2,220
6,250
57,05..
PAGE 1 OF 5
/)ff-ael1J?1e;'tt.1 N.
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STREET LANDSCAPE MAINTENANCE (BEAUTIFICATION)
." . Existing Streets $
. Stagecoach Assessment District
. Dougherty Assessment District
Activity Total $
PARKS MAINTENANCE
. Stagecoach Park $
. Kolb Park
. Dolan Park
. Alamo Creek Park
. Dougherty Hills
. Dublin Sports Ground
. Mape Park
. Shannon Park
. Dublin Swim Center
. Civic Center
. Senior Center
. Martin Canyon Creek
Activity Total $
BUILDING MANAGEMENT $
.- HERITAGE CENTER MAINTENANCE $
CEMETERY I GROUNDS $
Total 1996-97 Estimated Annual Expenditure $
B. UNIT PRICES
134,460
27,320
36,970
198,750
9,910
44,770
25,560
42,130
22,270
114,320
9,780
52,070
21 ,740
48,380
660
10,500
402,090
91 ,000
5,750
14,300
946,550
The following activities shall be completed at the Unit Prices indicated. The unit prices
are inclusive of all labor, materials, equipment, overhead and management fees.
ACTIVITY/SUB-ACTIVITY
BEDDING WEED CONTROL
. Streets & Parks
1996-97 UNIT PRICE
TURF MAINTENANCE
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Fertilize
Broadleaf Spraying
Aeration
Mowing Turf
Edging
PAGE 2 OF 5
;;
$ 89.78 per Acre per Mo.
$
$
$
$
$
82.80 per Acre
44.85 per Acre
43.70 per Acre
46.00 per Acre
11.50 per 1,000 L.F.
ACTIVITY/SUB-ACTIVITY
1996-97 UNIT PRICE
TREE MAINTENANCE
\. . Tree Pruning
I
o A" - 4" Class 1
o 4" - 8" Class 1
o 8" -16" Class 2
o Over 16"
$
34.50 per Tree
51.75 per Tree
86.25 per Tree
By Bid
. Fungus Spraying
$
4.90 per Tree
PAGE 3 OF 5
DUBLATT1 :MCE:C:WK1 :SPS:6/18/96
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c. TIME AND MATERIALS RATES
The following rates shall be applied to work performed by the Contractor which
.. is not specified in Section B (Unit Prices). At all times the Contractor shall
strive to utilize the most cost effective elements possible to complete a project.
Appropriate overhead and management fees are included in the labor and
equipment rates listed below.
OVERTIME HOLIDAY
HOURLY HOURLY HOURLY
DESCRIPTION RATES RATES RATES
LABOR RATES
Dublin Crew
Maintenance Superintendent $ 40.70 $ 61.05 $ 81.40
Landscape Foreperson 31.20 46.80 62.40
Landscape Leadperson 27.85 41.78 55.70
Landscape Laborer I 26.35 39.53 52.70
Landscape Laborer II 22.25 33.38 44.50
Landscape Laborer III 17.90 26.85 35.80
Landscape Laborer IV 13.40 20.10 26.80
MCE Crew
Superintendent $ 64.00 $ 96.00 $ 128.00
Loader/Backhoe Operator 62.80 94.20 125.60
." Asphalt Paver Operator 60.65 90.98 121 .30
Roller Operator 60.65 90.98 121.30
Truck Driver 8-12 C.Y. 51.70 77.55 103.40
Truck Driver 4-6 C.Y. 50.85 76.28 101.70
Truck Driver 3 C.Y. Transit 51.35 77.03 102.70
Cement Finisher 49.70 74.55 99.40
Laborer Foreman 45.90 68.85 91.80
Laborer r 44.60 66.90 89.20
Laborer II 44.35 66.53 88.70
Laborer I II 44.20 66.30 88.40
EQUIP.
COST
HOURL Y
DESCRIPTION RATE
EQUIPMENT RATES
Dublin Crew
* Flatbed Dump $ 7.35
* Pickup 6.15
Mower (21") 2.35
Mower (36") 3.50
. Mower (72") 11.10
Chain Saw 4.70
Brush Cutter 4.10
PAGE 4 OF 5
c:?3
DESCRIPTION
EQUIPMENT RATES (CONTINUED)
Power Blower
Power Edger
Power Hedge Trimmer
Trailer - Small (8')
Power Washer
Electric Welder
Portable Generator
Water Trailer
MCE Crew
Large Asphalt Paver
Asphalt Paver
Backhoe
Loader
Roller- Vibratory 3-5 Tons
Roller-Vibratory 1 -3 Tons
Dump Truck 8-12 C.Y.
Dump Truck 4-6 C.Y.
Transit Truck 3 C.Y.
Saw Truck
Pickup Crew Cab
Pickup
Concrete Saw- Self Propelled
Concrete Saw - Small
Air Compressor
Bitumal Pot
Vibra Plate
Wacker
Power Berm Machine
$ 58.50
43.85
38.00
35.10
32.20
29.25
36.85
33.80
33.80
18.40
12.30
11.00
23.40
5.85
17.55
10.50
9.35
9.35
17.55
e.:
OVERHEAD AND MANAGEMENT FEES
Applied to Subcontract Work and
Material Costs
1 0 percent
.., NOTE:
Dublin Flatbed and Pickup rates include cost of two way radios and hand tools.
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DUBLA TTC: MCE:C:WK1 :SPS:6/1 4/96
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EXHIBIT C
City shall furnish physical facilities such as desks, :filing cabinets, and conference
space, as may be reasonably necessary for Contractor's use while consulting with City employees
and reviewing records and the information in possession of City. City shall also furnish a yard
facility from which routine maintenance may be dispatched. The location, quantity, and time of
furnishing said physical facilities shall be in the sole discretion of City. In no event shall City be
obligated to furnish any facility which may involve incurring any direct expense, including, but not
limiting the generality of this exclusion, long-distance telephone or other communication charges,
vehicles, and reproduction facilities.
Exhibit C
Page 1 ofl
July 1,1996
EXHIBIT D
.'
GENERAL PROVISIONS
1. INDEPENDENT CONTRACTOR At all times during the term of this Agreement, Contractor
shall be an independent contractor and shall not be an employee of City. City shall have the right
to control Contractor only insofar as the results of Contractor's services rendered pursuant to this
Agreement; however, City shall not have the right to control the means by which Contractor
accomplishes services rendered pursuant to this Agreement.
2. LICENSES: PERMITS: ETC. Contractor represents and warrants to City that he has all licenses,
permits, qualifications and approvals of whatsoever nature which are legally required for
Contractor. Contractor represents and warrants to City that Contractor shall, at his sole cost and
expense, keep in effect at all times during the term of this Agreement any licenses, permits, and
approvals which are legally required for Contractor.
3. TIME. Contractor shall devote such time to the performance of services pursuant to this
Agreement as may be reasonably necessary for satisfactory performance of Contractor's
obligations pursuant to this Agreement.
4. INS~CE REOUJ?ffi~NTS. ~~nt~actor shall procure and maintain for the ~uration o~the .};
contract msurance agamst clanns for mJunes to persons or damages to property which may anse .
from or in connection with the performance of the work hereunder by the Contractor, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be included in the
Contractor's bid.
A Minimum Scope of Insurance. Coverage shall be at least as broad as:
(1) Insurance Services Office form number GL 0002 (Ed. 1/73) covering
comprehensive General Liability and Insurance Services Office fonn number GL
0404 covering Broad Form Comprehensive General Liability; or Insurance
Services Office Commercial General Liability coverage ("occurrence" form CG
0001).
(2) Insurance Services Office form number CA 0001 (Ed. 1/78) covering Automobile
Liability, code 1 "any auto" and endorsement CA 0025.
(3) Worker's Compensation insurance as required by the Labor Code of the State of
California and Employers Liability Insurance.
B. Minimum Limits of Insurance. Contractor shall maintain limits no less than:
.'
Exhibit D
Page 1 of 4
July 1, 1996
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(1)
General Liability: $1,000,000 combined single limit per occurrence for bodily
injury. personal injury and property damage. If commercial General Liability
Insurance or other form with a general aggregate limit is used, either the general
aggregate limit shall apply separately to this project/location or the general
aggregate limit shall be twice the required occurrence limit.
(2) Automobile Liability: $1,000,000 combined single limit per accident for bodily
injury and property damage.
.(3) Workers Compensation and Employers Liability: Workers Compensation limits as
required by the Labor Code of the State of California and Employers Liability
limits of$l,OOO,OOO per accident.
C. Deductibles and Self-Insured Retentions. Any deductibles or self-insured retentions must
be declared to and approved by the City.
D. Other Insurance Provisions. The policies are to contain, or be endorsed to contain, the
following provisions:
Exhibit D
Page 2 of 4
July 1, 1996
(1) General Liability and Automobile Liability Coverages.
(a) The City, its officers, officials, employees and volunteers are to be covered
as insureds as respects: liability arising out of activities performed by or on
behalf of the Contractor; products and completed operations of the
Contractor, premises owned, occupied or used by the Contractor. or
automobiles owned, leased, hired or borrowed by the Contractor. The
coverage shall contain no special limitations on the scope of the protection
"afforded to the City. its officers. officials. employees or volunteers.
(b) The Contractors insurance coverage shall be primary insurance as respects
the City, its officers. officials, employees and volunteers. Any insurance or
self-insurance maintained by the City, its officers, officials, employees or
volunteers shall be excess of the Contractors insurance and shall not
contribute with it.
(c) Any failure to comply with reporting provisions of the policies shall not
affect coverage provided to the City, its officers, officials, employees or
volunteers.
(d) The Contractors insurance shall apply separately to each insured against
whom claim is made or suit is brought, except with respect to the limits of
the insurers liability.
(2)
Workers Compensation and Employers Liability Coverage.
The insurer shall agree to waive all rights of subrogation against the City. its .-,
officers. officials, employees and volunteers for losses arising :from work
performed by the Contractor for the City.
(3) All Coverages.
Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, cancelled by either party, except after
thirty (30) days prior written notice by mail has been given to the City. Contractor
shall provide City with 30 days' prior written notice of any reductions in the dollar
limits of the policy.
E.
Acceptability of Insurers. Insurance is to be placed with insurers with a Bests' rating of no
less than A: VITI.
F.
Verification of Coverage. Contractor shall furnish City with certificates of insurance and
with original endorsements effecting coverage required by this clause. The certificates and
endorsements for each insurance policy are to be signed by a person authorized by that
insurer to bind coverage on its behalf. The certificates and endorsements are to be
received and approved by the City before work commences. The City reserves the right to
require complete. certified copies of all required insurance policies. at any time.
The Risk Manager of City may approve a variation of those insurance requirements upon a.:':-
determination that the coverages. scope, limits and forms of such insurance are either not
commercially available or that the City's interests are otherwise fully protected.
G.
5. CONTRACTOR N() AGENT. Except as City may specifY in writing, Contractor shall have no
authority. express or implied, to act on behalf of City in any capacity whatsoever as an agent.
Contractor shall have no authority. express or implied. pursuant to this Agreement to bind City to
any obligation whatsoever.
6. ASSIGNMENT PROHlBIlED. No party to this Agreement may assign any right or obligation
pursuant to this Agreement. Any attempted or purported assignment of any right or obligation
pursuant to this Agreement shall be void and of no effect.
7. PERSONNEL. Contractor shall assign only competent personnel to perform services pursuant to
this Agreement. In the event that City, in its sole discretion, at any time during the term of this
Agreement, desires the removal of any such persons. Contractor shall. immediately upon receiving
notice from City of such desire of City. cause the removal of such person or persons.
8.
STANDARD OF PERFORMANCE. Contractor shall perform all services required pursuant to
this Agreement in the manner and according to the standards observed by a competent
practitioner of the profession in which Contractor is engaged in the geographical area. All
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Exhibit D
Page 3 of 4
July 1,1996
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instruments of service of whatsoever nature which Contractor delivers to City pursuant to this
Agreement shall conform to the standards of quality normally observed by a person practicing in
Contractor's work.
9.
HOLD HARMLESS AND RESPONSIBILITY OF CONTRACTORS. Contractor shall take
responsibility for Scheduled W orlc, Additional W orlc, and Emergency Work as described in
Paragraphs 2,3. and 5 of this Agreement, as such work is performed by Contractor. its
employees, agents. and subcontractors in accordance with all provisions of this Agreement.
Contractor shall bear all losses and damages resulting to it. to any subcontractor. to the City, to
City officers and employees, or to parties designated by the City, on account of performance or
character of the work stated above, including unforeseen difficulties, accidents, occurrences, or
other causes predicated on active or passive negligence of the Contractor or any subcontractor.
Contractor shall indemnify, defend. and hold harmless the City, its officers, officials. employees,
and agents from and against any or all loss, liability, expenses of whatever nature, (including costs
of defense). suits. and damages of every kind, nature. and description arising from the
performance of the work described in the paragraph above. This paragraph shall not be construed
to exempt the City, its employees, officers, directors, and agents from its own fraud. willful injury,
or violation oflaw. whether willful or negligent. City shall indemnify, defend, and hold the
Contractor, its employees, officers, officials, and agents hannless from and against any and all
loss, liability, expense, claim, costs (including costs of defense), suits and damages of every kind,
nature and description arising from the act or omission by the City or any of its officers, officials,
employees, and agents. By execution of this Agreement, the parties acknowledge and agree that
each has read and understand the provisions hereof and that this section is a material element of
consideration.
Approval of the insurance contracts does not relieve the Contractor or Subcontractors from
liability under this paragraph.
- -.
10. GOVERNMENTAL REGULATIONS. To the extent that this Agreement may be funded by
fiscal assistance from another governmental entity, Contractor shall comply with all applicable
rules and regulations to which City is bound by the terms of such fiscal assistance program.
11. COMPLIANCE WITH APPLICABLE LAWS. In performing the services to be provided
pursuant to this agreement, Contractor shall comply with all applicable State and Federal Laws
and regulations, including, but not limited to, laws and regulations relating to discrimination and
laws requiring injury and illness prevention programs.
g: (contracts}\maint\agrement
Exhibit D
Page 4 of 4
July 1, 1996
II MCE CORPORATION
Maintenance - Construction - Engineering
May 7, 1996
Mr. Lee Thompson
Public Works Director
city of Dublin
P. O. Box 2340
Dublin, California 94568
RE: 1996-97 MAINTENANCE SERVICES
Dear Mr. Thompson:
Attached are the following revised items based on the budget
review sessions recently completed with you and Mr. Ambrose.
TABLE I
Table I lists the actual 1993-94 expenditures, actual 1994-95
expenditures, final budget 1995-96, 1995-96 projected
expenditures based on eight months of actual reporting plus
anticipated expenditures for the last four months of the fiscal
year, and proposed 1996-97 expenditures based on current service
levels and rates listed in Table III, for general activity
groupings. The areas that exceeded the budget in 1994-95, the
amount and the reasons for the over-expenditures are listed.
Also listed are those areas of the budget which were under the
planned 1994-95 budget amounts by 10% or more. The areas that
are projected to exceed the budget in 1995-96, the amount and the
reasons for the over-expenditures are listed. Table I concludes
with a listing of projected expenditures that are under the
1995-96 approved budget by 10% or more. At this time, it is
projected to exceed the approved budget by $ 5,618 or 0.57%.
TABLE II
Table II lists the accomplishments for several activities for
actual 1993-94, actual 1994-95, final budgeted 1995-96, projected
1995-96 based on eight months of actual reporting plus
anticipated amounts of work for the last four months of the
fiscal year, and proposed 1996-97 based on current service
levels.
EXHEBIT 3
.:-
e::
e,:,
30
6515 Trinity Court, Dublin, California 94568-2627' (510) 803-
...
--
.-.
- ;,
.-'
3/
Mr. Lee Thompson
city of Dublin
May 7, 1996
Page 2 of 3
TABLE III
Table III lists all labor rates, equipment rates and unit prices
for 1995-96, 1996-97, the changes and the percent of change. The
MCE crews that work permanently in Dublin will be granted a cost
of living wage increase. However, rates to the city of Dublin
will not be increased for 1996-97 as we have been able to offset
the cost of the increased wages with reduced workers compensation
insurance premiums due to our excellent safety record. Labor
rates for other MCE crews remain the same as the current year for
the same reason.
Rental rates for Dublin pickups and the flatbed truck have
remained the same since Fiscal Year 1989-90. Due to recently
increasing fuel costs and slightly higher insurance rates, it is
requested that pickup and truck rates be increased by 5% for
1996-97. Decreases are listed on three pieces of other MCE
equipment.
All subcontract rates were rebid for 1996-97 with substantial
reductions in right-of-way chemical weed control, turf
fertilization, broadleaf control, aeration, mowing, edging and
contract bedding maintenance. contract tree pruning increased
substantially for the smaller trees and decreased slightly for
the larger diameter trees.
TABLE IV
staffing comparisons of 1994-95 actual, 1995-96 budgeted, 1995-96
estimated and 1996-97 proposed are also enclosed. The staff
comparison table was prepared using 1,950 hours per employee.
COST SAVINGS
MCE corporation is constantly searching for ways to reduce costs
to the city of Dublin while at the same time providing a high
level of service. Three specific actions taken by MCE
corporation has resulted in a projected annual savings for
1996-97 to the city of Dublin of $ 72,750. The first action is
to recommend that our staffing arrangement of eleven full time'
positions be modified by Changing one Foreman position to a
Landscape Laborer Leadman and that one Landscape Laborer I be
replaced by a Landscape Laborer III for a net savings of $23,000.
Mr. Lee Thompson
city of Dublin
May 7, 1996
Page 3 of 3
.'::.,
- .
This staffing pattern should be. able to remain in effect until
additional inventory from West and East Dublin developments
require a significant increase in staff.
Secondly, due to MCE Corporation's excellent safety record,
worker compensation insurance premiums have been reduced to the
extent that a cost of living pay increase can be provided to
MCE's employees without a labor rate increase. The savings to
the City of Dublin by not raising the labor rates is calculated
at $ 13,200. Unfortunately, we have requested a 5% increase in
our truck rental rates to offset rising fuel and insurance costs.
Truck rental rates have remained the same since Fiscal Year
1989-90. The increased rental rates are projected to cost an
additional $ 5,400.
Thirdly, MCE Corporation has rebid all of the subcontract work
with a combined net savings of approximately $ 41,950. The
landscape turf maintenance activities and right-of-way spraying
costs were reduced significantly. Subcontract costs did increase
for the pruning of trees.
.':'1
, ,
Thank you for the opportunity to work with you.
know if I may be of further assistance.
Please let me
Sincerely,
MCE CORPORATION
~~
Stanley P. Smalley
Vice President, Contract Management
SPS:kjh
Enclosures
THOMPSON.430:C:SPS
.--
. ,
3;;...
.--
TABLE I
CITY OF DUBLIN
6/18/96
ACTIVITY
ACTUAL
1993-94
ACTUAL
1994-95
BUDGET
1995-96
(FINAL)
ESTIMATED
1995-96
PROPOSED
BUDGET
1996-97
STREET REPAIR $5,454 $6,169 $6,560 $14,760 $15,330
DRAINAGE MAINT. 1,820 975 2.390 1,470 1,990
NPDES DRAIN MAINT. 5,336 2,696 3,610 5,920 5,610
STORM PATROL 4,867 16,367 12,140 16,620 13,770
CURB & GUTTER I 1.093 794 820 3,040 3.060
SIDEWALK
SIGN REPAIRSIINSTALL. 15,126 20,226 22,660 17,510 17,130
NEIGHBORHOOD WATCH 877 71 860 410 400
STRIPING & MARKING 2,025 2,208 3,270 5.000 5,110
WEED ABATEMENT 18,720 17,677 21,140 19,550 17,590
GUARD RAIL REPAIR 0 186 200 200 200
BIKE PATH MAl NT. 7,067 6,528 7,430 4,260 6,260
."- SPILL CLEANUP 5,058 4,638 5,390 6,450 4.960
.. MAINTENANCE 80,131 86,200
86,790 85,650 84,360
SUPERVISION
STREET TREE MAl NT. 45,768 41,873 48,615 41.060 48.580
STAGECOACH A. D. 639 653 2,125 2.300 2,220
TREES
DOUGHERTY A. D. TREES 6,168 4,698 6,982 6,070 6,250
LANDSCAPE MAl NT. 127,050 129,332 145,520 148,880 134,460
STAGECOACH A. D. 29,521 24,776 32,490 31,030 27,320
LANDSCAPE
DOUGHERTY A. D. 36,326 41 ,561 39,720 40,54-0 36,970
LANDSCAPE
PARK MAINTENANCE 413,013 420,178 431,370 427,810 402,090
BUILDING MANAGEMENT 90,411 94,387 90,720 97.570 91,000
HERITAGE CENTER 1,239 2,006 3,570 5,7~0 5.750
DUBLIN CEMETERY 6,004 14,405 18,900 17 .18;0- 14,300
ADDITIONAL WORK 9,063 10,495 0 19,030 0
TOTAL MCE
CONTRACT COST = $912,776 $949,689 $992,132 $1,016,770 $946,550
. WIO ADDITIONAL WORK = $903,713 $939,194 $992,132 $997.740 $946.550
PAGE 1 OF 5
33
TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
.~-
THE TOTAL 1994-95 MCE CONTRACT COSTS WERE OVER THE FINAL ADOPTED BUDGET (EXCLUDING
ADDITIONAL WORK) BY $1,394 OR 0.14%.
THE 1994-95 MCE CONTRACT COSTS EXCEEDED THE ORIGINALLY ADOPTED BUDGET IN THE
FOLLOWING AREAS:
ACTIVITY AMOUNT OVER BUDGET REASONS FOR OVEREXPENDITURE
STORM PATROL $8,507 108% UNUSUALLY WET WINTER.
SIGN REPAIRS /INSTALLA $4,416 28% LARGE INCREASE IN SIGNS REPAIRED.
OVER 300 REPAIRS DUE TO VANDALISM.
WEED ABATEMENT $3,477 24% MORE SPOT & R.O.W. SPRAYING DUE TO
LATE SPRING RAINS.
GUARD RAIL REPAIR $186 186% NO FUNDS WERE BUDGETED FOR THIS ."
. ~
SELDOM USED ACTIVITY, YET A REPAIR
DID OCCUR IN 1994-95.
BIKE PATH MAINTENANCE $1,338 26% DUE TO REMOVAL OF DIRT AND DEBRIS
FROM WINTER STORMS & UNPLANNED
CRACK SEALING ON SAN RAMON ROAD
SECTION NORTH OF W. VOMAC.
DOUGHERTY A.D. LANDSC $1,241 3% DUE TO REPLACING ORIGINAL IRRIGATION
CONTROLLERS EARLIER THAN ANTICIPATED.
PARK MAINTENANCE $12,578 3% DUE TO WINTER STORM DAMAGE IN THE
DOUGHERTY HILLS OPEN SPACE.
BUILDING MANAGEMENT $4,407 5% DUE TO VANDALISM OF MEN'S SHOWER AT
SWIM CENTER AND INCREASED REPAIRS TO
HVAC AT CIVIC CENTER.
HERITAGE CENTER - BUlL $1,296 182% UNPLANNED PEST CONTROL AND FURNITURE
MOVING PRIOR TO RENOVATION. .,'
HERITAGE CENTER - GRO $2,625 22% MORE LEAF REMOVAL THAN PLANNED AND
CREEK WORK DUE TO WINTER STORMS.
PAGE 2 OF 5
3//
.','
TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
SIGNIFICANT UNDER-RUNS IN 1994-95 COSTS (10% OR MORE) OCCURRED IN THE FOLLOWING AREAS:
ACTIVITY AMOUNT UNDER BUDGET REASONS FOR UNDER-EXPENDITURE
DRAINAGE MAINTENANCE $3,785 80% NO MISCELLANEOUS PROJECT NEEDED TO
CORRECT MINOR DRAINAGE DEFICIENCIES.
NPDES DRAINAGE MAINTE $3,044 53% LESS DEBRIS REMOVED FROM THE CITY'S
STORM WATER COLLECTION SYSTEM.
CURB/GUTTER/SIDEWALK $146 15% LOWER COST LABOR CLASS PERFORMING
MAJORITY OF THIS WORK.
NEIGHBORHOOD WATCH $949 93% REQUEST FOR NEW SIGNS WERE NOT
RECEIVED IN THE AMOUNTS ANTICIPATED
BY PUBLIC WORKS FROM POLICE SERVICES.
STRIPING & MARKING $2,072 48% NO NEW OR EMERGENCY STRIPING
.'-
.. :~ REQUESTED BY PUBLIC WORKS.
STAGECOACH A.D. TREES $1,557 70% LESS SUBCONTRACT WORK SUCH AS
FUNGUS SPRAYING THAN ANTICIPATED.
DOUGHERTY A.D. TREES $2,982 39% LESS SUBCONTRACT WORK SUCH AS
FUNGUS SPRAYING THAN ANTICIPATED.
STREET TREE MAINTENA $8,167 16% BETTER PRODUCTIVITY RATES ON CRAPE
MYRTLE PRUNING AND LESS TREE WATERING
DUE TO LONGER RAINY SEASON.
STAGECOACH A.D. LANDS $7,834 24'% LESS WORK IN REPLACING BEDDING PLANTS
THAN ANTICIPATED.
SPILL CLEANUP $1,552 25% LESS SPILL WORK THAN ANTICIPATED.
.,
PAGE 3 OF 5
3.:::-
TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
.",~-
-.-
THE PROJECTED EXPENDITURES FOR 1995-96 ARE ANTICIPATED TO BE OVER THE FINAL APPROVED
BUDGET (EXCLUDING ADDITIONAL WORK) BY $ 5,618 OR 0.57%.
THE 1995-96 PROJECTED MCE COSTS EXCEED THE FINAL ADOPTED BUDGET IN THE FOLLOWING AREAS:
ACTIVITY AMOUNT OVER BUDGET REASONS FOR OVEREXPENDITURE
STREET REPAIRS $8,200 125% INCREASED TEMPORARY PATCHING DUE
TO WET WINTER AND ADDITIONAL
PERMANENT REPAIRS AS DIRECTED BY THE
PUBLIC WORKS DIRECTOR.
NPDES DRAINAGE $2,310 64% CLEANED MORE THAN TWICE THE AMOUNT
OF PLANNED CATCH BASINS.
STORM PATROL $4,480 37% UNUSUALLY WET WEATHER WITH SEVERAL
MAJOR STORMS.
CURB/GUTTER/SIDEWALK $2,220 270% UNPLANNED PERMANENT REPAIRS AS
DIRECTED BY THE PUBLIC WORKS DIRECTOR.
STRIPING & MARKING $1,730 53% MORE REPAINTING OF RED CURBS IN THE e>
BUSINESS DISTRICT THAN PLANNED.
SPILL CLEANUP $1 ;060 20% RECENT MAJOR DIESEL SPILL CLEANUP
TO BE REIMBURSED TO THE CITY.
--
STAGECOACH A.D. TREES $175 8% UNPLANNED CLEARANCE TRIMMING ALONG
STAGECOACH ROAD.
STREET LANDSCAPE $3.360 2% INCREASED LABOR FOR ST. PATRICK'S DAY
MAINTENANCE EVENT DUE TO INCREASED SIZE AND
INCREASED WORK IN REMOVAL OF ILLEGAL
SIGNS AND HAZARDS.
DOUGHERTY A.D. LANDSC $810 2% INCREASED IRRIGATION REPAIRS AND
INSPECTIONS.
BUILDING MANAGEMENT $6,850 8% INCREASED HVAC WORK AT CIVIC CENTER
TO REPAIR LEAK OVER POLICE FACILITY
AND REPAIR OF STORM DAMAGE ON ROOF
FLASHING. .',
HERITAGE CENTER $2,180 61% UNANTICIPATED FURNITURE MOVING AFTER
RENOVATION AND NEEDED HVAC REPAIRS.
PAGE 4 OF 5
3~
."
..
,..
TABLE I
CITY OF DUBLIN
6/18/96
(CONTINUED...)
THE 1995-96 PROJECTED UNDER~RUNS (10% OR MORE) ARE ANTICIPATED IN THE FOLLOWING AREAS:
ACTIVITY AMOUNT UNDER BUDGET REASONS FOR UNDER-EXPENDITURE
DRAINAGE MAINTENANCE $920 38% LACK OF WORK NEEDED ON T ASSAJARA
ROAD AFTER COUNTY TURNOVER AND
NO SUBCONTRACT WORK REQUIRED.
SIGN REPAIRS/INSTALL $5,150 23% LESS SIGN VANDALISM EXPERIENCED THIS
YEAR.
NEIGHBORHOOD WATCH $450 52% FEWER NEW SIGNS INSTALLED THAN
PLANNED.
..,' BIKE PATH MAINTENANCE $3,170 43% LESS STORM DAMAGE ON DOUGHERTY
ROAD PATH THAN EXPERIENCED IN
PREVIOUS YEARS.
STREET TREE MAINTENA $7,555 16% LESS HAND WATERING DUE TO WET WINTER
AND LESS RIGHT-OF-WAY TRIMMING THAN
ANTICIPATED.
DOUGHERTY A.D. TREES $912 13% LESS IN~HOUSE PRUNING THAN PLANNED.
.::
3?
PAGE 5 OF 5
T ABLE196:MCE:C:WK1 :6/18/96
TABLE II
CITY OF DUBLIN
MAY 7,1996
.,.-
BUDGET PROPOSED
ACTUAL ACTUAL 1995-96 ESTIMATED BUDGET
ACTIVITY 1993-94 1994-95 (FINAL) 1995-96 1996-97
SPILLS Ai -01, 02 160 HRS 134 149 149 142
, TEMPORARY PATCHING A7-01 180 HRS 162 147 212 210
", DRAINAGE INSPECTION 01-01 1,005 EA 981 1,007 907 1,02.'
. CATCH BASINS CLEANED D1-02 266 EA 195 252 559 51:.
, DITCH CLEANING D1-04 7,499 LF 3,907 2,256 450 1 ,450
STORM PATROL D2-01, 02 180 HRS 562 403 550 466
INSPECTION / REMOVAL
INSTALL NEW SIGNS D4-01, AS-01 49 EA 32 54 66 66
. SIGNS REPAIRED D4-02, 03, AS-02 131 EA 527 534 423 427
'-"CURB PAINTING D5-01 4,977 lF 5,357 6,130 6,557 6,555
INSTALL PAVEMENT 05-02 OEA 0 55 40 4C
MARKERS
/ROADSIDE SPRAYING D7-01 36 AC 34 56 28 4~
,/BtKE PATH MAINTENANCE D8-01 305 HRS 218 260 130 19:::
TREE STAKING A3-02 178 EA 375 417 395 40::
TREE PRUNING A3-03,08,09, A4-03 1,567 EA 1,476 1,653 1,436 .~:
TREE FERTIUZlNG A3-05 OEA 497 375 376
,TREE/BRUSH CUTTING A3-01 110 HRS 176 225 118 '158
-"TREE TRIMMING A4-01 48 EA 80 80 80 80
SUBCONTRACTOR
. TREE REMOVAL A3-07 A4-04 55 EA 58 36 17 18
,TREE WATERING A3-06 "' 549 EA 388 595 324 324
TREE PLANTING A3-04 31 EA 36 48 51 51
UTTER PICKUP A6-02 169 PM 74 120 103 103
BANNER INSTALLATION A6-50 64 HRS 124 114 50 5\
MOW MEDIAN TURF A6-21 109 AC 117 120 122 125
EDGE MEDIAN TURF A6-22 271 MLF 190 222 245 24:::
IRRIGATION INSPECTION/ 23,741 STA 12,708 17,673 16,610 14,880
PROGRAM (STREETS) A6-30,31
REPAIR PAVER STONES A6-4O 53 HRS 110 150 53 53
MAINTENANCE A8-01 1,728 HRS 1,803 1,840 1,813 1.84c-
SUPERVISION
PAGE 1 OF 2
.
3,5
TABLE II
CITY OF DUBUN
MAY 7,1996
.,: (CONTINUED...)
BUDGET PROPOSED
ACTUAL ACTUAl 1995-96 ESTIMATED BUDGET
ACTIVITY 1993-94 1994-95 (FINAL) 1995-96 1996-97
MOW PARK TURF AS-21 1 ,821 AC 1,622 1,659 1,573 1.584
EDGE PARK TURF A6-22 444 MLF 309 378 409 387
PARK TREE STAKING A3-02 256 EA 186 194 153 152
PARK TREE PRUNING A3-03/08,09 882 EA 540 752 724 743
A4-01,03
PARK TREE REMOVAL A3-07, A4-04 31 EA 23 30 33 33
PARK TREE PlANTING A3-04 6EA 20 23 21 21
PARK SHRUB PRUNING A6-16 2,873 EA 2,571 2/930 3,125 3,109
IRRIGATION INSPECTION/ 21,464 ST A 14,669 14,202 14/656 13,512
PROGRAM (PARKS) A6-30,31
.":
PAGE 2 OF 2
.
T ABLE296:MCE:C:WK1 :SPS:5f7 /96
37
TABLE III
CITY OF DUBLIN .
COUNCIL APPROVED
MAY 7,1996
1995-96 1996-97 PERCE.':
LABOR RATES RATES RATES CHANGE CHANGE
DUBLIN CREW
MAINTENANCE SUPERINTENDENT $ 40.70 HR $ 40.70 HR N/C
LANDSCAPE FOREMAN 31.20 HR 31.20 HR N/C
LANDSCAPELEADPERSON N/A 27.85 HR N/A
LANDSCAPE LABORER I 26.35 HR 26.35 HR N/C
LANDSCAPE LABORER II 22.25 HR 22.25 HR N/C
LANDSCAPE LABORER III 17.90 HR 17.90 HR N/C
LANDSCAPE LABORER IV 13.40 HR 13.40 HR N/C
DUBLIN EQUIPMENT RATES
PICKUP W/R & HT $ 5.85 HR $ $6.15 HR $ 0.30 5.1%
FLATBED W/R & HT 7.00 HR 7.35 HR 0.35 5.0%
MOWER (21") 2.35 HR 2.35 HR N/C
MOWER (36") 3.50 HR 3.50 HR N/C
MOWER (72") 11.10 HR 11.10 HR N/C
CHAIN SAW 4.70 HR 4.70 HR N/G
BRUSH CUTTER 4.10 HR 4.10 HR N/C
POWER BLOWER 1.75 HR 1.75HR N/C
POWER EDGER 1.75 HR 1.75 HR N/G .'
POWER HEDGE TRIMMER 2.90HR 2.90 HR N/C ~ -- "\
POWER VACUUM (30") 2.90 HR 2.90 HR N/C
TRAILER LARGE (18') 2.90 HR 2.90 HR N/C
TRAILER SMALL (8') 2.10 HR 2.10 HR N/C
PQWER WASHER 10.50 HR 10.50HR N/C
ELECTRIC WELDER 5.85 HR 5.85 HR N/C
PORT ABLE GENERATOR 4.70 HR 4.70 HR N/C
WATER TRAILER 8.20 HR 8.20 HR N/C
MCE CREW
SUPERINTENDENT $ 64.00 HR $ 64.00 HR N/C
LOADER/BACKHOE OPERATOR 62.80 HR 62.80 HR N/C
ASPHALT PAVER OPERATOR 60.65 HR 60.65 HR N/C
ROLLER OPERATOR 60.65 HR 60.65 HR N/C
TRUCK DRIVER 8-12 C.Y. 51.70 HR 51.70 HR N/C
TRUCK DRIVER 4-6 C.Y. 50.85 HR 50.85 HR N/G
TRUCK DRIVER 3 C.Y. TRANSIT 51.35 HR 51.35 HR N/C
CEMENT FINISHER 49.70 HR 49.70 HR N/C
LABORER FOREMAN 45.90 HR 45.90 HR N/C
LABORER I 44.60 HR 44.60 HR N/C
LABORER II 44.35 HR 44.35 HR N/C .':'
LABORER III 44.20 HR 44.20 HR N/C
PAGE 1 OF3
YO
TABLE III (CONTINUED...)
CITY OF DUBLIN
MAY 7, 1996
.":LABOR RATES 1995-96 1996-97 PERCENT
RATES RATES CHANGE CHANGE
MCE EQUIPMENT RATES
ASPHALT PAVER $ 43.85 HR $ 43.85 HR NjC
LARGE ASPHALT PAVER 58.50 HR 58.50 HR NjC
BACKHOE 43.85 HR 38.00 HR $ -5.85 -13.3%
LOADER 38.00 HR 35.10 HR -2.90 -7.()o1o
ROLLER-VIBRATORY 3-5 TON 32.20 HR 32.20 HR NjC
ROLLER-VIBRATORY 1-3 TON 29.25 HR 29.25 HR NjC
DUMP TRUCK 8-12 C.Y. 35.10 HR 36.85 HR 1.75 5.0%
DUMP TRUCK 4-6 C.Y. 32.20 HR 33.80 HR 1.60 5.0%
TRANSIT TRUCK 3 C.Y. 32.20 HR 33.80 HR 1.60 5.0%
SAW TRUCK 17.50 HR 18.40 HR 0.90 5.1%
PICKUP CREW CAB 11.70 HR 12.30 HR 0.60 5.1%
PICKUP 10.50HR 11.00 HR 0.50 4.8%
CONCRETE SAW-SELF PROP. 23.40 HR 23.40 HR NjC
CONCRETE SAW-SMALL 5.85 HR 5.85 HR NjC
AIR COMPRESSOR 20.50 HR 17.55 HR -2.95 -14.4%
BITUMAL POT 10.50 HR 10.50 HR NjC
VIBRA PLATE 9.35 HR 9.35 HR NjC
, WACKER 9.35 HR 9.35 HR N/C
.>:POWER BERM MACHINE 17.55 HR 17.55 HR N/C
UNIT PRICES
CHEMICAL WEED CONTROL R.O.W. $ 183.05 AC $ 109.25 AC $ -73.80 -40.3%
TREE PRUNING
o - 4" CLASS 1 16.50 EA 34.50 EA 18.00 109.1 %
4- 8" CLASS 1 28.33 EA 51.75 EA 23.42 82.7%
8 - 16" CLASS 2 99.00 EA 86.25 EA -12.75 -12.9%
OVER 16" BY BID BY BID BY BID BY BID
FUNGUS SPRAYING - TREES 4.58 EA 4.90 EA 0.32 7.0%
(50 TREE MININUM)
FERTILIZE ONLY TURF
ALL AREAS 137.50 AC 82.80 AC -54.70 -39.8%
BROADLEAF SPRAYING TURF
ALL AREAS 77.00 AC 44.85 AC -32.15 -41.8%
AERATION TURF
STREETS & STAGECOACH PARK 145.85 AC 43.70 AC - 1 02.1 5 - 70.0%
SWIM CENTER, CIVIC CENTER 129.05 AC 43.70 AC - 85.35 -66.1 %
ALL OTHER PARKS 112.20 AC 43.70 AC -68.50 -61.1%
."
_:"
PAGE 2 OF 3
f?
TABLE III (CONTINUED...)
CITY OF DUBLIN
MAY 7, 1996
1995-96 1996-97 PERCE.,
UNIT PRICES RATES RATES CHANGE CHANG ,'::
MOW TURF
STREETS & STAGECOACH PARK $ 70.05 AC $ 46.00 AC $ -24.05 - 34.3%
SWIM CENTER, CIVIC CENTER 60.25 AC 46.00 AC -14.25 -23.7%
ALL OTHER PARKS 51.80 AC 46.00 AC -5.80 -11 .2%
EDGING TURF 12.05 MLF 11.50 MLF -0.55 -4.6%
CONTRACT BEDDING
STREETS 138.52 MO 89.78 MO -48.74 -35.2%
PARKS 104.50 MO 89.78 MO -14.72 -14.1 %
.....'
'.
PAGE30F3
e::
TABLE396:MCE:C:WK1 :5f1/96
Y--z
TABLE IV
CITY OF DUBLIN
STAFFING COMPARISONS
.
.,
06/18/96
1994-95 1995-96 1995-96 1996-97
AREA / POSITION ACTUAL FINAL ESTIMATED PROPOSED
PUBLIC WORKS ADMIN.
SUPERINTENDENT 1.00 1.00 1.00 1.00
BUILDING MANAGEMENT
LLI 1.00 1.00 1.00 1.00
LLII 0.28 0.22 0.21 0.21
1.28 1.22 1.21 1.21
STREET MAINTENANCE
LLF 0.15
LLL 0.15
LLlI 0.20 0.2 0.20 0.20
LLlII 1.06 1.07 1.10 0.79
1.26 1.27 1.30 1.29
STREET TREE
.' LLF 0.06
"
LLL 0.06
LLII 0.50 0.51 0.30 0.30
LLIII 0.14 0.22 0.20 0.12
0.64 0.73 0.50 0.54
STREET LANDSCAPE MAINT.
LLF 1.00 1.00 1.00 0.28
LLL 0.28
LLI 1.00 1.00 1.00 0.40
LLlI 0.20 0.55 0.55 0.68
LLlII 0.17 0.23 0.07 0.88
2.37 2.78 2.62 2.52
PARK MAINTENANCE
LLF 0.97 0.97 0.97 0.49
LLL 0.49
LLI 0.98 0.98 0.98 0.60
LLlI 1.67 1.36 1.58 1.45
LLlII 0.95 1.05 0.79 1.39
. 4.57 4.36 4.32 4.42
"
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TABLE IV
CITY OF DUBLIN
STAFFING COMPARISONS
6/18/96
(CONTINUED ...)
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Staff calculations based on the assumption that each hourly employee will work a total of 1,950 hours
of regular and overtime per year.
T ABLE496:MCE:C:WK1 :SPS:6/18/96
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5/$
CITY OF DUBLIN
SUMMARY OF 1996-97 COST REDUCTIONS
MAY 7, 1996
Change Staffing Arrangement from 2 Foremen
to 1 Foreman, a Landscape Laborer Leadman
and an Additional LUll
Funding a Cost ot Living Pay Raise
Without Increase in Labor Rates
Increased Equipment Costs
Landscape Lower Sub Bids
Streets
Dougherty Assessment District
Stagecoach A.D.
Park Maintenance Landscaping Lower Sub Bids
Right-at-Way Spraying Lower Sub Bids
Increased Contract Tree Sub Bids
Streets
Dougherty A.D.
Stagecoach AD.
Parks
TOTAL =
DUBLREDC:MCE:C:WK1 :SPS:5/7/96
$23,000
13,200
(5,400)
8,400
3,200
3,100
32,400
3,400
(6,300)
(650)
o
(1,600)
$72,750