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Home My WebLink About8.2 St Pat Fest Location ,11 C I T Y C L ER K File # [J[2]~[QJ-@][QJ -r AGENDA STATEMENT. CITY COUNCIL MEETING DATE: December 7,1999- SUBJECT: Location of2000 St. Patrick's Day Festival Report by Paul McCreary, Recreation Supervisor ATTACHMENTS: I) Aerial view of Option I - Regional Street 2) Aerialview of Option 2-Amador Valley Boulevard 3) .Resolution authorizing temporary street closures RECOMMENDATION:/JAN)(' , I) Determine location for the 2000 St. Patrick's Day Festival @7- . ... 'f V'~. 2) Adopt Resolution authorizing temporary street closures FINANCIAL STATEMENT: None --cr ..:~.\ DESCRIPTION: For the past twoyears the City'sSt. Patrick's Day Festival has been held on Regional Street.between Dublin.Boulevard and Amador Valley Boulevard. In addition to the space on the street, the festival site included the parking lots at the Automatic Rain Company and the Almond Plaza Shopping Center. Following the 1999 festival, the owner of the Almond Plaza Shopping Center notified the City that they would no longer be participating in the St. Patrick's Day Festival. The owner indicated that about 60% of the merchants in the shopping center did not want the festival. held in their lotin the future. Additionally, Popeye's Restaurant with a drive-through will be opening at the site of the oldEl PolIo Loco Restaurant between the Automatic Rain Companyand Grand Auto Supply. This prompted Staff from Police, Fire, Public. Works, Economic D~velopment and Parks & Community Services Departments to meet and dis.cuss the location of the 2000 St. Patrick's Day Festival. Based upon the results of that meeting and fur1:herdiscussions with the festival promoter, Staff has identified two options for the festival site. Option 1- Regional Street ___ The event would remain on Regional Street. However, in order to avoid "land-locking" the Almond Plaza Shopping Center and thePopeye's Restaurant, traffic access would be required to Regional Street from both Dublin Boulevard and Amador Valley Boulevard. Booths and vendors would be located on Regional Street north of the driveway for Popeye's Restaurant and south of the driveway by Pasta Primavera.- The amount of space on Regional Street would. be reduced by. approximately: 60%._ . The ..- . - I . --..- . - . -. -' . -. - . Automatic Raiii Company's parking lofwould. still be used. _ TO- make up for lost space 'oIi'Regional.Str~et. and--m- theAImond Plaza, the Mervyns . corporate office has indicated that the City could use -8. portion of their parking lot for the festivaL.. An aerial photograph of the Regional Street site is shown in Attachment 1. This option would provide 115,000 square feet of space for the festival, which includes 450 liriear feet on Regional Street. .:.:r . ~ .\. --------~-~---------------------------------------------------------------------------- COPIES TO: Parks & Community Services Commission St. Patrick's Day Liaison Committee Promoter ITEM NO. 6.2 G\stpats\12-7 ce location.doc <I;. ..l Option 2 - Amador Valley Bouleyard Staff identified Amador Valley Boulevard, between Regional Street and Donohue Drive as an alternate site. Booths and cafes would line either side of the median along Amador Valley Boulevard. The main :'".l~ stage, dining tent and children's attractions would be located in the eastern half of the parking lot at the Shamrock Village. Shopping Center. An aerial photograph of the Amador Valley Bouleyard site is shown in Attachment 2. This option would provide 175,000 square feet of space for the festival, which includes 1,000 . linear feet on Amador Valley Boulevard. The City used this same area at Shamrock Village for the festival before moving it to Regional Street in 1998. Staff has been in contact with the property owner and merchants in Shamrock Village. They are agreeable to hosting the event in a portion of their parking lot. Staff identified Amador Valley Boulevard as a potential site because it provides access to. all businesses surrounding the festival. The only property that would not have vehicle access is the Dublin Library. Staff contacted the Librarian to discuss the road closure. She was in favor of moving the festival. The move would provide better exposure for the Friends of the Library's Semi-Annual Book Sale, which is held the same weekend as the St. Patrick's Day Festival. Temporary library parking would be made available in the parking areas behind the library, next to Target and the vacant Copeland Sports bUilding. While reviewing this location, Staff developed a potential traffic plan. Traffic travelling east on Amador Valley Boulevard from San Ramon Road would be diverted south onto Regional Street, or north into the Shamrock Village Shopping Center. Traffic travelling west on Amador Valley Boulevard from Village Parkway would be diverted south onto Amador Plaza Road. Local traffic would be allowed past Amador _ Plaza Road to Donohue Drive. Impact On St. Patrick's Day Parade Moving the festival to the Amador Valley Boulevard site would shorten the St. Patrick's Day Parade route byJ75 feet. Instead of dispersing the parade into the Ralph's parking lot, parade entrants would turn left into the Target Shopping Center at Donohue Drive. Lion's Club approves of shortening the parade route. ~) During the parade the traffic plan for the downtown area would be different than described above. Traffic travelling south on Village Parkway would be detoured onto Amador Valley Boulevard and through the residential area to Dublin Boulevard at Clark Avenue. Traffic travelling west on Dublin Boulevard would be.diverted either north or south on Village Parkway. Traffic travelling east on Dublin Boulevard would not be affected. Traffic travelling west on Amador Valley Boulevard would be detoured north onto Village Parkway to Alcosta..- Although these road closures will limit east to west traffic through downtown, the length of the _ parade is short enough to .minimize the inconvenience to motorists. Notification of road closures would be mailed to residents living in the neighborhood north of the festival location. Conclusion Although there is some benefit of holding the festival in the same location, the Regional Street site would be 45,000 square feet smaller than hi previous years. The site could not hold as many vendors as before, which would reduce the amount of revenue the City receives for booth sales. A smaller site. would also make the festival more congested and feel too crowded to visitors. When the festival moved to Regional Street two years ago, the intent was to change it into a street festival. Using the Regional Street site would force the City to move a majority of the festival into parking lots. The area of the Mervyns parking lot that would be used for the festival borders a major arterial road through the shopping center. Staff is concerned with visitor safety. .....I:.. ....,.' { -...... "". '.. The Amador Valley Boulevard site is larger than the 1999 festival site on Regional Street. Amador Valley Boulevard is 35 feet wider than Regional Street and therefore could accommodate more visitors. Since the site is larger the festival could also grow in this location. Moving the festival to this site would bring the event into closer proximity with the Pancake Breakfast and Library Book Sale. Staff reviewed the locations with Terry Pims1eur and Company, the event promoter. They prefer t4e Amador Valley Boulevard site and indicated that moving the festival to Amador Valley Boulevard would present some logistical challenges in the first year. The move would require drafting a new festival layout. In addition to the Shamrock Village Shopping Center, the promoter might require utilizing parking lots on the other end of. the festival for entertainment stages, patio cafes or special attractions. This would encourage visitors to explore all areas of the festival, preventing One side of the festival from becoming too crowded. The promoter is confident the festival can be to Amador Valley Boulevard without any major problems. :r- In reviewing the advantages and disadvantages of both sites, Staff believes that the Amador Valley Boulevard location is more suitable for the festival. The Parks & Community Services Commission concurs with the recommendation of Staff. Vehicle Code section 21101, subdivision (e), provides that local authorities may, by ordinance or resolution, temporarily close a portion of any street under their jurisdiction for "celebrations, parades, local special events;' and other purposes" as long as the authorities determine that the closing is "necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing." Attached is a resolution authorizing the temporary street closure for the festival (Attachment 3). In addition to authorizing the temporary street closure for the festival, the resolution also authorizes the temporary street closures necessary for the St. Patrick's Day Parade and the Shamrock 5K Fun Run and Walk. /7 ;":.'>- Staff recommends thatthe City Council determine the location for the 2000 St. Patrick's Day Festival and adopt the resolution authorizing the temporary street closure for the selected location and for the parade and fun run. ;,f' ::".1 ~~0--~' . Option 1- Regional Street 115,000 Square Feet of Space 450 Linear Feet on Regional Street LEGEND ..... ~ Area available , 'for' 2000 , StPatrlck's Day Festival 'Area: no,longer " " available' :' StPatrick's Dav " .' . '. J ; , 'Festival ATTACHMENT 1 )Option 2 - 175,000 Square Feet of Space 1,000 Linear Feet on Amador Valley Valley Boulevard ) dor . I . I - I I f Dc> '" o D ae '" ,.....a.O 0 000 atric D sti I . ~ .. I . II . I I )> -t -t )> o J: 3: m z -I ~ RESOLUTION NO. - 99 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF DUBLIN' ********* AUTHORIZING TEMPORARY STREET CLOSURES FOR 2000 ST. PATRICK'S DAY FESTIVAL, PARADE AND SHAMROCK 5K FUN RUN & WALK WHEREAS, the California Vehicle Code section 21101, subdivision (e) provides that local authorities may, by ordinance or resolution, temporarily close a portion of any street under their jurisdiction for "celebrations, parades, local special events, and other purposes: as long as the authorities determine that the closing is "necessary for the safety and protection of persons who are to use that portion of the street during the temporary closing"; and WHEREAS, the City annually celebrates St. Patrick's Day with a Festival, Parade and Fun Run; and WHEREAS, these events are held on City streets; and WHEREAS, the City has determined that it is ~ecessary for the safety and protection of the public /-' to temporarily close City streets as follows; FESTIVAL Location Start: Friday, March 17, 2000 at 10:00 P.M. End: Monday, March 20, 2000 at 3:00 A.M. PARADE Amador Plaza Road, from Amador Valley Boulevard to Dublin Boulevard Start: Saturday, March 18,2000 at 6:00 A.M. End: Saturday, March 18, 2000 at 11 :30 A.M. Westbound Dublin Boulevard, from Village Parkway to Amador Plaza Road Southbound Village Parkway, from Amador Valley Boulevard to Dublin Boulevard Eastbound Amador Valley Boulevard, from Village Parkway to Donohue Drive Start: Saturday, March 18,2000 at 8:30 A.M. End: Saturday, March 18,2000 at 11:30 A.M. ~_... FUN RUN Westbound Amador Valley Boulevard, from Regional Street to San Ramon Road One lane of northbound San Ramon Road, from Amador Valley Boulevard to Bellina Street Limited vehicle ingress and egress in the neighborhood east of San Ramon Road. including Bellina Street, Deervale Road, Vomac Road, Landale Avenue, Donohue Drive, Hillrose Drive and StaJ'Ward Drive. Start: Sunday, March 19, 2000 at 7:00 A.M. End: Sunday, March 19,2000 at 10:00 A.M. ...__a~. ............. " .. ;(.' WHEREAS, signs giving notice of the street closures will be posted at all road entrances; and WHEREAS, traffic control devices erected by the City to effectuate the road closures will ,.."" conform)o the uniform standards adopted by the State Department of Transportation. -_ NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Dublin does hereby authorize the aforementioned temporary street closures for the 2000 St. Patrick's Day Festival, Parade and Shamrock 5K Fun Run & Walk. .. . .". .,.,.._....__._'-_._.__..~./. "- AYES: \ P ASSED;'AP~ROVED AND ADOPTED this~ day of ./ , 1999. \ \ NOES: ABSENT: ABSTAIN: Mayor ATTEST: ~: City Clerk H: ICC-FORMSIFORM-reso.doc .~